Town of Melbourne Beach  REGULAR TOWN COMMISSION MEETING COMMUNITY CENTER - 509 OCEAN AVENUE  JANUARY 18, 2023 at 6:00 p.m.  MINUTES  Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker StaffN Members:  Town Manager Elizabeth Mascaro Town. Attorney Cliff Repperger Finance Manager Jennifer Kerr Building Official Robert Bitgood Fire Chief Gavin Brown Police Chief Melanie Griswold Public Works Director Tom Davis Town Clerk. Amber Brown    1. Call to Order  Mayor Wyatt Hoover called the meeting to order at 6:01 p.m.  2. Roll Call  Town Clerk. Amber Brown conducted a roll call Commission Members Present Mayor Wyatt Hoover Vice MayorJoyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker Commission Members Absent  StaffMembers Present Town Manager Elizabeth Mascaro Building Official Robert Bitgood Public Works Director Tom Davis Town Clerk. Amber Brown  3. Pledge of Allegiance and Moment of Silence Mayor Wyatt Hoover led the Pledge of Allegiance  4. Presentations  A. Rapid flashing beacons on A1A - Resident  John Mauzer who resides at 1708. Atlantic Street spoke about how dangerous it ist to cross. A1A and what he has done to try to get the rapid flashing beacons installed in  Melbourne Beach. Further discussion ensued  5. Public Comments  After beingacknowledged by the Mayor, members oft the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to' Town business, not on the Agenda.  Walter. Hardman 320Sixth_Ave  Walter Hardman spoke about his concern regarding access to the dunes being  addressed by the Town, SO he wanted to say thank you.  Travis Wood  Melbourne Beach Volunteer Firefighters. Association    Travis Wood spoke about presenting the Fire. Department with a check in the amount  of$3,529.00) for the purchase oftraffic cones.  Frank. Hunt 1205AtlanticSt  Mayor Wyatt. Hoover read a letter from Frank Hunt regarding a zoning request.  Further discussion ensued  This discussion was tabled until the Town Attorney arrives later in the meeting.  6. Approval ofthe Agenda  Vice Mayor Joyce Barton made a motion to approve the agenda as presented;  Commissioner Sherri Quarrieseconded: Motion carried 5-0.  7. Consent Agenda  A. Approval oft the Regular Town Commission Meeting Minutes December 21, 2022 B. Approval ofthe' Town Commission Workshop Meeting Minutes January 4, 2023 C. Approval ofthe Special Town Commission Meeting Minutes January 4, 2023  D. Approval of thes site plan for 517 Avenue A - Pergola  E. Reappointment of Board Members  Reappointment of members ofthe History Center Board  1. Laurie Simmons  Vice Mayor Joyce Barton moved to approve the Consent Agenda as presented;  Commissioner Sherri Quarrie seconded; Motion carried 5-0.  8. Old Business  A. Consideration of service: fee adjustments for James Moore for FY2023  Town Manager Elizabeth Mascaro spoke about the additional data and reasons why  there is a service fee adjustment for James Moore  Further discussion ensued  Vice Mayor Joyce Barton made a motion to approve the $7,000.00 increase in service fee adjustments for James Moore for FY2023: Commissioner Marivi  Walker seconded; Motion carried 5-0.  B. Consideration of cost to repair the collapsing stormwater pipe on Cherry and Town Manager Elizabeth Mascaro spoke about the additional information and  Rosewood  pictures provided related to the issue.    Further discussion ensued Chuck Cain 309 SurfRd  Chuck Cain spoke about two manholes in the road in that area on Oak St. Could Public Works Director Tom Davis spoke about those might be Brevard County sanitation lines, sO we would havet to contact them about any repairs.  these be related and are they being addressed?  Commissioner Corey Runte made a motion to waive the requirement for three bids due to the emergency nature of the project; Commissioner Sherri Quarrie Vice Mayor Joyce Barton made a motion to approve Brewer Paving for the reconstruction of the underground pipe at Cherry and Rosewood in the amount of$141.825.00: Commissioner Marivi Walker seconded; Motion carried 5-0.  seconded; Motion carried 5-0.  C.D Discussion on creating a monthly newsletter for residents = Commissioner Runte Commissioner Corey Runte spoke about putting this on the agenda to look into the options for a digital and/or printed newsletter being sent to the: residents.  Further discussion ensued  NEW ACTION ITEM - Get costs for formatting single page or bifold, potential content,  schedule, and production options February  D. Consideration of changes to Chapter 1 Procurement Procedure to reflect the bank's services agreement regarding multiple signatures required for a withdrawal Town Manager Elizabeth Mascaro spoke about the Finance Manager bringing this forward as requested by the auditors and the bank because they do not require two  signatures.  Further discussion ensued  Vice Mayor Joyce Barton made a motion to approve the updates to the Chapter 1 Procurement Procedure 1.03 Town Check Disbursements to reflect the bank services agreement; Commissioner Marivi Walker seconded; Motion carried 5-0. E. Consideration of changes to Chapter 16 Expense Reimbursement to reflect the current U.S. General Services Administration pricing guide for Brevard County Town Manager Elizabeth Mascaro spoke about a guide from the GSA for this areac on expense reimbursement; just like for mileage reimbursement. There was an updated  regarding meal allowances    copy of Chapter 16 that was handed out the only change was it does not have a Commissioner Sherri Quarrie asked about this reflecting the amount for where the Mayor Wyatt Hoover spoke about removing Brevard County and replacing it with  specified dollar amount.  person is going, not our local amounts.  "destination"  Vice Mayor Joyce Barton made a motion to approve the updates to Chapter 16 Town ofMelbourne Beach Meal ReimbursementAllowances to reflect the current U.S. General Services Administration pricing guide for the destination;  Commissioner Marivi Walker seconded; Motion carrieds 5-0. F. Consideration of a public records solution company  Town Clerk Amber Brown spoke about updates she got on all three companies. GovQA's quote of $6,000.00 only provides 500GB of storage which under normal circumstances would be sufficient because the retention period is one year, but that might not work for us. Additional storage is $1,200.00 for 1 TB, and if we wanted the option to export PST: files which are emails it would cost roughly an additional $2,400.00. For the JustFOIA's quote, I removed the costs for the payment portal and after speaking with them they removed the one-time setup fee of $750.00 bringing the new quote amount to $6,187.50. JustFOIAs quote includes the export of PST files and 3 TB of storage. Next Request is significantly more expensive at $12,576.00 per year and has offered the remainder of this fiscal year for the cost of one month at $1,048.00. For those reasons Amber recommended. JustFOIA.  Dan Brunger SixthAve  Dan Brunger asked how this computerized system will affect individuals that do Mayor Wyatt Hoover spoke about this software would not affect them because they would still be able to make requests in person or over the phone, and then Town employees would enter the request intoi the software for tracking purposes.  not have access or want to use a computer.  Vice Mayor Joyce Barton made a motion to approve the proposal by JustFoia in the amount of$6,187.50: Commissioner MariviWalker: seconded; Motion carried  5-0.  9. New Business  A. Discussion and possible action regarding mangrove planting  Town Manager Elizabeth Mascaro spoke about the provided possible alternative  sites for thei mangrove planting.    Commissioner Sherri Quarrie spoke about wanting to accomplish shoreline attenuation but maybe there arec othero options todothat which will notinterferer with Commissioner Corey Runte spoke about this being part oft the sustainability plan.  people's view and access tot the river.  Further discussion ensued  Vice MayorJoyce Barton spoke about needing to be careful about howthemangroves Mayor Wyatt Hoover spoke about wanting more information and research related to the BioHaven product such as have they been implemented in any saltwater areas,  would affect the' Town since they would be permanent.  and what height of wave action can they take.  Kim Collins 402 Sunset Blud  Kim Collins spoke about agreeing with everyone. Is there a way tofind a balance  top protect our lagoon and the view ofthe river?  Crystal Cain 309 SurfRd  Crystal Cain spoke about EAB going to all of the river access points and picked Avenue. A, B, and. Sunset. The EAB. has started looking into thefloating devices and found that they are typically. placed in areas that arei more protected than our area and encourages the Commission to have the EAB do the research on things. There Commissioner Marivi Walker spoke about needing to protect the barrier island and also thinks it would be doing a disservice to people who live in the area and go there Mayor Wyatt Hoover spoke about including, as part of the motion, the Public Works Department creating a maintenance plan to make suret the mangroves stay below six  isal balance as a barrier island to protect our shoreline.  to see sunsets. Thei residents bought in that area for a reason.  feet.  Commissioner Corey Runte made a motion to table the conversation to the next meeting for additional research, a maintenance plan, look into the plastic  attenuation device, and work closelywith the EAB:  Motion fails for lackofasecond  Commissioner Sherri Quarrie made a motion deny the request to plant the mangroves at the three river access points as presented; Vice Mayor Joyce Barton seconded; Motion carried 3-2 with Commissioner Corey Runte and Mayor Wyatt  Hoover dissenting.    Vice MayorJoyce! Barton spoke about thei motion being manlolepaifhadbemtiom, During public comment, Mayor Wyatt Hoover read a letter from Frank Hunt regarding azoning request. The discussion was tabled until the' Town Attorney arrived lateri in the Town Attorney Clifford Repperger spoke about the' Town currently having a restriction andi ifthe' Town decides to relinquish that restriction iti is entirely upt toi the Commission. Once that is done you cannot undo it because the restriction is grandfathered in as it predates the States preemption. Ifthe Commission touches the restriction the' Town will  but the option tol look into other locations should stilll be considered.  meeting.  probably lose the restriction. Further discussion ensued  Mayor Wyatt Hoover spoke about not wanting to explore this zoning request further.  Commissioner Marivi Walker left at 8:30 pm  10. Staff Reports  A. Town Attorney Report  Town. Attorney Clifford Repperger spoke about bringing the second kitchen, and thel landscape ordinance next month, and about the option to get an outside planning consultant to work on the outdoor seating ordinance. Town Manager Elizabeth Mascaro spoke about her discussion with the outside planning consultant and new ideas that were not thought about before, and the  consultant will be presented to the Commission.  B. Town Manager Report No additions C. Town Clerk Report No: additions D. Departmental Reports 1. Building Department No additions 2. Code Enforcement  Building Official Robert Bitgood spoke about working on educating and  enforcing the sight visibilitytriangles.    3. Public Works Department  Public Works Director Tom Davis spoke about being almost finished with the boards on the pier and going through and getting the entire irrigation system back up and working. He found out who carved the dolphins and contacted him to see ifl he would recondition them. As oft this afternoon, there are several new  cameras ini the Town parks. 4. Police Department No additions 5. Fire Department Noadditions 6. Finance Department No additions  Vice Mayor Joyce Barton made a motion to approve the finance report at presented; Commissioner Sherri Quarrie seconded; Motion carried 4-0.  11. Town Commission Comments  A. Review of Commission Action Item List  New Action Items  Town Newsletter - Get costs for the format of a single page or bifold, potential content, schedule, and production options - February  Updated  Research potential 140-year celebration events: Town Manager Elizabeth Mascaro spoke about adding more things to current events but waiting for a bigger year to do new events. Commissioner Corey Runte spoke Sixth Ave Boat Ramp: Public Works Director Tom Davis spoke about putting the geogrid down and painting the wall blue, might consider installing akayak rack. Commissioner Corey Runte spoke about keeping this action item to come up with future vision plans, see about getting concept drawings/proposals, beautify it, and address parking - February S.E.A Project: Town Manager Elizabeth Mascaro spoke about waiting to receive the concept drawings from Bowman. Does the Commission want to expand thel blue street sign installation up Riverside some - March  about being happy with this action item - Action Item Closed    Research Dog Park Options: Commissioner Corey Runte spoke about the option of asking Brevard County to put one: in at Flutie Field - Close this action  item  Second Kitchens: Coming next month - February Isolate Dunes: Install wood snow fence - February  Live Streaming Options: Town Clerk Amber Brown spoke about reaching out tos several companies and the responses were not interested, cannot get any products, or no response. The next step is contacting local individuals that use Tree Lighting: Tree lighting only along the sidewalk and use colors seasonally, hold off on everything else until the S.E.A Project concept designs  audio-visual equipment to seei ift they can help - March  come back - Action Item Closed  B. General Comments 12. Adjournment  Commissioner Corey Runte moved to adjourn; Vice Mayor Joyce Barton  seconded; Motion carried 4-0. Meeting adjourned at 9:26 p.m.  ATTEST:  B  WyattHoover, Mayor  Amber Brown, Town Clerk  KNE  PED 1883