OFASTAT  TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION MONDAY, AUGUST 8, 2022 TOWN HALL  SINCE  1872  Having been duly advertised as required by law, Vice-Mayor Cross called the Regular Session meeting to order at 6:31pm. Councilwoman Sikkema gave the invocation and led the Pledge of  Allegiance. Members Present: Stephen Cross, Vice-Mayor (Chair) Gayle Sikkema Orita Issartel Zane Teeters Absent: Mitchell Mack, Mayor  Staff Present: Wally Hoagland, Police Chief Absent: Graham Wells, Town Clerk  Roll Call was performed, andi it was determined that a quorum was present.  CITIZENS QUESTIONS. AND COMMENT  Karen Smith brought up the collection of Yard waste.  PROCLAMATION- DAUGHTERS OF THE. AMERICAN REVOLUTION  Vice-Mayor Cross read the proclamation proclaiming September 17 through 23, 2022 be MOTION by Councilwoman Sikkema to accept the proclamation; SECONDED by  Constitution Week. Councilwoman Issartel For: Cross, Sikkema, Teeters, Issartel MOTION CARRIED 4-0 AGENDA: REVIEW  There were: no changes to the agenda.  PUBLICI HEARING  FINALREADING OF ORDINANCE2022-19  AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA, ADOPTING THE TOWN OF ASTATULA CROSS-CONNECTION CONTROL PROGRAM POLICY;  PROVIDING AN EFFECTIVE DATE.  Town ofA Astatula Meeting! Minutes August 8,2 2022 Page 1of6    The Town's water supply system is defined by Florida law as a community water system which is required to supply its customers with water that meets federal and state drinking water standards. It is responsible for the protection of its water distribution system from contamination or pollution due tol backflow ofc contaminants or pollutantst! through water service Florida law requires that each community water system establish and implement a cross- connection controlj program utilizingbacktlow, protection at or for service connections.Thet town must protect the community water system from contamination caused by cross-connectionson customer's premises that may create an imminent and substantial danger to the health, safety Motion by Councilwoman Sikkema to read by title only, seconded by Councilman Teeters and unanimouslyapproved. Vice-Mayor Crossread thet title and opened the floor for publiccomment, MOTION by Councilwoman Sikkema to adopt Ordinance 2022-19; SECONDED by  connections.  and welfare oft the residents ofthe' Town of Astatula.  there being none asked for a motion to approve.  Councilwoman Issartel ARoll Call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED4-0  YES YES YES YES  FINALREADINGOF ORDINANCE2022-20  AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF ASTATULA, FLORIDA, AMENDING SECTION 42-35 OF THE TOWN'S CODE OF ORDINANCES TO DECLARE THE TOWN. AS A SPECIAL ASSESSMENT DISTRICT FOR THE PURPOSES OF UTILIZING THE TAX BILL TO COLLECT SOLID WASTE SPECIAL ASSESSMENTS AND TO PROVIDE FOR INTERIM ASSESSMENTS FOR PROPERTY FOR WHICH A CERTIFICATE OF OCCUPANCY IS ISSUED AFTER THE ADOPTION OF THE NON-AD-VALOREM ASSESSMENT ROLL; PROVIDING FOR The town provides the non-ad valorem assessment roll to the property appraiser in the middle of September each year for the solid waste assessment. This is the amount that the tax collector will assess every homeowner for the collection of solid waste from October of that year to Septemberofthel bulbowingyearandwllapeanr on thetaxbilli in November. (garbageiscollected Ifa certificate of occupancy is issued after the tax roll is submitted and garbage service is provided, the homeowner will not be paying for that service until it appears on the tax bill the following year. Currently GFL eats that cost of providing service and with the small number of  SEVERABILITY,CODIFICATION AND AN EFFECTIVEDATE.  for the year in advance)  homes built annually in the town each year, it! has not been much of an issue.  Towno of Astatula Meeting Minutes August 8, 2022 Page 2of6    Itisbecoming more of an issue now: as wel havel had twenty new homes builti in this financial year after the tax roll was submitted. When the new subdivisions start to build out, we could have a lotmore people getting free garbage service for up to twelve months. This is unfair for those that are paying for the service and unfair for GFL to be providing the service for no charge. Motion by Councilwoman Sikkema to read by title only, seconded by Councilman Teeters and unanlmouslyapproved. Vice-Mayor Crossread thet title and opened the floor for publiccomment MOTION by Councilwoman Sikkema to adopt Ordinance 2022-20; SECONDED by  and council comment, there being none asked for a motion to approve.  Councilwoman Issartel AR Roll Call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED 4-0 NEW BUSINESS  YES YES YES YES  APPROVALOF FINAL PLATFOR COLINA DELLAGO.  The final plat has been reviewed by the Town Planner, Town Engineer, Town Surveyor and the Title Commitment and Maintenance Bond has been approved by the Town Attorney. All the requirements oft the project are. substantially complete, and the Mylar (Final Plat) will be signed by each professional, the Mayor, Town Clerk and Chairman of the Planning & Zoning Board Planner Tim Green stated that this was the final Plat to create the lots ini the subdivision and the gift from the developer of the road, rights-of-ways: and infrastructure such as water lines. Onlya surveyor can produce the plat and the town has hired its own surveyor to review the plat to ensure that it meets all the standards and regulations. The town engineer has reviewed the plat to ensure that the "as-built" follow the site development plans and the developer's agreement. Vice-Mayor Cross had only received one of the five pages of the plat and had major issues with the dedications. Mr. Stout, on behalfofthe developer,stated that all ofthe fourteen items! brought up by the towns surveyor had been dealt with and requested that it be approved pending any final minor items to be cleared. He stated that it was important that the subdivision move Councilwoman Issartel said that she didn't have any problems with approving it with the contingencies as they would have to resolve all the issues before the officials would sign the mylar. Councilwoman Sikkema had not seen the list of outstanding items and asked ifthey had been dealt with. She: added that the developerhad: always done what they were asked or required to do and that carried al loto ofweight withl her. Councilman Teeter said that he was good to follow Mr. Cross's lead and approve it with the contingencies. Vice-Mayor Cross asked the publicifthey  before iti is recorded at the County.  He went on to explain the performance bond which is in force for two years.  forward asi it had already been several years to get to this point.  had any questions or comments.  Town of Astatula Meeting Minutes August8 8, 2022 Page 3of6    Brenda Bryant made a general comment on the future development in Astatula. Karen Smith asked if there were any updates on the traffic on County Road 561. Mr. Cross responded. Being MOTION by Councilwoman Sikkema to approve the final plat for Colina Del Lago as long asi iti meets all the contingencies, and allow the Mayor to sign any paperwork; SECONDED  no further discussion, he requested al motion to approve.  by Councilwoman Issartel. Al Roll Call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED 4-0  YES YES YES YES  RESOLUTION 2022-21ADOPTINGAHANDICAP. ACCESSIBILITYSELF-FVALUATIONPLAN. ATRANSITION PLAN FOR HANDICAP ACCESSIBILITV.AND A SECTION 504 GRIEVANCE A RESOLUTION OF THE TOWN OF ASTATULA, FLORIDA PERTAINING TO HANDICAP ACCESSIBILITY REQUIREMENTS; ADOPTING A HANDICAP ACCESSIBILITY SELF EVALUATION PLAN,ATRANSITION PLAN FOR HANDICAP. ACCESSIBILITY,ANDASECTION 504 GRIEVANCE PROCEDURE IN COMPLIANCE WITH SECTION 504 OF THE As part of the CDBG grant process, the Town is required to adopt a Transition Plan, Self- Evaluation Plan and Grievance Procedure which are laid outi in the attached documents. Thisi is specifically required for the CDGB-CV: grant that the town was awarded for Fiber. Once the resolution is approved, they will bel brought together as one document with Exhibits. A, Motion by Councilman Teeters to read by title only, seconded by Councilwoman Issartel and unanimously approved. Vice-Mayor Cross read thet title and opened the floor for public comment MOTION by Councilman Teeters to approve Resolution 2022-21; SECONDED by  PROCEDURE.  REHABILITATION. ACT OF 1973; PROVIDING. AN EFFECTIVEDATE.  B: and C. The resolution hasl been reviewed by the town's attorney.  and council comment, there being none asked for a motion to approve.  Councilwoman Sikkema. Al Roll Call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED4-0  YES YES YES YES  Town of Astatula Meeting Minutes August 8, 2022 Page 4of6    CONSIDERATION AND APPROVAL TO MOVE FUTURE REGULARLY SCHEDULED It has been discussed in the past to move the regular council meetings from Monday to Tuesday, whichl betters suits then majorityofcounci) members: schedulesand: allows more time to review the materials for the agenda. It also overcomes the issue of most holidays falling on a Monday when town hall is closed and having to reschedule the meeting. The applicable section of the rules of order adopted on February 14, 2022 is shown below. There is no requirement for this tol be passed by resolution as the rules remain unchanged. In November ofeach year, the Town Council will set, by a majority vote, the Council meeting day and time for the next year. The meeting date and time may also be changed, by Councilman Teeters asked why this was coming before the board again. Councilwoman Issartel said that Mondays were a crazy day for her, and Vice-Mayor Cross agreed and added thati it gave an extra day to review the agenda packet. Planner Green was asked whether the As this change would take affect from thei next council meetingi it was suggested thati itl bej put on the website and on the sign. Karen Smith asked for the sign to be slowed down to make it MOTION by Councilwoman Sikkema to approve the change of the regularly scheduled council meetings from the second Monday of the Month to the second Tuesday of the month; SECONDED by Councilwoman Issartel.. Al Roll Call vote was taken.  COUNCILI MEETINGSTO1 TUESDAYS AT6:30PM.  majority vote of Council, at any other Council Meeting.  change to' Tuesday was okay for him, and he said that it was.  easier to read when driving by.  AR Roll Call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED 4-0  YES YES YES YES  BUDGET ANDI FINANCE REPORT REVIEW  In the Absence oft the Clerk, no verbal report was given. Vice-Mayor Cross asked if anyone had  questions about the written report and they did not. The Bankl balances on June 30, 2022 are: shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  593,301.18 52,859.75 70,163.79 33,241.40 16,142.68 150.00  Town ofA Astatulal Meeting Minutes August8,2022 Page! 5of6    STAFF REPORTS  Town Attorney - Heather Ramos - ABSENT Police Department- - ChiefHoagland- -NONE Town Clerk- Graham Wells- ABSENT  Public Works-V Wally Hoagland -Spoke about the replacement ofstop: signs and gave an update on code enforcement. He also updated council on the situation with the Ford Interceptor warranty issue. He congratulated Officer Lajeunesse on a successful traffic: stop that resulted in  arrests.  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Finance - Councilman Cross - NONE Public Works - Mayor Mack- - ABSENT  Public. Safety/Code. Enforcement - Councilwoman Sikkema NONE Office-L LDR's, Ordinances, Legal, Grants- Councilman Teeters -N NONE Economic Development- Councilwoman Issartel- NONE a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting NONE C. Review ofi items needing Special Meetings andj possible dates -N NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS - NONE  REVIEW  ADJOURNMENT  There being no further business thel Mayor adjourned the meeting at 7:20pm.  Respectfully: submitted,  Mitchell Mack, Mayor ATTEST Sh  Graham Wells, Town Clerk  Towno ofA Astatulal Meeting Minutes August 8, 2022 Page 6of6