OFASTA  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULARSESSION MONDA/ANUAR/102022 TOWN HALL  NCE 1872  Having been duly advertised as required byl law, Mayor Mack called the Regular Session meeting  to order at 7.00pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief Tim Green, Planner  Roll Call was performed, and it was determined that a quorum was present. The Mayor welcomed Heather Ramos, Town Attorney, Planner Tim Green, Karen Smith and Teresa LaBree from the Planning and Zoning Board and County Commissioner Leslie Campione. Representing OPP Venture LLC, the developer for Sterling Meadows were Mr. Adolfo Pereira, A. J. Pereira, Christopher Orlandini and Engineer Steven Shea. There were approximately thirteen residents  from within and outside the city limits present. CITIZENS QUESTIONS AND COMMENT  There was none. AGENDA REVIEW  There were no changes to the agenda.  The Mayor read a letter from thel Pastor from the Iglesia Christiana Church regarding thel building permit for ai fence around the property across from the Church between the dinera and post office. He suggested that it was too early for the council to respond as we had not had a response from  the building inspector. MEETING MINUTES  Approval of Minutes for December 13, 2021 Regular Council Meeting. Approval of Minutes for December1 13, 2021 Local Planning Agency Meeting.  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Sikkema For: Sikkema, Mack, Cross, Issartel MOTION CARRIED 4-0  Town of Astatula Meeting Minutes January 10, 2022 Page 1of8    PUBLICHEARING  ANNEXATION OF THE PROPERTY 98+/- ACRES LOCATED NORTH OF CR48AT1 THE  MTIRSCIOKOTTAIRSTHETZ ANDI MORNINEGIORYWAL  FINALI READING OF ORDINANCE 2021-22  AN ORDINANCE OF THETOWN OF ASTATULA,FLORIDA, AMENDING THE BOUNDARIES OF THE TOWN OF ASTATULA IN ACCORDANCE WITH THE PROCEDURE SET FORTH IN SECTION 171.044, FLORIDA STATUTES FOR PROPERTY LOCATED NORTH OF CR 48A AT THE INTERSECTION OF FAIR STREET AND MORNING GLORY WAY IN LAKE COUNTY, FLORIDA, CONTAINING APPROXIMATELY 98. ACRES; REDEFINING THE BOUNDARY LINES OF THE TOWN TO INCLUDE THE PROPERTY; PROVIDING FOR PUBLICATION OF NOTICE OF THE PROPOSED VOLUNTARY ANNEXATION AND FOR A COPY OF THE NOTICE TO BE SENTTOTHELAKE COUNTYBOARD OFCOUNTY COMMISSIONERS; FILINGACOPYOFTHIS ORDINANCE WITH THE LAKE COUNTY CLERK OF CIRCUIT COURT, THE LAKE COUNTY CHIEF. ADMINISTRATIVE OFFICER, AND WITH THE DEPARTMENT OF STATE; PROVIDING FOR FILING OF A REVISION OF THE CHARTER; PROVIDING FOR. A COPY OF THE REVISED CHARTER BOUNDARY ARTICLE TO BE SUBMITTED TO THE OFFICE OF ECONOMIC AND The Mayor read the background information from the agenda cover sheet. OPP Ventures, LLC wishes to annex a property which is approximately 98 acres and is zoned Lake County Agricultural. The project is north of CR 48 at the intersection of Fair Street and Morning Glory Way. The Annexation request is to amend the municipal boundaries oft the Town of Astatula to include the property. The Requested Annexation is accompanied by requests to amend the Future Land Use Map and the Official Zoning Map oft the Town of Astatula and will be adopted The ordinance was brought before the Planning and Zoning Board on November 29, 2021 who recommended unanimously for Council to approve. First Readingt took place at the December13, 2021 regular council meeting. The ordinance was advertised on December: 3, 2021,Dec10,2021 The Mayor opened public comment. Commissioner Leslie Campione addressed council and the email response from the Lake County Director of the Office of Planning and Zoning Tim McLendon in March 2021. He stated that the county had no objection to annexing the property into Astatula. Mr McLendon's response was that "From a statutory standpoint, the property is directly contiguous to existing city limits of Astatula. The County would have no objections to annexing the property". Ms. Campione said that the request wasi informal and had a more formal Ms. Campione added that Lake County wasl lookingt to work with the citiesi inar more collaborative effort to address development pressures that are happening all over the county. She stated that Astatula was on the edge ofthe! Yalaha - Lake. Apopkal Rural Protection area and thel Lake. Apopka Overlay District. She gave maps tol be entered into the record and asked that thet town reconsider approving this type of development and density as iti isi mostly surrounded by rural, agricultural  DEMOGRAPHIC: - RESEARCH; PROVIDING. AN EFFECTIVE DATE.  under a separate review.  and December 30, 2021.  request been made, there would have been a more: substantive review.  zoned properties.  Towno ofA Astatulal Meeting Minutes January 10, 2022 Page 2of8    Commissioner Campione brought up the negative impact of septic tanks which are not environmentally friendly and recommended using a distributed wastewater system. She asked that substantial buffers be used around the property between the lots and the adjacent rural The Mayor responded that the' Town have offered in the past to work with the county, but that Astatulal have neverbeent taken seriouslyasti theywere: sOS small.The communication between the town and the county has been non-existent. Councilman Cross was concerned that there has been no control over the explosion of development in Minneola and Groveland and that if the town does not annex the property, it will eventually be taken over by other cities, probably ata Commissioner Campione said that an agreement could be puti in place to safeguard the towns boundaries. Mayor Mack responded. Astatula was excluded by the county when thel Inter Service Boundary Agreements were put inj place. The Mayor stated that despite what had happened in thej past, he would like to work with the county in the future and looked forward to the meeting Steven Shea, engineer for the developer responded that there were large areas of open space with trails around them and that the lot size met the health department guidelines for septic tanks. He stated that they could notl have the 200-foot buffer around the development: asi itwould affect the density. He added that the project should not bel held up for the county/city meeting There werea a number ofq questions and comments from citizens which were responded tol by Mr. Shea. At the conclusion' thel Mayor closed public comment. statingt that the densityv was foranother meeting and that he wanted to move forward with the: annexation which was thei item in front of thel board. He: asked for questions of comments from the board. Councilwoman Issartel said that she sided with the town people not wanting the density proposed. Councilman Cross said to A motion to read the ordinance by title only was made by Vice-Mayor Cross and seconded by Councilwoman Sikkema. The Mayor read the title of the ordinance and requested a motion to MOTION by Vice-Mayor Cross to adopt Ordinance 2021-22; SECONDED by Councilwoman  neighbors.  higher density.  on February 7th,  and should move forward as per the comprehensive plan amendment.  move forward with the annexation and Councilwoman Sikkema agreed.  approve. Issartel. Cross Sikkema Issartel Mack  ARoll Call vote wast taken.  YES YES YES YES  MOTION CARRIED4 4-0 reconvened at' 7:55 pm.  At this point of the meeting, 7:46 pm the Mayor asked for a recess. The meeting was  Town of Astatula Meeting! Minutes January 10, 2022 Page 3of8    OLD BUSINESS  RESOLUTION 2021-29 AMENDING THE RULESOFORDER  As there was more immediate business to discuss, a suggestion by Councilwoman Sikkema was made to table this item to a workshop and approval at a future meeting. The Mayor agreed and MOTION by Vice-Mayor Cross to table the item to a later date; SECONDED by  asked for: a motion. Councilwoman Issartel For: Sikkema, Mack, Cross, Issartel MOTION CARRIED 4-0  APPOINTMENT OFAN INTERIM PUBLICWORKSDIRECTOR- VICE-MAYOR CROSS. Mr. Cross stated that per the charter the town has three department heads that report directly to the council: the Clerk, Police Chief and Public Works Director. The town has not had a Public Works Director since 2017 and things were not getting done. Thel Mayor had' been filling the roll, but Mr. Cross's recommendation was to appoint either the Clerkor the Police Chiefas an interim director. He added that he favored the Chief as he has more knowledge oft the town. Councilwoman Sikkema asked whether he was volunteering for the position or being voluntold. The Chiefresponded that he would take on the roll, but first had to find someone to dot the work. Mr. Cross saidi that we could re-address! filling the director position at any future council: meeting. The Clerk: said that the budget included an amount for a Public' Works Director but not al laborer as well. It was agreed that chief would hire a laborer to do the work at this time and fill the Director position if and when a suitable candidate is found and the budget supported both MOTION by Vice-Mayor Cross to appoint the Chief as Interim Public Works Director;  positions.  SECONDED by Councilwoman Sikkema. For: Sikkema, Mack, Cross, Issartel MOTION CARRIED 4-0 SERVICES.  CONSIDERATION AND APPROVAL OF CONTRACT WITH ALLEN & COMPANY FOR LOCATE Every time someone wants to dig within the town, they have to use the 811 service which sends the locate requests to Town Hall. The Mayor has for years responded to those requests as they were few and far between. With all the new development coming into town, this is no longer tenable as there are: so many. Allen & Company offer al locate service which the town can use and guarantee the locates. The agreement has been reviewed by the attorney. Following some MOTION by Vice-Mayor Cross to approve the agreement with Allen & Company;  discussion, the Mayor asked for a motion to approve the agreement.  SECONDED by Councilwoman Issartel.  TownofAstatula Meeting Minutes January 10, 2022 Page 4of8    Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0 NEW BUSINESS  RESOLUTION 2022-01 ADOPTING/ A WATER UTILITYE POLICY.  The Clerk explained that the town needed a formal policy for providing potable water services to the residents of the town. The policy includes administrative procedures, and details of payments, deposits, water rates, what the resident is responsible for, and some water conservation tips. The policy is being made into: at tri-fold flyer to give to the residents. There being no questions from the council, Vice-Mayor Cross made a motion to read Resolution 2022-01 by title only, seconded by Councilwoman Sikkema. The Mayor read the title and asked MOTION by Vice-Mayor Cross to approve Resolution 2022-01; SECONDED by  forar motion to approve. Councilwoman Sikkema. Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0 DELLAGO.  RESOLUTION 2022-02 APPROVING THE DECLARATION OF UNITY OF TITLE FOR COLINA The Town Council for the Town of Astatula has been requested to approve the Declaration of Unity ofTitle for the following properties owned by Colina Del Lago, LLC: Lake County Alt Key Numbers: 3699726, 3699742,1064082, 3696310,3696352,3696379,3696417. The attorney explained that should the development not] proceed forward, the parcels would not bel landlocked. Ifapproved by council, the request fort the unity oftitle would go before the Lake The Mayor gave an explanation ofan issue with one oft the neighbors to the development where the developer gave aj portion oftheir property sO that the neighbor would not have to access his property via Colina Del Lago. With that resolved he felt that the town could move forward with Councilwoman Sikkema made a motion to read Resolution2022-02 by title only, seconded by Vice-Mayor Cross. The Mayor read the title: and requested a motion to approve.  County Board of County Commissioners: at their) January 25th meeting.  the unity of title.  Town of Astatula Meeting! Minutes January 10, 2022 Page 5of8    MOTION by Councilwoman Sikkema to approve Resolution 2022-02 approving the Unity  ofTitle for Colina Del Lago; SECONDED by Vice-Mayor Cross  ARoll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0 SETTLEMENTFINDS.  INTERLOCAL AGREEMENT WITH LAKE COUNTY FOR USE OF REGIONAL OPIOID There is a collaborative body known as the Lake County Opioid Task Force formed in Lake County in response to the alarming increase in opioid-related drug misuse and opioid-related deaths within the geographitboundaries: ofLake County. Thisinterlocal agreement allows State funding to combat the problem to be passed from the County to the municipalities with populations less than 10,000 people. Following some discussion, the Mayor requested a motion MOTION by Vice-Mayor Cross to approve the Lake County Regional Opioid Settlement  to approve the agreement.  Funds Interlocal Agreement; SECONDED by Councilwoman Issartel.  Al Roll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED 4-0 YORKAVENUE.  APPROVALFOR THECLERKTOPAYTHFOUISTANDINGPROPERIYTAXESON13128NEW The town has taken possession of 13128 New York Avenue through foreclosure. The property has been advertised for sale by sealed bid. There are three years of outstanding property taxes totaling $5,582.06 which are required to be paid. The 2019 bill must be paid by April 1, 2022 to avoid a tax certificate being issued. The bills will have to be settled prior to the sale of the property or from the closing costs. It is recommended that the bills be paid from the General There were questions from the residents on the size of the lot, the square footage, and the condition ofthe mobile home. The Mayor stated that alll bidsv would be considered butaminimum suggested bid was $125,00.00. Mr. Cross answered questions on the level oft taxes that would be levied on the property. He explained the procedure if the property taxes which are owed for 2019, 2020 and 2021 are not paid. The 2019 tax bill is the one that will trigger a tax deed sale if not paid by April 1, 2022. There being no further questions he made a motion to pay the taxes.  Fund now.  Town of Astatulal Meeting Minutes January 10, 2022 Page 6of8    MOTION by' Vice-Mayor Cross to direct the Clerk to pay the three years outstanding taxes;  SECONDED by Councilwoman Sikkema. ARoll Call vote was taken.  Cross Sikkema Issartel Mack  YES YES YES YES  MOTION CARRIED4-0  PROPERIY/ASETMANAGEMENT AND INVENTORY- - VICE-MAYOR CROSS.  Mr. Cross was concerned that the was no complete list of all the assets that are owned by the town. All the capital equipment is on the depreciation schedule. The FRWA is doing an asset management policy on the water assets. The clerk was directed to formulate a policy for asset  andi inventory management.  BUDGET. AND FINANCE REPORT REVIEW  The Clerk asked ifthere were any questions on the final report for November. There were none. At the time oft the meeting the town had only the payment for half of December for Ad Valorem taxes and Solid Waste Assessments. He: added that thel budget is based on historical data ofwhen people had paid their property taxes, but this changes year on year. He went onto give an Buildingpermit: revenue was up, but overspent on legal fees, comprehensive planning, parks and recreation duet to mulching thej parks andl lawe enforcement. Parto ofthis ist the increase inf fuel cost The Clerk explained the big reduction in the Infrastructure bank balance which was due to the repayment of $130,000 to United Southern Bank for the loan for the community center. A loan to the infrastructure fund from the general fund would be repaid on a monthly basis from the Discretionary Surtax Revenues. He added that there was a $65,000.00 loan from the GF to the Enterprise fund required to finish the well and other improvements. The Bank balances at  overview oft the revenues and expenditures.  and law enforcement education.  December 31, 2021 are shown below. December Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  582,830.79 47,602.25 47,877.81 1,998.26 150.00  (20,753.38) Takes account of monies owed to complete the well  Mayor Mack gave an update on the Farmers Market and' Vice-Mayor Cross gave an update on his  discussions with Summit Broadband.  Towno of Astatula! Meeting! Minutes January 10, 2022 Page7of8    COUNCIL DEPARTMENT & COMMITTEE! LIAISON REPORT  Finance- - Councilman Cross-N NONE Public Works - Mayor. Mack-N NONE  Public Safety/Code aferement-Coumdhomen Sikkema - NONE Office -1 LDR's, Ordinances, Legal - Councilwoman Sikkema - NONE Economic. Development- Councilwoman Issartel-NONE  REVIEW  a. Items for Workshops and possible dates - January 18, 2022 at 4:00 pm at the  Community Center.  b. Items put forward for the next Council meeting NONE  Review of items needing Special Meetings and possible dates - NONE  STAFF REPORTS  Town Attorney - Heather Ramos - NONE  Police Department - Chief Hoagland - Gave an update on the level of calls for service and the types of crimest that they were experiencing. Het thanked the Council for: approving the additional part time officer which has made it: safer to have two officers on at night. He informed Council that he was working on a grant from leftover monies not claimed. He updated council on the vehicle that is on the property that the town now own on New York Ave. The chief felt that he could get $1,000.00 or more: fori it as-is and Vice-Mayor Cross made a motion for the Chief to go ahead and: selli it. Itwas seconded by Councilwoman Issartel and unanimously: approved byaroll  call vote. Het then gave an update on code enforcement activity.  Town Clerk- Graham Wells-N NONE received for the laborer position.  Public Works - Wally Hoagland - Stated that he would look at the applications that have been  COUNCIL MEMBER MISCELLANEOUS COMMENTS- NONE  ADJOURNMENT  There being noi further business the Mayor adjourned the meeting at 9:08pm.  Respertfulysubmited, MEn Mitchell Mack, Mayor T  Clerk  Town of Astatulal Meeting Minutes January 10, 2022 Page 8of8