OFASTA  TOWN OF ASTATULA MAYOR. ANDTOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  TUESDAYO OCTOBER 11, 2022  Having been duly advertised as required byl law, Mayor Mack called the Regular Session meeting  to order at 6:33pm. He gave the invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, and it was determined that a quorum was] present.  CITIZENS QUESTIONS. AND COMMENT  Carole Reinthardt-25521 Madison Street, Astatula madea a general plea to stop building more Mr. Banks Helfrich - 9100 Sams Lake Rd. Clermont, 34711 gave an impassioned call that  houses in Astatula.  citizens become engaged and turn out to vote in the upcoming election.  AGENDA REVIEW  There were no changes to the agenda. MEETING MINUTES  Approval of Minutes for) July 11, 2022 Regular Council Meeting. Approval of Minutes for August 8, 2022 Regular Council Meeting. Approval of Minutes for September 6, 2022 Special Council Meeting. Approval of Minutes for September 12, 2022 Solid Waste Public Hearing Approval of Minutes for September 13, 2022 Regular Council Meeting Approval of Minutes for September: 15, 2022 Tentative Budget Hearing Approval ofl Minutes for September 27, 2022 Emergency Council Meeting Approval of Minutes for September: 29, 2022 Final Budget Hearing  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Issartel MOTION CARRIED! 5-0  For: Cross, Sikkema, Issartel, Teeters, Mack  Town of Astatulal Meeting! Minutes October 11,2022 Page1 1of6    PUBLICHEARING  FINALREADINGOE ORDINANCE2022-72 ADOFINGANIN/COMERNATONSCIEDIE AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, CHANGING THE MONTHLY PAY FOR THE TOWN MAYOR TO BE EFFECTIVE ON OCTOBER 1, 2022; PROVIDING FOR Section 2 of Article 2 of the Town's Charter provides that the Town Council may determine the compensation of the Mayor and Council Members by ordinance, and the ordinance increasing such compensation shall bel becoming effective on October 1 ofthe next budget year. The Town Council now desires to adopt a new payment schedule for the Mayor to become effective on October 1, 2022, whereby the Mayorshall receive $500.00 per month compensation. The new amount is included in the FY2022-2023 budget. No changes shall be made to the Ar motion by Vice-Mayor Cross was made to read by title; seconded by Councilman Teeters. The Mayor read the title and opened public and board comment. Karen Smith said that she was for it. Vice-Mayor Cross asked whether it was a stipend or was it pay. Mayor Macks said that itshould reflect what it says int the Charter. The Clerk checked and the charter referred to compensation. The ordinance had compensation in the body but referred to pay in the title. It was agreed to MOTION by Vice-Mayor Cross to approve Ordinance 2022-22 with the amended title;  SEVERABILITY,AND AN EFFECTIVEDATE.  compensation for the' Town Council members.  change pay to compensation in the title. SECONDED by Councilwoman Sikkema A Roll Call vote was taken.  Cross Sikkema Teeters Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS  CONSIDERATION AND APPROVAL TO ALLOW THE MAYOR TO ENTER INTO AN AGREEMENT FOR THECOLIECTIONAND DISPOSALOF) HURRICANE DEBRIS. The Mayor gave an overview on the options for contracts available for collection of debris post hurricane, with the County, GFL and DSV Group Inc who have an agreement with Mascotte and Montverde. The charge would be $485.00 per hour per truck and the Mayor believed that it would be completed in a day. This would be funded from the Transportation Fund and hopefully reimbursed by FEMA. Following discussion, it was decided to go with DSV Group with a  maximum not to exceed amount to pick up all the storm debris in the town.  Town of Astatula Meeting Minutes October 11,2022 Page 2of6    MOTION by' Vice-Mayor Cross to approve $10,000, not to be exceeded for DSV Group Inc  for Storm Debrisl Removal; SECONDED by Councilman Teeters  AI Roll Call vote was taken.  Cross Sikkema Teeters Issartel Mack  YES YES YES YES YES  MOTION CARRIED 5-0 COMMUNITY CENTER.  DISCUSSION ON THE MAYOR'S VISION FOR THE FUTURE OF THE OLIVE INGRAM The Mayor outlined his vision for the future use of the Olive ingram Community Building to include a library and town hall offices. He was concerned about the structural integrity of the centerand the costa and fundingt to dot the design and construction. Manythoughtswere: discussed including the liability issues and taking steps to have the structural stability being inspected by an engineer. The funding to have al library within the Lake County Library System was discusses and some details were shared by Councilwoman Sikkema and resident Levon Silvernell. Vice-Mayor Cross stated that with the termite damage and the effects on the building from the past hurricanes, iti is probably not: salvageable without: a major amount of money being spent to shorei itu up. He added that there are: morei important things that require town funding. There was  no action taken.  DISCUSSIONANDA APPROVALTOREPLACETHE POLICE BODY CAMERAS.  It was brought to the attention of the Police Chief that some of the police department's body cameras' were: failing. During his investigation into this matter, it was determined that' Wolfcom industries had not replaced the cameras or updated the software system. Contact with the company was made, and the town was advised that due to the recent pandemic, they could not Discussion with the town attorney was made for possible breach of contract. The Attorney advised the Chiefthat it depended on ifthey had any clauses in the agreement that would allow them to delay the product to us. A copy of the contract was sent to the Attorney for further The Chief's proposal was to ask the council to reallocate infrastructure money recently appropriated in the 2022-2023 budget for a patrol vehicle and use the $40,000.00 to replace the department's body cameras with Axon body cameras. The cost of $36,541.75 includes twelve body cameras, and software for Five years. Thej plan was to continue to use the' Wolfcom system ifthey replaced the cameras as per the contract until ite ends in 2023 and then switch entirelyt to  replace the cameras at this time and had no timetable ofwhen they could.  investigation.  the Axon system.  TownofAstatula Meeting Minutes October 11,2022 Page 3of6    IfWolfcom does not honor their contract, he requested that the town switch immediately to the Axon cameras and seek legal action against Wolfcom. He added that he also needed to consider that manufacturing and: shipping delays may come into playi in getting the new cameras and was therefore asking for the new Axon cameras to be ordered now instead of waiting until the He added that Axon was the chosen provider as the Lake County Sheriff's Department and that they also match with the police radios and the CAD system. Following discussion, a motion was MOTION by Councilman Teeters to appropriate the funds and amend the budget for $36,541.75 to Axon Enterprises, Inc. for the twelve camera system; SECONDED by  contract with' Wolfcom expires.  made by Councilman Teeters.  Councilwoman Issartel. Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  BUDGET AND FINANCE REPORT REVIEW  The Clerk gave an overview oft the town's financial position as oft the end of August 2022. The General Fund revenues were over budget by $111,122 and taking out the $41,437 of miscellaneous income, it left an over budget position for Ad Valorem Taxes, Utility Tax and Franchise Fees, Planning Fees, State Revenue Sharing, Sales Tax and Solid Waste Collection of almost $70,000. GF expenses were $50,190 under budget even allowing for the increase cost of Transportation Fund Revenues were up by $13,131 and Expenses were $457 below budget. The Infrastructure Fund Revenues were $31,710 over budget. The expenditures were $47,969 over budget having paid offt the remaining leases ont thej police vehicles ($28,650) and the engineering The Enterprise Fund revenues fell short by $80,166 and expenditures were $87,711 below budget. There was a cost of $51,134 for the installation of water pipes and meter which was added tot thet town'sassetschedule. The net result ist thati it has cost thet town $43,589 to operate  fuel ($6,129) and the Audit Compliance for ARPA funding ($4,465).  for the water plant expansion ($18,900).  the water system. General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  The Bank balances on August 31, 2022 ares shown below.  521,730.66 37,198.59 78,214.66 47,485.14 6.132.63 150.00  Town ofA Astatula Meeting! Minutes October 11,2022 Page 4of6    STAFF REPORTS  Town. Attorney - Heather Ramos - ABSENT Police Department- Chief Hoagland - NONE  The chiefgave an update on the Residual Grant for $140,000 which has been approved. Once the contract is signed, the town can begin to purchase the items in the grant for reimbursement. He updated council on the code enforcement issues in the town and the impending foreclosure on He outlined the dates for the upcoming events; Halloween, Thanksgiving Dinner, Light up Astatula, Range Party and Movie Nights which will be held on the 4th Saturday of each month. The Chiefgave details ofwhat he was) proposingto do for the citizens of Astatula on Thanksgiving day. The plan was to cook several Turkeys and provide food and a football game on the big  the building behind town hall.  screen.  Town Clerk - Graham Wells-NONE Public Works - Wally Hoagland- - NONE  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) come any day. Mayor Mack (Public Works)  He updated council on the funding for the broadband grant and added that the contract should  He gave an update on the CDBG grant for Phase II of the water plant for tanks and pumps to improve fire flow. The CPTA GIS grant was waiting on the contract. DEO had accepted the Evaluation and Appraisal Report for the Future Land Use Element ofthe comprehensive plan.  Councilwoman Sikkema (PublicSafevy/Code Enforcement) -NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic. Development) -NONE a. Items for Workshops and possible dates - NONE b. Items put forward for the next Council meeting NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS - NONE  REVIEW  Review ofi items needing Special Meetings and possible dates - NONE  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8:11pm.  Town of Astatula Meeting Minutes October 11,2022 Page! 5of6    M Mitchell Mack, Mayor Th  Clerk  Town of Astatula Meeting Minutes October 11,2022 Page 6of6