OFASTAN  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  MONDAYI FEBRUARY 8, 2021  SINCE  1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the Regular Session meeting to order at 7.00pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Gayle Sikkema Absent: Kimberly Kobera, Vice-Mayor Orita Issartel  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was present. The Mayor  welcomed resident Lee. Ann Pflugh and Jake Pack from WCA.  CITIZENS QUESTIONS. AND COMMENT There was no public comment. AGENDA REVIEW  There were no changes requested. MEETING MINUTES  Approval of Minutes for January 8, 2021 Regular Council Meeting  MOTION by Councilwoman Sikkema to approve the minutes as shown above; SECONDED  by Councilman Cross For: Cross, Sikkema, Mack Absent: Kobera, Issartel MOTION CARRIED 3-0  FIRST READING OF ORDINANCE 2021-02. AMENDINGSEG 10-1 OFTHE CODETOINCLUDE  THE ADOPTION OF THE FIRE PREVENTION CODE] BY REFERENCE.  AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING AND RESTATING SECTION 10-1 OF THE TOWN'S CODE OF ORDINANCES TO ADOPT THE FLORIDA FIRE PREVENTION CODE; PROVIDING FINDINGS AND PROVIDING FOR CODIFICATION, CONFLICTS, SEVERABILITY, AND AN  EFFECTIVE DATE.  Towno ofA Astatula Meeting Minutes February 8, 2021 Pageiof5    The building code was updated with effect from January 2021. While Sec.10-1 allows for the new Building Code to be adopted by reference, it does notinclude the Fire Prevention Code. Ordinance 2021-02 amends Sec. 10-1 to include both. Mayor Mack explained that any future updates to the A motion to read by title only was made by Councilman Cross and seconded by Councilwoman Sikkema and unanimously approved. Mayor Mack read the ordinance by title and opened public MOTIONI by Councilman Cross, to approve Ordinance 2021-02 and send to secondreading:  building or fire code would be adopted automatically.  comment. There being no comment, he requested a motion to approve.  SECONDED by Councilwoman Sikkema. AR Roll Call vote was taken  Cross Sikkema Mack Kobera Issartel MOTION CARRIED 3-0 NEW BUSINESS  YES YES YES ABSENT ABSENT  CONSIDERATION AND APPROVAL OF A FIRST AMENDMENT TO THE SOLID WASTE The existing agreement with WCA was signed in 2014 and was for a seven-year term with an option for a further three years and then yearly extensions. This first amendment extends the agreement for a further three years with the addition ofi increasing yard waste collection form bi-weekly to weekly and incorporates the towns standard requirement for public records MOTION by Councilman Cross, to approve first amendment to the solid waste franchise agreement between the Town of Astatula and WCA of Florida, LLC with the amendments  FRANCHISE, AGREEMENT WITH WCA OF FLORIDA.LLG  requests.  stated; SECONDED by Councilwoman Sikkema.  Al Roll Call vote was taken  Cross Sikkema Mack Kobera Issartel MOTION CARRIED 3-0  YES YES YES ABSENT ABSENT  CONSIDERATION AND APPROVAL OF AN AGREEMENT WITH HAMER ENTERPRISES TO The billing for the water utility is being done through Softline Data, Inc, a cloud-based billing platform that interfaces with the Badger meters that will bei installed. There is an endpoint twith each meter that allows the reading to be taken without the need for a person.  PROVIDE CREDIT CARD PAYMENISRVICESFOR UTILITYBILLING.  Town ofAstatula Meeting Minutes February 8,2 2021 Page2of5    Ittransmits through the Badger: softwaret tot thel billing platform which willl be controlled through the Clerksa and Deputy Clerks computers. Ourr residents willl havet the ability toj pay online through thel billing platform if they wish. This iss set up through Hamer Enterprises who will deposit the MOTION by Councilman Cross, to approve the agreement with Hamer Enterprises to provide credit card payment services for utility billing; SECONDED by Councilwoman  funds paid directly into our bank account.  Sikkema. Cross Sikkema Mack Kobera Issartel MOTION CARRIED3-0 ASTATULA.  AR Roll Call vote was taken  YES YES YES ABSENT ABSENT  RESOLUTION 2021-03 ADOPTING A LANGUAGE ACCESS PLAN FOR THE TOWN OE The town is making an application for a CDGB grantt to install fiberinternet connections to areas oft the town where 51% of residences fall into the Low to medium income (LMI) brackets. Prior to making the application, and in compliance with Executive Order 13166, the Town of Astatula isi required to and has developed a Language. Access Plan (LAP) for Limited English Proficiency A motion was made by Councilman Cross; seconded by Councilwoman Sikkema and unanimously approved to read Resolution by title only. Mayor Macki read the title and requested comment: from the public and the board. There being none he requested a motion to approve MOTION by Councilman Cross, to approve Resolution 2021-03; SECONDED by  (LEP) persons.  Resolution 2021-03. Councilwoman Sikkema. ARoll Call vote was taken  Cross Sikkema Mack Kobera Issartel MOTION CARRIED: 3-0  YES YES YES ABSENT ABSENT  CONSIDERATION AND APPROVAL TO PURCHASE PLAYGROUND EQUIPMENT FOR The Town has been awarded a FRDAP grant for $42,500 for upgrades to the Kirkwood Park playground. The equipment must be purchased and installed ahead ofreimbursement: from the grant. Mayor Mack gave an overview of the grant and the playground equipment that he had  KIRKWOODI PARKI PHASFIIERDAPCRANT  proposed and costed out.  Townc ofAstatulal Meeting! Minutes February 8,2 2021 Page3of5    The cost] proposal was aj piggyback: SO did not require competitive bids. There was discussion on the type of equipment that should bei include and as no consensus was reached, it was deferred  toal future meeting.  BUDGET AND FINANCE) REPORT REVIEW  Finance Officer' Wells announced thei receipt of $7,860.53 ofI Discretionary Surtax for the quarter October to December 2020 which was added to the December Finance Report. This brought the There had been no Ad' Valorem taxes or Solid Waste Revenues received for January at the time of the report. In total, revenues were $73,874 more than budgeted, however this did include $65,491 of Cares Act money leaving $8,383.00 as a realistic figure against the budget. Building Expenses were $19,285 under budget YTD, which when added to the budgeted surplus of $17,1961 increased the General Fund by $36,481. Parks and Recreation was over budget due to The movement on thel bank balances was explained along with the repayment of$10,000 on the loan for the community center. The balance of the loan is $210.000. Thel balances at the end of  linei item to $10,887.50 over budget.  permits were up $2,302 and Community Building rental was down $2,067.  the purchase of furniture for the community building.  January are: shown below. January Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: CDBG Fund: Cash Drawer:  582,925.67 36,528.98 130,499.41 15,552.41 25.00 150.00  7,551.67 plus $500,000.00 for the new well.  The Clerk announced that four hooks had been completed and paid fori in the Enterprise Fund.  COUNCI-DEPARIMENT & COMMITTEE REPORT  Finance- - Councilman Cross - headed a discussion on design standards for the extension ofthe water lines for new developments coming into the town. Mayor Mack recommended that the standards be developed and included in the code. The: specifications necessary to make the grant  application forf fiber were discussed. Public Works - Mayor Mack- - NONE  Public: Safety/Code Enforcement- Councilwoman Kobera - ABSENT  Office - LDR's, Ordinances, Legal - Councilwoman Sikkema - Asked about the application for rental oft the community center and what plan there were for furnishing the entryway. Gayle had ai friend who could advise on the furniture, pictures for the walls and greenery. Economic Development- - Councilwoman Issartel - ABSENT  Towno ofAstatulal Meeting! Minutes February 8,2 2021 Page4of5    STAFF REPORTS  TownAttorney - Heather. Ramos - ABSENT  Police Daperimemt-dheflogand New weapons approved by Council have been issued and waiting on three for the reserves. He gave an update on the. Astatula Bulldogs Football Team. Town Clerk - Graham Wells -) Recommended Monday February 22nd for the Public Hearing for  the fiber grant. Meeting was set for 6:00 pm.  REVIEW  a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting- NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS-  Review ofi items needing Special Meetings and possible dates NONE  ADJOURNMENT  There being no further business Mayor Mack adjourned the meeting at 8:32 pm.  Respertfullysubmited, t1 Mitchell Mack, Mayor ATTEST: 2  Graham  23  Town Clerk  Town ofA Astatula Meeting Minutes February 8,2021 Page 5of5