Town of Melbourne Beach SPECIAL TOWN COMMISSION MEETING COMMUNITY CENTER - 509 OCEAN AVENUE  JANUARY 4, 2023 at 6:00 p.m.  MINUTES  Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker StaffMembers: Town Manager Elizabeth Mascaro Town Clerk Amber Brown  1. Call to Order  Vice MayorJoyce Barton called the meeting to order at 6:01 p.m.  2. Roll Call  Town Clerk. Amber Brown conducted a roll call Commission Members Present Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker Commission Members Absent Mayor Wyatt Hoover  StaffMembers Present Town Manager Elizabeth Mascaro Public Works Director Tom Davis Town Clerk Amber Brown    3. Pledge of Allegiance and Moment of Silence Vice MayorJoyce Barton led the Pledge of Allegiance.  4. Public Comments  After being acknowledged by the Vice Mayor, members of the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to Town business, not on the. Agenda.  Ali Dennington 413SurfRd  Ali Dennington spoke about the $180,000.00 that was above the original contracted amountfor the Brewer. Paving contract. What was that moneyfor? Commissioner Corey Runte spoke about this being discussed in detail at a previous Town Manager Elizabeth Mascaro spoke about Ali being able to call or set up a meeting  meeting which you can listen to on Sound Cloud.  with her to discuss it.  Curtis Byrd 306 SurfRd  Curtis Byrd spoke about the EnuirommentalAdusory Board doing a Ryckman Park clean-up on. January 14th, Sea oat planting on February 11th, Viva Florida is a History Center grant being usedfornative garden planting which is scheduled on. March 4th. The Trash Bash is on April. 1st. They will have a booth on Founder's Day on May 6th, The EAB has another. Intern this yearfrom FIT. The Sunshine Jim. Foundation providedfunding to the EAB and one thing they were interested in was mangrove planting. The EAB is seeking permission to plant mangroves at the end ofA Avenues A, B, and Sunset in the  rocks along the river. Further discussion ensued  Public Works Director Tom Davis spoke about being able to maintain ten toi twelve of  them in house as long as they keep them below six feet. Tabled till the January Regular Town Commission Meeting.  Steve Walters 416Sixth_Ave  Steve Walters spoke about ifthe residents have toj follow the rules then SO should the Commission. Commissioner Runte does not have to authority to call someone out of order and he has been out oforder because he was never called upon to speak.  5. Old Business    A. Consideration ofcost toi repair the collapsing stormwater pipe on Cherry and Rosewood Town Manager Elizabeth Mascaro spoke about the dip issue in the road that has been exacerbated after the last two hurricanes. The Finance Manager is looking into the possibility of getting funds through FEMA, but ifthey do they will only pay as much to Public Works Director' Tom Davis spoke about there being atl least two previous repairs at that location. There is a PVC joint that has separated which is causing water to go around ita and one end ofthej joint is sinking. Brewer's recommendation is not to repair ita again but instead replace it. This proposal was originally to get a starting figure and trytoeliminatet the mobilization fee from the previous job, buti it ist tool late fort that now. Commissioner Corey Runte spoke about not wanting to vote on this until BSE has reviewed it and then have Brewer provide more details to the proposal.  restore itl back to its previous condition.  Item was tabled to get more detailed information.  Ali Dennington 413SurfRd  Ali Dennington spoke about agreeing with Commissioner Runte on needing more details. Get more information, and then go through it to make sure it covers B. Appointment of Vice Mayor and appointment of the Voting Delegate for the Space  everything.  Coast League of Cities  Commissioner Corey Runte made a motion to nominate current Vice Mayor Joyce Barton to continue as the Vice Mayor and the Voting Delegate for the Space Coast League of Cities; Commissioner Marivi Walker seconded; Motion carried 3-0 with  Vice Mayor Joyce Barton abstaining from the vote  Ali Dennington 413SurfRd  Ali Dennington asked about why we have a voting delegate and where to get the  details about what the voting delegate is doing.  Commissioner Sherri Quarrie made a motion to nominate Commissioner Corey Runte as the alternate Voting Delegate for the Space Coast League ofCities; Vice Mayor Joyce Barton seconded; Motion carried 3-0 with Commissioner Corey Vice Mayor Joyce Barton spoke about what the Space Coast League of Cities is and does.  Runte abstaining from the vote  C. Consideration to engage Bowman Consulting to prepare site plans for Ocean Avenue    Town Manager Elizabeth Mascaro spoke about receiving an agreement for professional services from Bowman Consulting to do conceptual plans for the improvements along  Ocean Avenue. Further discussion ensued  Commissioner Sherri Quarrie spoke about wanting thel location corrected where it says  Ocean Ave from Sunset which should say Riverside from Sunset.  Ali Dennington 413SurfRd  Ali Dennington spoke about the location issue which says Ocean Ave from Sunset to Pine. Ifyou know that you want something make sure it is in the contract, SO you know you get what you want and there won't be any surprises. Maybe holdoffon the mangroves until this is done and get this to be more: specific. Ittalks about phase two Vice Mayor Joyce Barton spoke about the correct location is Riverside from Sunset to Ocean Ave and Ocean Ave from Riverside to Pine St. Phase two is FDOTS portion of  what is that and when is it being done.  Ocean Ave  NealTompkins  Neal Tompkins asked ifparking is included in part ofwhat they are: supposed to do Commissioner Corey Runte spoke about parking is included in the proposal.  Commissioner Corey Runte made a motion to approve the Bowman Consulting agreement for professional services in the lump sum amount of $10.525.00with the conditions of correcting the typo of Ocean Ave should be Riverside and addressing the note at the bottom which conflicts with the scope of work above which mentions adding landscape medians so the contract should include landscape, space planning, and basic design services. Include Neal Tompkins in meetings moving forward; Commissioner Marivi Walker seconded: Motion carried  4-0  D. Consider Town representation of Jim Simmons for any further legal action regarding Town Manager Elizabeth Mascaro spoke about former Mayor Jim Simmons being named in the election lawsuit and he is asking to be included with the employees and Commissioners as part oft the legal representation by the' Town Attorney.  the Election Challenge  Ali Dennington 413S SurfRd  Ali Dennington spoke about. Jim Simmons not being sued as partofhisposition on the Board of Adjustments but individually as someone who participated in nonpublic meetings, sO the Commission would be agreeing to represent someone on an    individual basis. Ifthis is approved it should only be approved ifit is part of his position on the Board or as a prior Commissioner, or ifit is deemed to be illegal Commissioner Corey Runte spoke about Town Code 10-2 (a). Agent shall include and be limited to members oftown boards and individuals approved by the' Town Manager to  meetings then he should pay that money back.  act as volunteers in the service oft the Town and SO acting.  Commissioner Corey Runte made a motion to approve the legal representation of Jim Simmons regarding the current lawsuit by Ms. Dennington: Commissioner  Marivi Walker seconded; Motion carried 4-0  6. New Business  A. Consideration of proposal to replace existing gate opening system  Public Works Director Tom Davis spoke about contacting five companies with detailed specs to get exactly what is needed and only getting something back from Automatic  Access Systems. Further discussion ensued Ali Dennington 413SurfRd  Ali Dennington spoke about ifyou are going toj put this in then put it in your employee manual saying you should not be walking through it. In general, you get what you payfor, but for metals, gates, or openers for beachside buy the medium one because  they will all rust out in ten years anyway.  Commissioner Marivi Walker made a motion to proceed with the removal ofthe existing gate opening system and replace it with the attached proposal from AutomaticAccess: Systems in the amount of $9.795.00; Commissioner Corey Runte  seconded; Motion carried 4-0 7. Adjournment  Commissioner Corey Runte moved to adjourn; Commissioner Marivi Walker  seconded; Motion carried 4-0. Meeting adjourned at  AQUBNE  7:351 p.m.  5  ATTEST:  NDED 1883  t WyattHoover, Mayor  B  Amber Brown, Town Clerk