TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  ASTA  REGULAR SESSION TUESDAY MAY9, 2023 TOWN HALL  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting to order at 6:33pm. He gave the invocation and led the led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  StaffPresent: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, confirmation oft the meeting notification was acknowledged, and it was determined that a quorum was present. The Mayor welcomed Planner Tim Green and Zach Chalifour from the Towns Auditors James Moore. There were approximately seven residents in  attendance.  CITIZENS QUESTIONS. AND COMMENT  Carol Rinehart said that she had heard that Astatula was going to become a HOA. This was not only not the case but also impossible. She also asked if the community center could become a Mr. Banks Helphric told a story of two brothers who talked a lot and did a lot. This led to his farm, orchard, vineyard and vegetable garden at Sams Lake Road in Clermont which is open the second Saturday of each month where they grow their own food and teach sustainability, take,  fitness studio.  takeaway and taste. Next open house is May 13th at 9:00 am.  AGENDA REVIEW  The Mayor requested adding item 8 to new business to discuss a fee reduction for County Materials and also to move item 7 forward toi item 3. A motion to accept the change was made by Vice-Mayor Cross; seconded by Councilwoman Issartel and unanimously approved.  MEETING MINUTES  Approval of Minutes for April 11, 2023 Regular Council Meeting.  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Sikkema MOTION CARRIED 5-0  For: Sikkema, Issartel, Teeters, Cross, Mack  Town ofAstatulal Meeting Minutes May 9,2023 Page 1of8    PRESENTATIONS  PROCIAMATION-IAWI ENFORCEMENTAPPRECIATIONI MONTH.  The Mayor read the proclamation dedicating May 2023 as Law Enforcement Appreciation Month. The proclamation was signed by each council member and presented to the police chief.  PROCLAMATION-MOTORCYCLE. AWARENESSMONTH  The Mayor read the proclamation observing May 2023 as Motorcycle Awareness Month. The proclamation was signed by each council member and presented to Mr. Griz Deavers. PRESENTATION OF THE FY 2021-2022 AUDIT BY ZACH CHALIFOUR, CPA, FROM JAMES The Mayor introduced Mr. Chalifour who went over the findings of the Audit in a short PowerPoint presentation. This included a report on Internal Control and Compliance where there were no adverse findings. Highlighted was the percentage of the fund balance as a percentage of expenditures and transfers out which increased from 27.7% to 36.2%. Mr. Chalifour asked the board if they had any questions for him, but there were not.  MOORE.  STAFF REPORTS  Town Attorney - Heather Ramos - Absent  Police Department-ChtefHoagland: -8 gave al report on the memorial: service to honor the fallen officers of Lake County which was held in front of the historical courthouse on May 2, 2023. Wednesday 17th of! May will bet the Officer ofthey year award ceremony and Officer Lajeunesse is beingrecommended. foran award. Cpl. Calhoun raised $500.00 fort the Special Olympics from the The town cleanup day on April 29th was not as well supported by the residents as had been expected with only a few people turning up to help. Publix was sending a crew to help but they did not turn up. A gift basket was presented by the town hall staff to the police department for officera appreciation month. The chiefgave an update on code enforcement issues and applauded Public Works - Wally Hoagland - commended Scott Kane for his continued efforts in public  car wash.  Cpl. Calhoun for his efforts.  works.  Town Clerk & Finance Officer - Graham Wells-N NONE BUDGET. AND FINANCE! REPORT REVIEW  The Clerk then proceeded to give his report on the financial health oft the town for all funds. The full report is available on the town's website. He also gave an update on the health insurance renewalrates. Once allt thei rates havel been recelved,aworkshop willl be convened for discussion.  Town ofAstatula Meeting! Minutes May9,2023 Page2of8    The Bankl balances on March 31, 2023 are: shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer: NEW BUSINESS  1,006,395.46 148,812.43 67,021.06 26,230.14 25,127.64 150.00  CONSIDERATION/ AND APPROVAL OF MINOR SUBDIVISION FINAL PLAT FOR ROCKY TOP Following consultation with the owner ofthe property,ar reportwas prepared by Mr. Green with possible options on the development of this parcel. The four options each conform to the Land Development Regulations and have been reviewed by the town's attorney. The minor subdivision plat is part of option 3 on Lot 52 making a total of five buildablel lots. Green Consulting Group, Inc. (GCG) has conducted. a review of Rocky Top Estates Final Plat. The Plat was prepared by Freeland-Clinkscales & Assoc. ofN.C., Inc, and consists of1 sheet. Plat isi in Mr. Green stated that this had come before the Planning and Zoning Board on April 27 2023 which had unanimously recommended approval. He went over his detailed report and project data and stated that the application was in compliance with the Land Development Regulations. It would go to straight to final plat and once the town's surveyor has reviewed it and the title opinion is received, it would be recorded at the county. There were no questions from thel board MOTION by Councilman Teeters to approve the Minor Subdivision Final Plat for Rocky Top Estates on Tennessee Avenue AK #103786 contingent upon the surveyor and town  ESTATES-TENNESSEE AVENUE, AK #103786.  general compliance with R-1zoning requirements.  and a motion to approve was requested.  attorney signing off; SECONDED by Councilwoman Issartel  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  APPROVAL OF THE 2021-22 AUDIT AS PRESENTED BY JAMES MOORE AND SUBMIT THE MOTION by Councilman Teeters to approve the 2021-22 Audit; SECONDED by  REPORTTOTHE. AUDITOR GENERAL. Councilwoman Sikkema. Aroll call vote was taken.  Town ofA Astatula Meeting! Minutes May 9,2023 Page3of8    Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  DISCUSSIONANDA APPROVALTOREPAVETHESDEWAIKON CR561.  ChiefHoagland: said that hel had gott two bidst to repair the: sidewalk on CR561, one from Brothers Block and Concrete: for $4,074.00 and the other from Diaz Concrete for $2,000.00 who installed the sidewalk at town hall. He was unable to getat third quote. The sidewalk was put in with grant money and is the responsibility of the town to maintain. The homeowner had broken the Councilman Teeters suggested that al letter be sent to the owner informing him that any future repairs would be his responsibility! if driving across it breaks it up again. Mayor Mack said that he would rather pay more to havet thej job done right rather thanj just accept thel low bid. MOTION by Vice-Mayor Cross to approve the bid for $4,074.00 to repair the sidewalk;  sidewalkl by constantly driving his vehicle over it to get into the yard.  SECONDED by Councilwoman Sikkema Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  FIRST READING OF ORDINANCE 2023-07 ADOPTING A TWELVF-MONTHL TEMPORARY AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA RELATING TO IMPACT FEES; IMPOSING A TWELVE-MONTH TEMPORARY MORATORIUM ON NON-RESIDENTIAL PUBLICI BUILDING IMPACT FEES; PROVIDING FOR A POSSIBLE EXTENSION OR EARLY TERMINATION OF THE TEMPORARY MORATORIUM; PROVIDING FORS SEVERABILITY,CONFLICTS,AND, ANI EFFECTIVEDATE. The town has an opportunity whereby County Materials and Mack Concrete are expanding their manufacturing. The parcels that they are looking tol build on are currently! located in the County and we would wanttoh have that development ini thet town. There are: significantbenefits: forthem to develop in the town, however annexing would create a marked increase in their ad valorem To encourage them, and any other non-residential business to expand and develop, it is recommended that the town does not impose the Public Building Impact Fee (,35 persq.Ft.) on new permits applied for within the twelve-month moratorium period. They would still be required toj pay the Police Impact Fee (,45 per sq. ft.) and thei impact fee administration charge  MORATORIUMONI NON-RESIDENTIALPURICHUIDINGIMPACTEEES.  taxes.  (.14 persq. ft.)  Town ofAstatula! Meeting! Minutes May9,2023 Page 4of8    Overall, this would give them a saving of4 43.75% on the total impact fee and an overall saving of 37.23%. The benefit to thet town ist the addition of future ad valorem taxes. Following explanation by the Mayor and board discussion, Vice-Mayor Cross made al motion to read the ordinance title; seconded by Councilman Teeters and unanimously approved. The title was read by the Mayor. MOTION by Vice-Mayor Cross to approve Ordinance 2023-07 and send to second reading;  SECONDED by Councilman Teeters Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  CONSIDERATION AND APPROVAL OF RESOLUTION 2023-09 AMENDING THE 2022-23 A RESOLUTION OF THE TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, AUTHORIZING BUDGET Mayor Mack explained the amendment, which was for the paving of the town hall parking lot. Following discussion Vice-Mayor Cross made a motion to read the resolution title; seconded by Councilwoman Issartel and unanimously approved. The title was read by the Mayor. MOTION by Vice-Mayor Cross to approve Resolution 2023-09; SECONDED by  INFRASTRUCTURE FUND BUDGET.  AMENDMENTSFORTHE TOWN OF ASTATULA FORI FISCALYEAR: 2022-2023.  Councilwoman Sikkema Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  CONSIDERATION AND APPROVALOEI RESOLUTION 2023-08 AMENDINGTHE POLICYAND PROCEDURE MANUAL FOR VACATION TIME FOR PART-TIME EMPLOYEES AND THE ADDITION OF JUNETEENTH TOTHE PUBLICHOLIDAYS FOR FULL-TIME EMPLOYEES. AI RESOLUTION OF THE' TOWN OF ASTATULA, LAKE COUNTY, FLORIDA, AMENDING CHAPTER70FTHE TOWN'S POLICY AND PROCEDURE MANUAL TO ADD VACATION TIME FOR CERTAIN PART-TIME EMPLOYEES AND TO ADD TO THE LIST OF OFFICIAL HOLIDAYS; PROVIDING FOR SEVERABILITY. AND The town addressed healthcare last year and there is limited sick time offered to part-time employees. Staffare nowrecommending: that limited vacation time (leave) be added as al benefit in the same prorated way that sick time is in Section 7.11 as shown below and increases at the  AN EFFECTIVEDATE.  same tenure level as for full time employees.  Town ofAstatula Meeting Minutes May" 9,2023 Page 5of8    Part time employees hired at less than 20 (twenty) hours per week are ineligible for sick pay benefits. Part time Employees working twenty plus (20+)hours perweek willl be prorated per hours hired to work. Twenty (20) hours is four (4) hours per month (0.5 employee) Twenty-eight (28) hours per week isf five.. Six (5.6) hours per month (0.7 employee). Thirty-four (34) hours per week. is six/eight (6.8) per month (0.85 employees). This determination is based on hours per week hired, not hours per week worked, so ifa part time person is employed at twenty (20) hours per week and works more than the twenty hours perv week, the: sick time ise earned at the hire hours oftwenty (20) Councilman Teeterss shared his wish that thet twoi itemsi in thei resolution bea addressed. separately. The Clerk said that they could be considered separately, and that the resolution be amended to reflect the vote. With that, Vice-Mayor Cross made: a motion to read the resolution title; seconded by Councilwoman Issartel and unanimously: approved. It was decided to discuss Section 1 ofthe resolution regarding vacation pay first. Following some discussion, an incidental motion was MOTION by Vice-Mayor Cross to approve amendment to Section 7.1 of the policy and procedure manual adding vacation time for part time staff; SECONDED by Councilman  hours per week at four (4) hours per month.  requested to approve this part ofthe resolution.  Teeters  For: Cross, Sikkema, Issartel, Teeters, Mack  MOTION CARRIED 5-0  On Section 2 of the resolution requesting the addition of Juneteenth (federal holiday) to the towns list of paid holidays, the council, following discussion, made the following incidental MOTION by Councilwoman Sikkema to not add Juneteenth to the town's official holidays;  motion.  SECONDED by Vice-Mayor Cross For: Cross, Sikkema, Issartel, Mack Against: Teeters MOTION CARRIED 4-1  A motion was then requested to approve Resolution 2023-08 without section 2.  MOTION by Vice-Mayor Cross to approve Resolution 2023-08 without Section 2;  SECONDED by Councilwoman Sikkema Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES NO YES  MOTION CARRIED 4-1  At 8:24 pm the mayor left the meeting and returned at 8:30 pm.  Towno ofAstatula! Meeting! Minutes May9 9,2023 Page6of8    CONSIDERATION AND APPROVAL TO INCREASE THE HOURLY RATE OF PAY FOR THE The clerk stated that we had lost Suzi as the administrative assistant who would need to be replaced. He wanted to give an incentive to Tracy, the Building Services Clerk, and raise her hourly rate from $17.00 to $18.00 per hour to try to ensure that we do not lose the only other There was al lot of discussion about the merits of giving individuals pay raises part way through the budget year or incentivizing employees to stay. Councilman Teeters made an argument for not paying the increase. The Mayor asked for a motion to approve the increase. Councilman Teeters made a motion to dismiss. The motion did not get a second and therefore failed. Councilwoman Sikkema then made a motion to approve the $1.00 per houri increase. MOTION by Councilwoman Sikkema to approve a $1.00 per hour increase to the Building  RUILDINGSERVICES CLERK.  member ofs staffi in town hall.  Services Clerk: SECONDED by Councilwoman Issartel  A roll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES NO YES  MOTION CARRIED 4-1  DISCUSSION ONAI POTENTIALFEEI REDUCTION FOR COUNTY MATERIALS.  This item was added to the agenda review. The Clerk stated that he wanted the council's input on waiving the Town's portion ofthe fees for the annexation, amendment to the comprehensive plan, and rezoning of County Materials nine parcels currently in the county. The fees total $3,750.00: against the $20,000 pery year benefit in ad valorem taxes should they annex thej parcels into the town. Any future development on those parcels would also incur building permit and As this was a discussion item, a straw poll was taken to waive the fees, which was unanimously  impact fees. This would not affect the fees charges for the planner's services.  accepted.. A formal vote would be made at the) June meeting. COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) -N NONE  Mayor Mack (Public Works) Informed the Council on the new Lake Economic Area Development group (LEAD) which is a public/private partnership with the county and municipalities. He suggested that the town should be a part of this and would bring it forward  for further discussion at: a future date.  Councilwoman Sikkema PublitcSafety/Code Enforcement) -NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic Development) -NONE  Town ofAstatulal Meeting! Minutes May 9,2023 Page7of8    REVIEW  Items for Workshops and possible dates - NONE Items for Next Regular Council meeting - NONE Items for Special Meetings and possible dates NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS-NONE  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 9.24 pm.  Respectillysubmitted,  Mitchell Mack, Mayor ATTEST: Ta  Clerk  E  Towno ofA Astatula Meeting Minutes May 9,2023 Page 8of8