FA ASTA  TOWN OF ASTATULA MAYOR AND TOWN SUMMARY MINUTES  COUNCIL WORKSHOP TUESDAY: FEBRUARY23, 2021 FIBER OPTIC GRANT  SINCE  1872  Having been duly advertised as required by law, Mayor Mitchell Mack called the workshop to  order at 5.00pm. Hel led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross Gayle Sikkema Absent: Kimberly Kobera Orital Issartel  Also Present: Graham Wells, Town Clerk Present Virtually: Fred Fox, Grant Administrator Steve Elias P.E., Pennoni Jeff Purdy P.E., Pennoni  Discussion on the grantapplication to the Florida Department of Economic Opportunity (DEO) fora Small Cities Community Development Block Granti in the Coronavirus (CDBG-CV) Application cycle. At total of $41,931,595.00 is being made available through a competitive application process to local governments who are eligible toj participatei int the Small Cities Community! Development Block Grant (CDBG) Program within the State of Florida. Thei minimum amountac community may apply fori is two hundred thousand dollars ($200,000.00), the maximum amount a community may apply fori is five Thel Mayor introduced thel Fred Fox, Steve Elias and) Jeff Purdy and handed over to Steve Elias tol kick offt their presentation. Steve went through al PowerPoint presentation and his report on the meeting  million dollars ($5,000,000.00).  discussions is shown below: DEO Grant Overview:  Broadband to LMI neighborhoods eligible, $41.9 million State-wide, $200k-$5 million per Application tasks: (hearings, project description, timeline, budget summary, property acqustion,Applicant capacity to manage project, environmental review  application,  Planning Area:  Concept plan is not required by grant, but is prudent to develop a realistic scope and budget About 23 road miles to be potentially: served in Town, which will drive budget/scope options Speed- - FCC minimum of 25 mbps down/3 mbps upi is outdated and not realistic, Town desires fasteri ifDEO willi fund (150+ mbps min download (initially): and upt to 1 Gbps (ultimately) desired Business models - to be negotiated later/after funding award, Town is open to provisions for competition, open to cost recovery ands service cost reduction to LMI neighborhoods  Entire townt to bes serviced as a goal, depending on budget  Discussion- - Goals:  as possible)  Town ofA Astatula Workshop Minutes February.22,2 2021 Pagelof3    Scalability - Town is open to including provisions for scalability (connectingbusinesses, critical  community facilities, etc. as appropriate)  Eastingsenviteprowders  Century Link, Spectrum, Comcast, OpticalTel, Xfinity in the area (newsubdivision and church in near future to be serviced)  OpticalTelrani fibert to Town Hall recently as aj pilot project but not servicing others currently Average download: speed is very slow (20 Mbps +/-) according to the FCC database.  Existing Infrastructure:  OpticalTel has line running down 561 to Town Hall providing symmetrical service at 100 mpbs, Century Link believed to have connection opportunity East of Town (Town to provide map of Towers -2 cellular towers in Town and 1 Lake County - Town to provide known locations ona a  known connection opportunities to providers as possible)  map  Technology Approach Options:  Options to be evaluated 1) fiber to home (highest cost, scalability); 2) Fixed wireless (regional tower needed, lowest cost); and 3) Distributed Antennae System (DAS) (multiple small  towers/poles needed, 5Gp possible, medium cost)  Discussion/lnitial. guidance:  Town prefers fiber to home if budget allows, but open to hybrid approach to accomplish goal  ofbroadband to all/majority residents.  Town would like more information on fixed wireless technology. Suggested to focus on highest density pockets first if budget limits. Price/provider competition is a desirable outcome if possible.  Town is open to looking at multiple innerducts within backbone lines to accomplish future provider competition, facilitate cost recovery options, allow scalability and future Town government uses. Multiple innerducts may be needed to comply with Section 235 of the 1996 Town is open to applying for the full $5 million max; however, caution should be used as if the cost per customer: served is tool high then DEO may choose tot fund another application that has Future business model/negotiations would need to occur to leverage Town's ownership of Phaselinfrastructure, this would be addressed after grant award as scope and ISP partnerships Town desires a single procurement through and RFP for reaching an agreement with an Internet Service Provider. This project/grant requires providing internet service tot the LMI community. Pending Bills in FL Legislature could remove some municipal fiber barriers, we should keep an  Telecommunications Act. lower cost. takes shape.  eyeon progress.  Next Steps:  Provide some background data on fixed wireless technology for consideration by the  Town,possible hybrid solution (Pennoni) Town to provide maps/eedback on:  Town of Astatula Workshop Minutes February22, 2021 Page2of3    Technology approach (hybrid, fixed wireless, etc) Service areas identified by priority rank (number 1-5, etc.)  Maps of known existing infrastructure (towers, nearby internet provider fiber, etc.) Critical Community Facilities to potentially be served (community center, police Continue preparing conceptual technical approach based on initial guidance at kick-off  EMS,shelter, other) meeting (Pennoni)  Continue preparing grant application (Fred Fox and Pennoni)  Fred Fox, Steve Elias and Jeff Purdy left the meeting at 5:58 pm. Council discussion on the options and likely areas of the town to be included in the grant continued. A date for the next meeting was  set for Monday March 1, 2021 at! 5:00 pm. The meeting was adjourned at 6:25 pm. Respectfulysubmited, Mhrl Mitchell Mack, Mayor ATTEST 7  Graham Wells,Town Clerk  23  Town ofA Astatula Workshop Minutes February 22, 2021 Page3of3