WEST HOMESTEAD BOROUGH Caucus/Work-Shop Meeting February 1, 2022 Minutes  Call to Order  President Baran called the meeting to order at 6:25 P.M.  Roll Call  The roll was called to establish a quorum. Present were, Ms. Cain, Ms. Ferson, Mr. Guzzi, Mr. Harhai, Mr. McLaughlin, and President Baran. Ms. Scolieri was absent. A quorum was Borough Manager Bill Etherington, Solicitor Michael Lederman, Borough Engineer Mark Brashear and Borough Secretary Donna McMichael were also present. Mayor John Dindak was President Baran asked anyone in the audience if they had any questions not included on  established.  absent. the agenda. No response.  The Caucus was turned over to Borough Manager Bill Etherington Hot Topics and Actions from Prior Month Meeting  Solicitor noted NO UPDATE on 912 Sarah Street - Complaint of Discrimination with PHRC (PA. Human Relations Commission), no update from PHRC. Manager noted NO UPDATE on the sale of Calhoun School or ASKO Building. Manager noted tentative timeline of activities for hiring New Police Chief. Receiving resumes ends on 02/04/22, interviews will end on 2/18/22, hiring decision will end on Manager asked that all Council Members wanting to attend ALOM Spring Conference to let him or Donna (Secretary) know if attending. Deadline for registration is April 1, 2022.  2/28/22.  Engineering  Code Enforcement  Solicitor provided update on Guardian Angels Building to Council. Judge granted 302 W. 8th Avenue - Notice of Violation for missing gutters. Need to develop ordinance on snow removal from sidewalks & streets. Mark B. noted several violations at rear of FOP Building. Will monitor. See attached Code Enforcement Report for 2021.  Conservatorship to Tuff Properties.    New 8th Avenue Sewer Project - Improvements to sanitary sewer including drainage  and rain garden (BMNECC). Improvements to New Eighth Avenue. Remaining Actions: Provide information to complete Grant  Streets Repair (General) - Laurel Hill Drive waterline replacement. Engineer will contact PAWC to make sure curb to curb street repair. 2022 Projects: Wanut/Granowew/Nee! Streets repaved. Need to review Pinewood Drive, showing many cracks in street. Ms. Conway Street Slide - Engineer/Solicitor provided Update on $92K shared expense. SR-837 Project - Project to begin in Spring 2022. Manager requesting reimbursement. PADEP Consent Order - Manager shared Engineering document on PADEP Consent Order requirements, timeline of activities and fines associated with missing timelines.  Cain to provide Manager with earlier analysis on Street Repair. Still working with Allegheny County & SVSD for reimbursement.  Manager shared Q&A (Handout) with Penn Dot.  Authorties/Boards/Commissions  Ms. Ferson attended the Steel Valley Enterprise Zone Meeting and mentioned the team would like West Homestead to let them know if anyone was interested in hosting the 1st  Friday Events (Businesses). Zoning Approvals/Matters  1030 Sullivan Drive (Property is ini the R-1 Residential District). Provided Zoning Approval 305 Walnut Street (Property is in the R1-T Residential District). Provided Zoning Approval 676 West 7th Avenue (Property is in the C-1 Commercial District). Provided Notice of  for Fence Installation. for Wall Construction.  Violation Regarding a Failed Retaining Wall.  Committee Reports  Administration Manager/Secretary,  Manager asked Council on Year End Newsletter Feedback. Positive responses.  Building Repairs - HVAC - Complete!! Next = Electrical. Audit Certified Supplier List/Job Descriptions /Total Compensation New Police Vehicles - 2 Weeks for Delivery. Fingers crossed. Administrations Role in Code Enforcement (See Attached)    Borough Properties /E Blighted & Vacant - (Ms. Scolieri) I( (Mr. Harhai)  Tri-COG Land Bank - Next step shows the 3 Boroughs Elected Officials attending the School Board Meeting with An Lewis and promoting the use ofl Land Banks. This meeting Northern Region Sidewalks/Retaining Walls - Manager sent Engineering proposals for both Sidewalks & Retaining Walls to Committee. Recommendation is to work with owners on maintaining sidewalks. Manager sent draft of letter to residents. Waiting on feedback.  has been moved to February 2022.  Community Affairs (Ms. Ferson)  Community Clean-Up Day is tentatively scheduled for 05/07/2022. Will align with Boy/Girl  Scouts National Clean-Up Day.  Personnel (Ms. Scolieri)  Continue with Benchmarking to compare Wages & Benefits. Public Safety (Mr. Harhai) - See attached Police Report for 2022  Manager discussed topics from Public Safety Meeting: Building Improvements, CJIS VS WH Police current software (Informant) has been replaced by Allegheny County software.  Accreditation, Current Scheduling Achievements, recent activities.  RJc completed initial training requirement. Fire Chief provided monthly Activity Report. Fire Chief provided status on Cooling/Warming Center. Radios for Fire/EMS. Checking on current status with grant. confirm with Concentra Health that WH is still in pool of testing. areas of concern from the Borough to the residents. Public Works (Mr. McLaughlin IN Manager)  EMS Coordinator noted that the American Rescue Plan will provide for New or upgraded Manager discussed Drug Testing for employees operating motor vehicles. Secretary will Also discussed the possibility of handing out a Public Safety Pamphlet showing all the  Meeting/Lunch on 1/21/22 to discuss processes and needs of the department. Supervisor provided List of Inventory /E Equipment with NEEDS Discussed importance of Inclement Weather Process. Manager stressed the need of Discussed the need to increase uniform allowance. Discussed the need for plowing & salting Basic Avenue. Everyone agreed that Pittsburgh does not perform in a timely manner for our residents. Discussed the need for raising Garbage Bills next year. Sewer Sanitary/Storm) Management (Ms. Cain) Continue to Monitor PAWC & Brentwood Purchase Hire PFM to perform Valuation of Sewers  being PRO-ACTIVE."  Will begin the posting of NEW position in PW Department in March 2022.  Attend all Essential Meetings - 3 Rivers Wet Weather/DEP/EP/EPA/Penn-Dot    Meeting scheduled for 02/08/22 to discuss timeline to meet #3 COA. Also, to provide this NEW Committee on the roles and responsibilities of each committee member on  completing actions aligned with the COA.  Account Balances as of 01/31/2022  General Fund Escrow  110,521 130,005 99,470 $ 17,970 $ 12,088 $ 8,722 $ 63,457 959,280 $ 97,557  150,514 (2022 Reserve) 179,330 Calhoun/PW-Truck,  Highway Maintenance (Liquid Fuels)  Capital Improvements Police DEA Task Force Police Pension Fund Service Employee Pension Fund Penn Vest Reimbursements Sanitation Sewer Fund American Rescue Plan  Legislation for Next Week:  Motion to Approve January 2022 Caucuswork-Shop Meeting Minutes Motion to Approve January 2022 Legislative Meeting Minutes Motion to Approve and Ratify All Bills Paid and to be Paid in  February 2022.  Motion to Approve Ordinance #XX-XXX for the Snow Removal on  Sidewalks and Streets in West Homestead for West Homestead (Allegheny County).  Motion to approve Resolution on the 2022 Emergency Operations Plan  End of Meeting at 7:57 P.M.