OFASTAT  TOWN OFASTATULA MAYOR AND TOWN SUMMARY MINUTES  BUDGET WORKSHOP THURSDAYJULY16,2020  UNTY, SINCE 1872  TOWN HALL  Having been duly advertised as required by law, Mayor Mitchell Mack called the Budget  Workshop meeting to order at 6.08pm and led the pledge ofallegiance  Members Present: Mitchell Mack, Mayor Kimberley Kobera Stephen Cross Gayle Sikkema Absent: Orita Issartel  Also Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was present. Mayor Mack asked the Council how they wanted to review the budget; line by line or by specific sections. Councilor Cross suggested that as it should be very similar to last year, that we skim through it and focus on differences from last year. He also asked about the purchasing oft the furniture and equipment for the new community building. Mayor Mack said that there was nothing in the budget to coverthose costs at this time. Clerk Wells said that it would be funded from the infrastructure fund if there was any money left. Parki impact fees could be used but they are. limited as the plan was to use the fund toj pay Clerk Wells went over the revenues and said that the increase in Ad Valorem of $53,865.00 was partially negated bya aprojected revenue reduction for State Revenue Sharingof540.500ands $22,800 in Sales Tax, meaning that we have gone backward by $9,435. Once the State have put their estimations on their website, we will have a better idea of how the revenues will be for the coming year. There are two full months to go before the preliminary budget! hearing to measure the revenues He then went over the individual expenses by department and stated that there were no wage increases for staffi in the budget. Ifrevenue projections improve, then Council can lookatitagain. The Christmas bonus was also removed from thel budget. Insurance for the new community building had been overlooked and would need tol be added to the budget; preliminary estimate from FLLeague of Discussion took place on the additional hours for the PublicWorks Technician to bring him up tol but not over 40 hours per week. The Clerk was charged with checking the legality with the attorney. During lastyears bhudgetdiscuson.acdtont hours were missed tol bring Omcerleeuneseshours from 63 per pay period to 72. This change has been incorporated in this year's budget with the  the debt service.  going forward. Att this time, a surplus ofj just $1,694.00 is being forecasted.  Cities is $2,950.  corresponding payroll tax and retirement contribution totaling $3,722.00.  Town of Astatula Meeting Minutes July 16,2020 Pagelof2    The Mayor also brought up that he wanted to do something special for the Police Chief as he has served twenty-five: years with the town. Hej proposed a small increase to his salary of $3,287 or 4.8% plus payroll and retirement. The Clerk said that this brings his salary up to the same level as he was paid which was appropriate for a department head. It also keeps his salary on par with his peers in Clerk Wells stated that there was no increase in the health insurance premium from Florida Blue. Councilman Cross stressed that health insurance along with retirement were a benefit to the employee and asked that the Clerk provide an annual statement of wages and benefits to the The costs for operating the water system (522) was puti into the budget as an expense but there was no revenue to offsetit." Thei rate for solid waste (524) is the same as last year and is budgeted at 95%. The tax collector also takes 2% to collect the money and Beth Harvey costs $350.00 to prepare the TRIM. The expenses for the new community building (572) are based on town hall and a corresponding amount is in the revenues. Councilman Cross suggested thatai reserve fund be created The' Transportation fund revenues for gas taxes and State Revenue Sharing have been marked down against the previous year due to Covid 19. Forty percent of the Public Works Technicians wage for mowing the Right-of-Way are in expenses. There are funds budgeted for minor repairs, signage, The infrastructure revenues have also been reduced and on the expenses side, an Adaptive Security Appliance and the replacement of the Clerks Computer have been budgeted for. There is also an amount: fort thel lease payments on two police vehicles. The final payment for the Polaris will be made int this Fiscal Year. $17,500 has been included fori interest on thel loan for the community buildingand the balancing figure between revenues and expenses goes towards repaying the debt. Clerk Wells said that he would monitor the revenues and expenses and would continue to update the budget document prior to the next workshop. Councilwoman Sikkema brought up the issue of the Christmas bonus that was taken out. It was agreed to look at this in December. If revenues recover, This concluded all discussion on the budget. There being no other business, the meeting was  other towns.  employees.  to cover future expenses.  millings etc. but nothing for road paving.  then Council can look at raises for staff before the budget is finalized.  adjourned at7:50 pm. Respectfully: submitted,  Mitchell Mack, Mayor ATTEST: Graham Wells, Town Clerk Da  Town ofA Astatula Meeting Minutes July 16,2020 Page2of2