TOWN OF ASTATULA MAYOR. AND TOWN COUNCIL MINUTES  AS7  REGULAR: SESSION TOWN HALL  TUESDAY DECEMBER 13, 2022  Having been duly advertised as required byl law, Mayor Mack called the Regular Session meeting  to order at 6:30pm. He gave thei invocation and led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  StaffPresent: Graham Wells, Town Clerk Suzi Waters, Office Admin Wally Hoagland, Police Chief  SWEARING IN OF COUNCIL MEMBER GAYLE SIKKEMA  Mayor Mack, Vice-Mayor Cross and Council Member Issartel were sworn in by Town Clerk Roll Call was) performed, confirmation ofthe meeting notification was acknowledged, andi it was  Graham Wells.  determined that a quorum was present. CITIZENS QUESTIONS. AND COMMENT  There was none. AGENDA: REVIEW  Mayor Mack was to request that discussion on a USB Money Market. Account for ARPA Funding be added to the agenda, but events oft the day had overtaken that, and it now became an update to the council rather than a request for permission. Clerk' Wells explained the circumstance that had led to thel bank transferring the ARPA Fund account to al Money Market account) yieldingtwo percenti interest. This would generate over $20,000 of annual interest revenue.  MEETING MINUTES  Approval of Minutes for November 8, 2022 Regular Council Meeting.  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Issartel MOTION CARRIED 5-0 NEW BUSINESS  For: Cross, Sikkema, Issartel, Teeters, Mack  Town ofA Astatula Meeting Minutes December 13, 2022 Page 1of7    RESOLUTION 2022-33. A RESOLUTION OF THE TOWN OF ASTATULA. LAKE COUNTY, FLORIDA-AMENDING THE) RULESOF ORDERJ FOR' TOWN COUNCI.MEETINGS. PROVIDING At the November Council meeting the Chief requested that staff reports be brought forward to an earlier part of the meeting. This would enable staff to inform the public of any upcoming events or issues that affect the residents of the town. Resolution 2022-33 addresses this by moving staff reports to immediately after the minutes approval as the consent agenda is not Following discussion, a motion to read the resolution title was made by Vice-Mayor Cross, seconded by Councilwoman Sikkema and unanimously approved. The Mayor read the title and MOTION by Vice-Mayor Cross to approve Resolution 2022-33 Amending the Rules of  FORSEVERABILITEAND PROVIDING, ANJ FFFECTIVEDATE.  currently used.  requested a motion to approve.  Order; SECONDED by Councilman Sikkema AR Roll Call vote was taken.  Cross Sikkema Teeters Issartel Mack  YES YES YES YES YES  MOTION CARRIED. 5-0 MUNDICODE.  DISCUSSIONANDAPPROVAL. OF INCREASED COST TO CODIFY' THE ORDINACE THROUGH An amount of $2,100 was put int thel budget for the codification ofordinances through CivicPlus, formally Municode. The actual cost to codify all the ordinances exceeds what is in the budget. The Mayor explained the differences ofthe two quotations and recommended moving the Land Development Regulations from Appendix A to Chapter 59. Chapter 46 which should have been deleted when the last supplement was issued, will be removed. A quotation with two options Option 1 - codify amendatory ordinances and renumber Appendix A to Chapter 59:  wasr received as follows.  312 pages at $19.00 per page = $5,928.00  16i mages/gapnic/abular matter at $10.00 each = $160.00 4 sets of2 new divider tabs (Chapter 46 &! 59) = $50.00 Printing 1 page in color at $2.50 per color page = $2.50  Shipping 4 copies = $20.00 Total Estimate = $6,160.50  Option 2 - codify amendatory ordinances and leave Appendix Al LDC: as is: 206 pages at $19.00 per page = $3,914.00 9i images/graphic/abular matter at $10.00 each=$ $90.00 4s sets of1 new divider tabs (Chapter 46) = $25.00 Printing 1 pagei in color at $2.50 per color page =: $2.50  Shipping 4 copies = $15.00 Total Estimate = $3,966.50  Town ofA Astatulal Meeting! Minutes December: 13,2 2022 Page 2of7    Following some discussion, a motion was requested.  MOTION by Vice-Mayor Cross to approve the increased cost to codify the ordinances through Municode in the amount of $6,160.50;SECONDED by Councilman Teeters.  Al Roll Call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  DISCUSSION AND APPROVALFOR INCREASED COSTTOPAVE TOWNI HALLPARKINGIOT An amount of $20,000 was put in the infrastructure budget for the paving of the center section of the town hall parking lot. A quotation was received from Mid Florida Paving which would extend the proposed paved area up to the disabled space and create twenty-two dedicated and striped parking spaces. The entrance which is prone to flooding will be moved slightly and Council approval to appropriate a not to exceed amount of $48,500.00 was requested. It is the intention to seek two more bids for this work if possible but request that Council approve a maximum amount should they come in higher than the one received. If approved, the paving The proposed design was projected on screen which showed the allowance for a storm drainage ditch toj push the water to the retention area. The project would require six inches of lime rock to level and provide the sub-base. There was a possibility of getting millings donated from the Ap permit would not be required from St. Johns, but the town would need a permit from itself for the paving. It would also need to approve a zoning clearance for the site plan. Clerk Wells mentioned adding ofhangingl baskets on Town Hall and trees to the front ofthel lot which would complete the first part oft the American in Bloom beautification recommendations given earlier in the year. He also emphasized that the paving would greatly reduce the amount of water and Vice Mayor Crossl had some concerns with the entrance being SO close to CR561 and Councilman Teeters also expressed concern about having another entrance off CR561 due to safety. The council recommendedi that the entrance stayi int the same place: and not! be moved closert to CR561. The council also asked fort twor more bids, the] plans submitted to the towns engineer forsetbacks, and sprinkler water lines to be added before concrete is laid. They asked for the bids to be DISCUSSION AND APPROVALOFI RESOLUTION: 2022-34AMENDINGTIE FEE SCHEDULE. A RESOLUTION OF THE TOWN OF ASTATULA, FLORIDA; REPEALING RESOLUTION 2021-30; ESTABLISHING, A FEE SCHEDULE FORTHE TOWN TOF ASTATULA, FLORIDA; AND  regraded to prevent this and make equal space both sides for parking.  would be funded from the Infrastructure Fund.  County.  flooding that occurs during storms to the parkingarea.  presented at the January meeting and the topic revisited.  PROVIDING ANI EFFECTIVE! DATE.  Town of Astatula Meeting Minutes December 13, 2022 Page 3of7    County Materials is contracted to install the infrastructure necessary to provide fire control to their plant on CR561. The fire control water, pipe construction water and potable water for their Their expected usei isa around 500,000 gallons] per month whichi ishuge fort thet town.A Atthe outset oftalks some two years ago, a bulk rate for pipe construction and potable water was discussed with them, but it was not formally put in place. It is proposed to add a new class (Industrial  ninety employees will be provided by thet town.  Usage) to the fee: schedule.  Thej proposed scaled fee for Industrial Usage will be as follows:  First 100,000 gallons per month Second 100,000 gallons Rate over 200,000 gallons  $2.50 per 1,000 gallons $2.75 per 1,000 gallons $3.00 per 1,000 gallons  Based on the predicted usage, their water bill would be $1,425 .00 per month (equivalent to 72 Clerk Wells gave an overview of the project to install the new water line to the County Materials site which is scheduled to begin construction mid-January. They are also installing a new pipe manufacturing machine. He explained how the non-residential rate in the fee schedule which was puti in for smalll businesses wouldl be cost] prohibitive: for County Materials to use town water The rate proposed above would make it attractive for them to use town water for both their potable water for both their ninety employees and their pipe manufacturing while remaining a good proposition for thet town. The new rate would be applicable for alli industrial uses. Following discussion, a motion to read the resolution title was made by Vice-Mayor Cross, seconded by Councilman Teeters, and unanimously approved. The Mayor read the title and MOTION Vice Mayor Cross to approve Resolution 2022-34; Seconded by Councilwoman  residential homes),plus: al base meter fee of$115.36 per month.  at their predicted level of consumption.  requested ar motion to approve.  Issartel. Cross Sikkema Issartel Teeters Mack  AI Roll Call vote was taken.  YES YES YES YES YES  MOTION CARRIED 5-0  BUDGET ANDI FINANCE REPORT REVIEW  The Clerk gave an overview of the town's financial position as of the end of October 2022. He went over thet two revenues that had been received since the report was sentt to Council. He gave al report on the new construction expected to be started int the next month or sO and the stream  of Ad' Valoremi taxes that were being received in November.  Town ofA Astatulal Meeting! Minutes December 13, 2022 Page 4of7    He went over the General Fund expenditures which are in line with the budget for all  departments and thel bank: accounts.  The Bank balances on October 31, 2022 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  315,827.48 38,369.75 72,199.29 13,707.26 5,248.44 150.00  He went over the budget and actuals for the restricted funds and highlighted the $38,846.90 expenditure int thel Infrastructure. Fund for Capital Equipment forthe! Policev which had nol budget. This was for the replacement of the body cameras which will be put right in a future budget  amendment.  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) mentioned that he was still waiting for the contract for the broadband grant sot that we can move: forward with improving thei internet in the town. Mayor Mack (Public Works) advised that Municode had been bought out by CivicPlus and that  he had been on a webinar tol look at theirbuilding permit software. Councilwoman Sikkema (PublicSafely/Code. Enforcement) - NONE  Councilman Teeters (LDR's, Ordinances, Legal, Grants) - stated that the Chief was doing two jobs and should be compensated accordingly. He brought up the issue with the flower beds at the community center and said that he and his workers would take on the landscape  maintenance at the community center in the future. Councilwoman Issartel amemEPmatpmay-RON:  STAFF REPORTS  Town. Attorney - Heather Ramos - ABSENT  Police Department - Chief Hoagland - informed the board about his meeting with the Lake Quilt Guild who donated several bags of quilts to be used in patrol cars to be given out for aid and comfortwhereneeded. Therev weres somet tol be ablet to auction offandt they presentedac check for $500.001 tos go toward future projects.' They are: also willingt to collectand donate int the fallf for thel back the pack project. The silent auction ofthe Lego kits raised over $1,000. The Chief also informed council of the quick response by two of his officers which had saved a fellow' Tavares officer that was subjected to fentanyl during at traffic stop. Their observation and quickness with administering Narcan, kept in their vehicles, saved her life. The City of Tavares He thanked everyone that attended and helped with the Light up Christmas event which was a great success. He advised that the town could begin to purchase the items from the grant. Two new) police patrol vehicles had been! located and should be delivered in February.  Police Chief called and would like toj put them in for an award.  Towno of Astatulal Meeting! Minutes December 13,2 2022 Page 5of7    He updated council on the code enforcement issues in the town and the impending foreclosure on the building behind town hall. He thanked the council for the opportunity they allow him to  organize the events for thel benefit oft the town's residents.  Town Clerk- Graham Wells- -I None  Public Works - Wally Hoagland - stated that Scott Kane was now employed in public works  and was doing a greatj job and doesn'tneed constant supervision.  REVIEW  Items for Workshops: and possible dates- NONE Items for next Regular Council meeting NONE Items for Special Meetings and possible dates- - NONE  COUNCIL MEMBER MISCELLANEOUS COMMENTS - Vice-Mayor Cross brought up the right-of wayl bythe Sunoco Gas Station wheret the roadi ist breaking up. Itv was suggested that the Chieftalk tot the owner. He: also asked when the new generator would be putin! place. The Chiefresponded that it would be done this Thursday. He asked about the leaking during the hurricane at the community building. The Mayor gave an explanation and what need to be done to fix the Mr. Cross asked why we now have a Humvee. The Chief responded that it was free and that it could be used in high wind situation such as hurricanes when regular police vehicles cannot be deployed, and also for protection and rescue during an active shooter situation. Mr. Cross responded that although it was free, there were costs to operate the vehicle such as insurance Mr. Cross asked ifit was necessary to keep the white public works vehicle asi itl had not moved in two years. There was a cost to keep it and ifiti is not being used, it should be sold. The Mayor responded that it needed a repair which when done made it fully functional. He had the parts, but it had not been aj priority to get it done. He did not want to get rid oft the vehicle. Mr. Cross brought up the Mayor using the blue truck and it was established that he it was only used for The Mayor said that newly elected member of the Florida House of Representatives, Taylor Yarkosky had asked for a list of funding requests, and he wanted to know from council what projects they would like tol be put forward. Councilwoman Issartel wanted a library. Mr. Cross wanted money for broadband, the water plant, and improvements to CR561. Also, to be able to buy out the GFUA water system at East Lake Harris Estates. Councilman Teeter want to puti in an outdoor kitchen at the back of the community center and improvements to the basketball  problem.  and maintenance.  town business.  courts. A new Town Hall and Police Department was also suggested.  ADJOURNMENT  Therel being no further business the Mayor adjourned the meeting at 8.08 pm.  Town ofA Astatulal Meeting Minutes December 13, 2022 Page 60f7    Respectfullys  mm  Mitchelll Mack, Mayor ATTEST 1b4 Graham  Wells, Town Clerk  Town ofAstatulal Meeting! Minutes December 13, 2022 Page7of7