AST  TOWN OF ASTATULA MAYOR. ANDTOWN COUNCIL MINUTES  REGULAR: SESSION MONDAYJUNE13,2022 TOWN HALL  1872  Having been duly advertised: as required by law, Mayor Mack called the Regular Session meeting  to order at 6.31pm. He gave thei invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Zane Teeters Orita Issartel  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief Melissa Fox, Fred Fox Enterprises  Roll Call was performed, and it was determined that a quorum was present. The Mayor welcomed Skip McCall from GFL, and Mellissa Fox from Fred Fox Enterprises, Inc. There were approximately thirteen citizens present from within and outside the city limits.  CITIZENS QUESTIONS. AND COMMENT  Mr. Banks Helfrich - 9100 Sams Lake Rd. Clermont, 34711 introduced himself as the Lake County Soil Water Conservation District Chairperson and gave an overview of what the  conservation district did and how it was funded.  AGENDA REVIEW  There were no additions or amendments.  MEETING MINUTES  Approval of Minutes for May 9, 2022 Regular Council Meeting. Approval of! Minutes for May 31, 2022 Special Council Meeting. Approval of Minutes for May 31, 2022 Council Workshop.  MOTION by Councilwoman Sikkema to approve the minutes shown above; SECONDED by  Vice-Mayor Cross MOTION CARRIED 5-0 CDBGJAPPLICATION  For: Cross, Sikkema, Teeters, Issartel, Mack  SECOND PUBLIC HEARING FOR 2021-2022 COMMUNITY DEVELOPMENT BLOCK GRANT  Town ofA Astatula Meeting Minutes June 13, 2022 Page 1of9    Melissa Fox from Fred Fox Enterprises, Inc., the Towns current Community Development Block Grant Administrator, went over the project to be submitted. The town could apply for a The town is proposing to upgrade the existing water plant to include a 250,000-gallon ground storage tank and a high service pumping station. The goal of the project is to provide two (2) hours ofwater storage for firefighting at a flow of2,000 gallons per minute (gpm). This level of protection will allow the town to meet the fire flow requirements described in NFPA 12 2020 FFPC, 7th edition (Chapter 18.4 Fire Flow Requirements for Buildings) for the anticipated types ofcommercial and residential buildings that are and will be located within the town limits. The high service pumping station will have two (2) pumps each rated to supply 1,000 gpm and two (2) smaller pumps each rated to supply 250 gpm. The system is operated based on maintaining the pressure int the water distribution: system between 40 to 60 psi. A 10,000- gallon hydropneumatic tanki is provided to maintain the system pressure between pump starts and to alleviate water hammer issues. Iti is essential for the proper operation of the pumping station. Ancillary equipment is required by FDEP rules and include flow meters for each discharge pipeline leaving the site and water quality monitoring equipment for chlorine residual. The Mayor opened public comment on this topic only. Mr. Paul Netwall asked what the administration fee of$56,000 was for. Ms. Foxi responded that ifthe town wished to engage with a grant administrator to ensure that all state and federal guidelines are met and to prepare and submit the application. The administrator fee would be paid from thee grant money instead of from the town's funds. The fee is a standard 8% of the grant awarded through this program. Mr. Vic Stone stated that it was al lot of money to upgrade the fire system. The Mayor responded that the entire funding was from the grant along with the towns match from the America Recovery. Act funding. There would be not taxpayer money used for this project. Mr. John Minger asked whether the money from the grant had tol be used only for what the application stated. Ms. The Mayor asked for comments from the board; there being none he requested a motion of approval to proceed with the application to expand the water plant for fire control services. MOTION by Vice-Mayor Cross to approve the project submitted; SECONDED by  maximum grant of$700,000 with a $50,000 match from the town.  Fox said that was the case and it could not be switched to another project.  Councilwoman Issartel. A Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  RESOLUTION 2022-15 AUTHORIZING THE IMPLEMENTATION OF THE LONG-TERMAND SHORT-TERM OBIECTIVES OF THE TOWN OF ASTATULA COMMUNITY DEVELOPMENT  PLAN.  Town of Astatulal Meeting Minutes June 13,2022 Page 2of9    A RESOLUTION OF THE TOWN OF ASTATULA AUTHORIZING THE IMPLEMENTATION OF THE LONG TERM AND SHORT-TERM OBJECTIVES OF THE TOWN OF ASTATULA  COMMUNITYDEVELOPMENT PLAN LONG TERM OBJECTIVES:  1. Toi improve the physical environment ofthe community to make it more functional, safe, and  efficient and to preserve the integrity of the neighborhood.  2. To promote the public interest.  3. Toi inject long range considerations. into the determination ofs short-range decisions. 4. To bring professional and technical knowledge to bear on issues concerning social, 5. To facilitate effective cooperation and coordination between all concerned with community 6. Toid identifya all available resources for major opportunities and toi improve the way oflife for  economical, or physical development.  development. all in the community. SHORT TERM OBJECTIVES:  1. To apply for FY 2021-22 Community Development Block Grant funds in the Neighborhood Revitalization category to upgrade the Town of Astatula's water plant for improved fire 2. To explore other possible resources for the purpose of improving the way of life for all citizen's, especially those who live in deteriorated housing and neighborhoods. Vice-Mayor Cross made a motion to read by title only, seconded by Councilman Teeters and unanimously: approved. The Mayor read the title and requested a motion to approve. MOTION by Vice-Mayor Cross to approve Resolution 2022-15; SECONDED by  protections.  Councilwoman Issartel. Al Roll Call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 APPLICATION.  RESOLUTION 2022-16 AUTHORIZING THE $50.000.00 MATCH FOR THE CDGB GRANT A RESOLUTION AUTHORIZING THE USE OF FIFTY THOUSAND DOLLARS ($50,000.00) OF TOWN OF ASTATULA FUNDING AS LEVERAGE FOR THE SMALL CITIES NEIGHBORHOOD REVITALIZATION COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION THE TOWN IS SUBMITTING TO THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY FOR  FEDERAL FISCAL YEAR: 2021-22.  TownofAstatula Meeting Minutes June 13,2022 Page3of9    The Town commits to providing a minimum of fifty thousand dollars ($50,000.00) as leverage for a Community Development Block Grant application in the Neighborhood Revitalization category being submitted for the FY 2021-22 Application cycle. The Mayor reiterated that the Vice-Mayor Cross made al motion to read by title only, seconded by Councilwoman Sikkema and unanimouslyapproved. The Mayor read the title and requested ai motion to approve. MOTION by' Vice-Mayor Cross to approve Resolution 2022-16; SECONDED by Councilman  funding fort the match would come from the federal ARPA grant.  Teeters. Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED. 5-0  RESOLUTION 2022-17 AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR THE The' Town desires to submit an application to the Florida Department of Economic Opportunity fora a Small Cities Community Development Block Grant to benefit persons ofl low and moderate income. The Town authorizes the filing of an application for a Neighborhood Revitalization Community Development Block Grant, and the Mayor is authorized to execute all documents required in connection with the filing ofsaid application tol be submitted on July 21, 2022. Vice-Mayor Cross made a motion to read by title only, seconded by Councilman Teeters and unanimousiyapproved. The Mayor read the title and requested a motion to approve. MOTION by Vice-Mayor Cross to approve Resolution 2022-17; SECONDED by  SMALLCITIES COMMUNITY DEVELOPMENT BLOCKGRANT  Councilwoman Issartel. Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0 NEWI BUSINESS  DISCUSSIONANDAPPROVALOECLIRATEINGRFASE FROM GFLJ ENVIRONMENTALFOR The Mayor introduced Skip McCall from Green For Life (GFL) who thanked the council for  SOLID WASTE DISPOSAL. allowing him to address them.  Town ofAstatulal Meeting Minutes June 13,2022 Page 4of9    Mr. McCall stated that the contract between GFL (formally WCA) allows for them to request an annual rate increase based on the CPI-U for the preceding 12-month period. The Agreement allows for al rate adjustment to reflect up to 70 percent (70%) of the increase in the Consumer Price Index as published by the U.S. Department ofLabor for thei immediate preceding 12r month The CPIrate fort thel last 12 monthsi is 7.1% which: at 70% equatest to 4.97% or 89cents per month for each] property serviced. There has not been an increase in the past three years. The new rate ifapprovedi represents ani increase of$1.28 per month, perl house since 2018, equivalentto7,39 Thel Mayor stated that this is at two-step process, and this is approval ofwhat GFL will charge the town and not what may or may not be charged to the homeowner. The town charges a non-ad valorem assessment to thel homeowner which goes on the tax roll. He asked for comments from Councilwoman Issartel said that inflation was as high as 8% percent and rising, that all companies' costs had gone up and were paying drivers al lot more money to come to work. She felt that as they had not had an increase for three years that the 4.97% increase was justified. Councilman Teeters said that the costs for the citizens had also gone up during the same pandemic, the difference being that GFL had 1.4 billion dollars in their bank and were now Mr. McCall responded that they were not al not-for-profit company and that ift they do not make aj profit, then they would be out of business and not be able to serve the town. He added that much ofthe revenues and profits came from other areas oft the companysbusiness: and not from hauling waste. Their costs had: also gone up hugelywithi increases in the cost offuel, tires, wages, Vice-Mayor Cross stated that thei increase since 2018 was only 7.3% and 2.7% since the contract rate in 2014. He added that the CPI rate of7.1%1 that they were using was out of date and wasi in fact higher and would likely gol higher. Ont this basis he would make a motion to accept the 4.97% MOTION by Vice-Mayor Cross to approve the: solid waste rate increase for GFL; SECONDED  period.  and would take effect from October 2022.  thel board.  gouging.  and sign on bonuses just to get people to come to work.  rate increase: requested. by Councilwoman Sikkema. A Roll Call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES NO YES  MOTION CARRIED 4-1 THETRIM.  DISCUSSION AND APPROVAL TO ADD THE SOLID WASTE RATE INCREASE TO GO ONTO  Town ofAstatulal Meeting! Minutes June 13,2022 Page 5of9    The Mayor said that this was to decide if the increase from GFL should be passed onto the homeowners. Vice-Mayor Cross said that the homeowner would pay the increase in one oft two ways, either through direct taxation or from the: solid waste assessment. He would rather it be a separate fee sO that people know the cost of the service that was being provided. Councilwoman Clerk Wells said that there are costs associated with having the assessment on the tax roll. The tax collector takes 2% or $4.82 per household for collecting the assessment, and the town also pays a fee to an agency to produce the file to send to the tax collector. Following discussion from the residents and thel board, Vice-Mayor Cross made a motion to add the solid waste tot the' TRIM. Councilwoman Sikkema asked ift this was the final decision as the TRIM was not approved until Clerk Wells explained that if an affirmative vote was taken tonight, a public hearing would be advertised on the TRIM notice which goes out in August for a hearing in September where the public would be able to voice their opinions. The final decision would be taken at that meeting. Councilwoman Sikkema stated that we would not know whether we can absorb the increase or The Mayor Stated that ift thei increase is not approved, then our hands are tied as the increase will not be noticed on the TRIM and subsequently would not be put on the tax roll. Clerk' Wells added that the cost to absorb thei increase would be $7,800. With all the otherincreases: anticipated this year, the town may not be able to balance the budget in September and ifthe decision tonight is MOTION by Vice-Mayor Cross to add the solid waste increase to the TRIM; SECONDED by  Sikkema agreed with him.  September.  not until the budget for 2022-2023 has been discussed.  to not pass the cost on, it cannot be put back at al later date.  Councilwoman Issartel. Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES NO YES  MOTION CARRIED 4-1 REQUIREMENTS.  FIRST READING OF ORDINANCE 2022-10 RIGHT-OF-WAY USE RESTRICTIONS AND AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA, PERTAINING TO THE USE OF TOWN RIGHTS-OF-WAY; ADDING A NEW CHAPTER 32TO THE TOWN'S CODE OF ORDINANCES TO BE TITLED RIGHTS-OF-WAY PROVIDING DEFINITIONS AND REQUIRING PERMITS FOR CERTAIN CONSTRUCTION ACTIVITIES PERFORMED IN TOWN RIGHTS-OF-WAY; PROVIDING FOR SEVERABILITY, CODIFICATION The' Town ofAstatula has never. formally adopted an ordinance regulating the use ofTown Right- of-way. The Town currently requires businesses and citizens wishing to occupy or conduct work in the Town Right-of-way to make a formal request for ai right-of-way use permit.  AND AN EFFECTIVE DATE.  Town ofAstatula Meeting Minutes June 13,2022 Page 6of9    The application is reviewed by the Town officials for conformance with adopted and accepted procedures, standards, criteria and the' Town's Code of0 Ordinances. This ordinance now codifies Vice-Mayor Cross made a motion to read Ordinance 2022-10 by title only, seconded by Councilwoman Issartel and unanimously approved. The Mayor read the title and requested a MOTION by' Vice-Mayor Cross to approve Ordinance 2022-10 and send to second reading;  the requirements for obtainingar right-of-way use permit.  motion to approve.  SECONDED by Councilwoman Sikkema. Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  DISCUSSION AND APPROVAL OF THE CONTRACT WITH THE LAKE COUNTY SCHOOL BOARD FOR THE PROVISION HOFASCHOOLRISOURCE OFFICER FOR 2022-23. For the past four years the Town has provided a School Resource Officer at the Astatula Elementary! School.' This contract renewsi the agreement for the 2022-2023 school year at a new MOTION by Councilman Teeters for approval of the contract with the Lake County School board for the provision of a school resource officer for 2022-23; SECONDED by  rate of $64,397 which represents an increase of$12,812.00 over last year.  Councilwoman Issartel. Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  DISCUSSION AND APPROVAL OF THE ARPA REPORTING AND COMPLIANCE Att the April 11,2022 regular council meeting, the auditor discussed thej process forr reporting the ARPAfunding: and thei importance ofmakings sure thati it was done correctly. James Moore had devised a program to do the reporting on behalf of the town to ensure that it remained The one-off cost to cover the entire program is $4,900.00. Council approved the funding, and this is the agreement for their services which has been reviewed by the town's attorney.  CONSULTING ENGAGEMENTI LETTER WITHIAMESMOORE  in compliance and would not forfeit any funding.  Towno ofA Astatulal Meeting! Minutes June 13,2022 Page 7of9    Councilman Cross wanted clarification on the elective: add-onservices int the contract, Project Accounting & Reporting - Accounting & Final Report $7,500 and Project Accounting & Clerk Wells said that he had spoken to Zach Chalifour at James Moore about these charges. The agreement isa aone: fits all and applies tol large cities as well as small towns. Ifal large city wants and can afford interim and final reports, then they are available at a fee. The Clerk clarified that the $4,900 that was approved! in April was fort the whole oft the reportingperiod for the $1,044,000: awarded to the town and there would be no additional fees required. MOTION by Vice-Mayor Cross to authorize the Mayor to sign the ARPA engagement letter with) James Moore ata at total cost $4,900.00; SECONDED by Councilwoman Issartel.  Reporting. - Interim Report $2,000 each.  Al Roll Call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  REVIFWANDAPPROVALOETHEINCREASEINHFALTHINSURANCECOSTSANDPROPOSAL After discussion, the Mayor made ai motion to table this agenda item to' Tuesday. June 21, 2022 at  FROM THE POLICECHIEF TO ADDA1 THIRD PLAN TO' THE GROUP. 6:30 pm, seconded by Vice-Mayor Cross and unanimousiyapproved.  BUDGET. AND FINANCE REPORT: REVIEW report) provided ed to the council.  Due to time constraints, a full report was not given and there were no questions on the finance  The Bank balances on. April 30, 2022 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  599,965.60 61,282.25 65,245.09 16,211.15 5,037.56 150.00  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Finance - Councilman Cross - Gave an update on the progress for the implementation of fiber. Public! Works - Mayor Mack- Gave an update on some prospective paving and water: sampling.  Public. Safety/Code. Enforcement- - Councilwoman Sikkema NONE Office -1 LDR's, Ordinances, Legal, Grants - Councilman Teeters - NONE  Town ofA Astatulal Meeting! Minutes June 13,2022 Page 8of9    Economic Development- - Councilwoman Issartel-NONE a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting NONE  REVIEW  Review ofi items needing Special Meetings and possible dates - NONE  STAFF REPORTS  Town. Attorney - Heather Ramos - ABSENT Town Clerk- - Graham Wells -I NONE  Police Department - Chief Hoagland - Stated that he had promoted Sgt. Brown to Lieutenant. They are working on several code enforcement cases including the pallet company.  Public Works - Wally Hoagland - Mowing is taking place and a new flagpole had been installed  at the cemetery.  COUNCIL MEMBER MISCELLANEOUS COMMENTS  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8:57pm.  Respectfully submitted, ME Mitchell Mack, Mayor ATTEST: Z  Wells, Town Clerk -  Town of Astatula Meeting Minutes June 13,2022 Page 9of9