Town of Melbourne Beach TOWN COMMISSION WORKSHOP JULY 6, 2022 at 6:00 p.m.  COMMUNITY CENTER - 509 OCEAN AVENUE  MINUTES  Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker StaffMembers:  Town Manager Elizabeth Mascaro Finance Manager Jennifer Kerr Interim Town Clerk. Amber Brown    1. Callt to Order  Vice Mayor. Joyce Barton called the meeting to order at 6 p.m.  2. Roll Call  Interim Town Clerk. Amber Brown conducted roll call  Commission Members Present Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker Commission Members Absent Mayor Wyatt Hoover  StaffMembers Present Town Manager Elizabeth Mascaro Finance Manager Jennifer Kerr Interim Town Clerk Amber Brown  3. Pledge of Allegiance and Moment of Silence Vice Mayor Joyce Barton led the Pledge of Allegiance  4. Public Comments  After being acknowledged by the Vice Mayor, members of the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to' Town business, not on the Agenda.  Dan Brunger 400 Sixth  Dan Brunger spoke about his appreciation) for the 4thofJuly event. Forai while dating back toi March 2020 the minutes were not being posted in a timely manner specifically the ones addressing the emergency order. Anything that affects the Town needs to be published in the minutes. He also cannotfind anything on the website about the Low- Interim' Town Clerk Amber Brown spoke about the Low-Speed Vehicle Ordinance not being finalized yet, so the only place on the website to find it would be in the agenda  Speed Vehicle Ordinance.  packet from last month's Regular' Town Commission meeting.  5. New Business A. Open Discussion    Vice Mayor Joyce Barton spoke about attending thel Florida League ofCitiest training event last month. Onei item that was discussed was how an agenda item especially at workshops can be "open discussion'"in order tol bring up any topic for discussion. Commissioner Marivi Walker spoke about the possibility of meeting with citizens Vice Mayor Joyce Barton spoke about Commissioners who can choose to individually sit down with residents, but they wouldn't do it together. Town Manager Elizabeth Mascarospoke: about the recent suit that was filed was just  who have ongoing concerns ori issues to try to fix anything.  to request an extension. Further discussion ensued  Commissioner Sherrie Quarrie spoke about posting more items on the Town's Interim Town Clerk. Amber Brown spoke about one issue with the Town's website: is that things are posted because you might havet thes same document ini three different places so ifit gets updated you: need toi find all three places to update it. Ac company she recently met with would allow us toj post a link on our website where we would be able to scan and upload all of our documents in one place. That same company would be ablei tos scan all ofour old documents that are damaged or degrading SO we  website for the public to be able to access it.  have an electronic copy of all oft the historical records.  Further discussion ensued  Commissioner Sherri Quarrie brought up the ongoing issue with the dog park. The people that might be for it will not speak out due to the concern of backlash from  others. Any ideas to help sort this issue out?  Further discussion ensued done for paid parking.  Commissioners Corey Runte spoke about sending out a survey similar to what was  B. Discussion regarding the FY: 2022-2023 Budget  Town Manager Elizabeth Mascaro presented the updates toi the proposed budget. She spoke about the different bonds. Everything in yellow represents the updates.  Page three reflects the actual numbers for the ad valorem. Page four also reflects the change in ad valorem. Page five reflects the increases in utilities and gas. and the scanning of] historical documents. membership fee fori the' Town Manager.  Page eight reflects the addition oft the newi records management software Page eleven reflects the increase in dues & subscriptions to add FCCMA Page fifteen reflects the increase in code enforcement attorney fees.    Page sixteen is not correct because it does not show thei increase from the page thej previous page on code enforcement attorney fees. Page seventeen is the general fund and reflects thei increased expenses such as electricity and water, added: funds for adopt an area, and thel line item transfer out long term capital is for accounting purposes when moneyi is Pages eighteen and nineteen arei the details of the changes listed on page Page Twenty is for the police department and reflects the increases in gas and oil, dues for the police chief's association, and licenses and fees forthe Paget twenty-three is for the fire department and reflects the increases in gas and oil, equipment maintenance, and dispatch services. Page twenty-six has a placeholder amount for financing a firei truck. Town Manager Elizabeth Mascaro spoke about an ongoingi issue with the lights in Town Hall overheating and melting or catching on fire. Itl has happened toi three different lights now and the manufacturer advised the current ones are unsafe and the Town either needs to take out all ofthel ballast and buy all new. light bulbs or replace all ofthe fixtures. Florida Bulb and Ballast who has done other projects and had thel lowest quote came out to provide a quote to replace the fixtures with LEDs. Since this is a safety hazard Town Manager Elizabeth Mascaro asked tol be Page twenty-nine is for public works and reflects thei increases in electrical Page thirty-four reflects the new line item professional services tol havea company come in and do landscaping, the line item transfer out ist to transfer money to the Ocean Ave beautification project.  transferred from the general fund to long term capital.  seventeen.  sonic security wall.  able toj prepay to get all ofthe fixtures replaced right away.  services and gas and oil.  Commissioner Corey Runte spoke about the condition of the' Town signs and adding $15,000 or $20,000 to fix or replace all oft the Town signs.  Further discussion ensued  Town Manager Elizabeth Mascaro spoke about other updates to the proposed budget. The Town is still looking into splash pads, but sO far other municipalities have stated they are a lot ofv work and are very expensive. She mentioned thei idea Page thirty-four reflects the tennis court resurfacing and basketball court Page thirty-six reflects the increase in compost and gas for the composting  ofmisters.  resurfacing. truck.  Further discussion ensued the $12,000 for compost.  The Commission decided furtherinformation and discussion is needed regarding    Town Manager Elizabeth Mascaro spoke about the different funds.  Page forty is fori thel building department and reflects an increase in capital expenses toj purchase a large scanner to scan large documents and plans. Page forty-six reflects Ocean Park expenses and an increase in electricity, added funds for an elevated boardwalk from the Ocean Park crossover to  We currently drivet to Melbourne to dot the scanning. Page forty-fouri is the American Rescue Fund.  the south end of Ocean Park.  Further discussion ensued  Town Manager Elizabeth Mascaro stated the Citizen of the year can go on the September meeting agenda. The team-building event was very successful.  6. Adjournment  Commissioner Corey Runte moved to adjourn; Commissioner Marivi Walker  seconded; Motion carried 4-0. Meeting adjourned at 8:00 p.m.  ATTEST:  l CHome  Wyatt'Hoover, Mayor  Amber Brown, Interim Town Clerk  MB  3 RNE  D 1883