OFASTA  TOWN OF ASTATULA MAYOR. AND TOWN COUNCIL: MINUTES  REGULAR: SESSION MONDAY, APRIL11, 2022 TOWN HALL  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting  to order at 6.32pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Zane' Teeters Absent: Orita Issartel  Staff] Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was present. There were approximately fifteen citizens present from within and outside the city limits.  CITIZENS QUESTIONS AND COMMENT  Abigail Rudolph is concerned that Jackson, Harrison, Van Buren and Kansas were being used as as short cut from CR561 to CR48 with increasing numbers of speeding vehicle. This would only Ray Rudolph reiterated his wife's comments and added that the addition ofs stop signs on Jackson or speed bumps may help slow thei traffic. He also wanted to know the average size ofthel lotsin La Casa Manor as he felt it was an appropriate size for lots in the new subdivisions. Jennifer Anthony asked about the future growth plan for the town.  get worse with the addition ofnew homes.  Rene York asked about the impact on the schools with the new development coming into the town. Mayor Mack responded that thet town deferred to the school board for concurrency. Paul Netwall was concerned about how fast the town is going, the number ofl lots and sizes. He added that the traffic on CR561 and CR48 was creating aj problem during the rush hour.  The Mayor closed public comment. AGENDA REVIEW  The Mayor wanted to add an item for discussion regarding Colina Del Lago. Mr. Cross wanted to remove item 1 from the agenda. Thel Mayor stated that he wanted the item to go ahead.  Town ofA Astatula Meeting! Minutes April11,2022 Page 1of7    MOTION by Vice-Mayor Cross to add item 7 to the agenda for Colina Del Lago; SECONDED  by Councilwoman Sikkema For: Cross, Sikkema, Teeters, Mack MOTION CARRIED 4-0 MEETING MINUTES  Approval of Minutes for March 14, 2022 Workshop.  The Clerk had omitted to send the minutes with the council packet. Approval was tabled to the MOTION by Mayor Mack to table the approval ofminutes to the next meeting.; SECONDED  next meeting.  by' Vice-Mayor Cross For: Cross, Sikkema, Teeters, Mack MOTION CARRIED 4-0 MOORE.  PRESENTATION OF THE FY 2020-2021 AUDIT BY ZACH CHALIFOUR, CPA, FROM JAMES The Mayor welcomed Zach Chalifourwho gave as stellar report on the excellent financial position and administrative controls that had been achieved over the past few years. The main points  from the audit report are shown below.  Auditors Report  Independent Auditors' Report (pages 1-2) Unmodified Opinion, except Qualification for OPEB Report on Internal Control and Compliance (pages 34-35) Noi internal control or compliance findings reported Management Letter Required by Ch. 10.550 (pages 36-37) Independent Accountants' Examination Report (page 38) Inc compliance with specified investment statutes  No modifications  General Fund Fund Balance Non-spendable $ Restricted Committed Assigned Unassigned Total  9/30/2021 9/30/2020 9/30/2019 -0- $ -0- $ -0- 124,785 161,761 183,677 -0- 7,500 7,500 39,772 -0- 14,000 355,131 196,581 133,769 519,688 $ 366,959 $ 338,973 Towno ofAstatula Meeting! Minutes April11,2022 Page2of7    Total Assigned/Unassigned Fund Bal: CY Expenditures and' Transfers Out: Expenditures and Transfers out: GFOA Minimum Rec. = 2 Months General Fund Reserve History  394,903 $1,423,457  Percentage Assigned/Unassigned Fund: Balance as aj percentage of  27.7% (15.7% in PY) At least 16.7%  30.00% 25.00% 20.00% 15.001 10.00% 5.00N 0.00N 2016  2018 2019 2020 2021  Infrastructure Fund Restricted Fund Balance Revenues $ Expenditures Change in FB BeginningFB EndingFB $  9/30/2021 199,311 94,269 (44,013)  9/30/2020 1,595,431 (468,152) 424,139  9/30/2019 181,610 172,373 9,237 414,902  293,580 $ 1,127,279 $  50.256 $ (44,013) $ 424,139  Mr. Chalifourt took questions from council. He alsol brought up the process for reporting the ARPA funding: and thei importance of making sure that it was done correctly. James Moore had devised aj program to dot the reporting on behalfofthet town to ensure thati it remained in compliance and did not forfeit any funding. The one-off cost to cover the entire program is $4,900.00 and the Clerk recommended that the council authorize the funding. It was agreed to engage their service  and add this to the next meeting along with the budget amendment.  NEW BUSINESS  DISCUSSION AND APPROVAL FOR THE TOWN TO ISSUE A BUILDING PERMIT TO MACK CONCRETE TO CONSTRUCT A60' X 100' OPEN-SIDED STRUCTURE PRIOR TO A ZONING Part of Mack Concrete is in the County and part is in the town which is zoned Agricultural. Mack Concrete have made an application to build a 60' X 100' open-sided structure on the property. When requesting the zoning clearance, it became apparent that the zoning did not  CLEARANCE BEING ISSUED.  allow for the use of the structure.  Town ofA Astatulal Meeting Minutes April 11,2022 Page3of7    In ordert to allowi the structure, the property would havei to bei rezoned tol I-2 Heavy Industrial with a corresponding Comprehensive Plan Amendment (CPA). This process will take several months, and the owner is requesting that the building permit be issued to allow the building of the structure to take place while the rezoning and CPA are being processed. The application and fees would be required to be filed and paid ahead of any decision and the certificate of occupancy would not be issued until the process is completed. Mayor Mack gave an overview of the issue and after discussion and with recommendation from the attorney, it was decided that they would have to follow the proper procedure and wait until the process was completed before construction could commence. To assist them as much as) possible,as Special Council meeting would bel held at the end ofMayf for the second DISCUSSION AND APPROVAL OF AN AMENDMENT TO THE COMMUNITY CENTER To prevent anyone from cooking in the community center as it does not have a sprinkler system, section 81 below has been added to the rules. The section does provide for grilling in the loading area outside of the center. Ifapproved, a sign for Cooking Area for community Cooking ofany kind is NOT permitted inside the facility. Including but not limited to the use of, hot plates, fyers,griddles, toaster ovens, air) fryers, indoor, grills, etc. Outdoor cooking/griling is permitted within the outdoor cooking area only. Outdoor cooking area must be cleaned of There was some discussion regarding crockpots and a covered area for grilling. The clerk stressed that grilling outside was only for the use of people renting the community center and not for general use. Following the discussion, a motion was requested. MOTION by Vice-Mayor Cross to revise the community center rules to add section 8, no  reading of the ordinances.  RULES.  center rental only will be installed.  trash, food, debris, oils, grease, drippings, etc.  cooking; SECONDED by Councilwoman Sikkema For: Cross, Sikkema, Teeters, Mack MOTION CARRIED 4-0  DISCUSSION REGARDING AMERICA IN BLOOM - MAYOR MACK.  Mayor Mack and Clerk Wells spoke about the mission of the program and there was extensive DISCUSSION- IMPLEMENTATION OF AN EXCEPTIONAL CITIZEN AWARD - MAYOR MACK. Mayor Mack went over his thoughts on how and to who the award would be given. It was discussed with the board and a number ofi ideas were put forward. No action was taken.  input from the council and residents.  Towno ofAstatulal Meeting Minutes April11,2022 Page4of7    APPROVAL FOR THE MAYOR TO SIGN A LETTER TO THE METROPOLTAN PLANNING ORGANIZATION (MPO) FROM1 THE TOWN COUNCIL REQUFSTINGFUNDINGSUPPORTFOR The letter to the MPO is requesting assistance with intersections at County Road 561 & Monroe St. and at Monroe St. and Georgia Ave. for the future safety needs as they are hazardous to both motorist and pedestrians. These intersections have no turn lanes, deacceleration lanes, sidewalks or bicycle paths. With the anticipated additional traffic projected for this area, conditions are going to continue to degrade faster, further increasing accidents in this area. To address this, the Town Council seeks the opportunity to partner with the LSMPO and Lake County Transportation to plan all capital improvements in the commercial district with LSMPO and County to prevent duplication of design leading to conflicting construction projects. Councilman Cross felt that the wording in the letter was confusing and offered to rewrite it to make it clearer. This was agreed that he would send it to the clerk for signing. MOTION by Councilwoman Sikkema to authorize the Mayorto sign the revised letter to be  THE CR561CORRIDOR.  sent to the MPO; SECONDED by' Vice-Mayor Cross For: Cross, Sikkema, Teeters, Mack MOTION CARRIED 4-0 AGREEMENT.,  DISCUSSION AND APPROVALOF GEOGRAPHICAL INFORMATION SERVICE (GIS) HOSTING The East Central Florida Regional Planning Council was established in 1962 as an area wide association of local governments serving the eight counties of Brevard, Lake, Marion, Orange, Osceola, Seminole, Sumter, and Volusia to act in an advisory capacity and to provide technical The Town would like their technical assistance to support planning functions of the Town, including development application review; GIS development, analysis, and cartographic representation; public engagement; policy and plan review and development; urban design and The ECFRPC willl be available to also serve as a subcontractor to Town grants and also provide a scope of services for longer term, larger, more intensive projects, and analysis as well as Mr. Cross stated that water lines should be excluded as it would be a security issue. Following MOTION by Councilman Teeters authorizing the Mayor to sign the Geographical Information Service (GIS) Hosting Agreement with the East Central Florida Regional  assistance to local governments.  other planningactivities.  emergency preparedness: activities. discussion, ai motion was requested.  Planning Council ECFRPCFSECONDED by Vice-Mayor Cross  Town ofAstatula Meeting! Minutes April11,2022 Page 5of7    AI Roll Call vote was taken.  Cross Sikkema Teeters Mack  YES YES YES YES  MOTION CARRIED 4-0 ISSUE WITH COLINA DELLAGO  The Mayor outlined the grading issue next to Mr Bolduc's] property. Mr. Cross asked how it got approved by thet town's engineer. He said that the plans need tol be corrected and the contractor must putt the issue right. Mayor Macks said that her wanted council'sblessingt to deal withi thei issue Councilman Teeters recommended having a friendly conversation with the developer to have it  and to: seekl legal advice.  corrected. Ifthat doesn'twork, then we willl have to follow a different route.  BUDGET AND FINANCE REPORT REVIEW understand what hei isl looking at.  Clerk Wells went over the make-up of the report sO that new councilman Teeters would General Fund revenue is $5,892 under budget buti it was explained that no Ad Valorem revenue or solid waste assessments had been received for March. Highlights included Building Permit fees which are $8,481 over budget. Planning Fees are $14,150 over budget with the corresponding expense also $6,407 over budget. Community Center rentals are picking up and On the expense side, Legal Council is $13,390 over budget caused by the number ofi issues the towni is dealing with: and the rate increase from December. Law enforcement was over by $4,883 which was the result of the increase in fuel costs. Parks were over by $3,963 as a result of the fence costing more than was budgeted for. A budget amendment would come to council in May The Road fund has a deficit of $10,385 due to road paving and maintenance and the Infrastructure fund has a deficit of $64,848 due to the repayment of the loan for the security The Enterprise owes the General Fund $80,000 for working capital and the Infrastructure Fund  are now only $572 under budget.  top put all this right.  building.  owes the general Fund $30,000 for the repayment oft the Community Center.  The Bankl balances on March 31, 2022 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise! Fund: Cash Drawer:  559,823.37 60,325.25 56,322.91 1,619.30 5,560.23 150.00  TownofAstatulal Meeting Minutes April: 11, 2022 Page 60f7    MAYORSUPDATE  Thel Mayor gave an update on the May 14 event which would host a car show and: al band. Ity would be from 2:00 pm and 9:00 pm with food vendors but would not include alcohol. He advised that  an application would be made for a CDBG rant to expand the water plant. COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Finance - Councilman Cross - NONE Public Works - Mayor Mack-) NONE  Public: Safety/Code. leremet-Caumahaoman Sikkema NONE Office -LDR's, Ordinances, Legal, Grants - Councilman Teeters- NONE Economic Drclopment-Couchonen Issartel-ABSENT a. Items for Workshops and possible dates -I NONE b. Items put forward for the next Council meeting- NONE  REVIEW  Review ofitems needing Special Meetings and possible dates-NONE  STAFF REPORTS  Town Attorney - Heather Ramos - NONE  Police Department- - Chief Hoagland - Announced a code enforcement Magistrates hearing on April 20. He gave an update on the drug problem with Meth that the PD is dealing with and the Town Clerk - Graham Wells - Advised that the New York Avenue property had closed, and the Public Works - Wally Hoagland - said that Brad and Heather were doing a good job.  speeding issue that was reported earlier in the meeting.  funds were wired toi thet town today.  COUNCIL MEMBER MISCELLANEOUS COMMENTS  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 9:16pm.  Respectfulysubmited,  Mitchell Mack, Mayor ATTEST: C  Town Clerk  /  Town ofA Astatulal Meeting! Minutes April11,2022 Page7of7