OF WI  -u Est. 1807  Supervisor Carolyn Price  Town of Windsor 124 Main Street Windsor, New York 13865 Ms. Sandra Lizlovs, PE Environmental Engineerll New York State Department of Environmental Conservation Division of Water, Region 7 615 Erie Boulevard West Syracuse, NY 13204-2400 By Email: andalpovsedecnygor  November: 11, 2015  Telephone number 607-655-2026 Facsimile 607-655-2027  Dear Sandy:  Re: Response to Letter of October 16, 2015  Attached is the Compliance Certification Form regarding the annual inspection at the Town of Windsor's West Windsor Sewer District treatment plant. The documentation requested was prepared by Donald Please contact me at 607-655-2026 or at windsorsupervisor@echoes.net should you have questions or  Sherwood who manages the sewer district under my supervision.  need additional information.  We appreciate the time you: spent on this annual inspection.  Sincerely,  Calymhiv Carolyn' W. Price Supervisor CC: Town Board Donald Sherwood    NEW YORK Department of STATE Environmental Conservation  Certificationorcompliance  West Windsor SD  NY 026-2676  Facility Name:  SPDES ID: Nov. 13, 2015  Regional Inspector: Sandy Lizlovs  Complete and return this Certification of Compliance by:  Send to:  Regional Water Engineer: Tim DiGiulio  Regional Address:  NYSDEC Reg. 7 615 Erie Blvd. W. Syracuse, NY 13204  1. Facility has corrected the violations specified in the inspection report cited or attached Notice of Violation; or certifying that permit or order schedule items are completed. 2. lam authorized as the permit holder to file this certification on behalf of the facility. 3. Submission of this certification does not limit enforcement or reinspection by the Department.  Please submit items checked Photos Engineer's Certification Letter describing corrections made As-builts Other  Description of compliance/corrective actions DEC Use Only  Received Date  1. Log preventive maintenance activities.2. Logy when generator is exercised. 3. Log and trend plant process control parameters.  Plant process control strategy to ensure compliance with effluent ammonia, total nitrogen andi total phosphorus limits.  Icertify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility  of fine and imprisonment for knowing violations.  Carlya WPice Permittee (Print or Type) Calpmhis  Jown Supervisor  Title uhls Date signed  Signature    Updating preventive maintenance log book with more preformed activities, and more in-depth details of work preformed. As well as adding cleaning and proper house cleaning of equipment.  Added new generator log book with monthly run information detail run hours oil levels, fuel, block heater checks this will be performed on the first Friday of the month logged and stored next to door of  generator.  Implemented new process control strategy, a weekly no3..nh4.and po4 check on each Monday of the week. A settlometer test will be performed and a microscopic exam will be done each Wednesday of  the week. This should help trend the plants process  Finally we did cover and heat the influent sbr valve distribution box to help us continue running the plant in a sbr mode not a plug flow mode during cold season, with the temperature falling below 5 degrees Celsius from January to March we have had a hard time getting the plant to nitrify. Also will try to shorten up time the influent stands in  e.q. basin.    NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION  Division of Water, Region7 6156 Erie Boulevard West. Syracuse, NY1 13204-2400 P.015)426-7501F. (315)426-7459 www.dec.ny.gov  October 16, 2015  Hon. Carolyn Price, Supervisor Town of Windsor 124 Main Street Windsor, NY 13865  Re: West Windsor Sewer District Dear Supervisor Price:  On October 15, 2015, Department staff did an announced annual inspection at the' Town of Windsor's West Windsor Sewer District treatment plant. Highlights ofouri inspection are noted  below. Please see the attached report for greater detail.  1. The plant continues to exceed several permit limits. Since September 2014, the plant has reported violations for total suspended solids, total nitrogen, total phosphorus, and ammonia. A summary of the reported data From September 2014 thru August 31,  2015 is shown below: Parameter Ammonia Ammonia Total Nitrogen Total Nitrogen Total Nitrogen Total Nitrogen Total Nitrogen Total Phosphorus Total Phosphorus Total Phosphorus  Month/Year January 2015 February 2015 September 2014 8mg/l December 2014 8mg/l January 2015 February 2015 April 2015 February 2015 March 2015 July 2015  Permit Limit Reported Result  2.1 mg/l 2.1 mg/l  5.5 mg/l 11.71 mg/l 14.4 mg/l 9.5 mg/l 68.77 mg/l 23.64 mg/l 9.7 mg/l 2.4 mg/l 1.5 mg/l 2.2 mg/l  8mg/l 8mg/l 8mg/l Img/l Img/l Img/l  The plant is currently inj non-compliance, and may be subject to enforcement action, including payable penalties. The Department requests that the Town's plant operators develop and implement aj process control strategy to address these violations. If necessary, the Town may wish to retain an outside consultant to help the operators  NEWYORK Department of BAGAELNT Environmental Conservation    develop and implement a strategy. The Department: notes that the wintertime ammonia and total nitrogen violations were most likely due to the extreme cold 2. The operator stated that hei is doing several plant process control tests. However, no lab sheets could be found. Process control lab sheets must be kept at the site. We note that trending the data from the plant process control sheets may help the 3. The plant equipment appeared to be well maintained, however the operator did not have up to date maintenance records. These records are important to maintain as they help the operator establish aj plant maintenance budget and, should an outside consultant be necessary to repair the equipment, the operator will have records 4. A log should be kept for when the plant's emergency generator is exercised.  affecting the plant biology.  operators develop a sound strategy and avoid violations.  showing what maintenance has been done.  5. Thej plant's final effluent appeared clear.  Wel have attached a Compliance Certification Form to address item #1-4. Please fill out the form, attach the requested documentation, and submit it to this office by November 13, 2015.  Feel free to contact this office should there be any questions.  Sincerely, k Sandra Lizlovs, PE Environmental Engineer II CC: D. Sherwood    MUNICIPAL/PCI WASTEWATER FACILITY INSPECTION REPORT  Inspection Type: Comprehensive  SPDES Number: NY0262676 Fac. Insp. Rep.: Don Sherwood  Facility Name: WEST WINDSOR WASTEWATER TREATMENT PLAN  County: BROOME DEC Region:7 Date: 10/14/2015 Time: 10:00 AM Inspector: LIZLOVS, SANDRA M Joint w/EPA: D Sample Taken: D  DEC ID: 7 0350 00089  Inspection Purpose: annual inspection Weather Conditions: cloudy, cool  Facility Contact:  Summary Rating: SATISFACTORY Completed Inspection: V Add. Info. Attchd: V  Items  Rating Comments (Note units out of  operation /c outstanding operation, etc.) Ultrasonic meter @ inf parshall. Calibrated  GENERAL Flow Metering Stand-by Power Alarm Systems Odors/Odor Control Preventative Maintenance Other RELMINARV/PRIMARY Influent Pumps Bar Screen/Comminutor: Disposal Of Grit/Screenings Grit Removal Settling Tanks Scum/Sludge Removal Effluent Other : Equalization SECONDARV/IERTIAR/ 2.F Phosphorus Removal  Buldings/Grounds/HousekeepingsATISFACTORY  SATISFACTORY 6/17/15 SATISFACTORY None  SATISFACTORY Generator run 1/mo, no log - need to keep one. SATISFACTORY Alarm on SCADA system. Alarm works. SATISFACTORY Equipment is maintained, but logs not up to date.  Influent Impact On Operations SATISFACTORY No industry present.  NOT  INSPECTED At pump stations SATISFACTORY Screens raked. SATISFACTORY SATISFACTORY Manual grit chamber. NOT APPLICABLE NOT APPLICABLE NOT APPLICABLE MARGINAL  SATISFACTORY Air on, low water level in EQ.  1. Sequential Batch Reactor SATISFACTORY good floc, air ok, choc brow, some grease.  Several violations reported. Using alum.  8. EFFLUENT Disinfection Effluent Condition  SATISFACTORY UV system. One bank on. Met permit in past year.  SATISFACTORY Effluent clear.    Part 1 (Continued) Receiving Water Condition Other SLUDGE HANDLING/DISPOSAL Digesters Sludge Pumps Sludge Dewatering Sludge Handling/Disposal Other : Signature of Inspector:  Items  Rating Comments (Note units out of  operation / outstanding operation, etc.)  SATISFACTORY  SATISFACTORY Aerobic. Both full. air off on one (for decant). APPLICABLE Reed beds on site. Have not emptied yet.  SATISFACTORY Submersibles. SATISFACTORY Pump to reed beds.  NOT 6z3  Date:  MUNICIPAL/PCI WASTEWATER FACILITY INSPECTION REPORT  Inspection Type: Comprehensive  SPDES Number: NY0262676 Facility Name: WEST WINDSOR WASTEWATER TREATMENT PLANT  Inspection Date: 10/14/2015 (1)1 100 % Separate (3)Reason for overflow(s):  DEC ID: 7035000089 A. Collection System  0% Combined  (2) Did sewer overflows occur upstream of the plant in the past year?  OYes ON No ON/A  (4) Was overflow sewage chlorinated? (5) Were there any unpermitted verlows/bypasses? (6) Were appropriate agencies notified promptly, when required, of each (7) Is the capability for bypass designed into the plant? Ifso, list units which can be bypassed.  OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A  overflow?  Describe standard operating procedures.  (8) Does sewage by-pass the plant?  OYes ON No  Define conditions under which bypass occurs (e.g., what flow):    Bypass frequency/(times per year) Average duration of by-pass (hours) with respect to illegal stormwater connections?  (9) Infltration/Inflow, problems, e.g., is sewerage ordinance enforced Explain as needed (include reference to corrective action, or lack thereof). Some high wet weather flows reported. Town has investigated, found sump pumps.  OYes ON No ON/A  (10) Is there a BMP/Wet Weather Operations Plan? (11) Number of pump stations in system 6 Number inspected this inspection 0  OYes ONo ON/A  Comments (consider access, ventilation, lighting, emergency power, safety, etc.):  B. Industrial Waste  (1) Are industrial waste loadings causing problems at this Explain as needed (describe nature of problem and extent and adequacy. of measures to address the problem):  OYes O No ON/A  facility?  (2) Is there a sewer use ordinance? Date: Based on Model: Is it being enforced to control industrial waste? (3) Does this facility accept septage? How much? How is it introduced?  OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A  C.L Laboratory Information  (1) Is the permittee using an ELAP certified laboratory?  OYes ONo ON/A  Details:    (2) Is a commercial laboratory used? Lab Name: Microbac Lab Address: (3) Pertaining to SPDES Self-Monitoring: (a) Does the permittee have a written sampling plan? (a,2) If yes, are they following their plan?  OYes ONo ON/A  OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A  (b) Is testing done for all parameters at the required frequency and  punctually reported?  (c) Do sampling techniques meet requirements and intent of the permit? OYes ONo ON/A  (d) Are EPA-approved procedures used?  (e) Is calibration and maintenance of instrumentation and equipment (f) Is quality control used? Spiked/duplicate samples) (g) Should sampling frequencies/types be modified?  satisfactory?  Ify yes, please explain:  (h) Are lab records satisfactory? (1) Is a minimum of 3 years data kept? (4) Pertaining to Process Control:  OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A Oyes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A OYes ONo ON/A  (a) Is testing performed for all necessary parameters? (b) Is testing performed at necessary frequencies? (c). Are the procedures technically sound? (d) Is sampling adequate? Activated Sludge Facility: MLSS? Dissolved Oxygen? Settleability?  (e) Does the facility operator test for the following:  Microscopic Analysis of Sludge? Final Clarifier Sludge Blanket Depth? Process Control "Target Values"?  (f) Does the facility operator calculate the following process control parameters:  MCRT? Sludge Age? Sludge Age?  (g) Is the testing applied towards process control adjustments? (h) What approach (if any) is used to determine changes in: Waste Sludge Flow? constant MLSS 5. Was laboratory information used to prepare the DMR and. Monthly Operating Report properly?  OYes ONo ON/A    6. Explanation as needed for any of the above:  Operator states that settleometer and microscope are done, however no documentation  since March. MLSS probe (on SCADA), DO probe (on SCADA)  D.F Personnel Information  1.1 Is staffing and training adequate? (Consider all aspects, including managemenvsupervson, operations, laboratory, maintenance, safety, availability of training, development of staff, etc.) 2. Certified Operators: Chief Operator: Name: Certificate Number:13101 Grade: Renewal Date: 02/01/2016 Assistant Operator Name: Certificate Number: Grade: Renewal Date: Explain if needed:  OYes ONo ON/A  Don Sherwood 3A  3. Is operational staff certified at the appropriate level(s)?  OYes ONo ON/A  2other operators from the Binghamton JC. JSTP work at the plant as well.  4. Do facility operators have renewal certification and/or training records? OYes ONo ON/A  5.F Plant Classification: 6. Plant Score:  7. Explain as needed for any of the above:  E. Additional Information  1. Is treatment facility properly operated and maintained?  OYes ONo ON/A  Details:  2. Check Adequate/Inadequate as appropriate: (a) Preventative maintenance schedules exist and are (b) Records are kept of maintenance, repairs and  followed? replacement?   Adequate OInadequate ON/A Adequate OInadequate ON/A    (c) Spare parts inventory is maintained? (d) 0&M Manual exists and is available? (e) 0&M Manual kept up-to-date?  OA Adequate OInadequate ON/A Adequate OInadequate ON/A OAdequate OInadequate ON/A Adequate OInadequate ON/A  (f) As-built plans and specifications exist and are available? () Alarm system for power or equipment failures is properly maintained and tested? () Standby power system exists and is routinely tested? 3. Current copy of PartI and Part II of SPDES Permit on 4. Has facility been subject of complaints (odors, other)?  (g) Manufacturers' 0&M specifications exist and are available? O Adequate OInadequate ON/A (h) Other records kept as needed (e.g., flow recorder charts)? OAdequate OInadequate ON/A  Adequate OInadequate ON/A OAdequate OInadequate ON/A OYes ONo ON/A OYes ONo ON/A  premises? Ify yes, describe:  5. Is sludge disposal satisfactory and are required permits in force? (b) Is there an alternate sludge disposal site or contingency plan?  OYes ONo ON/A OYes ONo ON/A  (a) Name and location of sludge disposal site. And/or name and permit number of scavenger:  If yes, please describe:  6. Does facility have effective administrative structure and adequate financial (e.g., Repair Reserve Fund, Uniform Accounting System)? 7.1 Is progress on compliance schedule(s) (e.g., Upgrading, CSO, 8. Explanation as needed for any of the above:  systems  OYes ONo ON/A OYes ONo ON/A  Pretreatment) satisfactory?  Equipment appears maintained, however no recent records were available.  Inspector Comments  1. Plant has violated permit for ammonia, TN and TP several times in past year. Must be addressed. Extreme cold during Jan. and February probably affected ammonia and TN numbers. (too cold for biology.) 2. Operator must maintain plant process control sheets. Sheets for: settleometer and microscope were not found. 3. PM logs not up to date. Must be  updated. 4. No log for when generator is exercised.  Sampling Inspection Procedures and Observations  Additional information attached? Sampling was for: Conventional a ToxicD Other D  OYes ON No    Grab samples obtained? Composite obtained? Flow proportioned sample? Automatic sampler used? Sample split with permittee? Chain of custody employed? Compositing Frequency: Preservation:  OYes Or No OYes ONo OYes ON No OYes ON No OYes ONo OYes ONo OYes ON No OYes ONo  Sample obtained from facility sampling device? Sample refrigerated during compositing?  Sample representative of volume and nature of discharge? OYes ONo  Signature of Inspector:  Date:  M