OFASTA  TOWN OF ASTATULA MAYOR. AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  MONDAYOCTOBERIL20A1  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting  to order: at 7.05pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Gayle Sikkema Steve Cross Orita Issartel  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Kimberly Kobera, Vice-Mayor- Arrived at 7:07pm  Roll Call was performed, and it was determined that a quorum was present. The Mayor welcomed Planner Tim Green, Melissa Fox from Fred Fox Enterprises, Inc and Theresa LaBree  from the Planning and Zoning Board. CITIZENS QUESTIONS AND COMMENT There was no citizen comment. AGENDA REVIEW  A motion was made by Councilwoman Kobera; seconded by Councilwoman Issartel and unanimously voted to add the requested rate increase for the town attorney for discussion to  item 8 in new business. MEETING MINUTES  Approval ofl Minutes for September13, 2021 Regular Council Meeting. Approval of Minutes for September 16, 2021 Preliminary Budget Hearing. Approval of Minutes for September 29, 2021 Final Budget Hearing.  MOTION by Councilwoman Sikkema to approve the minutes as shown above; SECONDED  by Councilwoman Issartel MOTION CARRIED! 5-0  For: Kobera, Sikkema, Mack, Cross, Issartel  Town of Astatula Meeting Minutes October 11,2021 Page 1of8    PUBLICHEARING  SECOND PUBLICHEARINGFORSUEMISSION OFGRANTAPPICATION  RESOLUTION 2021-20  A RESOLUTION AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY UNDER THE COMMUNITY DEVELOPMENT BLOCK GRANT - CV (CDBG-CV) PROGRAM TO PREPARE FOR, PREVENT OR RESPOND TO THE HEALTH IMPACTS OF' THE CORONA VIRUS (COVID 19PANDEMICFORTHET TOWNO OF Melissa Fox from Fred Fox Enterprises, Inc. gave a PowerPoint presentation outlining the grant  ASTATULA.  application which included the following detail:  The State of Florida has appropriated nearly $42,000,000.00 in funding for Small Cities  in the State of Florida. Minimum award of$200,000.00 per application. Maximum award of $5,000,000.00. There is no match requirement. Opportunity (DEO) for funding to:  Acommunity can only submit one application for a single project or program. The Town is proposing to submit an application to the Florida Department of Economic 2. Provide Six Months ofI Internet service to Low- and Moderate-Income households. 3. The Town is holding this Second Public Hearing for Public Input on this project.  1. Bring high speed Internet into residential areas ofthe city,a and  Project  Installation of wireless and fiber infrastructure to bring High Speed Internet to the Residents of Astatula and connect and provide six-months ofhigh-speed Internet: service for LMIHouseholds.  Estimated Costs Administration: Engineering: Total:  Construction (includes project delivery costs: Hookup and 6 Months Service for LMI Households:  $ $ $ $ $  3,175,095.00 232,650.00 $50,000.00 395,000.00 3,852,745.00  Steps Required in CDBG-CVApplication Process  1.) Advertise and hold a 1st Public Hearing to obtain public comment on proposed projects. Obtain Town Council approval to move forward with a proposed application/project t-1 the Town held the 1st Public Hearing on 2/22/2021. 2.) Advertise and hold a 2nd Public Hearing to present the proposed application and obtain public comment on the proposed application. Obtain Town Council approval  to move forward with a submitting the proposed application.  Town ofAstatula Meeting! Minutes October 11,2021 Page 2of8    3.) Ifnecessary, revise the application ini response toj public comments. 4.) Submit the application no later than November 1, 2021.  Following the conclusion ofl her presentation, the Mayor opened public comment. There being none, he closed public comment and opened discussion from the board. Following some An motion to read the resolution by title only was made by Councilman Cross and seconded by Councilwoman Kobera. The Mayor read the title of the Resolution and requested a motion to MOTION by Councilman Cross to approve Resolution 2021-20; SECONDED by  discussion, he requested a motion.  approve Resolution 2021-20. Councilwoman Issartel. ARoll Call vote was taken.  Cross Sikkema Kobera Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS  DISCUISSIONONCHANGESTOTHEIAND: DEVELOPMENT REGULATIONSI FOR LOTSPLITS Mayor Mack stated that currently there was a minor subdivision, major subdivision and a lot spliti in thel Land Development Regulations. Mr. Green added thatai minor subdivision was where property abuts an existing dedicated public right-of-way of at least 50 feet in width and no new substantial public improvements for water, sanitary sewer, or transportation are required and Al lotspliti is where property abuts an existing dedicated public right-of-way of atl least 50 feet in width andi no new: substantial publici improvements for water, sanitary sewer, or transportation are required a single property may be spilt into two lots provided that each oft the resulting lots meets all the minimum dimensions for the zoning district in which the property isl located. The issue being discussed is that a lot may be split only once SO as not to get around the subdivision requirements. The code does not currently state this, sO a split ofa previously split loti is legal providing that it meets the zoning requirements for each lot. It was agreed that the rules governing lot splits would be amended. Ifal lot has been split since the date that the code Mr. Green suggested that the minor subdivision be increased to four lots or less which is inline with the concurrency for the school board. It would include the requirements for fire protection. The Mayor asked Mr. Green to write an ordinance! incorporating the council comments and bring  where the proposed subdivision contains three or fewer residential lots.  wasi implemented in 2012, it would not be allowed to be split again.  it to the Planning and Zoning Board and back to council for approval.  Town ofAstatula Meeting! Minutes October 11,2021 Page 3of8    RATIFICATIONOFRESOLUTION2021-21APPROVINGTHEIOTSPLITFORLKGACYHOMES FLIICIYINGWEST OFIACKSONSTRERT ANDSOUTH IOF] KANSASAVENUE-AK#3911539  RESOLUTION 2021-21  A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA; DOCUMENTING THE LOT SPLIT APPROVED BY THE TOWN COUNCIL ON SEPTEMBER 13, Z021PORLANDLOCATED WEST OF JACKSON STREET AND SOUTH OF KANSASAVENUEIN THE TOWN OF ASTATULA, LAKE COUNTY PROPERTY APPRAISER PARCEL NO.: 2920260100-00H-00H-00908,13590 KANSAS. AVENUE; PROVIDING AN EFFECTIVEDATE. Clerk Wells said that the lot split was approved at the September 13, 2021;however, the County Clerk's office has changed the requirements to have the split recorded. This resolution satisfies The mayor opened public comment, there being none he closed it and asked fora ai motion to read by title. The motion was made by Councilman Cross and seconded by Councilwoman Kobera. MOTION by Councilwoman Issartel to approve Resolution 2021-21; SECONDED by  the requirement, the mayor has signed it and the split has been recorded.  Councilman Cross. ARoll Call vote was taken. Cross Sikkema Kobera Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0  APPROVALOFTHEI PURCHASE OF AN EMERGENCY GENERATOR SET FOR TOWNHALL The Mayor stated that the town has secured three quotations to install a 50kw generator to provide emergency power to town hall and the police department. The low bid for $39,625.00 was received from Detroit Diesel and he went over the specifications from each bid. Mr. Cross asked for confirmation that the price included full installation. Mayor Mack Clerk Wells said that the lead time was up to six months and shared his suggestion that it would be funded using restricted funds rather than General Fund monies. The exact plan MOTION by Councilman Cross to approve the purchase of a generator from Detroit Diesel for Town Hall and the Police Department in the amount of $39,625.00;  confirmed that it was turnkey.  would be decided at the time the payment was due.  SECONDED by Councilwoman Issartel.  TownofAstatula Meeting! Minutes October 11,2021 Page 4of8    A Roll Call vote was taken. Cross Sikkema YES Kobera Issartel Mack  YES YES YES YES  MOTION CARRIED! 5-0 THE WATER PLANT  APPROVAL OF THE PURCHASE AND INSTALLATION OF SECURITY FENCING AROUND The town has secured two quotations to install security fencing around the water plant in Swaffar Park. At third bid from Allstate Fence and Rail was a non-response as they have gone out ofl business. The low bid of$19,950.00 was received from Hercules Fence Company who also installed the fence around thei new well head. Mayor Mack went over the two quotes and MOTION by Councilman Cross to approve the purchase of security fencing for the water  requested ai motion to approve the purchase from Hercules.  plant atacost of$19,950.00; SECONDED by Councilwoman Sikkema.  Al Roll Call vote was taken.  Cross Sikkema Kobera Issartel Mack  YES YES YES YES YES  MOTION CARRIED! 5-0  DISCUSSION ON REMOVAL OF A 43-INCH DIAMETER TREE IN THE CEMETERY - MAYOR Thel Mayor showed aj picture ofthei tree which wasl hit byl lightning and isal iabhlity.Acranewould bei needed to remove thet tree. The cost to remove is $3,900.00. Following some discussion, itv was DISCUSSION ON GOALSAND OBIECTIVES FOR 2021-22 - COUNCLMANCROSS  MACK  agreed to get two more bids and bringi it back to the next meeting.  Review and Renewal of Contracts - It was agreed that the Clerk would provide the Water Master Plan Asset inventoryand expansion of the system through the town. Review of Interlocal Service Boundary Agreement for the provision ofutility services. Ar requirement is recommended for developers to lay conduit for fiber when they install  information for the next meeting.  water pipes.  Town of Astatula Meeting Minutes October 11,2021 Page 5of8    PROMOTION OFJ JANE WHALEY' TO BUILDING DEPARTMENTI DIRECTOR  This was an item brought forward by the Mayor to redefine the duties for Jane as the Building Department Administrator for the town with some additional training. She has been doing the job for several years and should be recognized for the position. Discussion ensued whether she Councilman Cross did not believe that per the charter, Jane could not report directly to the Council and should continue to report to the Clerk. Councilwoman Sikkema wanted this to be discussed in more depth at a workshop where job descriptions could be formulated for her new role. The Mayor wanted to change herj job title to reflect the responsibility that shel has and made MOTION by Mayor Mack to promote Jane Whaley to Building Department Manager;  should continue to report to the Clerk or directly to the Council.  amotion.  SECONDED by Councilwoman Kobera For: Kobera, Mack, Issartel Against: Cross, Sikkema MOTION CARRIED 3-2  The Clerk asked when this change was to take place from and whether the day-to-day reporting responsibilities were to change. He added that he was in favor ofher assuming the responsibility and having an appropriate titlel but was against her reporting directly to the council. Councilman Cross stated that the charter required thats she continuet tor reporttothe clerk. The Mayor acceded DISCUSSION ON THE LETTER RECEIVED FROM THE TOWN'S ATTORNEY REGARDING A This was missed from the agenda but needed to be discussed as the increase would take effect immediately. If the rate increase was not approved, then the attorney would end the contract and the town would have to recruit new legal counsel. The mayor read aloud the intended rate increase. Councilman Cross wanted to review the existing contract before he could make any  that the reporting responsibility would not change.  RATE) INCREASE  determination and asked it to be brought to the next council meeting.  BUDGET AND MANCEREPORTREVIEN  There were no questions regarding the August financial report. The September report final budget mirrors the approved budget after the final budget amendment was approved. The clerk explained the additional revenuesofs137,025 received overthel budgeted amounti int the general fund. The overall expenditures were under budget, and he explained the reasons that the two departments were overb budget.. Ayear-end budgetamendmentv willcomet to council in November At this point in the meeting, 9.03 pm, the Mayor asked for a motion to extend the meeting for a further fifteen minutes. The motion was made by Councilwoman Kobera, seconded by  to adjust these sO that all departments are under budget.  Councilwoman Issartel, with a unanimous vote to extend the meeting.  Town of Astatula Meeting! Minutes October 11,2021 Page 6of8    An explanation of the Transportation fund was given, with the local option gas tax being estimated for September and the 9th cent gas tax for August and September. Expenditures were $27,168 under budget, realizing a total surplus of $43,886. The discretionary surtax was estimated for the month, and a quarterly true-up figure will be added when it is received. With the expenditures being $54,715 under budget, the surplus carried forward figure was $105,873. $110,000 had been paid from the infrastructure fund to United Southern Bank during the year The Enterprise fund which had nol budget had revenues of $66,013 and expendlturesofs3333. yielding a surplus of $32,680. This is not reflected in the bank account as the cost of the installation of utilities has been capitalized and doesn't show in these figures. The end of year  asr repayment of the loan for the communityl building.  bank balances are strong and shown below. September Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  405,499.50 51,001.25 70,700.38 28,045.47 150.00  (18,635.15) Takes account of monies owed to complete the well  COUNCIDEPARIMENT & COMMITTEE REPORT Finance = Councilman Cross - NONE  Public Works - Mayor Mack - Discussed employing a locate service company for our utilities and had Massey Services treat the ant problem at Kirkwood and Swaffar park playgrounds. The councill heard from Mr. Zane Teeterswho has been taking care ofthen mowing and weed whacking in Kirkwood Park while the town is without al PW person. They thanked him for his service.  Public. Safety/Code. aerement-Coundhonen Kobera - NONE Office-LDR's, Ordinances, Legal - Councilwoman Sikkema = NONE Economic Drdbopment-Goudhomen Issartel-N NONE This was the last meeting that Councilwoman Kobera would attend.  STAFF REPORTS  Town. Attorney - Heather Ramos - NONE was echoed by all others present. the state requirements.  Police Department-C Cht-loaglamd-imbomed Council that they are: seeing more drug arrests. He thanked Kimberly Koberai forl herservicetothet town and wished her well forthe future which Town Clerk- Graham Wells - said that hel had received al letter from thel DepartmentofRevenue saying that there were no violations in the' TRIM process and that the town is in compliance with  Town of Astatula Meeting Minutes October 11, 2021 Page 7of8    REVIEW  a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting NONE  Review of items needing Special Meetings and possible dates - NONE  COUNCIL MEMBER MISCELLANEOUS COMMENTS - Chiefr reminded council that the New York property was going to auction on October 19th 2021. The property is worth around $140,000 to  $150,000. ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 9:22pm.  Respectulysubmited, Mitchell Mack, Mni ATTEST: 2e  Mayor  Town Clerk -  Town of Astatula Meeting Minutes October 11,2021 Page 8of8