FINCA  AGENDA Fincastle Town Council Meeting Thursday, August 8, 2024 at 7:00 p.m. Fincastle Volunteer Fire DepartmentTaining Room = (0512) Callto Orderand determination of quorum by Mayor 7:00 p.m. 1. Reading/approval of minutes of the. July 11, 20241 meeting 2. Additions to Agenda and approval of Agenda 3. Audit Presentation- = Corbin! Stone  4. Reports  a) Financial  i. Approval of monthlyl bills for August 2024 ii. Review of Treasurer's Reports for. July 2024  b) Management  i. Big Spring Park update - Ed Bordett ii. Mayor'sReport a. Infrastructure Committee update iii. Town Manager's Report a. CDBG updates b. Fireworks/labor Day update  5. Citizen comments 6. Othermatter/dlisausion 7. Adjournment  items from Council  Next Meeting- - September1 12, 2024-7:00p.m.    Town of Fincastle  July11,2024  Town Council Minutes  This meeting took place att the Fincastle Fire Department located at 25 Vine Street Fincastle, Members Present: Mayor Mary Bess Smith, Ed Bordett, Bill Gaul, Paige Ware,ohnlnomas,m  VA. Reynolds  Members Absent: Pam Binns Staff Present: Morgan Keith, Melanie McFadyen Callto Order and determination of quorum byl Mayor 7:00pm 1. Reading/Approval of minutes of the. June 13, 2024 meeting. The minutes were approved as submitted. 2. Additions to the Agenda and approval of Agenda Item 5- Audit Presentation- Corbin Stone These items were removed. The agenda was approved. 3. Public Hearing  Item 4- Planning Commission: Addition to Zoning Definitions and Allowable Uses  a. Consideration of the application for Special Use Permit for property located at 35 East 0. Consideration of the addition to the Town's Zoning Ordinance of specifications related  Main Street  tot the placement and disposal of old solar panels  The public hearing for the SUP for property 35 East Main Stret was opened at 7:04pm.  No comments from the public. The public hearing was closed at 7:05pm. 35 East Main Street. Paige Ware seconded the motion.  Jim Reynolds made a motion to approve the application for SUP for the property located at  Yes: Mayor Smith, Ed Bordett, Jim Reynolds, Bill Gaul, John Thomas, Paige Ware  No: none Abstain: none    The public hearing for the addition to the Town's Zoning Ordinance of specifications related to the placement and disposal of old solar panels opened at  7:13pm No comments from the public. The hearing closed at 7:14pm.  Paige Ware made ar motion to approve the addition to the Town's Zoning Ordinance of specifications related toi the to the placement and disposal of old solar panels Yes: Mayor Smith, Ed Bordett, Jim Reynolds, John Thomas, Paige Ware, Bill Gaul  Jim Reynoldsseconded' the motion.  No:none Abstain: none 4. Reports a. Financial  i. Approval ofthe Monthly bills for July 2024  Al billfrom AEPwasreceived, Mayor Smithand Melanie McFadyenaret taking a closer look to see if this bill is an obligation. This bill will not go out this  month until more research is done. The bills were approved as submitted. Bill Gaul made a motion to approve the monthly bills. Paige Ware seconded the motion.  Yes: Mayor Smith, Ed Bordett, Jim Reynolds, John Thomas, Paige Ware, Bill Gaul  No: none Abstain: none  ii. Review of the Treasurer's Reports for. June 2024 fund and the amount of funding for the fireworks. The treasurer's reports were approved as submitted. i. Big Spring Park Update- Ed Bordett  The General Fund treasurer report includes the amount of the Bobby Wade  b. Management  The logo for the park has been placed at both entrances. A sign including a map of the park will be placed soon. A sign for the pond, pollinator garden, and rules will be placedsoonaswell.    The VOF grant is almost completed. ii. 4"oflulyupdate- Paige Ware  The fireworks were postponed due to weather. Dayweekend but not confirmedyet. opening of Big Spring Park Trail. iil. Mayor's Report  The fireworks are planned to be rescheduledlater, hopelulyaroundLabor Ont the day oft the echedadhieondape, the town is planningagrand  Mayor Smith had no major reports. iv. Town Manager's Report 1. VDOT Updates  VDOTis stillworkingon: a not through trucksthrough town. Truckswill take Poor Farm Road to Springwood Road as the alternative route. There may be an issue with sight distance at that intersection; Itis  being researched now. 2. Pond Update  Melanie, Bill and Ed metwith a representative from Wetland Studies and Solutions to get insight into the pond's health. The pond was reported healthy. The more shade the pond has the better for less algae growth. The aerator was in good shape and a good size fort the pond. The outflow pipe was also in good shape. The representative suggested adding an agri- drain that would allow the town to lower and raise the level of the pond. He also suggested adding more dirt to the side of the pond that gets the most algae and plantingnative plants there. He: suggested once or twice ayear chemical treatment for the pond. The ditchneeds wideningand: suggestedplanting more native plants He also suggested checking for any nearby fertilizer runoff and pipe leakage because there was an excess of nutrients in the pond. Bill Gaul suggested drainingt the pond to get the work done that was suggested. Melanie will contact the representative to find out the best way and  int the ditch.  time to do thiswork.    5. Citizens Comments  Andyl Tunell asked about how often the roads are pavedi int town. Mayor potholes. There is also a manhole sticking up on Church! Street. 6. Other Matters/discussion items from Council  Smith answered with they are not routinely paved. Church Street is very roughy with  Ware askedi if thet town could ask' VDOTto! place a stop sign at the corner of Church  Paige and MainStreet.This: this area at three-way: stop. 7. Adjournment  areai is hard for driversto see if any cars are coming. This would make  Next Meeting- Augut8,2024-70Pm  RespecttulySubmited  Morgan Keith, Town Clerk  Mayor Smith