TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  TUESDAYFEBRUARYZ1,2023  Having been duly advertised as required by law, Vice-Mayor Cross called the Regular Session meeting to order at 6:32pm. He led the Pledge of Allegiance and Councilwoman Sikkema gave  the invocation. This was the rescheduled meeting from February 14, 2023.  Members Present: Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters Absent: Mitchell Mack, Mayor  Staff] Present: Graham Wells, Town Clerk Suzi Waters, Office Admin Wally Hoagland, Police Chief  Roll Call was performed, confirmation oft the meeting notification was acknowledged, and it was determined that a quorum was present. The Vice-Mayor welcomed Planner Tim Green.  CITIZENS QUESTIONS. AND COMMENT  Vice-Mayor Cross asked who was there to speak on the Tula Parc Subdivision. As most present were there to speak about the subdivision, Mr. Cross read the information below prepared for  him by Clerk Wells.  The original R-3 zoning for Tula Parc allowed for 419 mobile homes. A request for 172 town homes just in Phase 1 and 54 SFH in Phase 2 was rejected. The PUD was approved for 181 block Single Family Homes. There will only be 176 Single Family Homes. Residents asked to remove the 5 canal lots - the developer agreed. Residents asked to remove dog park -1 the developer agreed. Extensive buffers all around the property were put into the plan. 535 trees will be replanted to replace those bulldozed along with shrubs and hedges. Residents asked that there not be al boat ramp - the developer agreed. There will be no external driveways. All driveways willl be internal to the subdivision. Developer spent over $100,000 on relocating turtles.  He added the requirements for the drainage which is controlled by St. Johns Water Management District SO that run-off does not go directly into the lake. He also went over the bulldozing and burning of the trees and the way that they would be burnt which is controlled by the Wildlife Commission. The addition of the furnace blowers allows the fire to burn hotter with less smoke.  He emphasized that in all actions, the developer was following the rules.  Town of Astatula Meeting Minutes February21,2023 Page 1of10    David Quiros- - 25928 Dogwood Lane question about burning trees the tree as opposed to taking them to either oft the two mulch manufacturing plants was answered by Councilman Teeters. He also spoke about the towns lack ofa a noise ordinance which was answered by Vice-Mayor Cross Carol Rinehartspoke ofher opposition to development in general and the issue that more houses and people would lead to an increase in crime. She also spoke about the number of potholes in Mayclmmo-13A50me Blossom St. asked about the future plan for growth int the town, the accessibility into Tula Parc and the buffers around the perimeter of the subdivision which Cyn Gunnelson - 26020 Zinnia Lane asked about the distance of the houses from Pennsylvania Ave., and the stormwater pond which was not on the original plan. Clerk Wells responded that the changes to the stormwater were required by St. Johns and that the 25 foot buffer between the canal on Zinnia Lane and the new stormwater pond will remain. He added that a road was Jeff Suggs - 13125, Tennessee Ave. said that a small builder in the town had got sO comfortable that he had told someone that someone in this room (town hall) was in his back pocket. He claimed that he could push through anything for this man because he was in his back pocket. He suggested that he should tone it down al little bit. David Quiros added that the town would not  and Planner Green who was asked to revisit a future noise ordinance.  the roads and speeding motorists.  Vice-Mayor Cross responded to.  removed from the plan and the houses will now back onto Pennsylvania.  want the ethics commission coming in and investigating the town.  AGENDA REVIEW  Item 10 was requested by Vice-Mayor to be moved to after item 4 sO that Tim Green could  participate in the conversation. MEETING MINUTES  Approval of Minutes for January 10, 2023 Regular Council Meeting.  MOTION by Councilwoman Sikkema to approve the minutes shown above; SECONDED by  Councilwoman Issartel For: Sikkema, Issartel, Teeters, Cross MOTION CARRIED 4-0 STAFF REPORTS  Town Attorney - Heather Ramos - Absent  Police Department - ChiefH Hoagland - gave an update on code enforcement and said that Ofc. Calhoun was not able to make the meeting. He gave an update on the foreclosure on Florida Avenue, the hearing date was set for April 4th, 2023. He gave an update on the sidewalk issue  which is goingtoaspecial magistrates hearing.  Town of Astatulal Meeting Minutes February21,2023 Page2of10    He announced the towns plan for a presentation for living with bears scheduled for February 28th at 7:00 pm at the community center. He said that his officers would be making calls on residents who needed to be checked in on. He stated that he was applying for a second residual He gave an update on the legal situation on the Ford Explorer warranty issue and that he had had a meeting with Heather, the town's attorney. Gray Robinson would be handling the issue going forward. The issue with the side of the road by the gas station on Georgia Ave. was discussed and the options and costs were put forward. Vice-Mayor Cross suggested putting up  grant for $150,000.00 and felt that there was a good shot at getting it.  no parking signs and reflective posts. Town Clerk- Graham Wells-NONE  Public Works - Wally Hoagland - said that the Public Works employee was doing a good job.  NEW BUSINESS  FIRST READING OF ORDINANCE 2023-03 AMENDING ORDINANCE 2022-07 EXTENDING THE DEADLINE FOR COUNCIL TOAPPROVE THE PRELIMINARY DEVELOPMENT PLANTO MAY9.2024AND. ADDING ANEWREQUIREMENTI FOR THESTERLING MEADOWSPUD. On May 9, 2022, Council approved Ordinance 2022-07, rezoning approximately 98 acres of property located north of CR 48 at the intersection of Fair Street and Morning Glory Way (the "Property") from Lake County Agriculture to Town of Astatula PUD, known as the Sterling Meadows PUD and providing requirements and restrictions for Sterling Meadows PUD. Ordinance 2022-07 provides that the Property will revert to the original zoning classifications of Lake County Agriculture if a Preliminary Development Plan for Sterling Meadows is not approved byt the' Town Council on orl before May 9,2 2023.Thel Property owner, OPP VenturesLLC, submitted al letter tot the' Townrequestingane extension tot the deadlinet to submit the Preliminary Clerk Wells explained that there was an opportunity to add new conditions to the PUD. Planner Green had suggested that vehicular access to the Single Family lots shall be designed ina a manner that will accommodate an access slope that will eliminate the need for driveways with culverts. Councilman Teeters asked the planner what the pros and cons were for approving or not approving the extension. Mr. Green replied that the developer could reapply requesting a different zoning category and that this PUD was a negotiated plan where they gave concessions Clerk Wells explained that they were limited to 157 lots in the PUD against 234 lot for straight R-2zoning and duplexes were prohibited. They were also required toj puti in a turn lane on CR48 and a boulevard entrance with two egress lanes. Mr. Green said that the future land use was medium density and that they could come backand: ask for more homes than has been approved.  Development Plan to May 9, 2024.  This had been added to the ordinance.  to have it approved.  Town of Astatulal Meeting Minutes February21,2023 Page3of10    Clerk' Wells emphasized that staff and council had spent ta great deal oft time with meetings and public hearings to come out with an agreement which is extremely good for the town. All the developer is requesting is an extension oft time to be able to contract with a builder to develop Vice-Mayor Cross asked for comments from the residents. Mr. Paul Netwall said that he would be happy if nothing happened at all, and it reverted back to the county. Clerk Wells reiterated that what is proposed for extension is what the same council approved a year ago and there is Vice-Mayor Cross asked for a motion to read by title. The motion was made by Councilwoman Sikkema and seconded by Councilwoman Issartel. He then read the title and asked for a motion MOTION by Councilwoman Sikkema to approve Ordinance 2023-03 and send to second  the property.  no reason not to approve it.  to approve or disapprove the ordinance.  reading; SECONDED by Councilwoman Issartel  AI roll call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED: 3-1  YES YES NO YES  DISCUSSION AND APPROVAL OF RESOLUTION 2023-01, GRANTING A LOT-SPLIT ON Green Consulting Group, Inc. (GCG) has conducted a review of the proposed Lot Split for the 0.506 Acre site (Alternate Key 3514513) Site lying South of Tennessee Avenue and East of Madison Street in the Town of Astatula. The existing parcel is zoned R-2. The proposed Lot Split will divide Alternate Key 3514513 into two parcels. The submitted survey is dated 1/6/23 Mr. Green went over his review and said that there were no outstanding issues. Ifapproved, an Karen Smith askedi ifthere was a way to slow down the growth of new subdivisions: so that some arel built out before others are approved. She also asked if permits to build could be withheld to spread the expansion ofthei town more: slowly. Ms. Smith asked what the purpose ofthe Planning and Zoning Board was ift the town is going to approve it anyway and said that she would vote Mr. Green responded that the only job of the Board is to ascertain whether the application conforms to the land development code or not. The decision is not based on an individual's personal preference. If the application conforms, then their decision must be to recommend approval to Council. He added that the owner of the property has rights to develop their land if itisa allowed by the code. Rezoning and variances are different as you: are makinga aj judgement: as to whether it suits the character oft the town and that it does not adversely affect someone else  MADISON AVE. AK#3514513.  prepared by Steven Galassi, Florida Surveyor and Mapper #4904. opinion oftitle would be required and recording at the county.  gainstsomething if she felt thati it was not right.  by the decision being taken.  Towno ofA Astatulal Meeting! Minutes February 21, 2023 Page 4of10    Vice-Mayor Cross asked for a motion to read by title. The motion was made by Councilman Teeters and seconded by Councilwoman Issartel. He then read the title and asked for a motion MOTION by Councilwoman Sikkema to approve Resolution 2023-01; SECONDED by  to approve or disapprove the resolution.  Councilman Teeters Aroll call vote was taken. Cross Sikkema Teeters Issartel MOTION CARRIED 4-0  YES YES YES YES  DISCUSSION AND APPROVAL OF RESOLUTION 2023-02, GRANTING A LOT-SPLIT ON Green Consulting Group, Inc. (GCG) has conducted a review oft the proposed Lot Split for the 0. 74 Acre site (Alternate Key 1787122) lying North of Delaware Avenue and 100'+/- East of Madison Street in the Town of Astatula. The existing parcel is zoned R-2.The proposed Lot Split will divide Alternate Key 1787122 into two parcels. The submitted survey is dated 12/20/22 prepared by Ireland & Associates Surveying, Inc., Florida Surveyor and Mapper #LB7623. Mr. Green went over his review and said that there were no outstanding issues. Ifapproved, an Vice-Mayor Cross asked for a motion to read by title. The motion was made by Councilman Teeters and seconded by Councilwoman Sikkema. He then read the title and asked for a motion MOTION by Councilwoman Sikkema to approve Resolution 2023-02; SECONDED by  DELAWAREAVE.AK: #1787122.  opinion oftitle would be required and recording at the county.  to approve or disapprove the resolution.  Councilwoman Issartel Aroll call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED 4-0 LAKECOUNTY,  YES YES YES YES  INITIALDISCUSSION. ON THEPROPOSED JOINTP PLANNINGAREARFAIPAJAGREEMENTWITH Vice-Mayor Crossasked Mr. Greeni ifthe agreementwasgood. orl bad for the' Town. Mr Green gave an overview of the the positives and negatives in the agreement. Some of the purposes and  highlights in the agreement are shown below.  A. B. annexed areas.  Identify the geographic areas anticipated for annexation.  Identify the future land uses that the town would seek to establish in the newly  Town ofAstatula Meeting! Minutes February 21, 2023 Page 5of10    C. D. E.  Identify the necessary public facilities and services to serve new growth. Identify the natural resources, including surface water and groundwater  Identify funding sources to provide infrastructure. resources that must be protected.  Itis the intent that the comprehensive plans ofboth entities will ensure that thel lands in thej joint planning area,i ifdeveloped, willl be designed consistent with the development with the town and developed in a manner that will ensure efficient provision of public infrastructure and services. The comprehensive plan and land development amendments contemplated in the agreement  will cover growth management issues and may include the following topics:  A. Timing ofurban growth. B. Density of urban areas.  C. D. E. F.  Limiting private utility providers to areas outside of the joint planning area. Innovative and flexible planning such as mixed use, clustering, and open space  Environmental resource management. preservation. Transportation planning.  Following some discussion Mr. Green was asked to bring a recommendation to Council on what should bei included in the agreement: and what should be taken out that is not in thel best interest DISCUSSION ON THE RAMIFICATIONS OF IMPLEMENTING CHAPTER 7.6.4 AND 7.6.5OE THE LAND DEVELOPMENT CODE REQUIRING THE ADDITION OF FIBER OPTIC CONDUIT Vice-Mayor Cross asked Mr. Green for his interpretation on the ordinance. Mr. Cross stated that the way the ordinance was written was that if the ground was opened to install a water main, then conduit for fiber has to be installed. Mr. Green said that County Materials new water main was a town project, and the burden of the cost to add fiber conduit, would fall to the town. He added that they were not required to use the towns water supply and Mr. Cross accepted that Clerk Wells said that the approval ofTula Parc subdivision was done priorto the ordinancel being adopted: sot they would not be required toi install the conduit. He also said that there are instances where enforcing the ordinance, such as the proposed development at the end of Tennessee Avenue does not make sense and actually could benefit the town ifitisnote enforced. He added that there are ramifications that were not foreseen when the ordinance was drafted and suggested that it: should be reviewed to make: sure thati its serves thel bestinterest ofthe town. Councilman Teeters suggested that a moratorium should be put inj place until this is thought out. Vice-Mayor Cross asked Mr. Green tol bring a recommendation forward for future discussion. RESOLUTION2023-04 AMENDING THE 2022-23 INFRASTRUCTURE FUND BUDGET. A RESOLUTION OF THE TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, AUTHORIZING BUDGET AMENDMENTS FOR THET TOWN OF ASTATULA FORI FISCALYEAR: 2022-2023.  of the town.  WHEN INSTALLING NEW WATER LINES.  they would not be required to put in the fiber conduit.  Town ofAstatula Meeting! Minutes February 21, 2023 Page 6of10    Clerk Wells said that the council had previously approved the replacement of the body cameras for the police department, however there was no amount in the budget to cover them. This  resolution amended the budget using the carry forward figure.  Infrastructure Fund: 800.000 521.640  Carry Forward to Future Years Capital Outlay - Infrastructure (Purchase of New Body Cameras)  Decrease  $35,874.00  Increase Expenditures $35,874.00  Councilman Teeters made a motion to read by title, seconded by Councilwoman Sikkema. He then read the title and asked forar motion to approve or disapprove the ordinance. MOTION by Councilwoman Sikkema to approve Resolution 2023-04amending the budget  for the Infrastructure Fund; SECONDED by Councilman Teeters  Aroll call vote was taken. Cross Sikkema YES Teeters Issartel MOTION CARRIED 4-0  YES YES YES  DISCUSSION AND APPROVAL OF THE AMENDMENT TO THE AGREEMENT FOR Clerk' Wells said that M. T. Causley (SafeBuilt) have been providing plan review and inspection services to the town since March 2020. Their agreement with the town allows for an increase in They have not requested an increase since 2020 and are now requesting a four percent increase taking their hourly rate from $105.00 to $109.00. Their services have been excellent, and staff MOTION by Councilman Teeters to approve the amendment to the agreement for professional (permitting) services with M.T. Causley, LLC; SECONDED by Councilwoman  PROFESSIONALPPERMITTING SERVICES WITHMLCAUSIPAIG  their fees in line with the consumer price index, capped at four percent.  recommend that council approve the increase.  Issartel Cross Sikkema Teeters Issartel MOTION CARRIED 4-0  Aroll call vote was taken.  YES YES YES YES  DISCUSSION ANDAPPROVALOF THE COSTTO REPAVETHE1 TOWN HALLPARKINGLOT: This item was discussed at previous council meetings. A new layout proposal was requested where the entranceway would not be moved closer to CR561 for safety reasons.  Town ofA Astatula Meeting! Minutes February21,2023 Page7of10    A quotation was received from Mid Florida Paving for $69,500.00 and Council approved the project to repave the entire parking lot as shown on Plan D from Green Consulting Group, notto The new bid includes the retention pond and sod totaling $7,000.00 which was not in the previous quotation.. A: second quotation from Beesley Construction for $82,973 was received and at third quote was sought but no response was received. Clerk Wells said the quotes do not cover the cost of bump stops which were necessary to stop vehicles hitting the shrubbery. Following MOTION by Councilman Teeters to approve the repaving of the town hall parking lot ata  exceed that figure and requested two further bids.  some discussion, Vice-Mayor Cross asked fora a motion to approve. cost of $69,500.00; SECONDED by Councilwoman Issartel  A roll call vote was taken.  Cross Sikkema Teeters Issartel MOTION CARRIED 4-0 HALLTOFLORIDAAVE  YES YES YES YES  DISCUSSION AND APPROVAL OF THE COST TO INSTALL SIDEWALK CONNECTING TOWN This item was discussed at last month's council meeting. A new layout proposal was requested to bel brought to council where the entranceway would not be moved closer to CR561 for safety reasons. In addition, it was recommended that the sidewalk in front oft town hall be extended to Staff have secured three bids to install the sidewalk from Diaz Concrete, Hanson Construction and Pace Concrete. The low bid from Diaz Concrete is $2,900.00. Clerk Wells gave an overview MOTION by Councilman Teeters to approve the cost to install sidewalk connecting town hall to Florida Ave. ata cost of$2,900.00; SECONDED by Councilwoman Issartel  Florida Avenue.  ofthe scope ofwork and the differences between the three quotations.  Aroll call vote was taken.  Cross Sikkema Teeters Issartel MOTIONCARRIED 4-0  YES YES YES YES  DISCUSSION AND APPROVAL TO RECEIVE BIDS FOR REPAINTING THE FRONT OF TOWN As part of the beautification of the town hall site and alongside of the repaving, sidewalk and landscaping, a quotation was requested to see how much it would cost to repaint the front of  HALL.  town hall.  Towno ofAstatula! Meeting! Minutes February 21,2023 Pages 8of10    The quotation received from Sarasky's Painting to repaint just the front of the building came in at $8,500 Labor & Materials. The quote includes the cleaning and repainting oft the front, around to the steps on the south side and the corner to the north side. Also, the underside oft the porch Only one quotation was asked for to find outab ballparki idea of the cost. If council was interested in having it done, then two more quotes will be sought and submitted for approval. They did quote for the remainder of the building which was another $9,000 as it entails less railings (the most difficult task), but more surface and therefore more materials. The whole Direction was given to the clerk to get two more bids and bring then to the next council meeting.  and all the railings and pickets.  building would cost $17,500 using Sherwin Williams A100 paint.  BUDGET AND FINANCE REPORT REVIEW  The Clerk gave an overview of the town's financial position as of the end of December 2022. In the General Fund he highlighted that 86% of Ad-Valorem taxes and 77% of Solid Waste assessments had been Received. Building Permits were $22,216 over Budget and Electricity Franchise Fees $7,812 over budget. $1,763 had been received in interest on the ARPA and GF monies in December: and $3,165 inj January. Thei interest rate also went up to 2.5% with the FED base rate increase. In total, revenues were up $108,971 (14%). Expenditures were $21,469  under! budget (5.3%) adding $130,440 to reserves.  Transportation Fund revenues are up $697 and expenses $1,027 below budget. Infrastructure Fund revenues are up $8,836 and expenses $643 over budget. Enterprise Fund revenues are: $15,696 under budget and expenses $18,542. The Bank balances on December 31, 2022 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  863,993.70 70,407.59 60,447.66 46,290.71 2,776.25 150.00  He announced that sixteen building permits had been issued to LGI for Colina Del Lago. There were also five new lots going in on Tennessee Avenue and two lot splits on Madison and Delaware. The application for water service for County Materials was nowi inl hand which should  equate to seventy residential homes.  COUNCILDEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) NONE Mayor Mack (Public Works) ABSENT  Town ofA Astatulal Meeting! Minutes February 21,2023 Page9of10    Councilwoman Sikkema (Public. Safety/Code Enforcement) - NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic Development)-NONE  REVIEW  Items for Workshops and possible dates NONE Items for Next Regular Council meeting NONE Items for Special Meetings and possible dates NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8.53 pm.  Respectiullysubmitted, Py  Mitchell  Mayor  Ze  Town of Astatulal Meeting Minutes February: 21,2023 Page 10of10