OFASTA  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION MONDAYJUNE 8, 2020 TOWN HALL  PUNTY,F SINCE, 1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the Regular Session meeting to order at 7.00pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Gayle Sikkema Members by Telephone: Orita Issartel  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Kimberly Kobera, Vice-Mayor; was on call, then arrived 7:12pm  Roll Call was performed, and it was determined that a quorum was present.  CITIZENS QUESTIONSAND COMMENT  Karen Smith 13332 Orange Blossom Trail - brought up the condition oft the cemetery with the Stephanie Lloyd 25923 Zinnea Lane asked if an absentee owner could serve on the Council if they go to Wisconsin for the summer months. Mayor Mack was not sure and would research it. Sean Donnelly. 14239 Tennessee Ave asked for clarification ofany! break given to the developer on theirimpact: fee. Councilman Cross responded that the developer was paying theiri impact fees in advance to fund the requirements for the water system and the Town is not giving: any waiver Wayne Marcum 13426 Kansas Ave asked about the developers plans for the new subdivision. Mr. Stout explained that they were paying to upgrade the water system to give adequate fire flow so that individual sprinklersystems did notl have tol be: installed in each house. Thel hydrant water would be converted to provide potable water. Mr. Marcum stated that the water line along Kansas was black pipe and nor suitable for potable watera and suggested that the developer check  mowing and trash removal. Mayor Mack pledged to geti it taken care of.  toj payi impact fees.  it out sO that people do not get sick. AGENDA REVIEW  There were: no changes requested. Item 2 of new business had been tabled to the next meeting as the developer had not responded to the questions raised by the Town Planner and Planning  and Zoning Board.  Town ofA Astatula Meeting Minutes June 8,2020 Page 1of6    PRESENTATION OF THE FY 2018-19 AUDIT BY ZACH CHALIFOUR, CPA, FROM JAMES The Mayor introduce Mr. Zach Chalifour who went through a PowerPoint presentation. The highlights ofthe presentation weret that therewerezero: material weaknesses in the controls and compliance and that the one item from the previous year had been fully corrected. Based on a three-year trend the town had increased the reserves (minimum 2-months as recommended by  MOORE  GFOA) from a negative 7.47%, to 13.24% which is equivalent to 1.6 months.  MEETING MINUTES  Approval of Minutes for April 13, 2020 Regular Council Meeting  MOTION by Councilman Cross to approve the minutes for April 13, 2020; SECONDED by  Councilwoman Issartel  A Roll Call vote was taken due to some members being on the phone  Cross Kobera Sikkema Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS SITE] PLAN REVIEW.  RESOLUTION 2020-09 - INCREASING THE PASS-THROUGHU FEES FOR MAJOR AND MINOR Clerk Wells explained that Resolution 20180 was adopted in October 2018 establishing a pass- through (deposit) to cover the costs incurred outside oft the normal plan review fees. These were for surveyors, engineers, legal, recording fees and other costs associated, but not included with the planning orzoning application fee, SO that the Town had the money upfront which would be Itl became apparent with the engineering review for Colina Del Lago, that the fee for Major and Minor Site Development Review is not sufficient. Resolution 2020-09 increases the fees to an amount that will not expose the Town to out of pocket costs. Mayor Mack requested questions from Council and the residents and asked for a motion to read' by title only. Motion was made by Councilman Cross and Seconded by Councilwoman Sikkema. The title was read by Vice-Mayor MOTION by Councilwoman Sikkema to approve Resolution 2020-09; SECONDED by  returned to the applicant ifr not used.  Kobera and a motion to approve was requested.  Councilman Cross  Town of Astatula Meeting Minutes June 8,2 2020 Page2of6    A Roll Call vote was taken.  Cross Kobera Sikkema Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0  ITEM2 ON THEAGENDAI WASTABLED  CONSIDERATION AND APPROVAL OF TRAFFIC IMPACT ANALYSIS EXEMPTION FOR At the December 9, 2019 Regular Council meeting, Council unanimously approved the Preliminary Plat application for Colina Del Lago subdivision, containing 60 residential lots on approximately 88.6 acres located south of Massachusetts Avenue and west of Adams Street Part of the approval process for this development is a traffic impact analysis. The developer is requesting an exemption from completing an analysis, citing that given the unique layout of the gridded roadway networkandi its capability to diffuse trips, the impactofthe project is expected to be minor. Even though the project generates a total number of peak hour trips that falls intoa Tier 2 Traffic Impact Study category (26-100 trips), the impact expected to be minor and is in  COLINA DELLAGO.  within the Town of Astatula.  keeping with a' Tier 1 type project.  Mayor Mack read the summary of the Planners report.  Dear Mayor Mack: I have reviewed the request made by Civil Engineering Solutions, Inc. for approval of an exemption to the full Transportation Impact Analysis and would recommend the Town Council approve the request. The. section below from the MPOguidelines. supports the request An overview of the traffic study was given by the developer's project engineer Mr. David Clutts who added that the exemption request would have to be reviewed by the Metropolitan Planning Mayor Mack brought a concern that he had about the ownership of the Right-of-Way on Washington Street as it went into the development and said that he would get with Mr. Clutts prior to the construction plans being put forward to Council. He also requested that striping be done to ensure that vehicles stayed in the correctlane. He opened for questions from the Council on the traffic study. Councilman Cross reiterated that the town's planner and engineer had There being no further questions from Council of the public, the Mayor requested a motion.  for the project to be considered for an exemption with total of54 two-way trips.  Organization before final approval is given.  reviewed the application and recommended its approval.  Town of Astatula Meeting Minutes June 8, 2020 Page3of6    MOTION by Councilman Cross to approve the traffic impact analysis exemption for Colina  Del Lago; SECONDED by Councilwoman Issartel  A Roll Call vote was taken.  Cross Kobera Sikkema Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0  The Mayor asked the Clerk to ensure the application is sent to the MPO for approval.  DISCUSSION ONANOISE ORDINANCE FOR THETOWN.  Mayor Mack had been approached about some residents creating unreasonable noise in the Tennessee Avenue area with loud music and alike. He gave out a white paper created by attorneys Gray-Robinson in 2011. He had also spoken to Lake County Code Enforcement who haveint thep pastsetupadeviset to measurethei noisel levelstot thesurrounding gresidents, however there has never been a case brought forward to the code enforcement board. They now send a deputy from the Sheriff's Department to knock on the door and ask them to turn the noise down The Mayor asked Council for any solutions that they can think of or how they would want to regulate the noise. The last noise ordinance was repealed as it was unenforceable. Lake County wanted to develop a county-wide ordinance that all cities and towns could get behind, but the Councilwoman Sikkema was noti in favor of supporting something that was vague and ultimately unenforceable, that would get tied up in the courts and cost thet town al lotofmoney. Mayor Mack said that he would contact the attorney to see what could be done and: suggested thataworkshop  which had a 90% success rate. This is how noise is handled in Astatula.  Board of County Commissioners wanted nothing to do with it.  might be convened to discuss it.  Councilwoman Kobera left the meeting at 8:13 pm. DISCUSSION ON CODE ENFORCEMENT  Chief Hoagland and Corporal Calhoun were present and Chief Hoagland gave an overview of the history of code enforcement in the town. Cpl. Calhoun had taken code enforcement classes and the town has for some years had a complaint-based system ofenforcement. The prior Mayorand Council requested a more proactive approach as some areas of the town were getting particularly bad. This has resulted in the town being cleaned up and overall is looking better. Cpl. Calhoun stated that his main focus is in cases where there is a safety issue to residents. An accumulation of debris attracts rats and snakes and potentially spreads disease. In the main,  residents have been complimentary on the job that he has been doing.  Town of Astatula Meeting Minutes June 8, 2020 Page 4of6    Mayor Mack asked him if he felt that there were deficiencies in the way we were doing enforcement and any tools thatl he felt would make it easier or better. He responded that at ticket book would help on minor cases, where a citation fine of say $30.00, payable to the town, could bei issued to bring minor infractions such as tall grass into compliance, rather than to bring it Karen Smith: said that shel hasl had: an: abnormal number ofrats around! herp property,likely caused Sean Donnelly wanted to go back from the pro-active approach to the complaint-based code enforcement that thet town had before. He cited that there were] plenty of snitches in the town to call outt thel badlyl keptl lotsa and didn'twant tot taket the oflerumecesarly.way, froml hisnormal policingduties. He: also feltt thati ittook outanyl hintoffavoritism: against onel neighbororanother.  before a special magistrate.  by some oft the overgrown lots and debris.  Acomfortbreak was taken at 8:47 pm and the meetingr resumed at 8:52 pm.  DISCUSSIONONF RURALDEVELOPMENT T-1 INTERNET.  Councilman Cross had brought up this subject before as thei internet in the town was very bad. Mayor Mack said that a funding cycle had just closed in April and added that Astatula was  grouped in with Urban service sO did not qualify for and Rural funding.  RUDGETANDFINANCF REPORT REVIEW  Finance Officer' Wells had provided the final report for April and stated that the Local Option Gas Tax camei in on budget." Thel May revenues for Building Permits was $5,200 over budgetat $8,700 witha ac cost ont the month of$3,400. There were fivei newhome permits issued which alsol brought in $14,700 in impact fees. The State Revenue Sharing was $3,600 less that what was being received as a result oft the Covid-19 crisis and the sales tax expectation had been adjusted down by $4,000.' There were: no figures for Ad' Valorem taxes or Solid Waste assessment: forl Mayatt that time. Revenues were boosted by $3,000 from the sale of a Police car and $750 for a code All departments were under budget for expenses with the exception of Fire Control (522). This is due to the prepatory work on the well for potable water and a $5,500 payment made in April Bank balances are in good shape with the General Fund having $78,000 more that the same period last year, albeit mitigated by $36,000 that had tol be paid to Lake County for impact fees.  enforcement fine.  to FRWA for permitting.  April Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: CDBG Fund: Cash Drawer:  361,637.65 72,426.52 138,234.43 421,824.63 25.00 150.00  Town ofAstatulal Meeting! Minutes June 8,2020 Page5of6    The impact fee fund was significantly lower due to the purchase of the new police vehicle. Mr. Wells counseled that the Infrastructure fund balance would now start to deplete as the grant funding for the new community building has been used up. He also warned of a significant decrease in sales, surtax and gas taxes as a result oft the closedowns due to the virus.  COUNCILDEPARIMENT & COMMITTEE REPORT Finance - Councilman Cross -I NONE  Public Works - Mayor Mack - Opportunity for grant funding to harden the new community building as a hurricane storm shelter. Ifs successful it would fund a generator, shower room and ice machine. He also gave an update on the new water system; sampling was being finished up and once done the permit would be submitted. The new community building and town hall were already connected to the existing well which produces clean and drinkable water. Public-Safety/Code Enforcement-C Councilwoman Kobera - NOT PRESENT Office- - LDR's, Ordinances, Legal - Councilman Sikkema - NONE Economic Development - Councilwoman Issartel- - NONE  STAFF REPORTS  Town. Attorney - Heather Ramos - ABSENT  Police Department- ChiefHoagland - Gave an update on the protests that have taken place in Lake County which were: all peaceful. Hel has increased the number ofofficers on duty duringt this  volatile period. REVIEW  Town Clerk - Graham Wells-NONE  a. Items for Workshops and possible dates - First budget tworkshop set for July 16 at 6 pm.  b. Items put forward for the next Council meeting NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS-I NONE  Review ofi items needing Special Meetings and possible dates - NONE  ADJOURNMENT  There being no further business Mayor Mack adjourned the meeting at 9:42 pm.  Respectfulysubmited, Mitchell Mack, Mayor ATTEST Graham Wells,  G 1  119:2.7ern fAstatula Meeting Minutes  June 8,2020 Page 6of6  Z