MAYOR Jessie Bellflowers MAYORI PROTEM Dr. Kenjuana McCray TOWN MANAGER Chancer McLaughlin  TOWN BOARD Elyse Craver Jerry Legge Bryan Marley Joanne Scarola TOWN CLERK Ashley Wyatt  OWN  HOPE MILLS NORTH CAROLINA PROUD PAST. A BRIGIT FUTURE  TOWN OF HOPE MILLS BOARD OF COMMISSIONERS  Special Meeting - July 29, 2024 6:00PM  .CALLTO ORDER - Mayor Jessie Bellflowers 2. PLEDGE OF ALLEGIANCE -1 Mayor Jessie Bellflowers 3.APPROVAL OF AGENDA - Additions or Deletions  4. DISCUSSION  a. Committees Overview (TAB1)  b. Appearance Commission- Board of Commissioners Liaison Representative  Commissioner Jerry Legge (TAB2) Board of Adjustment (TAB3) Tem Dr. Kenjuana McCray (TAB4) Commissioner Bryan Marley (TAB 5) Commissioner Elyse Craver (TAB6) Commissioner Elyse Craver (TAB7) Tem Dr. Kenjuana McCray (TAB8) Commissioner Joanne Scarola (TAB9)  d. Cultural Arts Committee- Board of Commissioners Liaison Representative Mayor Pro Historic Preservation Committee- Board of Commissioners Liaison Representative - Homelessness Advisory Committee- Board of Commissioners Liaison Representative Parks and Recreation Committee Board of Commissioners Liaison Representative h. Prime Movers Committee- Board of Commissioners Liaison Representative Mayor Pro Veterans Affairs Committee- Board ofCommissioners Liaison Representative  Proposal and Consideration ofestablishing an Economic Development Committee (TAB  10)    k. Committee Meeting Matrix (TAB11)  .ADJOURNMENT    TAB1    vow CODE MILLS 1880  APPEARANCE COMMISSION  Established by town ordinance, the Appearance Commission is a 7-member Commission that seeks to enhance and improve the visual quality and aesthetic characteristics of the  town. Vacancies: 3  When they meet: the 4th Tuesday ofe each month at 6:30 pm. Where they meet: Thomas Oakman Chapel. CULTURAL ARTS COMMITTEE  This 7-member committee provides representation for the citizens of Hope Mills in partnership with the Town Parks and Recreational Department and the Town Board of Commissioners in promoting, encouraging, and increasing support for the town's artistic and cultural assets as well as working toi integrate arts and culture into community life.  Vacancies: 0  When they meet: the 2nd Thursday ofeach month at 6 pm Where they meet: Thomas Oakman Chapel. PARKS & RECREATION ADVISORY COMMITTEE  This 7-member committee works closely with the town's Parks & Recreation Department, this committee seeks to recommend and plan programs ofrecreation activities and events. Ina addition to the regular membership there is one liaison member who represents the Hope  Mills Youth Association. Vacancies: 1  When they meet: the 4th Monday ofe feach month at 6:30p.m. Where they meet: Thomas Oakman Chapel. PRIME MOVERS COMMITTEE  This 7-member Committee was established to advise the Hope Mills Board of Commissioners (BOC) on issues relevant to the attraction, retention and engagement of Hope Mills residents between the ages ofe eighteen to thirty-nine. The committee is dedicated to improving communications with the BOC regarding the quality oflife for young adults by providing recommendations related to programs and actions that affect  this age group. Vacancies: 2  When they meet: thej first Thursday ofe each month at 6:00 p.m. *This board is currently on hiatus, but. still accepting applications. HISTORIC PRESERVATION COMMITTEE  Where: Thomas Oakman Chapel.  This 7-member committee advises the governing body on issues related to historic  identification and preservation. Vacancies: 2  Revised: July 24, 2024    When they meet: the 2nd Wednesday, monthly at 6:00 p.m. Where they meet: Thomas Oakman Chapel. HOMELESSNESS ADVISORY COMMITTEE  The Hope Mills Homelessness Advisory Committee is a 7 member committee charged with engaging nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, military agencies, organizations that serve homeless and formerly homeless veterans, and homeless and formerly homeless to bring awareness and curate solutions to Homelessness in Hope Mills. When they meet: Meetings shall be held on the 15' Monday) following the first Board of  Vacancies: 6 (town liaison designated) commissioner: 's meetings held at 6pm Where they meet: Thomas Oakman Chapel VETERANS AFFAIRS COMMITTEE  The 7-member committee is composed oftown residents who are armed services veterans. The members of this committee advise the town on affairs related to our active and retired  military citizens. Vacancies: 3  When they meet: the 4th Thursday ofeach month at 6:00A p.m. Where they meet: Thomas Oakman Chapel. ZONING BOARD OF ADJUSTMENT  Board of Adjustment is a quasi-judicial board responsible for ruling on appeals, variances and special uses in the town ofHope Mills. (5members and 2 alternates) When they meet: The Board of Adjustments meets as is required and notice of Special  Vacancies: 1 Meeting is given.  Where they meet: Town Hall- - Bill Luther Board. Meeting Room  Revised: July 24, 2024    Rules of Procedure for the Town of Hope Mills Board of Commissioners  16  Rule 39. Committees and Boards  (a) Establishment and Appointment. The Board of Commissioners may establish temporary and standing committees, boards, and other bodies to help carry on the work ofTown government. Unless otherwise provided by law or the Board of Commissioners, the power rofappointment to such bodies lies (b) Open Meetings Law. The requirements oft the open meetings law apply whenever a majority of an appointed body's members gather inj person or simultaneously by electronic means to discuss or conduct official business. They do not apply to meetings solely among the Town's professional staff. (c) Procedural Rules. The Board of Commissioners may prescribe the procedures by which the Town's appointed bodies operate, subject toa any statutory provisions applicable toj particularbodies. In the absence ofrules adopted by the Board ofCommissioners, an appointed body may promulgate its own procedural rules, sO long as they are in keeping with any relevant statutory provisions and generally accept-ed (d) Board of Commissioners Liaisons. The mayor may appoint a Board of Commissioners member to serve as the liaison for any standing committees, boards, or other bodies established pursuant to this section. The role of the Board of Commissioners liaison is to facilitate communication between the Board ofCommissioners and the committee or board, and to keep the Board of Commissioners informed ont the (e) Application. The town clerk shall advertise vaçancies on boards/commissions as they come open by notifying the sunshine list and posting notices on the town website and social media. All vacancies will be advertised for a minimum of two weeks. The town will accept applications as vaçancies come open and will maintain and consider applications received for a period of one year. To be eligible for appointment to al board or committee and continue to serve, ap person must be an adult permanently residing inside the town municipal influence area and file an application on a form provided by the town clerk. Only one member per board may reside outside the actual town limits. As an exception to the residence requirement, the VFW and American Legion liaisons shall be voting members of the Veterans Affairs (f) Terms. Unless otherwise provided by statute or Town ordinance, all terms of office where terms of office are determined by the Board of Commissioners, when a person submits an application for review and recommendation approval by the Town Board Nominating Committee and the Town Board approves the application, the person shall serve on the commitec/commission until the person resigns or is removed (g. Removal) from the commite/commssion. A person can submit an application to serve on more than one commite/commssion, but no more than two commitesycommisions: Ifaj person is approved to serve on more than one committee, and decides to resign from one commitee/commission the person is not required to resign from all commitescommision: When vacancies occur, the Town Board will approve recommended applications submitted from the Town Board Nominating Committee for (g) Removal. All members of all boards and commissions shall, unless in conflict with State statutes, serve at the pleasure of the Board of Commissioners, regardless of the terms for which they were ap- pointed. The Board ofCommissioners may in its discretion at any time remove any members ofany! board or commission when it is determined to be in the best interest of the Town, such as inefficiency, neglect (h) Temporary and Ad Hoc Committees. Upon approval of thel Board of Commissioners, temporary orad hoc committees ofl limited duration may be exempt from these requirements and/or the requirements  with the Board ofCommissioners.  principles of! parliamentary procedure.  activities of the committee or board.  Committee without regard to their place ofresidence.  consideration and discussion.  ofduty, or malfeasance in office.  Date Modified: 1/8/2024 4843-7763-4138,V.1    Rules of Procedure for the Town of Hope Mills Board of Commissioners of Rules 38 and 39 oft the Board ofCommissioners Rules of Procedure.  17  Part XII. Miscellaneous Rule 40. Amendment of the Rules  These rules may be amended at any regular meeting or at any properly called special meeting for which  Date! Modified: 1/8/2024 4843-7763413,V.1    Rules of Procedure for the Town of Hope Mills Board of Commissioners  18  amendment oft the rules is one of the meeting' s stated purposes. Any amendment to these rules must be consistent with the Town charter, any relevant statutes, and generally accepted principles ofparliamentary procedure. To be adopted, a motion to amend these rules must be approved by a majority oft the Commis- sioners, excluding vacant seats and counting the mayor only ift the mayor may vote on all questions. The Board of Commissioners shall refer to Robert's Rules of Order Newly Revised for guidance when confronted with a procedural issue not covered by these rules or state law. Having consulted Robert' 's, the mayor shall make a ruling on the issue subject to appeal to the Board of Commissioners under Rule 31,  Rule 41. Reference to Robert's Rules of Order Newly Revised  Motion 1.  Date Modified: 1/8/2024 4843-77634138,V.1    TAB2    APPEARANCE COMMISSION INFORMATION LIST  Personal Contact Information  Sally Bailey 5857 Hunting Ridge Road Hope Mills, NC 28348 910-580-1210 910-424-4322 atyaly/9domalcon Evelyn Barnes SECRETARY 3715 Yorktown Rd Hope Mills, NC 28348 910-423-1878 910-489-2749 ebaress3.@gmal.com Marie Callender CO CHAIR 3104 Westgate Cove Hope Mills, NC 28348 910-273-8023 (H,C) Manec141@gmal.com Open Seat  Glenn Wallace 3330 Forest Lake Drive Hope Mills, NC. 28348 910-850-9884 Gewallace1960@yahoo.com Tina Yossett (CHAIR) 5058 Roy C. Stallings Jr. Street Hope Mills. NC 28348 910-425-1961 (H) 910-257-5584 (C) yossett@gmal.com Open Seat Staff Liaison  Revised: October 12, 2023    DIVISION 2.- - COMMUNITY APPEARANCE COMMISSION  Footnotes: ---(5)---  State Law reference- Authority to create appearance commissions, G.S. 160A-451.  Sec. 2-200. - Establishment.  There is established within the administrative section of the town, as a division thereof, an appearance commission to be known as the town appearance commission. This commission shall consist of seven members, to be appointed by the board of commissioners at the second regular meeting inj January of each year, following the municipal elections. The terms of office shall be two years. All members shall be residents of the town continually throughout their appointment, and shall serve without pay. (Code 1985, S3 32.15; Code 1999, S 2-191; Ord.0f2-21-20062). S1:Amd.of11-452010, S 1;Amd. of 3-19-  2012(1), 51)  Sec. 2-201. - Powers; duties.  The appearance commission, upon its appointment, shall study the visual problems of the town and shall make plans and carry out any programs that will, in accordance with the powers herein granted, enhance and improve the visual quality and aesthetic characteristics of the town. To this end, the board of commissioners confers upon the appearance commission the following powers and duties:  (1) Initiate, promote and assist in the implementation of programs of general community (2) Seek to coordinate the activities ofi individuals, agencies, and organizations, public and private, whose plans, activities, and programs bear upon the appearance of the town. (3) Provide leadership and guidance in matters of area or community design and appearance to (4) Make studies oft the visual characteristics and problems of the town, including surveys and inventories of an appropriate nature, and to recommend standards and policies of design for the entire area, any portion or neighborhood thereof, or any project to be undertaken. (5) Prepare both general and specific plans for thei improved appearance oft the town. These plans may include the entire area or any part thereof, and may include private as well as public property. The plans shall set forth desirable standards and goals for the aesthetic  beautification in the town.  individuals, and to public and private organizations and agencies.    enhancement of the town or any part thereof within its area of planning and zoning jurisdiction, including  public ways and areas, open spaces, and public and private buildings and projects.  (Code 1985, $32.16; Code 1999, $2-192) Secs. 2-202-2-225. Reserved.    TAB3    BOARD OF ADJUSTMENT INFORMATION  LIST TERM  Personal Contact Information  Date of  Term  Appointment Expiration date  Open Seat (CHAIR)  Cynthia Hamilton (Vice Chair) 4216 Achilles Dr. Hope Mills, NC 28348 915-929-2081 Blumenfrau@msn.com Marriane McLean 5546 Robmont Dr. Fayetteville, NC: 28306 910-328-2987 MCLBNCN2homilcon 6163282978@mymetropes.com Deanna Rosario 3632 Lakeshore Dr. Hope Mills, NC 28348 910-489-9775 Dcrosriodymail.com Denise Hughes-Gaskins 6203 Rustic Ridge Hope Mills, NC 28348 910-797-5803 Denise Gnskins@hotmail.com Alternate Dr Terra Jordan 4500 Black Stallion Ct Hope Mills, NC 28371 910-916-1721 bvantcarayahoo.com Alternate S. Aaron Mabe 7018 Byerly Drive (MIA) Hope Mills, NÇ 28348 910-670-3497 Amabe221@gmail.com Revised March 25, 2024  11/16/23  11/2025  I  6/15/2023  6/2025  9/3/2021  9/2024  2/7/2022  2/2025  4/21/2024  9/2025  1  09/19/2022  9/2025    BOARD OF ADJUSTMENT INFORMATION  LIST 1  Alternate Hope Page 3613 Metric Dr. Hope Mills, NC: 28348 910-689-7502 hnward@me.com Town Attorney Dan Hartzog, JR  5/15/2023  5/2027  N/A  Town Staff Member Chancer Mclaughlin  N/A  Revised March 25,2024    Sec. 50-74. Appeals from administrative orders.  (a) Appeals.An appeal from any decision or order of the code enforcement officer may be taken by (1) Any appeal from the code enforcement officer shall be taken within ten days from the rendering of the decision or service of the order, and shall be taken by filing with the code enforcement officer and with the zoning board of adjustment al notice of appeal which shall specify the grounds upon which the appeal is based. Upon the filing of any notice of appeal, the code enforcement officer shall forthwith transmit to the board all the papers constituting (2) When an appeal is from a decision of the code enforcement officer refusing to allow the person aggrieved thereby to do any act, his decision shall remain ini force until modified or reversed. When an appeal is from a decision of the code enforcement officer requiring the person aggrieved to do any act, the appeal shall have the effect of suspending the requirement until the hearing by the board, unless the code enforcement officer certifies to the board, after the notice of appeal is filed with him, that by reason of the facts stated in the certificate, a copy of which shall be furnished the appellant, a suspension of his requirement would cause imminent peril to life or property, in which case the requirement shall not be suspended except for due cause shown upon not less than one day's written notice to the code enforcement officer, by the board, or by a court of record upon petition made pursuant (3) The board shall fix a reasonable time for the hearing of all appeals, shall give due notice to all parties, and shall render its decision within a reasonable time. Any party may appear in person or by agent or attorney. The board may reverse or affirm, wholly or partly, or may modify the decision or order appealed from, and may make such decision and order as in its opinion ought to be made in the matter, and to that end it shall have all the powers oft the code enforcement officer, but the concurring vote of four members oft the board shall be necessary to reverse or modify any decision or order of the code enforcement officer. The board shall have the power also in passing upon appeals, in any case where there are practical difficulties or unnecessary hardships int the way of carrying out the strict letter of this article, to adapt the application of this article to the necessities of the case to the end that the spirit of this article shall be observed, public safety and welfare secured, and substantial (4) Every decision of the board: shall be subject to review by proceedings in the nature of certiorari instituted within 15 days oft the decision oft the board, but not otherwise.  any person aggrieved thereby.  the record upon which the decision appealed from was made.  to G.S. 160A-446(f) and subsection (b) of this section.  justice done.  (b)    Petition to. superior court by owner.. Any person aggrieved by an order issued by the code enforcement officer or a decision rendered by the board shall have the right, within 30 days after issuance of the order or rendering of the decision, to petition the superior court for at temporary injunction restraining the code enforcement officer pending a final disposition oft the cause, as provided by G.S. 160A-446(f).  (Code 1985, S 155.22; Code 1999, S 50-78(d)) Sec. 50-78. Zoning board of adjustment to hear appeals.  (a) All appeals which may be taken from decisions or orders oft the code enforcement officer pursuant tosection 50-74(4) shall be heard and determined by the zoning board of adjustment. As the appeals body, the board shall have the power to fix the times and places of its meetings, and to adopt necessary rules of procedure and any other rules and regulations which may be necessary for the proper discharge ofi its duties. The board shall perform the duties prescribed by (b) Ifthe zoning board of adjustment consists of more than five members, the chairperson shall  section 50-74(4). and shall keep an accurate, journal of all its proceedings. designate five members to hear appeals under this article.  (Code 1985, S 155.27; Code 1999, $50-83)    TAB4    Cultural Arts Committee INFORMATION LIST Personal Contact Information  Sharon Reeves 3708 South Main Street Hope Mills NC, 28348 910-578-5258 SFREEVES59QGMALL.COM Vivian Burnett 3720 Colorado Drive Hope Mills NC, 28348 910-818-8302 Rtm033@yahoo.com Kimberly Fox 3700 Sturbridge Drive Hope Mills, NC 28348 910-494-2819 kimberydlox@ao.com Leon Scott 3720 Colorado Dr Hope Mills NC 28348 910-818-1579 Leon.scott.1955@gmail.com Jeanne Koonce 4608 Ramblewood Dr Fayetteville, NC 28304 910-224-4000 eamnedvasop@gmalicon Teresa Davis 5579 Heather Hope Mills, NC 28358 910-494-8186 910-671-6050 DAVISHOPEMILSHPCQGMALCOM Board of Commissioners Liaison Representative Mayor Pro Tem Dr. McCray KMCCraytowno"nopemils.com  Revised: February 9, 2024    CULTURALARIS COMMITTEE  Mission  The Cultural Arts Committee provides representation for the citizens of Hope Mills in partnership with the Town Parks and Recreational Department and the Town Board of Commissioners in promoting, encouraging, and increasing support for the town's artistic and cultural assets as well as working to integrate arts and culture into  community life.  Overview  The Cultural Arts Committee serves as an advisory body to the Town Board of Commissioners. The  committee's primary objectives willi include:  To preserve and enrich the character of the community To celebrate cultural history and heritage To broaden the role of the arts in the community  To foster artistic creativity  To encourage development of the Town of Hope Mills as a destination for arts and culture  To demonstrate the significant enhancement to quality of life and economic development that public art and  cultural offerings can have within the community  To use art as a means to foster the community's sense of spirit, pride and values  To exhibit a range of all aspects of art and cultural activities including visual arts, performing arts, history, and  social activities  To advocate for the role and value of arts and culture in civic life To promote greater public participation in, and access to, arts and culture  Select Language V    Activities  The Committee's work may involve the following activities:  To provide suggestions to the town board and staff to support public art projects, cultural activities, and  events  To work with the town manager and staff to plan and program budgeted activities  To work as an independent group with authority to solicit proposals from local artists to design and construct public art projects within the town using budgeted funds, grant funding, or other donations provided to the town  To select works of art to add to the town's art collection  To work with other organizations and individuals to promote the arts and culture  To explore methods to receive grant funding, donations, or in-kind services to match budgeted funds to  complete art projects or other cultural activities and events  Meetings  The committee meets the second Thursday ofe each month at 6:30 pm in the Town of Hope Mills Parks and Recreational Center. Members may also be expected to volunteer time at major festivals and events and  attend public meetings and cultural arts events.  Member Criteria  The committee will be comprised of seven individuals including one town staff representative. Committee members will be selected by the Town Board of Commissioners through the application process and should have a Dackgroundlexperence that demonstrates al knowledge, education, or experience in the arts or Individuals should have a relationship to the community either through business ownership, property ownership, residency, or through demonstrated contribution to the Town's art and/or cultural resources. The committee may also include representatives from selected non-profit partners or educators that support arts  designing and/or promoting cultural activities.  and culture.  Town of Hope Mills I 5770 Rockfish Rd Hope Mills, NC 28348 Phone: 910-424-4555  Select Language V    TAB5    HISTORIC PRESERVATION COMMITTEE INFORMATION LIST  Personal Contact Information Sharon Reeves (Chair) 3708 South Main St. Hope Mills, NC:28348 910-578-5258 (C) Sireeves9@omal.com Open Seat  Karen Saracen 5532 RISING RIDGE DR HOPE MILLS NC 28348 910-695-6483 BSARACENAVA:OOCOM Teresa Davis Treasurer/Budget) 5579 Heather St. Hope Mills, NC: 28348 910-494-8186 (C)910-671-6050 (W) meropemiseoniton Roy' Young PO BOX8 8191 Hope Mills, NC28348 910-918-1719 Xhorse2@outlook .com Open Seat  Hope Page SECRETARY) 3613 Metric Dr. Hope Mills, NC 28348 910-689-7502 hnward@me.com  Revised:. July 23,2 2024    ORDINANCE AMENDMENT NO. 2019-03  DIVISION 3. HISTORIC PRESERVATION COMMISSION  Sec. 2-226. Establishment.  There is established within the administrative section of the town pursuant to N.C. Gen. Stat. 160A-400.7, et. seq- as a division thereof, a Historic Preservation Commission. This commission shall consist of seven members, to be appointed by the board of commissioners at the second regular meeting in January of each year, following the municipal elections. A majority of the members of such a commission shall have demonstrated special interest, experience, or education in history, architecture, archaeology, or related fields. The terms of office shall be two years. All the members shall reside within the territorial jurisdiction of the municipality continually throughout their appointment, and shall serve without pay. The commission may  appoint advisory bodies and committees as appropriate.  Sec. 2-227. Powers and Duties Town's zoningjurisdiction:  The historic preservation commission shall have the following powers and duties within the  (1) Undertake an inventory of properties of historical, pre-historical, architectural (2) Recommend to the Board of Commissioners areas to be designated by ordinance as "Historic Districts" and individual structures, buildings, sites, areas or objects to be (3) Make recommendations to the Board of Commissioners to acquire by any lawful means the fee or any lesser included interest, including options to purchase, to properties within established districts or to any such properties designated as landmarks, to hold, manage, preserve, restore and improve the same, and to exchange or dispose of the property by public or private sale, lease or otherwise, subject to covenants or other legally binding restrictions which will secure appropriate rightsofpublic access and promote the preservation of the property; (4) With the permission of the board of commissioners, to restore, preserve and operate (5) Recommend to the Board of Commissioners that designation of any area as a historic district or part thereof, or designation of any building, structure, site, area, or object (6) Conduct an educational program with respect to historic properties and districts (7) Cooperate with the State, federal, and local governments in pursuance of the purposes of this Part. The Board of Commissioners, or the commission when authorized by the Board of Commissioners, may contract with the State, or the  and/or cultural significance;  designated by ordinance as Landmarks";  historic properties;  as a landmark, be revoked or removed for cause;  within its jurisdiction;    United States of America, or any agency of either, or with any other organization (8) Enter, solely in performance of its official duties and only at reasonable times, upon private lands for examination or survey thereof. However, no member, employee or agent of the commission may enter any private building or structure without the (9) Prepare and recommend the official adoption of a preservation element as part of the (10) Recommend to the Board of Commissioners proposals for alterations, demolitions, or new construction within historic districts, or for the alteration or demolition of (11) With the permission of the board of commissioners, negotiate at any time with the owner of a building, structure, site, area, or object for its acquisition or its preservation, when such action is reasonably necessary or appropriate. (12) To hear and decide applications for certificates of appropriateness consistent with  provided the terms are not inconsistent with State or federal law;  express consent of the owner or occupant thereof;  Town's comprehensive plan;  designated landmarks, pursuant to this Part; and  N.C. Gen. Stat. 160A, Article 19, Part 3C.  Dated: March 4, 2019  Waw Warner, Mayor  Attest: Jane G.  4oe 2854 Starling, Town  Clerk  SEAL  a    Ordinance $2020-02  DIVISION 3. HISTORIC PRESERVATION COMMITTEE  Sec. 2-226. Establishment.  There is established within the administrative section of the Town a Historic Preservation Committee. This committee shall consist ofs seven members, tol be appointed by the board of commissioners, provided that the Board of Commissioners may delegate this appointment authority to either a nominating committee or to the mayor. The terms ofoffice shall be two years, unless otherwise specified. All the members shall reside within the territorial jurisdiction of the municipality continually throughout their appointment, and shall serve without pay. All committee members shall serve at the pleasure of the board, and may be  dismissed from the committee at any time. Sec. 2-227. Powers and Duties.  Thel historic preservation committee shall haye the following powers and duties within the (1) Undertake an g.pPegate pre-historical, architectural (2) Recommend to the Board of Commissioners areas to be designated by ordinance as "Historic Districts" and individual structures-fuldings. sites, areas or objects tol be  Town's migrisdictmyaoi 10 and/or cultural significance;:  JA32  designated by ordinance aslahdmarks"  (3) Make recommendations to the Board of Commissioners to acquire by anyl lawful means the fee or, anylesseri included interest, including options to purchase, toj properties within established districts or to any such properties designated as landmarks, tol hold, manage, preserve, restore and improve the same, and to exchange or dispose oft the property by public or private sale, lease or otherwise, subject to covenants or other legally binding restrictions which will secure appropriate rights of public access and promote the (4) With the permission oft the board of commissioners, to restore, preserve and operate (5) Recommend to the Board of Commissioners that designation of any area as a historic district or part thereof, or designation of any building, structure, site, area, or objectasa (6) With the permission oft the Board of Commissioners, to conduct an educational program  preservation ofthe] property; historic properties;  landmark, be revoked or removed for cause;  with respect to historic properties and districts within itsj jurisdiction;    (7) Cooperate with the State, federal, and local governments in pursuance of the purposes (8) Prepare and recommend to the Board of Commissioners the official adoption ofa preservation element as part of the Town's comprehensive plan; and (10) Recommend to the Board of Commissioners proposals for alterations, demolitions, or new construction within historic districts, or for the alteration or demolition of designated  ofthis Part;  landmarks, pursuant to this Part. Adopted this 15th day ofe June, 2020.  daer  Warner, Mayor .1111 1 OF FC  &  Attest:  SEAL EMALSN  Jane G. Starling. Town Clerk 4    DIVISION 3. HISTORIC PRESERVATION COMMITTEE  Footnotes: - (6) --  Editor's note. Ord. No. 2019-03, adopted March 4, 2019, repealed the former division 3, $2-226, ande enacted a new division 3as set out herein. The former division 3 pertained to similar subject matter and derived from Ord. of3-21-2016, S 2, 3-21-2016. Ord. No. 2020-02, adopted June 15, 2020, amended the division 31 title. The former division 3 pertained to  Historic Preservation Commission.  Sec. 2-226.- -b Establishment.  There is established within the administrative section of the town a historic preservation committee. This committee shall consist of seven members, to be appointed by the board of commissioners, provided that the board of commissioners may delegate this appointment authority to either ar nominating committee or to the mayor. The terms of office shall be two years, unless otherwise specified.. All the members shall reside within thet territorial jurisdiction of the municipality continually throughout their appointment, and shall serve without pay. All committee members shall serve at the pleasure oft the board, and may be dismissed  from the committee at any time.  (Ord.No. 2019-03, 3-4-2019; Ord. No. 2020-02, 6-15-2020)  Sec. 2-227.-P Powers and duties.  The historic preservation committee shall have the following powers and duties within the town'szoning  jurisdiction:  (1) Undertake an inventory of properties of historical, pre-historical, architectural and/or cultural (2) Recommend to the board of commissioners areas to be designated by ordinance as "historic districts" and individual structures, buildings, sites, areas or objects to be designated by (3) Make recommendations to the board of commissioners to acquire by any lawful means the fee or any lesser included interest, including options to purchase, to properties within established districts or to any such properties designated as landmarks, to hold, manage, preserve, restore and improve the same, and to exchange or dispose of the property by public or private sale, lease or otherwise, subject to covenants or other legally binding restrictions which will secure appropriate rights of public access and promote the  significance;  ordinance as "landmarks";  preservation of the property;  (4)    With the permission of the board of commissioners, to restore, preserve and operate historic properties;  (5) Recommend to the board of commissioners that designation of any area as a historic district or part thereof, or designation of any building, structure, site, area, or object as a landmark, (6) With the permission oft the board of commissioners, to conduct an educational program with (7) Cooperate with the state, federal, and local governments in pursuance of the purposes of this (8) Prepare and recommend to the board of commissioners the official adoption ofa preservation element as part of thet town's comprehensive plan; and  be revoked or removed for cause;  respect to historic properties and districts within its jurisdiction;  part;  (9) Recommend to the board of commissioners proposals for alterations, demolitions, or new construction within historic districts, or for the alteration or demolition of designated  landmarks, pursuant to this part.  (Ord. No. 2019-03, 3-4-2019; Ord. No. 2020-02, 6-15-2020)  Secs. 2-228--2-245. Reserved.    TAB 6    HOMELESSNESS ADVISORY  COMMITTEE About the Committee  The Hope Mills Homelessness Advisory Committee is charged with engaging nonprofit homeless providers, victim service providers, faith-based organizations, governments, businesses, advocates, public housing agencies, school districts, social service providers, mental health agencies, hospitals, universities, affordable housing developers, law enforcement, military agencies, organizations that serve homeless and formerly homeless veterans, and homeless and formerly homeless to bring awareness and curate solutions to  Homelessness in Hope Mills.  Meetings  The committee shall establish a published meeting schedule for the meetings. Meetings shall be held on the 1st Monday following the first Board of Commissioners meetings held at 6pm at the Thomas Oakman Chapel. Special meetings will be scheduled ifr needed for priority items that need a vote. No meetings will be scheduled  inJuly.  Town of Hope Mills I 5770 Rockfish Rd I Hope Mills, NC 28348 I Phone: 910-424-4555  Government Websites by CivicPluse  SelectLanguage V    TAB7    PARKS & RECREATION ADVISORY COMMITTEE  INFORMATION LIST  Marie Callender 3104 Westgate Cove Hope Mills, NC2 28348 910-273-8023 (H, C) Manecalal@gmal.com Deanna Rosario 3632 Lakeshore Dr. Hope Mills, NC 28348 910-489-9775 Dscrosano@gmal.con Mark Hess (Chair) 3239 Glenmore Dr Hope Mills, NC 28348 910-424-9015 gartran@yanoo.com Antoine McGill 3913 Nikita Drive Hope Mills, NC 28348 910-584-0914 noneCGiIgncr.com Dr Terra Jordan 4500 Black Stallion Ct Hope Mills, NC 28371 910-916-1721 byaneara@yanoo.com Evelyn Barnes 3715 Yorktown Rd Hope Mills, NC 28348 910-423-1878 910-489-2749 ebamnesa3@nc.r.com Open Seat  Board of Commissioners Liaison ECRAVERQTOWNOFHOPEMILLS.COM Board of Commissioners Liaison Representative Mayor Pro Tem Dr. McCray KMcCray@townofhopemils.com  Elyse Craver  Revised: July 23, 2024    PARKS & RECREATION ADVISORY COMMITTEE Hope Mills Youth Association Liaison Brian.mcdonald@centurycommunties.com  INFORMATION LIST  Representative  Revised: July 23, 2024    GUIDELINES FOR THE PARKS & RECREATION COMMITTEE  MEETING PLACE open to the public. AGENDAS  All meetings are subject to the Open Meetings Law and must be conducted in a public place, the Hope Mills Parks & Recreation Center or the Town Hall. All meetings are  The Chairman and the Staff Liaison are responsible for preparing the meeting agendas. Any member can request to have items placed on the agenda. These agendas should be made available to all members and the Town Clerk five days before the adopted meeting date. At Regular Meetings, the agenda may be amended by majority vote to consider  items not included on the agenda.  VOTING Committee.  Business may only take place at Special or Regular Meetings ifa quorum oft the committee members is present. A quorum is ai majority ofthe actual membership oft the Five (5) members constitute a quorum for the Parks & Recreation Advisory Committee.  Ar meeting held without a quorum is null and void.  MINUTES prepared.  The Secretary must keep a record of all transaction. Minutes of all meetings must be The committee at the next Regular meeting should approve the minutes and make any corrections. They should be signed by the Chairman and Secretary and then submitted to the Town Clerk. The Town Clerk will forward a copy oft the minutes to the Board of  Commissioners. POWERS  The Committee serves only as an advisory committee. any financial liability in the name of or on the behalf of the town.  Neither the Committee nor any member or person representing the committee may incur  REPORTS  The Committee shall present to the Board of Commissioners a written report of the  Committee's: activities once a quarter.    TAB8    Prime Movers Contact List  HOPE MILLSP PRIME TIFFANY BRISSON MOVERS HOPEI MILLSF PRIME OPEN_SEAT MOVERS HOPE MILLS PRIME OPENS SEAT MOVERS HOPE MILLSF PRIME ALLISON MOVERS HOPEI MILLSF PRIME MARIA MOVERS HOPE MILLSF PRIME CHANCER MCLAUGHLIN MOVERS TOWNSTAFFLIAISON REPI HOPE MILLSP PRIME KENJUANA MCCRAY MOVERS-MPT BOCLIAISONREP  ROGERS ROSA    Meeting Date: August 31, 2020  0)  AGENDA FORM  TO: FROM: SUBJECT:  Melissa P. Adams, Town Manager Jane G. Starling, Town Clerk  Discussion and Consideration of Rule Change allowing participation on a committee from residents outside the Town  Limits.  BACKGROUND INFORMATION:  Mayor Pro Tem McCray requested this item be added to the agenda. STAFF RECOMMENDATION. IF APPLICABLE:  N/A  RECOMMENDED ACTION: FISCALIMPACT: Currently Budgeted  N/A  Requires Budget Amendment X_ No fiscal impact  ATTACHMENTS: E-mail from Dr. McCray Options for language for the rule update  This agenda form has been reviewed by:  Initial & Date MA 8/25/2020 JGS 8/24/2020  Town Manager Finance Director Town Attorney Department Head (s) Town Clerk    From: To: Cc: Subject: Date: Hello,  McCray.Keniuana Adams. Melissa P; Starling.Jane Warner.Jackie Sunday, August 23, 20203 3:33:10PM  Board/ Approval tem/Extension of Advertising Date for Hope Mills Prime! Movers  Iwould like to extend the date of advertisement for the Hope Mills Prime Movers. Iam asking to add an agenda item to allow citizens to serve on this committee that live in the Hope Mills MIA areas(with a Hope Mills address). I will need this item added on the agenda for our next board meeting.  Thanks, Kenjuana    TAB9    VETERANS AFFAIRS COMMISSION  INFORMATION LIST  TERM #  Date of Appointment  Term Expiration date  Personal Contact Information  OPEN SEAT  Cynthia Hamilton 4020 Princess Amelia Ln Hope Mills, NC 28348 915-929-2081 lumenfrau@msn.com Ronnie McCormack 3614 Concord Court Hope Mills, NC 28348 904-914-2341 ron.mccormack06@yahoo.com Vivian Scott 3720 Colorado dr. Hope Mills, NC 28348 910-818-8302 Ktmus3@yanoo.com OPEN SEAT  1  09/19/2022  1/31/2024  1  3/1/2024  1  2/20/2024  OPEN SEAT  Ronald Starling 5591 Hallwood Dr. Hope Mills, NC 28348 910-424-5882 Rstars2@.hotmal.com Revised July 23,2024  1  3/21/2022  1/31/2024    TERM #  Date of Appointment  Term Expiration date  Personal Contact Information  VFW Liaison eups2d@gmal.com  American Legion Liaison JohnA. Cook Patriotdude2000@yahoo.com  Board of Commissioners Liaison Representative Commissioner, Joanne Scarola scarola@townothopemils.com  12/2023  12/2021  Town Liaison Meghan Hawkins P&R Program Supervisor mhawkins@townofhopemils.com  Revised. July 23, 2024    BYLAWS ofthe  Veterans Affairs Committee Town of Hope Mills, North Carolina As last amended: 27 February 2022 ARTICLEL Origin and Name  Section 1. Origin: A Veterans Affairs Committee of the Town of Hope Mills, Cumberland Section 2. Name: The name oft the organization shall be the Town of] Hope Mills, Veterans Affairs Committee. Elsewhere in this document, said committee may variously be referred to as 'the Veterans Affairs Committee', 'the VAC', or simply as 'the Committee'.  County, North Carolina, is established.  ARTICLEIL. Mission, Goals and Vision/Core Values  Section 1. Mission Statement: The Hope Mills Veterans Affairs Committee advises the Board ofCommissioners on matters ofi importance to Veterans in our City. As such, the Committee provides recommendations on programs, policies, and practices designed to assist Veterans, acts as ac central clearinghouse for information, programs and services relating to Veterans and  celebrates and honors the achievements of Veterans in Hope Mills.  Section 2. Goals  (a) Economic Development. Increase Veteran employment by advising the Board of Commissioners on ways to increase transitional employment opportunities, patronage of Veteran-owned businesses, and private business ownership for Veterans. (b) Awareness and Recognition. Increase awareness and recognition ofa all Hope Mills Veterans, service members and their families by advising the Board of Commissioners on (C)Information, Resources and Social Support. Serve as a clearinghouse for information pertaining to resources, services and social support available to Veterans in the Hope Mills area, in collaboration with the City and by advising the Board of (d) Underrepresented Groups. Identify and raise awareness ofunderrepresented Veteran populations by advising the Board of Commissioners about groups that may not  ways to regularly celebrate and recognize our Veterans.  Commissioners.  identify as Veterans and therefore may not seek assistance.  Section 3. Vision/C Core Values. Serving Hope Mills Veterans with Pride, Professionalism,  Respect, Integrity with Accountability, Diversity, and Excellent service.    ARTICLEIIL. Purpose, Powers and Duties  Section 1. Purpose: The Veterans Affairs Committee shall advise directly the Mayor, Board of Commissioners and the Town Manager on all matters affecting veterans of the Armed Forces of the United States of America, and their family members on the problems, interests and needs of veterans and their family members who are residents oft the Town ofH Hope Mills and on the coordination of economic development, health care, and social services programs as they relate to veterans and their family members who are: residents oft the Town ofH Hope Mills.  Section 2. Powers: The Committee shall have the power to:  (a) Conduct Meetings and submit recommendations to the Board ofCommissioners, Mayor and Town Manager regarding the problems, interests and needs of veterans and (b) Make recommendations to the Board of Commissioners, Mayor and Town Manager concerning the coordination ofe economic development, health care, and social service programs as they relate to veterans and their family members who are residents of Hope Section 3. Duties - Quarterly Report: The Committee shall have the duty to render quarterly, a written report ofi its activities to the Board of Commissioners, Mayor and' Town Manager.  their family members;  Mills.  ARTICLEIV. Membership  Section 1. The Committee shall consist of Seven (7) members who either served in the Armed Forces oft the United States of America or where family members oft those who served and who are residents oft the Town ofHope Mills. All members will be appointed by the Board of Commissioners and reside in the Town of Hope Mills or its surrounding area. Section 2. Four (4) additional members will be appointed as follows:  (a) One member from the current Board ofCommissioners to serve as a Liaison; (b) One member from the Parks and Recreation Department to serve as the Town (c) One member to serve as the Veterans of Foreign Wars (VFW) Post 10630 Liaison;  Liaison; and  (d) One member to serve as the American Legion Post 32 Liaison. Section 3. The term of each member oft the Committee shall be two years.  Section 4. In the event a vacancy occurs during the term ofoffice of any members, a successor shall be appointed for the unexpired term ofoffice vacated by either the Mayor, Board of Commissioners or Town Manager, as appropriate, to maintain the required representation. Section 5. Services of the members oft the Committee shall be voluntary and members will serve  without compensation.    ARTICLE V.Officers (including Elections and Primary Duties)  Section 1. Chairpersom/President. A Chairperson shall be elected by Committee members. Section 2. Vice President & Secretary. The Committee Leadership shall include additional Section 3. Power & authority of Committee Officers. Committee Officers have no authority greater than any other member, except insofar as these Bylaws state otherwise, or insofar as the Committee designates any Officer or member specific authority to perform assigned tasks or  Officers, namely, a Vice President and a Secretary.  duties.  Section 4.1 Election of Officers.  (a)" The annual Election of Officers process shall begin during the February meeting of the VAC, at which time the President shall administer (as an Agenda Action Item) a call (b) During this process, Committee members may nominate any sitting Committee Member in Good Standing (including Self-Nomination) for any oft the established leadership positions. There is no 'second' required for nomination; however all persons nominated shall be available to state (for the record) ifi in fact he or she accepts the nomination and is available and prepared to fill the duties of the office, ifelected. (c) In the event that a sitting Committee member is nominated for more than one office, said Committee member shall publicly announce which position he or she will accept nomination for. Individual Committee members may not accept nomination or stand for (d) Election of Officers shall be the first practicable Order of Business at the January Section 5. Public Ballot. The Officers shall be elected via aj public ballot Roll-Call vote whose individual and collective results shall be announced immediately after the vote, and published in the meeting minutes. Officers are elected to serve for one year or, in the event ofearly termination, until their successors are elected. The term of office shall begin immediately after Section 6. Primary Duties of the President. The Primary Duties oft the President include, but  for nominations for each oft the three elected offices.  election, for more than one office simultaneously. General Meeting oft the Veterans Affairs Committee each year.  public announcement of vote totals. are not necessarily limited to:  (a) Preside over the General Meetings oft the Committee.  (b). Author the Agenda for such meetings while incorporating Agenda Item suggestions duly submitted by Committee Members. All duly submitted Agenda Items requested by members oft the Committee shall be added to the Agenda as requested. During the Agenda Approval Process, any item on the Published Agenda may be stricken from said Agenda, by appropriate motion, second, and majority vote of the Committee. (c) Represent the voice of the Committee at official meetings and functions (as per  authorization and direction by the Committee.    (d) At the start of each term, present the broad Goals and Plans for the Committee and after gaining consensus support, guide the Committee inj promulgation of established (e) Sign all Official Correspondence of the Committee, or, when impractical, authorize (Casta a tie-breaking vote (ifn needed) in any official vote taken by the Committee. (g) As the last official act oft the Committee, present to the newly elected President a Final Draft ofthe. Annual Report oft the Committee year, for consideration and ratification  Goals and Plans.  Committee Secretary to sign "For the President".  by the Committee.  Section 7. Primary Duties of the Vice President. The Primary Duties of the Vice President  include, but are not necessarily limited to:  (a) Fulfill the duties of the President at such times when the President is absent or (b) Fulfill the duties oft the Secretary at such times when the Secretary is absent or  otherwise unavailable to execute the Duties of the President. otherwise unavailable to execute the Duties oft the Secretary.  Section 8.1 Primary Duties of the Secretary. The Primary Duties of the Secretary include, but  are not necessarily limited to:  (a) Fulfill the duties oft the President in the event that both the President and the Vice- President are unavailable or otherwise unable to execute the Duties of the President. (b) Primary responsibility to create and maintain the Meeting Minutes of the Committee as an official Public Record ofi its proceedings. Task involves ensuring that an official Recording of each General meeting is made and preserved. From the meeting recording, and notes taken at the meeting, the Secretary shall write a Draft of the Meeting Minutes, (c) Upon acceptance oft the Minutes (by Committee vote), the Secretary is responsible for forwarding the Approved Minutes to the Town Liaison sO that they can be provided to (d) The Secretary shall be responsible for Committee Correspondence, both inbound and (e) During the last month of each quarter, prepare and author the First Draft oft the Quarterly/Annual Report oft the Committee activities for review by the President and  for consideration by the Committee at the next general meeting. the Mayor, Board ofCommissioners, and the Town Manager.  outbound.  eventual ratification by the Committee.  Section 9. Primary Duties of the Committee Members. The Primary Duties of the Committee  Members include, but are not necessarily limited to:  (a) Meeting Attendance: - Committee Members are expected to attend the "Vast (b)Meeting Participation:- Committee Members are expected to "Prepare" for each General Meeting by reading and becoming knowledgeable of Agenda topics and reviewing the Draft Meeting Minutes from the previous meeting recommending  Majority" of the Monthly General Meetings.  corrections when necessary.    ARTICLE VI. Meetings  Section 1. The General Meetings of the Committee shall be held on an established and announced schedule with general intent to hold a monthly meeting, held at an appropriately Section 2. The regular meeting on the first meeting in January shall be known as the Annual Meeting. Its first order ofbusiness shall include the election of new officers, and receiving Section 3. Special meetings may be called by the President or (if the President is unavailable or incapacitated), by any member of the Executive Board and its unique purpose shall be stated in the call. Except in cases of emergency, at least three days' notice shall be given. Section 4. Fifty percent of the authorized strength oft the Committee shall constitute a quorum.  accessible venue. All meetings shall be open to the public.  current Status Reports from the retiring Officers.  Section 5.  (a) Each member oft the Veterans Affairs Committee is expected to attend and be present for all regular and special meetings oft the Committee. The Secretary oft the Committee shall maintain a record of members' attendance, and shall record all absences. (b) The Secretary shall report all absences from regular Committee meetings by documenting them in the Meeting Minutes and, report any instance in which a member is absent from three consecutive regular meetings to the Board of Commissioners Liaison (c)1 The Secretary shall submit as part oft the Quarterly/Annual written reports details  Representative.  concerning each Committee members' attendance.  ARTICLE VII. The Executive Board  Section 1. Executive Board. The Officers oft the Veterans Affairs Committee, (i.e. the President, Section 2. The Executive Board shall execute the administrative functions of the Committee. Section 3. The Officers of the Executive Board shall meet, and/or otherwise confer, as required, under unusual or emergency conditions. The vast majority of Executive Board activities shall be Section 4. The officers of the Executive Board also represents the Order of Succession for the Committee. That is, in the event that the President is temporarily unable to chair a meeting or perform additional duties of the President, responsibility for execution ofs such duties falls first to the Vice President, then to the Secretary. Such officers shall perform the duties prescribed by the bylaws and by the parliamentary authority adopted by the Committee at Article VIII ofthis  Vice President, and Secretary), shall constitute the Executive Board.  accomplished within the context oft the General Meetings oft the Committee.  document.    ARTICLE VIII. Committees and Liaison Assignments  Section 1. Committees.  (a). As soon as is practicable after inauguration, the President may appoint sitting Committee members ofhis/her choice to participate in such Committees as he deems (b): Such Committees may be Standing, Ad Hoc, or Special; however, both leadership and Committee Members must ensure (in all proceedings), the same Public Access and Public Notice mandates required for all full-Committee meetings where applicable. Section 2. Liaison Officers. In addition to establishment of Committees, the President may appoint individual Committee members to serve as Liaison Officers for specific areas of Committee business and research. Individual Committee members appointed to such Liaison positions may work independently on their various liaison areas to research and write ADVICE DRAFT PROPOSALS for eventual consideration by the full Committee for submission to the Mayor, Board of Commissioners and' Town Manager, under provisions of Article IIofthese bylaws. After due consideration and finalization of such DRAFT proposals, the full Veterans Affairs Committee may then forward specific issue-related ADVICE to the Mayor, Board of  appropriate.  Commissioners and Town Manager.  ARTICLE IX. Parliamentary Authority  The rules contained in the current edition of Robert's Rules ofOrder Newly Revised shall  govern the Veterans Affairs Committee activities.  ARTICLE: X. Amendment of Bylaws  These bylaws may be amended at any regular meeting ofthe Veterans Affairs Committee by a majority vote, provided that the amendment has been submitted in writing, at least one previous General Meeting of the Veterans Affairs Committee, and is duly noted as an Agenda Action  Item.    TAB 10    BY-LAWS HOPE MILLS  ECONOMIC DEVELOPMENT COMMITTEE  ARTICLE 1: PURPOSE  The purpose oft the Economic Development Committee (EDC) is to promote and stimulate the development of all economic sectors within the Town ofHope Mills and potentially within the Region. The duties and activities of the committee shall include, but are not limited to, the creation of capital investment and employment opportunities through solicitation of new business and industry and expansion of existing business  concerns.  ARTICLE 2: MEMBERSHIP  The Economic Development Committee will consist oft thirteen members. The Hope Mills Board of Commissioners shall appoint seven (7) voting members. The remaining six (6) shall be non-voting ex officio members oft the committee due to the position they hold within the community and surrounding municipalities and/ or businesses. The seven appointed members shall have one full and equal vote. In the event ofat tie vote the designated Chair of the Committee may vote to break the tie and/or the Mayor oft the Town of] Hope Mills ift the Chair is not available. The appointed members shall hold four-year terms half ofv which expire every two years and shall serve in good standing until replaced. Ex officio members serve by virtue oft the position they hold. Terms ofe each appointed member shall be from July ISt to June 30th of  each year.  ARTICLE 3: MEETINGS  Meetings of the Committee are public and open. The meetings shall be conducted in accordance with the open meeting laws oft the State ofNorth Carolina. The Committee should establish a regular date, time, and place fori its meetings. These meetings will be publicized according to North Carolina state laws. Ata minimum, these meetings will occur quarterly, one of which will be an annual meeting within the first quarter of each calendar year. The Chairperson, or any oft the other six (6) voting members may call special meetings. Prior written notice will be required 48 hours before any special  meeting.  A. Annual Meetings: At the annual meeting, the Committee will elect from the seven appointed members, a Chairman, Vice Chairman, and a  ecretary/lreasurer.  B. Quorum: A quorum shall consist of at least four (4) ofthe voting members. No vacancy in membership in the Committee shall impair the right ofa quorum to exercise its rights to perform its duties. The vote oft the majority of those members    present shall be sufficient to decide matters before the Committee provided there is a quorum. All meetings and procedures ofthe Committee shall be governed by generally accepted principles of parliamentary law according to Robert's Rules of  Order.  ARTICLE 4: OFFICERS:  The officers of the Committee shall be a Chairman, a Vice-Chairman, and a Secretary/Treasurer. The Committee shall elect the officers for a term ofoffice expiring at the next annual meeting oft the Committee or until their successor is elected. The  officers shall have the right of succession.  A. Chairman: The Chairman shall be the chiefexecutive officer oft the Committee and shall preside at all meetings. The Chairman may appoint such committees as the Committee may require and be assigned. They shall perform all duties commonly incident to this position. B. Vice-Chairman: The Vice-Chairman shall perform the duties and have powers oft the Chairman during the absence or incapacity of the Chairman. They shall perform all the duties commonly incident to this position. C. Secretary/Treasurer: The Secretary/Treasurer shall be responsible for the minutes ofall the meetings, financial reporting, and records.  ARTICLE5: BUDGET  The Committee shall be granted a budget of $5000 per annum. ARTICLE 6: BY-LAW AMENDMENTS:  Except as otherwise provided by law, these By-Laws may be amended, added to, altered or repealed in whole or inj part by the Hope Mills Board ofCommissioners  2    TAB 11