OFASTA  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION COMMUNITY CENTER  MONDAY FEBRUARY 14, 2022  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting  to order at 7.00pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief Tim Green, Planner  The Mayor announced that the application for the re-zoning for Sterling Meadows had been withdrawn from the agenda. The town had listened to the views of the citizens and staff had directed the developer to come back with a proposal for a Planned Unit Development which Roll Call was performed, and it was determined that a quorum was present. There were approximately twenty-eight citizens present from within and outside the city limits present. APPOINTMENT AND SWEARING INOF ZANETEETERSTOTHE TOWN COUNCIL The Mayor introduced Mr. Teeters as his nominee to fill the position vacated by Councilwoman Kobera, to the council. He required a confirmation vote from the council for the appointment. Councilman Cross stated that he had ani issue with the appointment: asar result ofwhattranspired at the from the February 1st workshop. Councilwoman Sikkema felt that due to his commitment to the community, his dedication to Astatula and his way ofl looking at things she could overlook  would enable the town to apply conditions to the development.  the issue from the workshop. Al Roll Call vote was taken.  MOTION by Mayor Mack to nominate Mr. Zane Teeters to the council.  Cross Sikkema Issartel Mack  NO YES YES YES  MOTION CARRIED3-1  The Mayor congratulated Mr. Teeters and welcomed him to the board. He was then sworn in by Graham Wells, Town Clerk. Several residents spoke oftheirsupporto dht,Tetersappolntment  CITIZENS QUESTIONS AND COMMENT  Town ofAstatula Meeting Minutes February14,2022 Page1of10    Mr. Joel Sackleford: said that hel lived in the Meadows Subdivision and was glad that the Meadows enabled him tol live in ai nice town. He added that the growth in the town will enable other people  to live in the community: also. AGENDA REVIEW  There were no changes to the agenda.  MEETING MINUTES  Approval ofMinutes for January 10, 2022 Regular Council Meeting.  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Sikkema MOTION CARRIED 5-0 NEW BUSINESS  For: Sikkema, Mack, Cross, Issartel, Teeters  REVIEW AND DETERMINATION LOFBIDSTOI PURCHASE 13128NEWYORK AVENUE. The, property at 13128 New York Avenue is owned by the Town of Astatula and has been advertised for sale. Sealed bids were required by 5:00 pm on Thursday February 3, 2022 and were opened lat12:30pm on' Thursday February 7,2022. The Town received twol bids, the higher bid for $131,589.99 from Mr Paul and Mrs. Miriam Gomes from 13131 New York Avenue. The second bid was received from John and Doris Weisenecker from 13042 New York Avenue for MOTION by Vice-Mayor Cross to accept the bid for $131,589.99 with a 60-day closing period, subject to financing and appraisal with the town's only cost of pro-rated property  $50,000.00.  taxes; SECONDED by Councilwoman Sikkema.  A Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 5-0  YES YES YES YES Yes  CONSIDERATION AND APPROVAL OF RESOLUTION 2022-03 FOR LOT SPLIT - AK# Green Consulting Group, Inc. (GCG) has conducted a review of the proposed Lot Split for the 1.56t Acre site (Alternate Key 3928985) lying South of Florida Avenue, West of Washington Streetand East ofLittleLake! Harris in the Town of Astatula. The existing parcel iszoned R-1.The proposed Lot Split will divide Alternate Key 3928985 into two parcels. The submitted surveys dated 10/15/21 prepared by Ireland & Associates, Inc., signed by Florida Surveyor and Mapper  3928985.  #6637.  Town ofAstatula Meeting Minutes February14,2022 Page2of10    As the owner is a sitting council member, Orita Issartel would not enter into discussion on this Planner Green went over the details of the lot split. He said that the two lots met the requirements in the code of frontage of atl least 100 feet, and a minimum lot size of 21,780 sq ft. Everything required had been submitted andl had been unanimously recommended for approval by the Planning and Zoning Board at their meeting on January 27, 2022. Staff also recommend approval. Ifapproved by council, a title opinion from the attorney would be required before the There was no public comment or comment from thel board. Vice-Mayor Cross made a motion to read by title only; seconded by Councilman Teeters. The Mayor read the title and requested a MOTIONby Vice-Mayor to approve Resolution 202Z-0JapprovingthelotsPltESECONDED  item and would recuse herself from the vote.  resolution is recorded.  motion to approve.  by Councilwoman Sikkema A Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 4-0 DEVELOPMENTCODE ORDIMANCENO.2022-04  YES YES RECUSED YES YES  FIRST READING OF ORDINANCE2022-04. AMENDING CHAPTERSVIAND VILOFTHELAND  ANORDINANCE OF THE TOWN COUNCIL OF THE' TOWN OF ASTATULA, FLORIDA, PERTAINING TOI LAND DEVELOPMENT; AMENDING CHAPTER 6 OF THE' TOWN'SLAND DEVELOPMENT REGULATIONS' TITLED "SUBDIVISION REGULATIONS" REGULATING LOT SPLITS, LIMITING THE ABILITY TO SPLIT A LOT PREVIOUSLY SPLIT AFTER JANUARY 12, 2012 AND REVISING THE SUBMITTAL REQUIREMENTS FOR PRELIMINARY. AND FINAL DEVELOPMENT PLANS AND PLATS; AMENDING CHAPTER 7 OF THE1 TOWN'S LAND DEVELOPMENT REGULATIONS TITLED "DESIGN STANDARDS" UPDATING REQUIREMENTS FOR WATER AND SANITARY SEWER SERVICE, REQUIRING AN IN-GROUND FIBER OPTIC NETWORK FOR DEVELOPMENT WITH A MAJOR SITE PLAN OR SUBDIVISION IMPROVEMENT PLAN, REVISING REQUIREMENTS CONCERNING PARKS AND RECREATION AREAS, AMENDING REQUIREMENTS FOR FENCES WITH BARBED WIRE, AND AMENDING FENCE HEIGHT REQUIREMENTS; PROVIDING FOR This ordinance amends Chapter 6 of the town's Land Development Regulations titled Subdivision Regulations" regulating lot splits, limiting the ability to split a lot previously split after January 12, 2012 and revising the submittal requirements for preliminary and final Italso amends Chapter 7 ofthe town's Land Development Regulations titled "Design Standards" updating requirements for water and sanitary sewer service, requiring an in-ground fiber optic network for development with a major site plan or subdivision improvement; plan.  SEVERABILITY,CODIFICATION AND AN EFFECTIVE DATE.  development plans and plats.  Town ofAstatula Meeting Minutes February 14, 2022 Page 3of10    Furtheramendments included revisingt the requirements concerning parks andi recreation: areas, amendingrequirements forf fences withl barbed wire,and amending fencel heights. Theordinance was brought before the Planning and Zoning Board on January 27, 2022, who recommended Mr, Green went over the various sections that had been amended in the code, either specific changesorhousekping type changes where errors havel been noticed and arel being corrected. As summary oft the significant sections affected in Chapter VI and VII are as follows:  unanimously for Council to approve.  6.2 Minor Subdivision Approval  The number oflots fora al minor site plan approval has been increased from three (3) lots or fewer to four (4) lots or fewer tol bring iti inl line with the requirement for school concurrency.  6.3 Lot Split: no more than 2 lots.  Language has been added toj prevent the splitting ofal lot that has previously been split, sO as not to circumvent the minor subdivision requirement. A date of] January12,2012 was selected when the lot split was added to the code, whereafter a lot that has been split cannot be split again.  There have been twelve lot splits since 2012.  Final Submittal for Town Planner review and Public Hearings: The procedure for Final Submittal was set out in more detail.  6.5.2,6.6.2 and 6.7.2: Required Submittals for Preliminary Development Plan. The number of plans tol be submitted was reduced from fifteen (15) to five (5) with the addition  ofan electronic file. 7.6.1 Water Facilities:  The agency Florida Department of Health and Rehabilitative Services is replaced by the  Department of Environmental protection. Lake County has been deleted.  7.6.2S Sanitary Sewer Facilities:  The agency Florida Department of Health and Rehabilitative Services is replaced by the  Department of Environmental protection. Lake County has been deleted.  7.6.3 Fire Protection and Hydrant Requirements:  The lines to which hydrants are connected has changed from six (6) to eight (8) inches in  diameter. 7.6.4Fiber Optic: development.  Anews section hasl been added thatrequiresinground fibero opticn network conduit to bei installed forl Major Sitel Plans and New! Development and where waterline extensions arei installed for new  Towno ofA Astatula Meeting Minutes February 14,2022 Page4of10    7.71 Parksand Recreation:  The park requirement has been amended due to newi impact fee collection:  7.91 Fence Requirements:  Amendments have been included to clarify fence height, location and materials, along with the  addition of walls and the use ofbarbed wire in the commercial district.  7.11.3 Levels of Service:  Park Acreage Level of Service has been amended to Six (6) acres per one thousand (1,000) residents on a' Town wide calculation instead of on an individual site calculation. Vice-Mayor Cross made a motion to read by title only; seconded by Councilwoman Issartel. The Mayor read the title and opened public comment. There was some public comment regarding installing electric service underground and a question regarding any existing fiber in the town. MOTION by Vice-Mayor Cross to approve Ordinance 2022-04 and send to second reading;  He closed public comment and asked for al motion. SECONDED by Councilwoman Issartel Al Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 5-0 ANNIVERSARY, RESOLUTION2022-05  YES YES YES YES YES  RESOLITION2022-05 RECOGNIZING THE SLORIDA ASSOCIATION OF CITY CLERKS 50TH  Al RESOLUTION BY THE TOWN OF ASTATULA RECOGNIZING THE 50TH. ANNIVERSARY OF THEPIORDAAISOCATIONG OF CITYC CLERKS (FACC) ANDHONORINGTHISACHIEVEMENT. The Florida Association of City Clerks (FACC) is the professional membership organization for Florida's municipal clerks and others who work within the clerk'so office. It began in 1972 when its founder, thel late Robert N. Clark, CMC, City Clerk of Sunrise, saw the need for an organization tob bring together. like-minded people to unite the voice of all municipal clerks, to share ideas and The FACC celebrates its 50th anniversary in 2022, and a golden anniversary is a momentous occasion worthy of commendation and Florida's cities, towns and villages will all join in  to assist one: another in the work ofr municipal government.  observation oft this celebratory event.  Town ofA Astatula Meeting Minutes February 14,2022 Page5of10    Vice-Mayor Cross made a motion to read by title only; seconded by Councilman Teeters. The MOTION by Vice-Mayor Cross to adopt Resolution 2022-05; SECONDED by Councilman  Mayor read the title and asked for a motion approve.  Teeters. Cross Sikkema Issartel Mack Teeters MOTION CARRIED 5-0  A Roll Call vote was taken.  YES YES YES YES YES  RESOLUTION 2022-06- ACTION ON THE SECO ELECTRICFRANCHISE AGREEMENT.  RESOLUTION: 2022-06  A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, APPROVING AN AMENDMENT TO THE ELECTRIC FRANCHISE AGREEMENT BETWEEN THE TOWN OF ASTATULA AND SUMTER ELECTRIC COOPERATIVE, INC. TO INCREASE THE FRANCHISE FEE FROM 4% TO 6%; AUTHORIZING THE MAYOR ANDTOWN CLERK TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE INCREASED FRANCHISE On November 14, 2016, the Town of Astatula and Sumter Electric Cooperative, Inc. ("SECO") entered into an Electric Franchise. Agrementunderwhich the Town receivesa 4% franchise fee. Section 7 oft the Electric Franchise Agreement contains a "Favored Nations" clause which allows the Town to amend the Electric Franchise Agreement to require SECO to pay to the Town a 6% franchise fee. Astatula is the only municipality in SECO's service territory that is at 4%. The Belleview, Bushnell, Center Hill, Clermont, Eustis, Inverness, Lady Lake, Leesburg, Mascotte, Minneola, Montverde, Mt Dora, Ocala, Rainbow Lakes, Tavares, Umatilla, Webster, and The Mayor asked for comments from the board. Councilman Teeters asked if the additional cost would be passed onto the residents, The Mayor replied that it would. Councilman Teeters asked ift there were any plans for this additional revenue. Vice-Mayor Cross said that it would go into the general fund to defray the cost ofrunning the town. The Mayor said that he did nots see a need Councilwoman Sikkema disagreed stating that the cost of everything was rising rapidly and the raises in salaries alone would require additional funding. She added that thei increase amounted tor roughly two dollars per household and when you add them all together, there is a lot oft things  FEE; PROVIDING AN EFFECTIVE DATE.  The electric franchise fee for Lake County cities is 6%.  following cities and towns are at 6%, ten ofwhich are in Lake County.  Wildwood.  to raise the rate right now as the town was not hurting for money.  that the town could use that money for.  Town ofAstatula Meeting! Minutes February 14, 2022 Page 6of10    A resident said that if the money was collected from all the residents, it should be used for the benefit of all the residents and not just put into the general fund. There being no further MOTION by Vice-Mayor Cross to approve Resolution 2022-06; SECONDED by  comment, the Mayor asked for a motion to approve.  Councilwoman Sikkema. Al Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 3-2 ENGINEERING.  YES YES YES NO NO  CONSIDERATION AND APPROVAL OF THE ENGINEERING PROPOSAL FROM SALTUS The Town of Astatula owns and operates a water treatment plant (WTP) that serves the community. The town wants to modify the Florida Department of Environmental Protection (FDEP) permit for the addition of facilities at the WTP and install a 250,000-gallon ground storage tank and high service pumping station with al Design-Bid-Build method. The proposal is to provide services to permit, design, and provide bidding and construction phase services for The scope ofworki in the proposal is required for the town to have a shovel-ready project when applying for CDBG grant or SRF Funding. This is Phase 2 of the water system upgrade and Ifapproved the $53,000.00 will be funded from the American Recovery Act funds given to the town to expand certain infrastructure projects. The Mayor asked for motion to approve. MOTION by Vice-Mayor Cross to approve the proposal for engineering services from Saltus Engineering to install a 250,000-gallon ground storage tank and high service pumping station at the water treatment plant at a cost not to exceed $53,000.00;  the project.  expansion with the Florida Rural Water Association and Saltus Engineering.  SECONDED by Councilwoman Issartel. A Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 5-0 COUNCIWOMANSIKKEMA  YES YES YES YES YES  CONSIDERATIONANDAPPROVALONTHEFURNISHINGS FOR THE COMMUNITY CENTER-  Town ofA Astatulal Meeting Minutes February1 14,2022 Page7of10    The Mayor said that he wanted to give authority to Councilwoman Sikkema to go ahead and purchase furniture for the lobby of the community center as it was provided for in thel budget. She responded thati it was notj just furniturel but the addition ofwainscoting to make itlookreally She also had been in contact with the Lake County Historical Association who were going to provide some pictures for the wall. She also wanted to put a map on the wall as well. The Mayor asked her to get bids to complete the work. She added that to pay for the frames for the pictures,  good. She asked ifanyone had a contact for a tradesman to install it.  aresident could sponsor the picture and cover the cost.  OLD BUSINESS  APPROVALOF RESOLUTION 2021-29/ AMENDINGTHEI RULESOF ORDER.  RESOLUTION 2021-29  A RESOLUTION OF THE TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, AMENDING THE RULES OF ORDER FOR TOWN COUNCIL MEETINGS; PROVIDING FOR SEVERABILITY; AND At the November Council meeting it was discussed that the starting time for the regular Council meeting bel brought forward to the earlier time of6:30 pm. While making this change to the rules oforder, council was asked to review any other sections that they would like to change. This has been discussed exhaustively at three workshops along with input from the Towns attorney. The final draft is for approval. Vice-Mayor Cross made a motion to read by title only; seconded by Councilwoman Issartel. The Mayor read the title and asked for a motion approve. MOTION by Vice-Mayor Cross to approve Resolution 2021-29; SECONDED by  PROVIDING AN EFFECTIVE DATE  Councilwoman Issartel. Al Roll Call vote was taken.  Cross Sikkema Issartel Mack Teeters MOTION CARRIED 5-0  YES YES YES YES YES  ADOPTION OF1 THECALENDAR FOR COUNCI.MERTINGDATESANDTIME:  MOTION by Councilwoman Sikkema to set the calendar fori regular council meetings to be on the second Monday ofeach month at 6:30 pm; SECONDED by Councilman Cross  For: Sikkema, Mack, Cross, Issartel, Teeters  MOTION CARRIED 5-0  It was requested that the new time be posted on the sign and hold the time for each frame a little longer tol help people readi litastheya are driving. Thel Mayor saidt that he would check the calendar for conflicting holiday dates and move the meeting to the following day if there were.  Town ofAstatula Meeting Minutes February14,2022 Page8of10    BUDGET. AND FINANCE REPORT REVIEW  The Clerk asked ift there were any questions on the final report for December. There were none. He explained that at thet time ofthe meeting, thet town had not received any Ad' Valorem Taxes or Solid Waste assessments for January. He added that the budget is based on historical data of when peoplel had paidt their property taxes, butt this changes year on year. He: said that thel budget was based on the 95% of the revenue that the Property Appraiser says that we will get, in consideration oft the discounts applied for early payment of] people's] property taxes. Overall, the town normally receives more than is budgeted fori in total. Communication Services Tax is $830 under budget which will be fixed when the increase from 4.4% to 5.22% kicks in in May. The rentals on the community center are $879 below budget, all other revenues are either on or On the expense side, Legal fees are $9,564 over budget as is comprehensive planning, $4,729 although revenue for the same is $4,325 soi iti is almost a wash. Law enforcement is $3,432 which is almost all as a result ofthei increased cost of fuel. Physical Environment is $1,352 over, due to the fiber grant advert. Finally, Parks & Recreation is $3,539 over ofwhich $3,500 is the increased In the Transportation Fund, revenue is $2,226 over budget, and expenses are over budget for $5,863 for tree trimming and $5,231 for paving. In the Infrastructure Fund, a loan from the general fund allowed the repayment oft the $130,000 loan from the bank for the new community center which saves several thousand dollars in interest charges. Revenue from Discretionary Surtax has allowed $60,000 to be repaid to the GF leavinga a balance of$70,000. Mr. Wells said that he would give an in-depth report on the Enterprise Fund at the next meeting. The town was looking to send out postcards in the next few weeks, inviting people who have a main in front oft their home to hook up to the water system. The delay in the new developments being completed and the delay in the County Materials project has resulted int the revenues being  above budget.  cost oft the fence in the park.  less than were forecasted. January Bank Balances: General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise! Fund: Cash Drawer:  The Bank balances on January: 31, 2022 are. shown below.  527,591.19 51,205.25 53,098.73 1,189.49 2,039.27 150.00  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Finance - Councilman Cross - NONE  Public Works - Mayor Mack - Talked about the asset management plan that was taking place  through the FRWA. He gave an update on the passing of Coral Collier.  Town ofA Astatula Meeting! Minutes February1 14,2022 Page9of10    Public. Safety/Code Enforcement- - Councilwoman Sikkema - NONE Office- - LDR's, Ordinances, Legal - Councilwoman Sikkema - NONE Economic Development- - Councilwoman Issartel- NONE a. Items for Workshops and possible dates-N NONE b. Items put forward for the next Council meeting- NONE : Review ofi items needing Special Meetings and possible dates - NONE  REVIEW  STAFF REPORTS  Town. Attorney - Heather Ramos - NONE  Police Department - Chief Hoagland - Reported on a grant for $150,000 that he was applying for that could bei used to1 replace police vehicles, laptops, and a new server. He gave an update on code enforcement activity and the foreclosure oft the property behind the PD. Hea announced that  Founders Dayi ist to be on May 14th.150 years of Astatula.  Town Clerk - Graham Wells-NONE employee on the improved state oft the town.  Public Works - Wally Hoagland - He complimented Brad Whaley, the new Public Works COUNCIL MEMBER MISCELLANEOUS COMMENTS - The Mayor said that the addition of Councilman Teeters to a liaison position would be discussed at the next meeting.  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8:47pm.  Respectfully submitted, Mitchell Mack, Mayor T  Town Clerk  a5y  Town ofA Astatula Meeting Minutes February 14,2022 Page 10of10