OF ASTA  TOWN OF ASTATULA MAYOR. AND TOWN COUNCIL: MINUTES  REGULAR: SESSION MONDAYJULY 12, 2021 TOWN HALL  872  Having been duly advertised as required byl law, Mayor Mack called the Regular Session meeting  to order at 7.00pm. He gave thei invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Gayle Sikkema Orita Issartel Steve Cross Absent:  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Kimberly Kobera, Vice-Mayor  Roll Call was performed, and it was determined that a quorum was present. The Mayor welcomed Jim Stout, Brad Baker from CPWGand Pam Jones from Congressman Daniel Websters  office.  CITIZENS QUESTIONS. AND COMMENT There was no public comment. AGENDA REVIEW  The were no changes to the agenda. MEETING MINUTES  Approval of Summary Minutes for May 25,2021 Capital improvement Workshop. Approval ofl Minutes for) June 14, 2021 Regular Council Meeting. Approval of Minutes for) June 24, 2021 Special Council Meeting.  MOTION by Councilwoman Sikkema to approve the minutes as shown above; SECONDED  by Councilwoman Issartel For: Issartel, Sikkema, Mack, Cross MOTION CARRIED 4-0 NEW BUSINESS FOR $3.854.00.  PROPOSAL FROM THE TOWN'S ENGINEERING FIRM TO SETTLE AN OUTSTANDING BILL  Towno ofAstatula! Meeting! Minutes July 12,2021 Page 1of6    In August 2020 during the final stages ofthe construction oft the community building parking lot, itl became apparent that the design was not adequate to handle the level of water run off (see photos). There were considerable costsi incurred by the contractor and sub-contractor in: seeking Atan meeting ofall parties, including the engineer, it was made clear by the Clerk that this is not the town's problem and whatever the fix was, none of the cost, other than a voluntary length of Att the conclusion, which required additional curbing, culverts, and drainage chutes atal huge cost to the contractors, invoices were received from the engineers in the amount of $3,854.57 which have remained unpaid. They maintain that the engineering was correct and that the issue was Following a meeting with representatives from CPWG, a proposal was made to split the fee and move on. This is a decision that must be approved by Council. The Mayor gave an overview and MOTION by Councilwoman Cross to settle the claim with CPWG in the amount of  ai fix that would control the water run-off.  curbing, $1,500.00, would be Borne by the town.  with the contractor.  stated that he wanted to resolve the issue amicably and move on. $1,927.00; SECONDED by Councilwoman Issartel.  Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0  FIRSTREADINGOFORDINANCE2021-12REMOVINGTHEREQUIREMENTSTOCONSTRUCT ASWIMMING POOL AND CABANA APPLICABLE TO THE PLANNED UNIT DEVELOPMENT  KNOWN ASTULAPARG ORDINANCE 2021-12  AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, REMOVING THE REQUIREMENTS TO CONSTRUCT A SWIMMING POOL AND CABANA APPLICABLE TO THE PLANNED UNIT DEVELOPMENT FOR THE DEVELOPMENT KNOWN AS TULA PARC LOCATED NORTH OF GEORGIA. AVENUE, WEST OF MONROESTREET, EAST AND WEST OF ADAMSSTREET, EAST OF WASHINGTON STREET AND SOUTH OF PENNSYLVANIA AVENUE; PROVIDING Ordinance 2020-17 which approved the PUD for Tula Parc contained certain provisions including the requirement that a recreation area be constructed to include as swimming pool: and cabana. Following further inputfrom citizens during the preliminary Plat! process, it was decided to not have a swimming pool but only have a pavilion and tot lot (children's playground). Ordinance 2021-12 amends the PUD and brings it in line with the Preliminary Plat.  FINDINGS; PROVIDING FOR SEVERABILITY AND. AN EFFECTIVEDATE.  Town ofA Astatula Meeting Minutes July 12,2021 Page2of6    A motion to read by title only was made by Councilman Cross, Seconded by Councilwoman Sikkema and unanimously approved. The Resolution title was read by the Mayor. He opened MOTION by Councilman Cross to approve Ordinance 2021-12and: send to second reading;  public comment and there being none requested a motion to approve.  SECONDED by Councilwoman Issartel. A Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0  RESOLUTION 2021-13 ADOPTING A PROPOSED MAXIMUM AD VALOREM TAXATION MILLAGE RATE FOR FISCAL YEAR 2021-2022 FOR THE TOWN OF ASTATULA. FLORIDA, SETTINGTHE DATE, TIME, AND LOCATION FOR THE FIRST BUDGET HEARING.  RESOLUTION NO. 2021-13  A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA, ADOPTING A PROPOSED MAXIMUM AD VALOREM TAXATION MILLAGE FOR FISCAL YEAR 2021-2022 FOR THE TOWN OF ASTATULA, FLORIDA, SETTING THE DATE, TIME, AND LOCATION FOR THE FIRST BUDGET HEARING; PROVIDING FOR AN EFFECTIVE DATE. The Mayor stated that the proposed millage rate was 7.5000 mills which is the same as the current millage rate. It was decided that the town would not go to the rolled backrate. The Mayor read the entire resolution, however Council members Cross and Sikkema could not make the preliminary hearing on September 9th, 2021.Alternate dates were discussed however the Clerk needed to check that the date decided upon for the preliminary budget hearing did not conflict with either the rules or dates that the School Board or LCBCC were meeting. With thatin mind a motion was made to approve the resolution with the alternate date. Ift the date was not permissible, then there would be a special council meeting to approve a different date. MOTION by Councilman Cross to approve Resolution 2021-13 with the amended date of August 26, 2021 for the preliminary budget hearing; SECONDED by Councilwoman  Sikkema. Cross Sikkema Issartel Mack  Al Roll Call vote was taken.  YES YES YES YES  MOTION CARRIED 4-0 STRUCKEYLIGHTNING.  PROPOSAL TO REPAIR OR REPLACE THE SIGN IN THE PARKING LOT WHICH HAS BEEN  Town ofAstatula Meeting! Minutes July 12,2021 Page3of6    The parking lot sign recently got hit by lightning and the ethernet port and control board was knocked out. The: sign works but the content is unable tol be changed. The cost to repair the sign An alternative is to replace the sign with a full color one that has greater resolution and graphic capability. The cost ranges from the lower resolution, $21,988.94 to the highest resolution, The Mayors recommendation was to go ahead with the repair. Part of the repair would be to replace the hard wiring of the ethernet cable to a wireless system which would improve the issues experienced with updating the information on the sign. Following discussion, a motion MOTION by Councilman Cross to go ahead with the sign repair not to exceed $3,500.00;  and add a wireless component is $3,177.79.  $27,661.79.  was requested.  SECONDED by Councilwoman Issartel. Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0  RESOLUTION2 2021-14BUDGET AMENDMENT  A RESOLUTION OF THE TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, AUTHORIZING BUDGET. AMENDMENTS FOR' THE' TOWNO OFASTATULA FOR FISCAL YEAR: 2020-2021.  The Mayor gave an overview oft the budget amendment as follows.  369.100 Other Miscellaneous Revenues  Decrease Revenues  $99,000.00  521.640 Capital Outlay - Machines & Equipment Increase Expenditures $99,000.00  (Purchase oft two Police Vehicles: and Pistol Sights)  521.640: The Amount of $8,995.00 was approved by Council at the January 11, 2021 meeting for the purchase of 10 Glock pistols, sights and holsters. The sights totaling $2,600.00 were purchased with impact fees ini the GF, however a budgetamendment was not done. 521.640: An amount of$96,130.00 was approved by Council at the] June24, 2021 Special Council A motion to read by title was made by Councilman Cross; seconded by Councilwoman Issartel and unanimously approved. The Mayor read the title and requested a motion to approve. MOTION by Councilman Cross to approve Resolution 2021-14 Budget Amendment;  Meeting to purchase two new police vehicles.  SECONDED by Councilwoman Issartel.  Town ofA Astatula! Meeting! Minutes July 12,2021 Page4of6    Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0  BUDGET AND FINANCEREPORT REVIEW  Clerk Wells reported that general fund revenues were $51,432 over budget while Impact fees All departments were under budget for expenses with the exception of Law Enforcement. The overspend of $7,856 was due mainly to operating an old fleet of vehicles and the rising cost of The general fund bankl balance had dropped $110,000 which was due to the purchase ofthet two police vehicles and the prior months payment of County Impact fees. The Enterprise bank balance was $33,000 down due to another payment for the new well. The line of credit for the The transportation fund was $7,358 over on revenues and $23,000 under on expenses against budget. The infrastructure fund was $32,139 over on revenues and $53,568 under on expenses against budget and the enterprise (utility) fund revenues were $16,464 more than expenses.  were down $4,435 and Community Center Rentals were $4,541 down.  fuel.  community center stands at $160,000 at the end of) June.  Thel balances at the end of] June are shown below.  June Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  518,637.77 36,364.25 58,350.07 17,276.04 141.30  (34,780.59) plus $209,466.82 to complete the new well).  COUNCI.DEPARIMENT & COMMITTEE] REPORT  Finance - Councilman Cross - Asked for an update on the new well - The Mayor responded. Public Works - Mayor Mack - Stated that the town had received a $42,000 grant for Swaffar Park and gave an update on the Food Drive held at the community center. He also commented on the response from SECO engineering team forthel light onl Fair Streetandstated that thel Public Works employee had quit with Heather was taking on some of! his work. He gave an update on the insurance claim from a slip and Fall in the Olive Ingram Community Building and changes in  design standards thet town can implement for new construction. Public Safety/Code. Enforcement - Councilwoman Kobera - ABSENT Office - LDR's, Ordinances, Legal- - Councilwoman Sikkema - NONE Economic. Development - Councilwoman Issartel - NONE  Town ofA Astatulal Meeting Minutes July 12,2021 Page! 5of6    STAFF REPORTS  Town. Attorney- Heather. Ramos - ABSENT  Police Department - Chief Hoagland - Gave an update on the striping of the two new police vehicles and the food drive. Pam Jones from Daniel Websters office also commented on the  success oft the food drive. Town Clerk- Graham Wells-NONE  REVIEW  a. Items for Workshops and possible dates - Budget Workshop setforJuly: 27at5:15) pm.  b. Items put forward for the next Council meeting NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS  Review ofitems needing Special Meetings and possible dates - NONE  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8:20pm.  Respectfillysubmiteg Mitchell Mack, Mayor ATTEST Zhi  Town Clerk  Town of Astatula Meeting Minutes July12,2021 Page6of6    T81S A  iir  : .s.  4 ::  33 7AA  :  :  a  SE  n