OFASTA NTY, SINCE 1872  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  MONDAYSEPTEMBER13,2021  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting  to order at 7.05pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Kimberly Kobera, Vice-Mayor Gayle Sikkema Absent: Steve Cross Orita Issartel  Staff] Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was present. The Mayor welcomed Attorney Heather Ramos, Planner Tim Green and Theresa LaBree from the Planning  and Zoning Board.  CITIZENS QUESTIONS AND COMMENT  Raymond Rudolph 13732 Massachusetts Ave asked for a pothole on the corners of Jackson and  Harrison where the children are picked up tol be fixed.  AGENDA REVIEW  The were no changes to the agenda. MEETING MINUTES  Approval of Minutes for August 9, 2021 Regular Council Meeting. Approval of Summary Minutes for August 30, 2021 Budget Workshop.  MOTION by Councilwoman Sikkema to approve the minutes as shown above; SECONDED  by Councilwoman Kobera For: Kobera, Sikkema, Mack MOTION CARRIED 3-0 NEW BUSINESS  LEGACY HOMES FL, LLCLOT SPLIT- - SITE LYING WEST OF JACKSON STREET AND SOUTH  OF KANSAS. AVENUE- - AK# 3911539.  Town of Astatula Meeting Minutes September 13, 2021 Page 1of6    The proposed Lot Split for the 1t Acre site lying West of Jackson Street and South of Kansas Avenue in the Town of Astatula. The existing parcel is zoned R-2. The proposed Lot Split will divide the parcel into two parcels and each of the resulting lots will meet the minimum dimensions required fort the R-2zoning district. Thesubmitted survey is dated 04/22/2021and The Mayor deferred to Planner Green to give an overview of the requirements of the lot split. The Mayor touched on previous discussions that when a parcel of property has been previously split it could not be split again as a way of circumventing the Town's subdivision regulations. He added that the way the code now reads, the town cannot deny the Attorney Ramos stated that Section 6.3 oft the Land Development Regulations provides that this property can be split as there is "no new substantial public improvements for water, sanitary sewer, or transportation" required. A single property may be spilt into two lots provided that each of the resulting lots meets all the minimum dimensions for the zoning  was prepared by Secom, LLC, Signed by Florida Surveyor and Mapper #3691.  application.  district in which the property is located." Following some discussion, he requested a motion. SECONDED by Councilwoman Sikkema. Al Roll Call vote was taken.  MOTION by Councilwoman Kobera to approve the Legacy Homes FL, LLC Lot Split;  Sikkema Kobera Mack  YES YES YES  MOTION CARRIED 3-0  RESOLUTION 2021-17- BUDGET AMENDMENT. Clerk Wells itemized the amendments to the budget.  512.460: Repairsand! Maintenance - The: amount toi repair the sign and adda wireless component of$3,177.79 was approved at the July 12 Regular Council Meeting. There was also an upgrade to the electrical panel, a repair to the rotten floor and the installation of a new counter at the 512.640: Capital Outlay - Purchase of replacement computer for Jane, computer to operate the  reception window.  sign, replacement printer and monitors.  Infrastructure Fund:  512.640: An amount not to exceed $8,500.00 was approved at the August 9 council meeting to  replace the. Air Conditioning Unit in Town Hall.  Town of Astatula Meeting Minutes September1 13,2021 Page2of6    A motion to read by title was made by Councilwoman Sikkema and seconded by Councilwoman Kobera. The Mayor read the Resolution Title and opened public comment. There being none he closed publiccommenta and there belngmofurtherdksausion from the board requestedamotion. MOTION by Councilwoman Sikkema to approve Resolution 2021; SECONDED by  Councilwoman Kobera. A Roll Call vote was taken. Sikkema Kobera Mack  YES YES YES  MOTION CARRIED 3-0  ADDITIONAL ITEMS TO BE ADDED TO THE FY 2021-22 BUDGET GENERATOR SET FOR TOWN HALLAND FENCE AROUND THE WATER PLANTIN: SWAFFAR PARK. Generator Set for Town Hall - An amount of $60,000.00 is requested to be added to the budget. The initial quotes came in higher than expected SO alternate quotes are being sourced. The funding will come partly from impact fees and some financing may be looked at ifiti is deemed Fence around water plant - A high fence with razor wire is required by statute to prevent access tot the water plant at Swaffar Park. The cost of approximately $16,000 will be funded from Parks The inclusion of these two items will reduce the carry forward to future year amount of $35,914 MOTION by Councilwoman Kobera to include the cost of a generator for town hall and fencing around the water plant into the 2021-22 budget; SECONDED by Councilwoman  necessary: at the time of purchase.  impact fees.  to ZERO and add a carry forward from prior year amount of $40,086.  Sikkema. Sikkema Kobera Mack  A Roll Call vote was taken.  YES YES YES  MOTION CARRIED3-0  PROPOSALFROMISECO ENERGYFORTHEINSTALIATIONOFASTREETLIGHT FORFAIRST There have been several discussions about how dark and unsafe it is at the corner of Fair St. and CR48 where the children are picked up by the school bus in the morning. A quotation has been received from SECO for $1,577.71 being the cost of installing the light. The running cost of the The Mayor outlined what SECO was proposing and following discussion requested a motion to  light is anticipated tol bel between $40.00 and $80.00 per month.  approve the installation of1 the light.  Town of Astatula Meeting Minutes September 13, 2021 Page 3of6    MOTION by Mayor Mack approving for SECO to install the light at a cost of $1,577;  SECONDED by Councilwoman Kobera. Al Roll Call vote was taken.  Sikkema Kobera Mack  YES YES YES  MOTION CARRIED3-0  WATERLINE IMPROVEMENTS- WASHINGTON ST.&] FLORIDA AVE. INTERCONNECT, Where the connection is made on Florida/Washington to provide fire control and potable water to Colina Del Lago, itisr necessary for the town to install additional valves for future expansion of the towns water lines. A quotation from Core & Main who are installing the lines for the developer quoted $3,495.69 to complete the work. The Mayor gave a detailed explanation oft the necessity ofthe projecta and requested ai motion to approve. The cost ofthe project willl be funded MOTION by Councilwoman Sikkema to approve the quotation from Core & Main;  from utility impact fees.  SECONDED by Councilwoman Kobera. A Roll Call vote was taken.  Sikkema Kobera Mack  YES YES YES  MOTION CARRIED 3-0  UPDATE TO THE PURCHASING POLICY - INCREASING DEPARTMENT HEAD SPENDING Atthe) July 9, 2018 Regular Council Meeting, Section 1.7.4 was added to the policy and procedure manual. The spending limit of a department head (Chief & Clerk) was set at $500.00. With the increase of goods and services, it is requested by the Police Chief that this limit be raised to $1,500.00. Councilwoman Sikkema suggested that $1,000.00 be as sufficient figure toi increase to, however Councilwoman Kobera sided with the Chief and a motion to approve the increase was MOTION by Councilwoman Kobera to approve the increase to the purchasing policy;  LIMIT.  requested.  SECONDED by Councilwoman Sikkema. A Roll Call vote was taken.  Sikkema Kobera Mack  YES YES YES  MOTION CARRIED: 3-0  BUDGETANDFINANCEREPORT REVIEW amendment: approved earlier in the meeting.  There were no questions on the final report for July. The August report included the budget  Town ofA Astatula Meeting! Minutes September 13, 2021 Page4of6    Clerk Wells reported that general fund revenues for August were $121,059 over budget. Only Impact Fees and Community Building Rental were below budget. General Fund Expenditures were $20,383 under 4ptwh0-adatmdw.3. in carry forward funds totaling $67,683. Transportation Fund revenues were up $18,383 and expenditures were 24,900 under budget adding $61,595 to the surplus. Infrastructure Fund revenues were up 49,495 and expenditures were $31,350 under budget adding $70,261 to the $31,350 budgeted carry forward figure. Enterprise Fund revenues exceeded expenditures by $43,310. He reported that the Infrastructure loan was down to $140,000.00 and that a check had been received $522k being 50% oft the American Recovery. Act funding allocated to the town. This could be spent on capital  projects for water, sewer and broadband service.  August Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  424,883.68 43,682.75 66,743.63 8,979.42 150.00  (17,512.45) plus $101,842.82 to complete the newwell).  Clerk' Wells updated Council on some minor changes he had made in the budget.. A reduction to $250.00 for the' TRIMI filei tol Beth Harvey and $600.00 for electric service fort the Fair Street Light. Otherthan these changes ity was agreed thatt this would bet thel budget fort the PreliminaryHearing  on the 16th.The finall hearingi iss scheduled for September 29th at' 7:00pm.  OUNCIDEPARIMENT & COMMITTEE REPORT Finance - Councilman Cross - ABSENT Public Works - Mayor Mack-N NONE  Public Safety/Code Enforcement- Councilwoman Kobera - NONE Office-LDR'S, Ordinances, Legal - Councilwoman Sikkema - NONE Economic. Development- Councilwoman Issartel-ABSENT  STAFF REPORTS  Town Attorney - Heather Ramos - NONE  Police Department - Chief Hoagland - read a letter from the Astatula Elementary School complimenting Ofc.. Amy Denton for her service as School Resource Officer and for Cpl. Calhoun  forl his help directing traffic on the first day of school. Town Clerk - Graham Wells-N NONE  REVIEW  a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting NONE  Review ofi items needing Special Meetings and possible dates - NONE  Town of Astatulal Meeting! Minutes September 13,2 2021 Page! 5of6    COUNCIL MEMBER MISCELLANEOUS COMMENTS-NONE  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 7:47pm.  Respectfully submitted,  Mitchell Mack, Mayor ATTEST: Br  Graham Wells, Town Clerk  Towno of Astatulal Meeting Minutes September 13, 2021 Page 6of6