TOWN OF ASTATULA MAYOR AND TOWN SUMMARY MINUTES  BUDGET WORKSHOP THURSDAY JULY29, 2019  TOWN HALL  SINCE  1872  Having been duly advertised as required by law, Mayor Robert Natale called the Budget Workshop meeting to order at 6.28pm. The invocation and pledge ofa allegiance were given  at the Special Council Meetingp preceding this workshop.  Members Present: Robert Natale, Mayor Mitchell Mack, Vice-Mayor Kimberley Kobera Stephen Cross Gayle Sikkema  Also Present: Graham Wells, Town Clerk Jane Whaley, Deputy Clerk  Roll Call was performed, and it was determined that a quorum was present. At the request of Councilman Cross who was absent at the workshop! held on July 15, Clerk Wells gave an overview of what was discussed at that meeting. This included the revenues and line by line expenditures from department 511 through to 519. Full details can be seen in the minutes from that meeting. He then gave an update oft the changes since that workshop and focused on the almost $13,000 savings made on thei insurance from FMIT.: $2,000 was added for the: supplements for Municode and $2,000 in case The Mayor had requested that Code Red and membership to the Tavares Chamber of Commerce be put back into the budget. The Special Magistrate (514) was increased by $3,000.There was a small addition to elecommunications in the Police Department (521). In' Total the changes amounted toa The plan tonight was to cover the Police Department (521); Fire Control (522); Protective Inspections (524); Solid Waste; Stormwater Management (538); Cemetery (539) and Parks & Recreation in the General Fund and also the Transportation and Infrastructure funds. Clerk Wells said that it was a lot to get through but would rather schedule another meeting if necessary, than He went over the format of the budget document and proceeded with (521). Councilman Cross had an issue with the department being over their current year and previous years budgets. Clerk Wells stated that the figures were prepared in May and they were now only $5,226 over at the end of June taking out the special purchase of AED's. He anticipated that they would be under budget by the end oft the year. The subject was discussed at length and Mr. Cross stated that his issue was that Council was not beingi informed or consulted when any department was well over their budget. Hel had previously: advocated that the police department budget be cut by ten percent and the Mayor asked other council members for their opinions. Councilwoman Kobera was noti in agreement to cut thel budget. Clerk Wells reminded Council that thel budget in Howey was $200,000 more than. Astatula  either Councilors Kobera or Sikkema are opposed and we have an election.  saving of $2,976 which took the surplus to $4,581.  rush it.  with a similar number of officers and vehicles.  Town ofA Astatula Meeting Minutes July 29, 2019 Page: 1of3    Their budget fort the upcomingyear was $691,000. Theirofficers: are paid more than ours, as theya are in Umatilla and are receiving a six percent increase this year. Clerk Wells added that he had been through the budget line byl line with the Chief and was adamant thatt there was not ten percent off fat to cut. The only way to reduce the cost oft the department by $50,000 was to reduce the number of officers. Mr. Cross said thati it was not the only way, but he would have to go over all the purchases to The Mayor opened comment from the floor and had a response from a young man who talked about the response time from the Sheriffs department as opposed to having al local force. The Mayor stated thatl he wanted to change the focus of the department from speed enforcement to community policing and having more interaction with the citizens, particularly with the youth of the town. He said that The Mayor asked the Chief to give an overview of! his budget and the replacement oft two patrol cars was discussed. He stated that there was a five percent pay increase in the budget for all officers. Councilwoman Sikkema had requested the amount from the Clerk! between a three percent raise and ai five percent raise which was $8,315. The Mayor said that he saw a moral problem ift the raise was reduced and praised the Chief for the performance of his officers which was echoed by Council membersand the citizens present. Folowingmoredsausion, itwas agreed tol keept the policebudget Councilman Mack went over the Fire Protection budget which covers the cost for the fire hydrants and ultimately potable water. He outlined where we were in the permitting process to have potable water available for the residents and said that we: should complete by the end oft the year. Following The Protective Inspections (Permit) budget (524) was agreed as was the Solid Waste (534) which has a corresponding revenue source (343). The tax collector takes a two percent fee to collect the revenue on thet trim. The $1,000 for Stormwater Management budget (538) was also accepted: as was thel budget for Cemetery (539) whichi included utility service, repairs and maintenance and operating The Mayor asked about the cost oft the fence around the Swaffar Park playground which Councilman Mack: said would be completed from the current year budget. The Mayor wanted $2,500 puti into the budget for the purchase of soccer nets and balls to encourage the kids to use the field. The Clerk would add a new line item for Joe Swaffar Park Promotional, 572.482. A corresponding amount would bet taken outo of Repairs and Maintenance (572.461).This concluded the reviewand discussion The Clerk stated that the revenues in the Transportation Fund were all received from the State and the carry forward figure of $33,000 from prior year is required to cover all the budget expenditures totaling $112,500. He went overt thei individual line items and: stated thata a cursory figure of$82,500 $186,000 was the best estimate for revenues from discretionary surtax in the Infrastructure Fund and a carry forward figure from prior years of $203.750 was necessary to fund the proposed expenditures which include $300,000 for the construction of the new community center. This  come up with the savings.  we should fund the parks and recreation department to achieve the new goals.  as presented.  some discussion, it was agreed tol keep the fire protection budget as presented.  supplies.  for the General Fund.  had been puti ini for road paving.  concluded the budget for the Infrastructure Fund.  Town ofA Astatula Meeting Minutes July2 29,2019 Page2of3    Clerk Wells then went over the spreadsheet prepared based on the proposal from United Southern Bank fort the funds needed fort the completion oft thecommunity centerand howt the repaymentwould  be made overt the five-year term.  Current Funding Sourse tos start of construction November1,: 2019  Grant Existing Funds USBL Loan Total OtherFunds Existing Funds Repayment ofl Loanf from GF Surtax Revenues- July to October( (41 Months) Total Current Expenses Engineering Police Vehicles Other Capital Loan Origination Total Current Surplus  700,000 300,000 400,000 1,400,000 45,000 35,000 55,000 135,000 40,000 20,000 25,000 15,000 2,000 102,000 33,000 165,000 -20,000 178,000 180,000 -40,000 -15,000 -100,000 203,000  Fred Fox Enterprises- Grant Administrator  Repayment- Based on bank approved first two years- interestonly Surtax Revenue November, 191 to September, 20( (11Mths)  First) Vear Interest Surplus aftery year1 Other Commitments 2020-2021 Second Year Interest Repayment of Loan 2020-2021 Surplus afteryear2 adjourned at 8:10 pm. Respefulysubpigted, Robert C.Natale. Mayor AE AprEST  Surtax Revenue October, 20to September, 21 (12Months)  This concluded all discussion on the budget. There being no other business, the meeting was  Graham, Wplls,tgwn Clerk 9 6  Townd ofA Astatula Meeting Minutes July29,2019 Page3of3