Town ofMelbourne Beach  TOWN COMMISSION WORKSHOP AUGUST 2, 2023 MEETING @ 6:00 pm MASNY ROOM - 507 OCEAN AVENUE  MINUTES Commission Members: Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker StaffMembers: Town Manager Elizabeth Mascaro Town Clerk Amber Brown  1. Call to Order  Mayor Wyatt Hoover called the meeting to order at 6:02 p.m.  2. Roll Call  Town Clerk. Amber Brown conducted roll call Commission Members Present Mayor Wyatt Hoover Vice Mayor Joyce Barton Commissioner Sherri Quarrie Commissioner Corey Runte Commissioner Marivi Walker  StaffMembers Present Town Manager Elizabeth Mascaro Town Attorney Clifford Repperger Finance Manager Jennifer Kerr Building Official Robert Bitgood Public Works Director' Tom Davis Town Clerk. Amber Brown  3. Pledge ofA Allegiance and Moment ofs Silence Mayor Wyatt Hoover led the Pledge of Allegiance  1Page    4. Public Comments  After) beingacknowledged by thel Mayor, members oft the public should state their name and address for the record. The Commission encourages citizens to prepare their comments in advance. Each individual will have three (3) minutes to address the Commission on any topic(s) related to Town business, not on the. Agenda.  5. New Business  Commissioner Sherri Quarrie made a motion to accept the amended agenda and put New Business Item Bahead ofNew] Business Item A; Vice Mayor. Joyce Barton  seconded; motion carried 5-0  B.1 Request for Shade Meeting pursuant to Fla. Stat. Sec. 286.011(8) - This item was Town Attorney Clifford Repperger spoke about the Town and other various parties including town officials have been named in an election contest lawsuit filed by Ali Dennington case number 05-2022-CA-053294-XXXX-XX. His office received two communications from the petitioner plaintiff that were essentially settlement proposals. Pursuant to Florida State Statute 286.011(8) which permits the Town Commission to meet in private with its legal counsel to discuss settlement negotiations or strategy sessions related to litigation expenditures. His office interpreted the communications as settlement offers, SO he is requesting a shade meeting to discuss the potential for a settlement of the lawsuit. A shade meeting is noticed and begins as a public session then is closed and only the Board, Town Manager, Town Attorney, and a court reported are allowed to attend to discuss settlement proposals or litigation expenditures and that is it. The transcript is taken by the court reporter and is not public record until the case is closed. Then the meeting goes back to a public session. It is an opportunity to allow the Commission to have a discussion outside of the Sunshine and public view. Can also be called an  moved to be first on the agenda.  executive session.  Vice Mayor Joyce Barton moved to schedule an executive session on August 16, 2023 at5:30] p.m.; Commissioner Sherri Quarrie seconded; Motion carried5-0.  A. Discussion regarding the FY 2023-2024 budget  Town Manager Elizabeth Mascaro spoke about anything in yellow are the changes sincet thel last meeting. Page e4isnothing but revenue: and all ofthe different categories ofrevenue. Spokeaboutt the differences between the general fund and thes stand-alone funds. Page 5 is tol balance the budget. Thei top has the revenues and thel bottom has Town Manager Elizabeth Mascaro spoke about theincreased cost to hold an election on odd years since the County and State do not have elections on odd years the cost Town Clerk Amber Brown spoke about howi this process would require a referendum, sO an ordinance would have to be written, hold two public hearings, and place the referendum language on the ballot for it to be voted on at a November election.  the expenditures. Reviewed remaining funds page by page.  tol hold an election is only covered by thei municipalities.  2IPage    Discussed two options to transition to four-year terms. One would be for the new term length tot take effect for new Commissioners which wouldt then takes several years tot transition like Indian Harbour is currently doing. Another option is for the change to take effect immediately, sO any Commissioner that has a term that expires on an odd year would be extended one year which is what Cocoa Beach did when they  transitioned.  Further discussion ensued.  Commissioner Sherri Quarrie spoke about an accounting issue with the total amount Town Manager Elizabeth Mascaro spoke aboutitcosting roughly $366,000.0oforthe salary oft four firefighters who would also serve asl lifeguards. Fire Chief Gavin Brown will bring options and proposals to a future meeting. There is also a grant to assist in Commissioner Corey Runte spoke about getting actual costs to bring just a lifeguard program in-house without any additional expenses. Fori fiscal year 2024, wel budgeted for the seasonal lifeguards from the County. After that, we would need to figure Commissioner Sherri Quarrie spoke about how this budget would not fund any additional lifeguard coverage or any equipment needed fori the program. Mayor Wyatt Hoover spoke about looking into the Ocean Park parking data because he doesn't think there is downtime during the winter months anymore. Another option would be to have the beach covered year-round on Friday, Saturday, and Town Manager Elizabeth Mascaro spoke about an option is to not transfer the Town Manager Elizabeth Mascaro spoke about thei idea of spending around $50,000 to fix the road issues on Riverside Dr instead of repaving the entire road. Adding a sidewalk and bike path along Riverside Dr would significantly increase the cost of repaving in order to move everything back and go into the right of way. We do not have enough money: for all ofit, so in the meantime, we could pay around $50,000 to fixt thei major road issues while we go out for RFPand grants to fund the entire project. Further discussion ensued about options for Riverside Dri improvements. Commissioner Sherri Quarrie spoke about working on the American Rescue Plan numbers for First through Third to free some money up to uset towards the Riverside Town Manager Elizabeth Mascaro spoke about reducing First through Third between Oak and Pine from $400,000 to $100,000 because that will be just a swale project and reducing the Poinsettia, Flamingo, and Harland project from $400,000 to $200,000, SO that would leave: a total of $300,000 for those twoj projects and the rest  ofCapital expenditures for Parks and Rec at the bottom of page33.  salaries for firefighters.  something out.  Sunday. We need to work on a plan for coverage for this winter. $34,324.00 from Ocean Park Parking to fund a lifeguard program.  Drj project.  oft the funds can be allocated for Riverside Dr.  3/Page    Town Manager Elizabeth Mascaro spoke about the Chairwoman of the Old' Town Hall History Board wanting a lot ofstuff done. They have al lot of money from a grant they got years ago. With all of the repairs the Board wants the cost was split between the Town and the Old' Town Hall fund. Budgeted $12,500 from each ifit costs that much. Commissioner Corey Runte spoke about being okay with splitting the cost. Mayor Wyatt Hoover spoke about using the grant money then whatever costs remain  the' Town will pay.  Commissioner Sherri Quarrie spoke about not splitting the cost evenly. Commissioner Marivi Walker spoke about using the grant money first.  Town Manager Elizabeth Mascaro asked ifthe Commission wants tol leave any money  in the fund. She would like to leave at least $2,000.00 The Commission agreed to leave $2,000.00 in the fund. and iftherei is a specific purpose that money has been saved.  Mayor Wyatt Hoover asked ift that Board needs money for things they can ask for it, Mayor Hoover spoke about adding air conditioning to the Ryckman Park bathrooms. Vice Mayor. Joyce Barton asked about funds for painting the' Town Hall building. B-ReguesHforhade-MeingpwsunttoHa-Sat-see-a86018)-Moved to the first  agenda item. 6. Adjournment  Commissioner Sherri Quarrie moved to adjourn; Commissioner Marivi Walker  seconded; Motion carried 5-0. Meeting adjourned at 8:15 p.m. MtH Hon / Wyatt Hoover, Mayor  ATTEST:  l  Amber Brown, Town Clerk EHOUENE  4IPage