FASTA  TOWN OF ASTATULA MAYOR. ANDTOWN COUNCIL MINUTES  REGULARSESSION TOWN HALL  MONDAY SEPTEMBER 14, 2020  SINCE  1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the Regular Session meeting to order at 7.04pm. He gave thei invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Orita Issartel Gayle Sikkema Absent: Kimberly Kobera  Staff] Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was present.  The Mayor welcomed Sean Donnelly and Karen Smith from the Planning and Zoning Board.  CITIZENS QUESTIONS AND COMMENT  Sean Donnelly 14239 Tennessee Ave asked why the August 10th meeting was cancelled and a Special Council meeting convened on the 24th. Councilman Cross explained that there were several items that needed to be approved which were not available by the 10th soi it was decided tor reschedule the meeting to the 24th. Mr. Donnelly asked whether the meetings could be put He also spoke about WCA not recycling as much as had been suggested by Skip McCall at a previous meeting. Mayor Mack gave a detailed explanation of the recycling industry. Mr. Donnelly brought up his issue with dealing with code enforcement complaints. Mayor Mack said that there would be no changes to the current way that iti is dealt with at this time. Karen Smith 13332 Orange Blossom St asked if the town could do anything for one of her neighbors whose grass was six feett tall tol help him cut his grass. Thet town could not dot the work  onto thet town's Facebook page.  but suggestions were made as to who she could contact.  AGENDA REVIEW  There we no changes to the agenda. MEETING MINUTES  Approval of Minutes for August 24, 2020 Special Council Meeting Approval of Minutes for August 24, 2020 Budget Workshop  Town ofA Astatula Meeting! Minutes September 14,2020 Page 1of4    MOTION by Councilwoman Sikkema to approve the minutes shown above; SECONDED by  Councilman Cross. For: Cross, Mack, Sikkema, Issartel MOTION CARRIED 4-0 PUBLICI HEARING  FINALREADING OF ORDINANCE2020-11ADOPTINGNEWTOWN IMPACTE FEESBASEDON THE STUDY PREPARED BY RAFTELIS FINANCIALCONSULTANTS. INC. DATED AUGUST17. AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA REGULATING IMPACT FEES; REPEALING THET TOWN'S. PUBLICFACILITIES IMPACTI FEEIN CHAPTER390F1 THETOWNS CODE OF ORDINANCES; ADOPTING NEW POLICE, UTILITY, AND PUBLIC BUILDINGS IMPACT FEES AND ADOPTING ADMINISTRATIVE CHARGES TO BE EFFECTIVE NINETY DAYS FROM THE. ADVERTISEMENT DATE OF THIS ORDINANCE; RESTATING THE' TOWN'S CURRENT PARK: IMPACT FEES; ADOPTING THE' TOWN OF ASTATULA IMPACT FEE: STUDY PREPARED BY RAFTELIS FINANCIAL CONSULTANTS, INC. DATED AUGUST 17, 2020; PROVIDING REGULATIONS PERTAINING TO POLICE, UTILITY, AND PUBLIC BUILDINGS IMPACT FEES AND ADMINISTRATIVE CHARGES; PROVIDING FOR CODIFICATION; PROVIDING FORSEVERABILITY, AND CONFLICTS, AND PROVIDING AN EFFECTIVE DATE. Ar motion by Councilwoman Sikkema was made to read by title only, seconded by Councilman MOTION by Councilman Cross to adopt Ordinance 2020-11 for the new impact fees;  2020  Cross.. A roll call vote was unanimous. Thet title was read by Mayor Mack.  SECONDED by Councilwoman Sikkema Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0 NEWI BUSINESS  CONSIDERATION AND APPROVAL OF THE RENEWAL OF THE CONTRACT WITH THE The Current Contract with James Moore goes through the 2020 audit, with a $14,500 fee for 2020, orincrease of $250 from thej prioryear. The contractp provides fora3-year extension. They have provided the town with an option based on the addition oft the enterprise fund dependent The Mayor said that council had seen the final copy of the contract after being reviewed by the  TOWN'SAUDITORS. JAMES MOORE.  on which year the enterprise fund is set up. attorney: and requested ai motion to approve.  Town ofAstatula Meeting Minutes September: 14, 2020 Page2of4    MOTION by Councilman Cross to approve the contract with James Moorei foranotherthree  years; SECONDED by Councilwoman Sikkema  AI Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0  FURTHERI DISCUSSIONANDRECOMMENDATIONOFFFESTOER CHARGED FORI RENTALOE THE] NEW COMMUNITY FUIDINGPAISREVIRY, OF' THE RENTALAGREEMENT. The Mayor asked for direction from the council for the clerk to put the rental fees into the new fee: schedule. Fees for set-up and tear down were discussed atl length alongsimlarleveistot those charged by the City of Umatilla. The set-up would be done by Heather who also cleans town hall The levels for rental discussed at the last workshop based on a number of towns and cities schedules seemed reasonable and would be puti into the new fee schedule. It was further agreed that the Clerk would work on the contract and get it back to council for comments before being  orl by the public works operative.. A deposit will need to be charged.  sent to the attorney for their review. BUDGET AND FINANCE! REPORT REVIEW  Finance Officer Wells went over the General Fund revenues cumulative to the end of August which were $60,051 over budget. As expected, the Utility Service tax and Franchise Fee for electric were coming on target as the hotter months prevail; building permit fees were up $11,378 and Planning and Zoning fees are up $9,650. The Sales tax and State Revenue Sharing On the expense side, fire control and parks were the only two departments over budget. Solid waste was overb by$317;however; thisi is mitigated by an additional $3,594ini revenues. The total expenditures are $30,186 under budget and this coupled with the $60,051 increase in revenues totals $90,238 ofadditional cashflow to the town leaving the balances as shown below.  were down due to COVID-19.  August Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: CDBG Fund: Cash Drawer:  231,932.47 55,215.58 134,725.55 55,013.92 25.00 150.00  Mr. Wells added that there was still $263,339 to be paid on the new community building which would take thei infrastructure fund overdrawn by $208,326 which would be covered by the bank line of credit. The curbing for the new community building parking lot cost was $13,349 which  was paid from the Transportation Fund.  Town of Astatula Meeting Minutes September: 14, 2020 Page 3of4    COUNCIL DEPARTMENT & COMMITTEE REPORT Finance Councilman Cross - NONE Public Works - Mayor Mack - NONE  Public. Safety/Code Enforcement - Councilwoman Kobera - ABSENT Office-L LDR's, Ordinances, Legal - Councilman Sikkema - NONE Economic Development- - Councilwoman Issartel-NONE  STAFF REPORTS  Town. Attorney - Heather Ramos - ABSENT  Police Department - Chief Hoagland - Gave a report on what the department was doing for breast cancer awareness. Ofc. Lejeunesse has been in contact with the food supermarkets to donate gift cards toj provide less fortunate families with food for Thanksgiving. Theyl hopetoraise Town Clerk- Graham Wells - Reminder oft the ribbon cutting event to turn over the community building from the contractor to the town. This would be limited event due to COVID and then a  25 to 30 gift cards.  grand opening event scheduled for lateri in the yeari ifp possible.  REVIEW  a. Items for Workshops and possible dates - Reminder of the final budget hearing on  September. 24th at 7pm.  b. Items putf forward for the next Council meeting NONE F Review ofi items needing Special Meetings and possible dates- NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS - NONE  ADJOURNMENT  There being no further business Mayor Mack adjourned the meeting at 8:01 pm.  Respectfulysubmited, Mitchell Mack, Mayor a ATTEST  a Town Clerk  1927  Town of Astatula Meeting Minutes September 14,2020 Page 4of4