Town of Melbourne Beach REGULAR TOWN COMMISSION MEETING COMMUNITY CENTER - 509 OCEAN AVENUE DECEMBER 21, 2022 at 6:00 p.m. MINUTES Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker StaffMembers: Town Manager Elizabeth Mascaro Town Attorney Cliff Repperger Finance Manager. Jennifer Kerr Building Official Robert Bitgood Fire Chief Gavin Brown Police Chief Melanie Griswold Public Works Director Tom Davis Town Clerk. Amber Brown 1. Call to Order Vice Mayor Joyce Barton called the meeting to order at 6 p.m. 2. Roll Call Town Clerk. Amber Brown conducted a roll call Commission Members Present Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker Commission Members Absent Mayor Wyatt Hoover Staff Members Present Town Manager Elizabeth Mascaro Town Attorney Clifford Repperger Finance Manager Jennifer Kerr Building Official Robert Bitgood Fire Chief Gavin Brown Public Works Director' Tom Davis Police Chief Melanie Griswold Town Clerk Amber Brown 3. Pledge of Allegiance and Moment of Silence Vice Mayor Joyce Barton led the Pledge of Allegiance 4. Presentations A. Administration of the Oath of Office Town Clerk. Amber Brown administered the Oath ofOffice for Commissioners Commissioner Marivi Walker was absent for the remainder oft the meeting. Joyce Barton, Corey Runte, and Marivi Walker. 5. Public Comments After being acknowledged by the Mayor, members oft the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to' Town business, not on the. Agenda. Frank. Hunt 1205AtlanticSt Frank Hunt sent in a zoning request letter. Frank Thomas 606 Atlantic. St Frank Thomas spoke about being a resident of Melbourne Beachfor sixty years and being very happy here. He likes being involved in Melbourne Beach and is a historian and has had several books published. He invited everyone to his historical walk on January 1st at 10 am starting at the pier Lauren Hardman 320Sixth_Ave Lauren Hardman thanked everyone. for all of their hard work and spoke about the importance ofthe dunes and staying offofthem. Linda. Lindenberg 180 Sandy Shoes Dr Linda Lindenberg spoke about being part of the Rotary Club which has only twelve members and meets every Tuesday at 7:30 am at Oceanside Pizza. The Rotary Club does a lot for local and national charities. They are. partnering with Ron Jon's Surf Shop who would like to buy Drown. Zero. stations for all of Brevard County. They are trying to promote and get new members and asked ifthe Commission would approve posting a couple ofRotary Club signs to help get new members. 6. Approval ofthe Agenda Commissioner Corey Runte made a motion to amend tonight's Agenda to only have the Consent Agenda Items A-F and New Business Items A and C: Commissioner Sherri Quarrie seconded; Motion carried 3-0. Commissioner Corey Runte spoke about the remaining items on the agenda will be tabled till the January 18th Regular Town Commission Meeting when more Commissioners are: available. 7. Consent Agenda A. Approval oft the Regular' Town Commission Meeting Minutes November 16, 2022 B. Approval of the' Town Commission Workshop Meeting Minutes December 7, 2022 C. Approval of the Special Town Commission Meeting Minutes December 7, 2022 D. Approval of the site plan for 2204 Redwood - new home E. Approval oft the site plan for 513 Magnolia - new home F. Reappointment of Board Members Reappointment of members ofthe History Center Board 1. Crystal Cain 2. Mary Gene Gold (Genie) 3. Bruce Morgan 4. Jamie Guth 5. Leslie Maloney Reappointment of members of the Environmental Advisory Board Commissioner Corey Runte moved to approve the Consent Agenda as presented; Commissioner Sherri Quarrieseconded: Motion carried3-0. 8. Old Business Old Business items A and B were tabled until the January 18th Meeting. A. Consideration ofs service fee adjustments for. James Moore for FY2023 B. Consideration of cost to repair the collapsing stormwater pipe on Cherry and Rosewood 9. New Business New Business items B, D, E,F,G, and H were tabled until the January 18th Meeting A. Appointment of Vice Mayor and appointment of the Voting Delegate for the Space Commissioner Sherri Quarrie: madea a motion to continue the appointmentofVice Mayor until the January 18th meeting: Commissioner Corey Runte seconded; Commissioner Corey Runte made a motion to continue the appointment of the Voting Delegate for the Space Coast League of Cities until the January 18th meeting; Commissioner Sherri Quarrie seconded: Motion carried3-0 Coast League of Cities Motion carried 3-0 B. Discussion on creating a monthly newsletter for residents - Commissioner Runte C. Consideration of Resolution 2022-14 amending the budget for the fiscal year 2021- 2022; amending resolution 2022-13; amending the use of all carry forwards for all funds including the general fund, amending the expenditure budget for all funds Finance Manager Jennifer Kerr spoke about this Resolution being a final budget Commissioner Sherri Quarrie spoke about this not being from our operating fund which was under budget by about $6,000.00. This is to meet the criteria that was including the general fund; transfer funds between funds amendment because there were. still transactions trickling in. set forth by our CPAfirm. Commissioner Corey Runte moved to approve item C under new business consideration of Resolution 2022-14 aspresented; Commissioner Sherri Quarrie seconded; Motion carried 3-0. D. Consideration of changes to Chapter 1 Procurement Procedure to reflect thel bank's services agreement regarding multiple signatures required for a withdrawal E. Consideration of changes to Chapter 16 Expense Reimbursement to reflect the current U.S. General Services Administration pricing guide for Brevard County F. Consideration to engage Bowman Consulting toj prepare site plans for Ocean Avenue H. Consider' Town representation ofJim Simmons for any further legal action regarding regarding meal allowances G. Consideration of a public records solution company the Election Challenge 10. Staff Reports Staff Reports items A-D were tabled until theJanuary 18th Meeting. A. Town Attorney Report B. Town Manager Report C. Town Clerk Report D. Departmental Reports 1. Building Department 2. Public Works Department 3. Code Enforcement 4. Police Department 5. Fire Department 6. Finance Department 11. Town Commission Comments Town Commission Comments items A and B were tabled until the. January 18th Meeting. A. Review of Commission Action Item List B. General Comments 12. Adjournment Commissioner Corey Runte moved to adjourn; Commissioner Sherri Quarrie seconded; Motion carried 3-0. Meeting adjourned at 6:30 p.m. BOURNE ATTEST: w 1) ED 1863 Wyatt Hoover, Mayor Amber Brown, Town Clerk