OFASTAT  TOWN OF ASTATULA MAYOR. AND' TOWN COUNCIL MINUTES  REGULAR SESSION MONDAY JULY13, 2020 TOWN HALL  COUNTY,EV SINCE 1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the Regular Session meeting to order at 7.00pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Kimberly Kobera Gayle Sikkema Members by Telephone: Orita Issartel  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was) performed, and it was determined that a quorum was) present.  CITIZENSQUESTIONS AND COMMENT There was no public comment.  The Mayor welcomed Sean Donnelly and Karen Smith from the Planning and Zoning Board. PRESENTATION BY SKIP MCCALL FROM WCA OF FLORIDA, LLC OF THE RATES FOR 2020- 21AND THE RENEWALOF THE SOLID WASTE CONTRACTWITH THETOWN. Skip! McCall said that Covid 191 had been very hard on hisi industry. Hes stated that WCA has waived the CPI increase that they could have levied per their contract for the next financial year. He said that he appreciates the public private partnership that WCA had with the Town and asked Councilman Cross said that the current contract was due to expire in September 2021 which could be extended for a further three years. He suggested that the town start to look at this at least nine months prior to the expiration to ensure enough time to secure new bids or re-  Council to voice anyi issues that concerned them.  negotiate the existing contract. AGENDA REVIEW  There we: no changes to the agenda. MEETING MINUTES  Approval of Minutes for) June 8, 2020 Regular Council Meeting.  Towno ofA Astatula Meeting Minutes July 13,2020 Page 1of5    MOTION by Councilwoman Sikkema to approve the minutes for June 8, 2020 Regular  Council meeting; SECONDED by Councilman Cross. For: Cross, Mack, Kobera, Sikkema, Issartel  MOTION CARRIED 5-0 NEW BUSINESS  RESOLUTION 2020-10 - ADOPTING THE MAXIMUM MILLAGE RATE FOR FY 2020-2021 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA, ADOPTING A PROPOSED MAXIMUM AD' VALOREM TAXATION MILLAGE FOR FISCAL YEAR 2020-2021 FOR THE TOWN OF ASTATULA, FLORIDA, SETTING THE DATE, TIME, AND LOCATION FORTHE FIRSTI BUDGETI HEARING; PROVIDING FOR. ANI EFFECTIVEI DATE. Pursuant to Florida Statutes Section 200.065, the Town Council oft the Town of Astatula, Florida, must determine aj proposed maximum millage rate and must set the time, date, and place oft the firstpublichearing on thel budget for Fiscal Year 2020-2021 within 35 days of) July 1, 2020. The proposed maximum operating millage rate for Fiscal Year 2020-2021 for the Town of Astatula is 8.5000 mills. The first public hearing on thel budget for Fiscal Year 2020-2021 fort the Town of Astatula, Florida shalll bel held at the Council Meeting Room ofthe Town Hall ofthe Town MOTION by Councilman Cross to read Resolution 2020-10 by title only; SECONDED by  AND SETTING' THE DATE FOR THEJ PRELIMINARYI BUDGETHEARING  of Astatula, at 7:00 PM on September: 10, 2020.  Councilwoman Issartel Al Roll Call vote was taken.  Cross Kobera Sikkema Issartel Mack  YES YES YES YES YES  MOTION CARRIED. 5-0 Resolution 2020-10. Councilman Cross AF Roll Call vote was taken. Cross Kobera Sikkema Issartel Mack  Councilman Cross read the resolution title. Mayor Mack requested a motion to approve MOTION by Councilwoman Sikkema to approve Resolution 2020-10; SECONDED by  YES YES YES YES YES  MOTION CARRIED5-0  Towno ofA Astatulal Meeting! Minutes July 13,2020 Page2of5    DISCUSSION ON' THE RENEWALOF THE CONTRACTWITHTHE TOWNSAUDTORSIAMES The Current Contract with James Moore goes through the 2020 audit, with a $14,500 fee for 2020, orincrease of $250 from the prioryear. The contract provides fora 3-year extension. They have provided the town with an option based on the addition of the enterprise fund dependent  MOORE.  on which year the enterprise fund is set up.  Year 2019-2020 Renewal Period: 2020-2021 2021-2022 2022-2023  Audit Base $14,500 $14,500 $14,500 $14,500  Additional for Utility $1,500 $2,500 $2,500 $2,500  Total $16,000 $17,000 $17,000 $17,000  The consensus was that the auditors had done an excellent job and that the town should move forward with the contract renewal. The Clerk was asked to clarify whether the $1,500 for this Fiscal is to be added to the $2,500 if the enterprise fund is set up in 2020-2021. The auditors were to draft a renewal contract and bring it back to Council for approval in August. APPROVALFOR NATIVELAND AND TREEC OUOTATION TO TRIM TREESI IN THE RIGHT-OF- The trees in the Right-of-Way have not been trimmed for many years. While there is no specific line item in the Transportation budget for tree trimming, there is $86,750 set aside for road paving and signage in the budget. As of June 2020, no money has been appropriated from this Native Land and Tree are the tree contractor for the County and Astatula piggybacks on their contract. They are the Town's on-call contractor for downed trees and the town has used them many timesbefore. They were charged to quote for the trimming oftreesi in the right-of-way: and their quote was put! before council. Councilman Cross questioned some ofthe areas on the quote Mayor Mack said that we need to at least take care of Florida Avenue, Washington St and Tennessee Ave and then review the other parts oft the quote. Councilwoman Issartel agreed. MOTION by Councilwoman Kobera to approve Native land and Tree to trim the trees on Florida Avenue, Washington St and Tennessee Ave at a cost of $10,175.00; SECONDED by  WAY.  line item.  and whyt there had not been three quotes provided.  Councilwoman Issartel Al Roll Call vote was taken.  Cross Kobera Sikkema Issartel Mack  NO YES NO YES YES  MOTION CARRIED 3-2  Town ofAstatula Meeting! Minutes July 13,2020 Page 3of5    APPROVAL OF THE CHANGE ORDER FOR CURBING TO BE INSTALLED IN THE NEW When the plans for the new community building were drawn up, there was no provision to have thel lighting islands and the edges of the parking spaces curbed; just asphalt butted up to grass. This over time will erode the grass and expose the lighting poles and shrubs to damage from There is approximately 900 linear feet of curbing required which will really finish the parking lotinl keeping gwith the qualityofthebulding The costi is $15.84 perlinear footand can be funded from the Transportation Fund. $86,750 was puti into the currentbudget: for Road Paving. To date we have spent zero and have no immediate plans to spend that money other than the tree Councilman Cross requested the Clerk to check with the architect that it was not in the original MOTION by Councilman Cross to approve the curbing at a cost of $14,256, subject to verification with the architect that it wasnoti in the original bid packetand permission for the Mayor to sign the change order; SECONDED by Councilwoman Sikkema  COMMUNITY BUILDING PARKINGLOT  vehicles.  trimming.  specifications orl bid.  Al Roll Call vote was taken.  Cross Kobera Sikkema Issartel Mack  YES YES YES YES NO  MOTION CARRIED 4-1  BUDGET. AND FINANCE REPORT REVIEW  Finance Officer stated that revenues were decreasing due to Covid. State Revenue Sharing is down 63%, Sales Tax is down 19%. All Ad valorem taxes were collected so the outlook for the Expenditures in total are $21,483 under budget, with fire control and parks being over budget and the reasons were explained. The Bank balances are shown below and the movement on  rest of the year is not great.  funds was explained. June Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: CDBG Fund: Cash Drawer:  315,463.36 72,226.62 140,443.98 369,401.98 25.00 150.00  Town ofAstatula Meeting Minutes July 13,2020 Page4of5    He went on to give an overview of the Transportation and Infrastructure Funds. Council were reminded that with the reduced revenues that the town was still living paycheck to paycheck. A cashflow analysis had been completed for both the General Fund and the Infrastructure Fund to ensure that the town did not run out of money. The result oft the analysis was encouraging.  COUNCIL DEPARTMENT & COMMITTEE REPORT Finance - Councilman Cross -N NONE  Public Works - Mayor Mack - The FRDAP grant that was applied for Kirkwood Park had been awarded and we were put on the list for future funding. A grant had also been applied for to harden the new community building including a generator. He let council know that he wanted to increase the hours for the public works employee, and this would be addressed in the budget.  Public Safety/Code. Enforcement - Councilwoman Kobera - NONE Office - LDR's, Ordinances, Legal - Councilman Sikkema - NONE Economic Development - Councilwoman Issartel - NONE  STAFF REPORTS  Town Attorney - Heather Ramos - ABSENT  Police Department - Chief Hoagland - Gave an update on the foreclosure on the property on 13128 New York Avenue. He gave kudos to Ofc. Denton for going over and beyond to repatriate  acooler that fell off the back ofat truck to its owner. Town Clerk - Graham Wells - NONE  REVIEW  a. Items for Workshops and possible dates - Reminder of budget workshop on July 16th  at 6pm.  b. Items put forward for the next Council meeting NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS - NONE  Review ofi items needing Special Meetings and possible dates - NONE  ADJOURNMENT  There being no further business Mayor Mack adjourned the meeting at 8:42 pm.  Respectfully: submitted, Mitchell Mack, Mayor ATTEST?) Graham Wells, Town Clerk Ze  -  Town ofA Astatula Meeting Minutes July 13,2020 Page5of5