YANCEYVILLE TOWN COUNCIL MEETING MINUTES Tuesday, June 18th, 2024, 6:00pm  The meeting oft the Town Council was held in the Yanceyville Town Council Chambers at the Yanceyville Municipal Services Building located at 158 East Church Street, Yanceyville, NC and streamed through the Webex platform on Tuesday, June 18th, 2024, at 6:00pm. Council Members present: Mayor- Alvin Foster, Mayor Pro Tem- Darrell McLean, Kenneth Staff present in person: Kamara Barnett-Town Manager/Clerk, Lee Farmer- Town Attorney, Miranda Harrelson- Deputy Clerk, and Kathryn Hinton-Administrative Assistant  Darnell, Keith Tatum, and Brian Massey  Item 1: Call to Order  Mayor Alvin Foster called the Town Council Meeting to order at 6:00 pm. The meeting opened with a silent prayer. He asked all to stand for the pledge of allegiance. Mayor Foster also stated that the Yanceyville Town Council rules and procedures reflect the revisions ofthel North Carolina open meeting law oft the North Carolina General Statues, a copy oft the Yanceyville Town Council rules and procedures are available upon request. Yanceyville Town Council also has rules and procedures for electronic meetings that reflect the revisions oft the North Carolina open meeting law of the North Carolina General Statues, a copy of the Yanceyville Town  Council rules and procedures are available upon request. Item 2: Review ofAgenda - Mayor Foster and Town Council  Mayor Foster asked Town Council to review the Agenda. Under Item 7: New Business Mayor Foster added Town Manager Update and Building Use Request by Caswell County Republican Party. Mayor Foster asked ifthere are any other additions or deletions at this time. Item 3: Amendment, Clarification and Adoption of Amendment to Rule22b/Conduct. : and Procedures) of the Yanceyville Town Council Rules and Procedures Attorney Farmer presented a Supplemental Amendment, Clarification and Adoption of Amendment to Rule 22(b) (Conduct and Procedures) ofthe Yanceyville Town Council Rules and After a discussion Mayor Foster asked Town Council for a motion. Councilman Darnell made a motion to approve the Supplemental Amendment to Rule 22(b) (Conduct and Procedures) ofthe Yanceyville Town Council Rules and Procedures. Thei motion was seconded by Mayor Pro Tem  Procedures.  McLean and passed with al unanimous vote.  *See. Attached  Yanceyville Town Council Mccting Minutes June 18th, 2024    Item 4: Public Hearing for Consideration and Adoption of Revised' Town of Yanceyville Mayor Foster asked Town Council for a1 motion. Councilman Tatum made ai motion to go into Public Hearing for consideration of Revised' Town ofYanceyville Zoning Ordinance. The motion was seconded by Councilman Darnell and passed with a unanimous vote. Town Manager Barnett explained that Town Council has received the: recommendation oft the Planning Board regarding adoption ofai revised Zoning Ordinance. As required by NCGS 160D-605 "Governing Board Statement," the Yanceyville Town Council has reviewed proposed text amendments that bring the Yanceyville Zoning Ordinance into conformity with N.C. G.S. 160D and make other revisions and updates. The proposed amendments update and correct definitions, refer to statutory references by their G.S. 160D citations, and provide for processes and procedures required by G.S. 160D. All amendments are text amendments, and they do not The proposed amendments are consistent with Yanceyville's Comprehensive Land Use  Zoning Ordinance  affect the zoning of any property. Development Plan 2022-2036 as follows:  1. The amendments bring the text into compliance with state law for Local Planning and Development Regulation and are consistent with Comprehensive Plan Policy 1-6: 2. The amendments clarify criteria and procedures, thus making enforcement of Yanceyville's Zoning Ordinance more likely and more: reliable. This is consistent with Comprehensive Plan Policy 3-5 "Enforce Applicable Code and Zoning  Complete Code and Ordinance Recodification.  Ordinances."  Mayor Foster opened the floor for questions or comments. No one: from the Public nor Town Mayor Foster asked Town Council for ai motion. Councilman Darnell made ai motion to go out ofPublic Hearing for Consideration of] Revised Town ofYanceyville Zoning Ordinance. The motion was seconded by Councilman Tatum and passed with a unanimous vote. Mayor Foster asked Town Council for a motion. Councilman Darnell made ai motion to return to Regular Session. Thei motion was seconded by Councilman Tatum and passed with al unanimous After no further discussion Mayor Foster asked Town Council for a motion. Councilman Darnell made ai motion to adopt the' Town Council Statement ofConsistency for the Revised Zoning Ordinance. The motion was seconded by Councilman Tatum and passed with a unanimous vote.  Council offered any comments.  vote  *See Attached  2  Yanceyville' Town Council Mecting Minutes June 18h,2024    Item 5: Resolution to Adopt System Development Fees for the Water and Sewer System as authorized by Article 8 of Chapter 162A of the North Carolina General Statues Town Manager Barnett explained that in June of2017, the North Carolina General Assembly ratified House Bill 436"An Act to. Provide for Uniform Authority to Implement System Development Fees for Public Water and Sewer Systems in North Carolina and to Clarify the Applicable Statute oflimitations", thus amending Chapter 162A oft the General Statutes by adding "Article 8, System Development Fees."This is commonly referred to as the SDF. Act. In accordance with the SDF Act, the' Town ofYanceyville retained the services of Stantec Consulting Services Inc, aj professional engineering consulting firm, to complete a system development fee analysis and prepare an accompanying written report. She noted that al Public Hearing was held on June 4th,2024 during the' Town Council Meeting and no one offered any Mayor Foster asked Town Council for a motion. Councilman Darnell made ai motion to approve the Resolution to Adopt System Development Fees for the Water and Sewer System as authorized by Article 8 of Chapter 162A of the North Carolina General Statues effect July 1s, 2024. The motion was seconded by Mayor Pro Tem McLean and passed with a unanimous vote.  comment.  *See Attached  Item 6: Public Hearing for Fiscal Year 24-25 Recommended Budget  Mayor Foster asked Town Council for ai motion. Councilman Darnell made ai motion to go: into Public Hearing for Fiscal Year 24-25 Recommended Budget. Thei motion was seconded by Mayor Foster opened the floor for questions or comments. No one from the Public nor Town Mayor Foster asked Town Council for ai motion. Councilman Tatum made ai motion to go out of Public Hearing for Fiscal Year 24-25 Recommended Budget. Thei motion was seconded by Mayor Foster asked Town Council for ai motion. Councilman Darnell made ai motion to return to Regular Session. The: motion was seconded by Mayor Pro Tem McLean and passed with a  Councilman Tatum and passed with unanimous vote.  Council offered any comments.  Mayor Pro Tem McLean and passed with a unanimous vote.  unanimous vote. Item 7: New Business a. Town Manager Update  Town Manager Barnett noted that that the 2023 Consumer Confidence Report ( water quality report) has been updated and mailed to all water customers and placed on the Town's website. Town Manager Barnett indicated that due to critical information needed from the Caswell County Tax Department she would like to schedule an additional Budget Workshop to review the  3  Yanceyville Town Council Meeting Minutes June 18h,2 2024    Fiscal Year 24-25 Budget for Tuesday, June 25th, 2024, at 5:00pm to bel held in' Town Council Mayor Foster asked Town Council for ai motion. Councilman Tatum made motion to schedule: a Budget Workshop for. June 25, 2024 at 5:00pm tol be held in' Town Council Chambers. The motion was seconded by Mayor Pro' Tem McLean and passed with a unanimous vote. b. Building Use Request by Caswell County Republican Party  Chambers.  Town Manager Barnett indicated that per the' Town ofYanceyville Municipal Services Building Rental Policy Town Council must approve any events advocating for specific partisan causes She noted that the Caswell County Republican Party requested to use the Yanceyville Museum of Mayor Foster asked Town Council for a motion. Councilman Darnell made ai motion to allow the Caswell County Republican Party to utilize the Yanceyville Museum ofArt on Monday July g", 2024, from 5:00pm- 8: 00pm.The: motion was seconded by Mayor Pro Tem McLean and passed  political issues or candidates.  Art for Monday July gth, 2024, from 5:00pm- 8:00pm.  with a unanimous vote. Item 8: Adjournment  Mayor Foster asked Town Council for ai motion to adjourn. After no further discussion, Councilman Tatum made a motion to adjourn the June 18Hh, 2024, Town Council Meeting. The motion was seconded by Mayor Pro Tem McLean and passed with a unanimous vote. The  meeting ended at 6:17pm.  Kamara Barnett, Town Clerk and. Miranda Harrelson, Deputy Town Clerk prepared the above minutes. They represent a brief  description oft those matters that were addressed at this meeting. 26  Alvin Foster, Komaa Bomett  Mayor  Clerk  S  Miranda Harrelson, Deputy Town Clerk  Yanceyville' Town Council Meeting Minutes June 184,2024    Supplemental Amendment to Rule 22 (b)  (Conduct and Procedures) ofthe Town of Yanceyville Meeting Rules and Procedures  Afterr review and consideration and upon affirmative vote oft the Town of Yanceyville Council, the atorementioned provision (Rule 22 (b)) is amended as  follows:  (b) Audio, Broadcast, Film and Video Recording Devices: All public Town Council meetings are allowed to be audio, broadcast, film or video recorded by any individual, without prior permission being granted from the council, subject to the  provisions of General Statute 143-318.14, as follows:  1) Commencement ofrecording or broadcast activities in the Town Council chambers shall be limited to the plaçement and use of recording or broadcast devices or equipment placed and located in Town Chamber Seating Row Numbers 5, 6, and 7. 2) Commencement ofrecording or broadcast activities in other venues used by the Town Council shall be limited to the placement and use ofrecording or broadcast devices or equipment to areas  designated by the Town Council.  The recording ofa any conversation or meeting between public officials or employees is prohibited, unless all parties are aware of the recording, and have  unanimously agreed to participate in the recording.  Only the Town Clerk is allowed to make audio or video recordings of Closed Session proceedings, as it is the clerk's responsibility to transcribe, maintain, and produce records of Closed Session meetings.  This the 18th day of. June, 2024.  TOWN OF YANCEYYILLE  LA  -  Alvin W. Foster, Mayor  Komaa Q.Bamott Kamara G. Barnett, Town Clerk  OF YANCE  (TOWN SEAL)  PORATED    YYANCEYVILLE  TRADITIONWTHVSION  TOWN COUNGILSTATEMENT OF CONSISTENCY ADOPTION OF REVISED ZONING ORDINANCE  FOR  The Yanceyville Town Council has received the recommendation oft thel Planning Board regarding adoption ofarevised Zoning Ordinance. As required by NCGS 160D-605 "Governing Board Statement," the Yanceyville Town Council has reviewed proposed text amendments that bring the Yanceyville Zoning Ordinance: into conformity with N.C. G.S. 160D and make other revisions and updates. The proposed amendments update and correct definitions, refer to statutory references by their G.S. 160D citations, and provide forj processes and procedures required by G.S. 160D. All amendments are text amendments, and they do not Thej proposed amendments are consistent with Yanceyville's Comprehensive Land Use  affect the zoning of any property.  Development Plan 2022-2036 as follows:  1. The amendments bring the text into compliance with state law for Local Planning and Development Regulation and are consistent with Comprehensive Plan Policy 1-6: 2. The amendments clarify criteria and procedures, thus making enforcement of Yanceyville's Zoning Ordinance more. likely and more reliable. Thisi is consistent with Comprehensive Plan Policy 3-5 "Enforce. Applicable Code and Zoning  Complete Code and Ordinance Recodification.  Ordinances."  This motion adopted this 18th day of. June by the Yanceyville Town Council.  OF YANCE  2 A Na Alvin W. Foster, Mayor  PORATED    A C Mirandal Harrelson, Deputy Town Clerk    AR RESOLUTION TOADOPT SYSTEMI DEVELOPMENT FEES FOR THE WATER. AND SEWER SYSTEM ASAUTHORIZED BYARTICLE 8 OF CHAPTER 162A OF THE NORTH  CAROLINA GENERALSTATUTES  WHEREAS, the North Carolina General Assembly has enacted Session Law 2017-138 (HB 436), known as the "Public Water and Sewer System Development Fee Act" amending Chapter 162A of the  Generals Statutes to add ai new Article 8, titled System Development Fees; and authorization ofsystem development fees tol be charged by local governments; and  WHEREAS, said statutes authorize the procedures and methods for the calculation and WHEREAS, said statutes define a System Development Fee as a charge or assessment for service imposed with respect to new development to fund costs of capital improvements necessitated by and attributable to such new development, to recoup the costs ofe existing facilities which serve such  new development, or a combination oft those cost; and  WHEREAS, said statutes provide that System Development Fees may by collected for new development which increases the capacity necessary to serve that development including a) the subdivision ofland; b) the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structures which increases the number ofs service units; or c) any useor  extension of the use ofland which increases the number of service units; and  WHEREAS, said statutes provide that for new development involving thes subdivision ofland, the system development fee shall be collected by the local governmental unit either at the time of plat recordation or when water and sewer service for the subdivision or other development is committed by thel local governmental unit, and that for all other new development, thel local government shall collect the system development fee at the time of application for connection oft the individual unit of development to  the service or facilities; and  WHEREAS, said statutes authorize a local government to adopt a system development fee calculated based upon a written analysis prepared by a financial professional or licensed professional  engineer; and  WHEREAS, said statutes require a local government to post the financial professionals or professional engineer's written analysis on its website for a minimum of 45 days prior to considering adoption of the system development fee analysis, and to solicit and furnish a means for the submission  of written comments during this period; and  WHEREAS, said statutes require the governing body of the local governmental unit to conduct a public hearing prior to considering adoption of the financial professionals or professional engineer's  report; and    WHEREAS, the Town ofYanceyville contracted with professional consulting engineers Stantec Consulting Services, Inc., toj perform the system development fee analysis per thei requirements of Session  Law 2017-138; and  WHEREAS, the Town posted the written analysis on its website as required by law until April WHEREAS, the Town solicited comments via the website and provided means to provide said comments via written means both through the website and through the U.S. Mail; and WHEREAS, the Town Council conducted aj public hearing on May 7, 2024, to receive additional  5,2024; and  public comments, which was properly advertised;  NOW, THEREFORE, BE: ITI RESOLVED BYTHE TOWN COUNCIL OF THE TOWN OF YANCEYVILLE THAT: The Water and Sewer System Development Fee Study prepared by Stantec Consulting Services, Inc., and dated December 20, 2023, was reviewed by Town Council and' Town Staff, after review and study it is hereby adopted the Water and Sewer System Development Fees as set The above adopted Water and Sewer System Development Fees shall be effective. July1, 2024, and shall be published annually in the' Town's budget, or associated fee schedule. These fees shall be  forth on Exhibit A, which is attached hereto and: isi incorporated herein by reference.  updated at least every five (5) years.  Adopted and approved this the 18th day of June, 2024.  TOWN OF YANCEYVILLE ERLE  Komaa Bamett Kamara Barnett Town Clerk (TOWN8EA  A  RPORATED Approved as to form: R. Lee Farmer, Town Attorney    YYANCEYVILLE  TRADTIONWITHVSON  Exhibit A  Adopted System Development Fees (FY24-25)  Adjusted from Stantec Analysis  Meter Size 3/4" 1" 11/2" 2" 3" 4" 6" 8"  ERUE Equivalent 1.00 1.67 3.33 5.33 11.67 16.67 33.33 53.33  Water SDF $1,375 $2,296 $4,578 $7,328 $16,046 $22,921 $45,828 $73,328 $458  Sewers SDF $1,125 $1,878 $3,746 $5,996 $13,128 $18,753 $37,496 $59,996 $375  Total Fee $2,500 $4,174 $8,324 $13,324 $29,174 $41,674 $83,324 $133,324 $833  Multi-Family (per Bedroom)  1581 E. Church Street  PO Box 727 Yanceyville, NC 27379/336-694-.54311yanceyillenegox