OFASIAT  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWNI HALL  MONDAYJANUARY 11,2021  OUNTY, SINCE 1872  Having been duly advertised as required byl law, Mayor Mitchell Mack called the Regular Session meeting to order at 7.04pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Gayle Sikkema Kimberly Kobera, Vice-Mayor  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief Tim Green, Planner  Orita Issartel - by telephone and unable to vote.  Roll Call was performed, and it was determined that a quorum was present.  The Mayor welcomed Tim Green, Jim Stout, Mike Rankin from LPG, Leigh Ann Pflugh and one  Astatula resident.  SWEARING IN OF COUNCILWOMAN KOBERA.  Councilwoman Kobera took the Oath of Office and was sworn in by the Clerk prior to the start of  the meeting.  CITIZENS QUESTIONS. AND COMMENT There were: no questions or comments.  AGENDA REVIEW  There were: no changes to the agenda.  MEETING MINUTES  Approval of Minutes for November 11, 2020 Regular Council Meeting  Mayor Mack requested the deletion of the reference to the recording in the last paragraph of MOTION by Councilwoman Sikkema to approve the minutes shown above with the  the public hearing onj page three.  deletion ofreference to the recording; SECONDED by Councilman Cross.  For: Cross, Kobera, Sikkema, Mack Motion carried 4-0  Towno of Astatula Meeting Minutes January 11,2021 Page1of7    PRESENTATION  PRESENTATION OF THE COMMUNITY SERVICE AWARD TO OFFICER JACKIE LAIEUNESSE FOR HER OUTSTANDING CONTRIBUTIONS TO THE CITIZENS OF ASTATULA IN ORGANIZING THEEASTER. HALLOWEEN.THANKSGIVINGANDCHRISTMASEVENTS. The presentation was conducted by Chief Hoagland. He thanked all those that donated to the  various events that Jackie organized.  PUBLICHEARING  FINAL READING OF ORDINANCE 2020-16 AMENDING THE COMPREHENSIVE PLAN AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING THE COMPREHENSIVE PLAN FUTURE LAND USE MAP OF THE TOWN OF ASTATULA, FLORIDA, BY CHANGING THE FUTURE LAND USE CLASSIFICATION FOR THE PROPERTY LOCATED NORTH OF GEORGIA AVENUE, WEST OF MONROE STREET, EAST AND WEST OF ADAMS STREET, EAST OF WASHINGTON STREET AND SOUTH OF PENNSYLVANIA AVENUE IN ASTATULA, FLORIDA, CONTAINING APPROXIMATLEY 52 ACRES, AND MORE PARTICULARLY DESCRIBED BELOW FROM MOBILE HOME TO PLANNED RESIDENTIAL; FINDING CONFORMITYWITH STATESTATUTES AND' THE COMPREHENSIVE PLAN OF THE TOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING A SAVINGS This is the second part of the process to approve the comprehensive plan amendment for the property known as Tula Parc. The first reading of Ordinance 2020-16 amending the comprehensive plan was approved at the October 12, 2020 meeting. This Public Hearing for Ordinance 2020-16 was advertised in the Daily Commercial as per the code on Wednesday Planner Tim Green stated that the Comprehensive Plan Amendment has been approved by the Department of Economic Opportunity. Mayor Mack read the ordinance title and opened for public comment. There being none, he closed public comment and with no comments from the MOTION by Councilman Cross to approve Ordinance 2020-16; SECONDED by  FUTURELANDUSEMAP.  CLAUSE; AND PROVIDING AN EFFECTIVE. DATE.  December 30, 2020.  board, he requested al motion to approve ordinance 2020-16.  Councilwoman Kobera A Roll Call vote was taken.  Cross Sikkema Mack Kobera  YES YES YES YES  MOTION CARRIED 4-0  Town of Astatula Meeting! Minutes January 11,2021 Page2of7    FINAL READING OF ORDINANCE 2020-17AMENDING: THE OFFICIALZONING MAP OF1 THE TOWNOF ASTATULAI FOR PLANNEDUNITI DEVELOPMENTTOERI KNOWNASTUIAPARC ANORDINANCE OF THETOWN OF ASTATULA, FLORIDA, AMENDINGTHEOPFICIALZONING MAPOFTHETOWNI OF ASTATULA, FLORIDA, BYA AMENDINGTHE: EXISTINGARI,RSAND C-1 ZONING TO PLANNED UNIT DEVELOPMENT (PUD). THE PROPERTY IS LOCATED NORTH OF GEORGIA AVENUE, WEST OF MONROE STREET, EAST AND WEST OF ADAMS STREET, EAST OF WASHINGTON STREET AND SOUTH OF PENNSYLVANIA AVENUE IN ASTATULA, FLORIDA, AND CONTAINS APPROXIMATLEY 54 ACRES, AND MORE PARTICULARLYDESCRIBED BELOW; FINDINGCONFORMITYWITHSTATESTATUTESAND THE COMPREHENSIVE PLAN OF THE TOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVEDATE. This is the final reading to approve the rezoning of the property known as Tula Parc to a Planned Unit Development. The first reading of Ordinance 2020-17 for the rezoning was approved at the November 9, 2020 meeting. This Public Hearing for Ordinance 2020-17 was advertised in thel Daily Commercial as per the code on Wednesday December 30, 2020.  The Mayor read the ordinance title and opened public comment. and yet the other zonings became al PUD. Mr. Green explained.  Leigh Ann Pflugh - 13140 Georgia Ave asked why the commercial district remained the same There being no further comment, the Mayor closed public comment and with no comments MOTION by Councilman Cross to approve Ordinance 2020-17; SECONDED by  from the board, requested a motion to approve Ordinance 2020-17.  Councilwoman Kobera Al Roll Call vote was taken.  Cross Sikkema Mack Kobera MOTION CARRIED 4-0 COMMUNITYCENTEK.  YES YES YES YES  RESOLUTION 2021-01 CORRECTING THE FEE SCHEDULE FOR RENTAL FEES FOR THE A RESOLUTION OF THE TOWN OF ASTATULA, FLORIDA; REPEALING RESOLUTION 2020-15; ESTABLISHING, A FEE SCHEDULE FOR THE TOWN OF ASTATULA, FLORIDA; AND The revised fee schedule adds a Service Charge Fee for rental of the Community Center and amends the cleaning fee to $35.00 per hour in line with the rental agreement. The mayor requested a motion to read by title; motion made by Councilor Cross, seconded by Councilor Sikkema and unanimously approved. The Mayor read the title and requested a motion to  PROVIDING AN EFFECTIVEDATE.  approve. Resolution 2021-01.  Towno of Astatulal Meeting Minutes January11,2021 Page 3of7    MOTION by Councilwoman Kobera to approve Resolution 2021-01; SECONDED by  Councilman Cross AF Roll Call vote was taken. Cross Sikkema Mack Kobera MOTION CARRIED4-0  YES YES YES YES  DISCUSSIONANDA APPROVALOFHAISON POSITIONSFOR201  Mayor Mack made a motion to leave the liaison positions as is with the addition of Councilwoman Issartel who would be the liaison for Economic development; seconded by RE-APPOINTMENT OF MARIORY BOYD TO THE PLANNING AND ZONING BOARD FOR The code requires four-year terms and Ms. Boyd's term is up. Mayor Mack made a motion to re-appoint her for a further four-year term; seconded by Councilman Cross and APPOINTMENTOFIFIGINL ANNPFLUGH TOTHE PLANNING AND ZONING BOARD. Mayor Mack announced his appointment of Leigh Ann Pflugh to the Planning and Zoning Boards. Leigh Ann was introduced to and welcomed by thel board. A motion by Councilman Cross was made to approve the appointment for a four-year term, seconded by CONSIDERATION AND APPROVAL TO REPLACE TEN GLOCK .45 CALIBER PISTOLS WITH The Chief went over his proposal provided to Council and the different costs from vendors. He was asking fora a total of$6,000.00 which covered the cost of the upgrade less the sale of the existing weapons at $300.50 each. He emphasized the need for the upgrade and the new sighting system. The cost of the weapons would be funded from the infrastructure MOTION by Councilman Cross to approve the expenditure of up to $6,000.00 to replace ten  Councilman Cross and unanimously approved.  FOUR YEARS.  unanimousiyapproved.  Councilwoman Kobera and unanimously. approved. UPGRADED WPAENSANIDSCGETINGSAITN  fund and the new sights from impact fees.  pistols, ten sights and ten holsters; SECONDED by Councilwoman Kobera  A Roll Call vote was taken.  Cross Sikkema Mack Kobera  YES YES YES YES  MOTION CARRIED 4-0  Towno ofA Astatulal Meeting Minutes January11,2021 Page 4of7    CONSIDERATION AND APPROVAL FOR THE PURCHASE OF A JOHN DEERE SL310 The Mayors written report to Council substantiated the use and need for this piece of equipment. If approved, the funding would come from the Transportation Fund as the predominant use would be for Right of Way maintenance. Although there are financing arrangements available, the Clerk and accountant's recommendation is to purchase it outright. The fund has a current balance of $128,000 and the ongoing expenses are covered The first proposal is for an off-lease (used) unit 2019 John Deere Backhoe 310SL open canopy. Significant differences against a new unit are standard power train and hydraulic warranty, which can be upgraded to comprehensive, and no hydraulic 4-tine thumb on rear The second proposal is for a new 2021 John Deere Backhoe 310SL open canopy. Significant differences against the off-lease unit are comprehensive warranty and the addition of a 4-  BACKHOEI FOR PUBLICI WORKS.  by the revenue received.  bucket. Total price to the Town is $72,500.00.  tine thumb on rear bucket and forks on the frontl bucket.  Total price to Town is $92,419.25.  Both proposals are eligible for financing at a 3% interest rate through John Deere. Agood deal of discussion ensued on the merits ofbuyingi it now or in the next financial year, buying the new unit against the used one and using financing or buying it outright. Clerk Wells gave his recommendation to purchase it outright. The consensus was to purchase the MOTION by Councilman Cross to approve the purchase of a John Deere SL310 Backhoe new unit at a cost of $92,419.25 to be paid outright from the transportation fund;  new unit outright and al motion was requested.  SECONDED by Councilwoman Sikkema A Roll Call vote was taken. Cross YES Sikkema Mack Kobera MOTION CARRIED3-1  YES YES NO  BUDGET AND FINANCE REPORT REVIEW  Clerk Wells said that the only addition to the finance report sent for November was receipt of the 9th cent gas tax. The revenues for ad valorem taxes and solid waste are coming in differently to the previous year which is what the budget is based on. We are ahead of where we would normally be, but Council should consider the whole year. A large amount will come in March and May. The permit fees and impact fees are down as there has been no new houses permitted in the first three months leaving them under budget. There are five newl homes being permitted inj January sO this will bring them back to budget.  Town ofAstatulal Meeting! Minutes January11,2021 Page5of7    There is an additional $62,000 in Cares Act revenues received from the County based on law enforcement wages. The Clerk said that he had contacted the County to complain about the disproportionate distribution of the Cares Act money between the municipalities and asked that they look favorably on Astatula if there is any money remaining at the end of December. On the expenditure side, all departments are operating within budget except fire control because of the new well. Parks and Recreation is also catching up to budget having paid out He then went over the bank balances which are shown below and explained that the loan for the community center is being paid down at $10,000.00 per month. The balance owed at  There was also a $900.00 year end distribution which came from SECO.  for the furniture for thei new community center.  the end of December is $220,000.00 December Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  $572,595.64 $29,322.98 $124,020.80 $15,823.04 7,023.17 150.00  The Enterprise fund has an additional $500,000 set aside for the new well.  COUNCIL DEPARTMENT & COMMITTEE REPORT Finance - Councilman Cross-N NONE  Public Works = Mayor Mack - Gave an update on the funding and construction of the new well. Mr. Cross asked if there was an opportunity to connect our system to the Meadows. Mayor Mack responded. He also gave an update on the rental of the community center.  Public. Safety/Code Enforcement- Councilwoman Kobera-NONE Office-1 LDR's, Ordinances, Legal - Councilman Sikkema - NONE Economic Dortbpment-Caundhomen Issartel-N NONE  STAFF REPORTS  Town Attorney - Heather. Ramos - ABSENT Town Clerk - Graham Wells- -I NONE  Police Department- ChiefHoagland - Gave an update on the football league.  Town of Astatula Meeting Minutes January11,2021 Page 6of7    REVIEW  a. Items for Workshops and possible NONE b. Items put forward for the next Council meeting NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS-NONE  Review ofi items needing Special Meetings and possible dates - NONE  ADJOURNMENT  Therel being no further business Mayor Mack adjourned the meeting at 8:45 pm.  Respectfully submitted,  ER Mitchell Mack, Mayor ATTEST:  Graham Wells, Town Clerk  Town of Astatulal Meeting Minutes January1 11,2021 Page7of7