VANCEYVILLETOWN COUNCIL MEETING MIINUTES Tuesday, June 25th, 2024, 6:00pm  The meeting oft the Town Council was. held in the Yanceyville Town Council Chambers at the Yanceyville Municipal Services Building located at 158 East Church Street, Yanceyville, NC and streamed through the Webex platform on Tuesday, June 25th, 2024, at 6:00pm. Council Members present: Mayor- Alvin Foster, Mayor Pro Tem- Darrell McLean, Kenneth Staff present in person: Kamara Barnett-Town Manager/Clerk, Lee Farmer- Town Attorney, Miranda Harrelson- Deputy Clerk, and Harmon Crutchfield-Financial Consultant  Darnell, Keith Tatum, and Brian Massey  Item 1: Call to Order  Mayor Alvin Foster called the' Town Council Meeting to order at 6:00 pm. The meeting opened with a silent prayer. He asked all to stand for the pledge of allegiance. Mayor Foster also stated that the Yanceyville Town Council rules and procedures reflect the revisions of thel North Carolina open meeting law oft the North Carolina General Statues, a copy ofthe Yanceyville Town Council rules and procedures are available upon request. Yanceyville Town Council also has rules and procedures for electronic meetings that reflect the: revisions oft the North Carolina open meeting law ofthel North Carolina General Statues, a copy ofthe Yanceyville Town  Council rules and procedures are available upon request. Item 2: Review of Agenda -] Mayor Foster and Town Council asked ift there are any other additions or deletions at this time.  Mayor Foster asked Town Council to review the Agenda. Under Item New Business: Mayor Foster added Caswell GOP Building Use Request, and Town Manager Updates. Mayor Foster  Item 3: Consideration and Adoption of Uniform Conflict ofInterest Policy Attorey Farmer presented the Conflict-of-Interest Policy to Town Council.  After al brief discussion, Mayor Foster asked Town Council for ai motion. Councilman Tatum made ai motion to approve and adopted the Conflict-of-Interest Policy dated 6-25-2024. The motion was seconded by Councilman Darnell and passed with a unanimous vote. Item 4: Consideration of Budget Amendment IVI for FY ending June 30th,2024 Mr. Harmon Crutchfield presented Budget Amendment IV: for Fiscal Year ending June 30th,2024 After al brief discussion, Mayor Foster asked Town Council for ai motion. Councilman Darnell made ai motion to approve Budget Amendment IV: for Fiscal Year ending June 30th, 2024. The motion was seconded by Mayor Pro Tem McLean and passed with a unanimous vote.  *See Attached  to' Town Council.  *See Attached Yanceyville" Town Council Meeting Minutes June 25h,2024    Item 4b. Review and Consideration of Municipal Tax Rate  After al brief discussion, Mayor Foster made ai motion to set the Town ofYanceyville tax rate at .30 cent per $100. The motion was seconded by Councilman Darnell and passed with a 4-1 vote. Councilman Darnell-Yes, Mayor Pro Tem McLean- Yes, Mayor Foster- Yes, Councilman Item 5: Consideration and Adoption ofTown ofYanceyville Budget Ordinance for FY24-25  Mayor Foster performed ai roll call vote. Massey- Yes, and Councilman Tatum- No  Town Manager Barnett presented the Budget Ordinance for Fiscal Year 24-25.  Mayor Foster asked Town Council for ai motion. Councilman Massey made ai motion to approve the' Town ofYanceyville Budget Ordinance for Fiscal Year 24-25 (year ending June 30th, 2025). Thei motion was seconded by Mayor Pro Tem McLean and passed with a 4-1 vote.  Mayor Foster performed ai roll call vote Massey- Yes, and Councilman Tatum- No  Councilman Darnell-Yes, Mayor Pro Tem McLean- Yes, Mayor Foster- Yes, Councilman  *See Attached Item 6: New Business None  Item 7: Adiournment  Mayor Foster asked Town Council for ai motion to adjourn. After no further discussion, Councilman Tatum made. ai motion to adjourn the. June 25th, 2024, Town Council Meeting. The motion was seconded by Councilman Massey and passed with a unanimous vote. The meeting Kamara Barnett, Town Clerk and Miranda. Harrelson, Deputy Town Clerk prepared the above minutes. They represent a brief  ended at 6:12pm  description oft those matters that were addressed. at this meeting.   Kepectivelysubmitead: Foster, Mayor Komaa , Cbantt Kampral Bafnett,  Alvinl  Miranda Harrelson, Deputy Town Clerk    2  Yanceyville Town Council Meeting Minutes. June 251h,2024    TOWN OF YANCEYVILLE CONFLICT OF INTEREST AND GIFT POLICY  Comment: When pendno/dealowerdimas, local governments are required to policies governing conflicts of interest and gifts. 2 C.F.R. 5 200.318(c/(1).  written adopt  Purpose  The purpose of this policy is to establish conflicts of interest guidelines that meet or exceed the requirements under state law and local policy when procuring goods (apparatus, supplies, materials, and equipment), services, and construction or repair projects paid for in part or whole by federal funds and required under 2 C.F.R. 5  200.318(c)(1). II. Policy  This policy applies when procuring goods (apparatus, supplies, materials, and equipment), services, and construction or repair projects funded in federal financial assistance (direct or reimbursed). This policy also part applies to  or whole with  subrecipient of the funds.  any  The employee responsible for managing the federal financial assistance award shall review the notice of award toi identify any additional conflicts of interest prohibitions or requirements associated with the award, and shall notify all employees, officers, and agents,, including subrecipients, of the requirements of this policy and any additional A. Conflicts of Interest. In addition to the prohibition against self-benefiting from a public contract under G.S. 14-234, no officer, employee, or agent of the the selection, award, or administration of a contract supported by a federal award if he or she has a real or apparent conflict ofi interest. Areal or apparent conflict exists when any of the following parties has a financial or other interest in or receives a tangible personal benefit from a firm considered for award ofa contract: 1. the employee, officer, or agent involved in the selection, award, or  prohibitions or requirements.  Town  [unit of government) may participate directly ori indirectlyi in  administration of a contract; 2. any member of his or her immediate family; 3. his or her partner; or  4. an organization which employs or is about to employ any of these parties. Any officer, employee, or agent with an actual, apparent, or potential conflict of interest as defined in this policy shall report the conflict to his or her immediate  Page1    supervisor. Any such conflict shall be disclosed in writing to the federal award agency or pass-through entity in accordance with applicable Federal awarding agency policy. B. Gifts. In addition to the prohibition against accepting gifts and favors from vendors and contractors under G.S. 133-32, officers, employees, and agents of the gifts, gratuities, favors, or anything of monetary value from contractors, suppliers, or partiest to subcontracts. Itemso of nominal value valued at less than $25.00 whichf fall  Town  [unit of government) are prohibited from accepting or soliciting  into one of the following categories may be accepted: 1. promotional items; 2. honorariums for participation in meetings;or 3. meals furnished at banquets.  Any officer, employee or agent who knowingly accepts an item of nominal value allowed under this policy shall report the item to his or her immediate supervisor.  II. Violation  Employees violating this policy will be subject to discipline up to and including termination. Contractorsviolatingthis; policywillresult: int termination of the contract and  may not be eligible for future contract awards.  Adopted and Approved, this the 25th day of June, 2024.  TOWN OF YANCEYVILLE  Alvin W. Foster, Mayor  ATTEST:  iamapb Bamott Kamara G. Barnett, Clerk  Page: 2    TOWN OF YANCEYVILLE Budget Ordinance Amendment) IV  BEITO ORDAINED by the Yanceyville Town Council that the following amendment be made to the  Ordinance: for the fiscal year ending June 30, 2024:  Budget  Section 1. Toamend the General Fund, the appropriations change as follows:  Decrease $11,000.00 $40,000.00  Increase $ 1 1,000.00 $25,000.00 $25,000.00  Governing Board General Government Fire Department Public Works Debt Service  This will result in no change in the appropriations ofthe General Fund Budget.  Section 2. To amend the General Fund, there is no change in revenues from the General Fund Budget. Section 3. To amend the Water and Sewer Fund, the appropriations change as follows:  Decrease $39,000.00  Increase $70,000.00 $1 1,000.00  Operating Budgetary Appropriations Capital Improvement Plan  This will: result in al neti increase of$ $32,000.00 in the appropriations oft the Water and Sewer Fund Budget. Section 4. To amend the Water and Sewer Fund, the revenues change as follows:  Decrease  Increase $22,000.00 $15,000.00 $25,750.00 $5 5,505.00  Water Revenues Sewer Revenues Tappage Fees Reconnect Fees ARP Funds  $19,868.00 $16,387.00  Appropriation From Fund Balance  This will result in ai net increase of $32,000.00 in revenues from the Water and Sewer) Fund Budget.  Copies of this Budget Amendment shalll be delivered to thel Budget Officer and the Finance Officer for their direction. THIS BUDGET ORDINANCE AMENDMENT ADOPTED THIS_2 25th DAY OFINE2024.  of YANCE  Mayor  ATTEST:  ALRE  Komua Bomdt Kamara Barnett, Town Clerk  PORATED    TOWN OF YANCEYVILLE BUDGET ORDINANCE 2024-2025  BEIT ORDAINED by the Governing Board of the Town of Yanceyville, North Carolina:  Section 1. The following amounts are hereby appropriated in the General Fund for  the operation of the town government and its activities for the fiscal year beginning July 1, 2024, and ending June 30, 2025, in accordance with the chart of accounts heretofore established for this Town:  Governing Board General Government Fire Department Public Works Recreation Department Debt Service Capital Improvement Plan  $37,500.00 540,295.00 262,550.00 118,500.00 30,000.00 75,000.00 13,000.00 91,076,855.00  Section 2. Itis estimated that the following revenues will be available in the  General Fund for the fiscal year beginning July 1, 2024, and ending  June 30, 2025, to meet foregoing appropriations:  Ad Valorem Taxes Motor Vehicle Taxes Penalties and Interest Beverage Tax Franchise Tax Local Option Sales Tax Solid Waste Disposal Tax Charges for Current Services Interest on Investments Other Revenue  $368,455.00 24,000.00 2,500.00 8,500.00 110,000.00 250,000.00 2,000.00 83,500.00 41,100.00 186,800.00 $1,076,855.00  Section 3. The following amounts are hereby appropriated in the Water and Sewer  Enterprise Fund for the operation of the water and sewer utilities for the fiscal year beginning July 1, 2024, and ending June 30, 2025, in accordance with the chart of accounts heretofore approved for the Town:  Operating Capital Outlay Debt Service  $1,792,724.00 100,000.00 230,607.00 50,588.00 $2,173,919.00  Capital Improvement Plan    Section 4.  Itis estimated that the following revenues will be available in the Water and Sewer Enterprise Fund for the fiscal year beginning July 1, 2024, and ending June 30, 2025. These projections reflect no rate increase for  the water and sewer rates. Water Revenues Sewer Revenues Tap Fees Reconnect Fees Water Connection Fee Other Operating Revenues Appropriation from Fund Balance  $1,275,025.00 747,291.00 37,356.00 10,000.00 1,000.00 80,000.00 23,247.00 $2,173,919.00  Section 5.  The following amounts are hereby appropriated in the Special Revenue Fund for the operation of restricted revenue sources such as Powell Bill Revenues and grant awards for the fiscal year beginning July 1, 2024, and ending June 30, 2025, in accordance with the chart of accounts  heretofore established for this Town: Powell Bill - Restricted Cemetery Maintenance  $40,000.00 4,000.00 $44,000.00  Section 6. Itis estimated that the following revenues will be available in the Special  Revenue Fund for the fiscal year beginning July 1, 2024, and ending  June 30, 2025, to meet foregoing appropriations:  Powell Bill - Restricted Cemetery Fund  $40,000.00 4,000.00 $44,000.00  Section 7. There is hereby levied a tax at the rate of thirty-three cents (.30) per  hundred dollars ($100) valuation of property listed for taxes as of January 1, 2024, this reflects no increase in the tax rate for this fiscal year. This rate is based on a total valuation of property located in Yanceyville by the Caswell County Tax Department for the purposes of taxation of $126,402,098 and estimates a rate of collection of 98.55%.  Section 8. The Finance Officer is hereby authorized to transfer appropriations as  contained herein under the following conditions:  a. The Finance Officer may not transfer any amounts between funds, except as approved by the Governing Board in the Budget  Ordinance as amended.    Section 9.  Copies of this Budget Ordinance shall be furnished to the Town Manager and to the Finance Officer to be kept on file by them for their direction in  the disbursement of funds.  THIS ORDINANCE ADOPTED this 25th day of June 2024.  Awin W. Foster, Mayor ARLB  ATTEST:  Kamahmb Kamara Barnett, Town Clerk