OFASTA  TOWN OF ASTATULA MAYOR ANDTOWN COUNCIL MINUTES  SPECIAL SESSION TOWN HALL  MONDAY AUGUST24,2020  COUNTYR SINCE 1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the Special Session meeting to ordera at 7.04pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Gayle Sikkema Absent: Kimberly Kobera Orita Issartel  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief Tim Green, Town Planner  Roll Call was performed, and it was determined that a quorum was present. The Mayor  welcomed David Clutts, Jim Stout, Joe Eddy and Planner Tim Green.  CITIZENS QUESTIONSAND COMMENT There were no citizens at the meeting.  AGENDA REVIEW  There we no changes to the agenda. MEETING MINUTES  Approval of Minutes for July 13, 2020 Regular Council Meeting Approval of Minutes for July 16, 2020 Budget Workshop  MOTION by Councilman Cross to approve the minutes shown above; SECONDED by  Councilwoman Sikkema. For: Cross, Mack, Sikkema Absent: Kobera, Issartel MOTION CARRIED3-0 NEW BUSINESS  FIRST READING OF ORDINANCE2020-11 ADOPTING NEW' TOWN IMPACT FEES BASEDON THESTUDY PREPARED BY RAFTELIS FINANCIAL CONSULTANTS-INC DATED AUGUST17,  2020.  Town of Astatula Meeting Minutes August 24, 2020 Page e1of6    AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA REGULATING IMPACT FEES; REPEALING THE TOWN'S PUBLIC FACILITIES IMPACT FEE IN CHAPTER 39 OF THE TOWNS CODE OF ORDINANCES; ADOPTING NEW POLICE, UTILITY, AND PUBLIC BUILDINGS IMPACT FEES AND ADOPTING ADMINISTRATIVE CHARGES TO BE EFFECTIVE NINETY DAYS FROM THE ADVERTISEMENT DATE OF THIS ORDINANCE; RESTATING THE TOWN'S CURRENT PARK IMPACT FEES; ADOPTING THE TOWN OF ASTATULA IMPACT FEE STUDY PREPARED BY RAFTELIS FINANCIAL CONSULTANTS, INC. DATED AUGUST 17, 2020; PROVIDING REGULATIONS PERTAINING TO POLICE, UTILITY, AND PUBLIC BUILDINGS IMPACT FEES AND ADMINISTRATIVE CHARGES; PROVIDING FOR CODIFICATION; PROVIDING FORSEVERABILITY AND CONFLICTS, AND PROVIDING AN EFFECTIVE DATE. A motion to read the ordinance by title only was made by Councilman Cross; Seconded by Mayor Mack read the ordinance title and requested al motion to approve Ordinance 2020-11. MOTION by Councilman Cross to approve Ordinance 2020-11 and send it to second  Councilwoman Sikkema and unanimously approved.  reading; SECONDED by Councilwoman Sikkema  A Roll Call vote was taken.  Cross Sikkema Mack Issartel Kobera MOTION CARRIED 3-0 COLINA ADELLAGO.  YES YES YES ABSENT ABSENT  CONSIDERATION AND APPROVAL OF SITE DEVELOPMENT PLANS AGREEMENT FOR At the December 9, 2019 Regular Council meeting, Council unanimously approved the Preliminary Plat application for Colina Del Lago subdivision, containing 61 residential lots on approximately 88.6 acres located south of Massachusetts Avenue and west of Adams Street Before Council was the consideration and approval of the Site Development and Construction Plans. The plans were reviewed by the Planning and Zoning Board on Thursday May 28, 2020 and al recommendation 3-1 was made to approve the plans contingent on any outstandingi items being addressed. The board were also concerned about the increase in traffic as a result oft the development and asked Council to consider this when making their decision. The plans have been updated and all outstandingi issues have been addressed as outlined int the Planners report. The Mayor handed over the meeting to Planner Tim Green who gave a detailed overview of the project; that the application conformed to the LDR's and that all outstanding issues have been resolved. Only the covenants and restrictions of the HOA remains outstanding which is being  within the Town of Astatula.  reviewed by the attorney.  Towno ofA Astatulal Meeting! Minutes August 24,2020 Page2of6    Councilman Cross brought up the dedication of the roads and easements for utilities and these issues were responded to by the applicants engineer, David Clutts. The Mayor opened the floor for questions or comments from the applicant who confirmed that the roads and anything in the MOTION by Councilman Cross to approve the Final Site Development Plan for Colina Del  Right-ofWay would on completion be dedicated to the town. Lago Subdivision; SECONDED by Councilwoman Sikkema  A Roll Call vote was taken.  Cross Mack Sikkema Kobera Issartel MOTION CARRIED: 3-0 FOR2020-2021.  YES YES YES ABSENT ABSENT  CONSIDERATION AND APPROVAL OF THE AGREEMENT FOR SCHOOL RESOURCE OFFICER For the past two years the Town has provided a School Resource Officer at. Astatula Elementary School. This contract renews the agreement for the 2020-2021 school year with the same amount of $48,000.00. Clerk Wells confirmed that the agreement had been reviewed by the MOTION by Councilwoman Sikkema to approve for the Mayor to sign the agreement for the School Resource Officer for the School Year 2020-2021; SECONDED by Councilman  town'sattorney.  Cross Cross Mack Sikkema Kobera Issartel MOTION CARRIED3-0  A Roll Call vote was taken.  YES YES YES ABSENT ABSENT  CONSIDERATIONAND APPROVAL OF RESOLUTION 2020-12 AMENDING SECTION 7.10E Part time employment before benefits are paid is currently less than 361 hours per week. Iti is the intention of the resolution to increase this to less than 40 hours per week before the Town is required to pay benefits. Thisi item has been reviewed by the attorneys HR department: and with Florida Blue, the town's healthcare carrier. The Mayor read aloud the response received from There is no requirement to provide healthcare insurance to employees other than Obamacare, which does not apply to the Town as we understand the Town has fewer than 50 employees. The Town can work with its insurance carrier to determine which employees the Town wants  THE) POLICY AND PROCEDURE! MANUAL.  attorney Tom Wilkes.  to be eligible for health insurance.  Town ofA Astatula Meeting Minutes August 24,2 2020 Page 3of6    Ifthe Town wants to offerinsurance: to those who work as few as 25 hours or more on a regular basis, we understand that under Florida law the insurance carrier must cover those employees but can exclude temporary employees. Otherwise, we are not aware of any requirement to provide health insurance to the Town employees. Allthis provides the Town the option to decide who is eligible, but you must address it with the insurance carrier and be sure the insurance Ar motion to read the resolution by title only was made by Councilman Cross; Seconded by  plan is consistent with how the Town defines an eligible employee.  Councilwoman Sikkema and unanimousyapproved.  RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, LAKECOUNTY,PLORIDA,AMENDING: THEPOLICY AND  PROCEDURE MANUAL.  The Mayor read thet title and the following; WHEREAS, the' Town of Astatula, Florida, uses its Policy and Procedure Manual of 2012 to govern the employment conditions of Town employees; and WHEREAS, the Town Council has determined that the definition of "part- time employee" should be clarified and amended to ensure the integrity of and fairness to MOTION by Councilman Cross to approve Resolution 2020-12; SECONDED by  the Town's workforce. Councilwoman Sikkema A Roll Call vote was taken.  Cross Mack Sikkema Kobera Issartel MOTION CARRIED3-0  YES YES YES ABSENT ABSENT  DISCISSIONANDRECOMMENDATONOEIEESITORECHAGIPFORENTALOFTHENEK The mayor explained the spreadsheet provided by the Clerk, which showed the rental rates charged by other municipalities for community centers of similar size along with the likely requirement for tables and chairs. Councilman Cross had provided a template agreement for consideration. Mayor Mack said that alcohol could be consumed on the premises but that a law Although no firm decision was taken on the rates, it was suggested that the following rates may  COMMUNITY BUILDING PLUS REVIEW OF THE RENTAL, AGREEMENT.  enforcement officer would have to be present forl larger gatherings.  be appropriate. Meeting Room A: Meeting Room B or C:  $40.00 for Residents and $50.00 for non-residents and businesses $20.00 for Residents and $30.00 for non-residents and businesses  Town of Astatulal Meeting! Minutes August 24,2020 Page 4of6    Further fees for Set up and tear down, cleaning and deposits would also have to be decided. It was decided that a workshop would be necessary to discuss the matter further along with the rental agreement. A date of October 14 or 21, 2020 at 12:00 noon was set as an option for the CONSIDERATION AND APPROVAL OF PROPOSAL FROM KLEINFELDER FOR As part of the permitting the Town is going through for the new well, SJRWMD has requested a detailed analysis to evaluate potential impacts of proposed groundwater withdrawals. Kleinfelder from Mt. Dora works closely with the Florida Rural Water Association (FRWA) who Due to this relationship, and their ability to respond timely to have the groundwater modeling done, staff are requesting that Council approve the proposal of $8,800.00, to be funded from impact fees, without the requirement to secure three bids. Clerk Wells confirmed that the agreement had been through legal and Kleinfelder had agreed to all revisions. MOTION by Councilman Cross to approve the Mayor to sign the agreement with Kleinfelder for groundwater modelling for $8,800.00; SECONDED by Councilwoman  ribbon cutting.  GROUNDWATER MODELING IMPACT ASSESSMENT.  have submitted the permit applications tol both St. Johns and the DEP.  Sikkema Cross Mack Sikkema Kobera Issartel MOTION CARRIED: 3-0  A Roll Call vote was taken.  YES YES YES ABSENT ABSENT  BUDGET AND FINANCE REPORT REVIEW  Finance Officer stated that revenues at the end ofJuly were $53,215 over the budgeted amount and expenses were $27,510 under budget. Only Fire Control (522) and Parks (519) were over budget and the reasons were discussed. July was also a three pay-period month. There would be an estimated $60,782 added to the general fund reserves. He went on to give an overview oft the Transportation and Infrastructure Funds. The bank balances at the end ofJune were as follows:  July Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: CDBG Fund: Cash Drawer:  251,145.98 67,480.58 142,989.32 183,657.10 25.00 150.00  Town of Astatula Meeting Minutes August 24, 2020 Page 5of6    COUNCIL DEPARTMENT & COMMITTEE REPORT Finance - Councilman Cross - NONE Public Works - Mayor Mack -I NONE  Publcsajety/Code Enforcement - Councilwoman Kobera - ABSENT Office-LDR's, Ordinances, Legal - Councilman Sikkema - NONE Economic Development - Councilwoman Issartel -A ABSENT  STAFF REPORTS  Town Attorney - Heather Ramos - ABSENT  Police. Papermat-Clefliogan Gave al report ont the school reopening and thel kids using  the basketball courts.  Town Clerk - Graham Wells - NONE  REVIEW  a. Items for Workshops and possible dates - NONE  b. Items put forward for the next Council meeting - Workshop to discuss the community building was scheduled on September 10 at' 7:00 pm after the Preliminary Budget Review of items needing Special Meetings and possible dates - Light up Astatula was discussed and it was suggested that we contact the Farley family and coordinate  Hearing. with them.  COUNCILMEMBER MISCELLANEOUS COMMENTS -NONE  ADJOURNMENT  There being no further business Mayor Mack adjourned the meeting at 8:43 pm.  Respertfullysubmited,  Mitchell Mack, Mayor ATTEST: TA cdehanpyels, TaEi  Town Clerk  aNV  1927  Towno ofA Astatula! Meeting! Minutes August 24,2020 Page 6of6