TOWN OF ASTATULA MAYOR. AND' TOWN COUNCIL MINUTES  OFASTA  REGULAR SESSION TUESDAY, JUNE 13,2023 TOWN HALL  Having been duly advertised as required byl law, Mayor Mack called the Regular Session meeting to order at 6:33pm. He gave the invocation and led the led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, confirmation oft the meeting notification was acknowledged, and it was determined that a quorum was present. The Mayor welcomed Rick Mitchell from Gray Robinson. Also present was Stuart Ellis from GFL, Karen Smith and' Theresa LaBree from the Planning and  Zoning Board an approximately fourr residents. CITIZENS QUESTIONS. AND COMMENT  Mr. Banks Helphricwho was there to promote his farm, orchard, vineyard and vegetable garden at Sams Lake Road in Clermont which is open the second Saturday of each month.  AGENDA REVIEW  There were no changes to the agenda. MEETING MINUTES  Approval of Minutes for May 9, 2023 Council Workshop Meeting.  MOTION by Vice-Mayor Cross to approve the minutes shown above; SECONDED by  Councilwoman Sikkema MOTION CARRIED 5-0 PRESENTATIONS  For: Sikkema, Issartel, Teeters, Cross, Mack  Attorney from Gray Robinson, Rick Mitchell gave an update the Lawsuit settlement with Plaza Lincoln over the 2018 Ford Interceptor Warranty. Following discussion of the options open to the town, he asked for approval of the general concept of a walkaway agreement where the lawsuit would be dropped by Plaza Lincoln in exchange for the town agreeing that they would waive any claim to attorney fees being paid. Itwas further recommended that Mayor Mackwould  bei the Town'sr representative and given authority to sign the agreement.  Town of Astatulal Meeting Minutes June 13,2023 Page1of7    A motion was made by Vice-Mayor Cross to accept the attorney's recommendation;  SECONDED by Councilwoman Sikkema Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 STAFF REPORTS  Town Attorney - Heather. Ramos - Absent  Police Department - Chief Hoagland - gave an update on the second residual grant which would cover the cost oftwo) police vehicles and two mobile information/speed. signs which have radar. He added that he was trying to find four new vehicles financed by both residual grants. The fingerprint: reader and new tasers had arrived and training had taken place. He gave an update on code enforcement issues on East Kansas Avenue and Massachusetts. He said that the sidewalk on CR561 had been completed. Mr. Cross asked about a letter being sent toi inform the resident that any future damage caused by them would be at their cost to repair. The Chief said that the attorney had opined that the letter should be sent by the Council, the Public Works - Wally Hoagland - said that Scott had worked extremely hard to get Kirkwood  Mayor or the Clerk rather than the Police Chief. Park finished to meet the FRDAP grant deadline. Town Clerk & Finance Officer - Graham Wells- -I NONE BUDGET AND FINANCE REPORT REVIEW available on the town's website.  The Clerk gave his report on the financial health of the town for all funds. The full report is  Thel Bank balances on April 30, 2023 are: shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer:  913,827.08 152,415.43 69,819.09 53,994.84 13,985.49 150.00  Hei informed the Council of the excessive use of water by LGI Homes at Colina Del Lago. He had spoken to them twice and also emailed them warning ofa potential huge water bill. He further updated the council on the progress of connection and turn on of water to County Materials. It wase expected that flow would commence just prior tot the end ofjune so that at test could be done  on thel billing.  Town ofAstatulal Meeting! Minutes June 13, 2023 Page2of7    PUBLICI HEARING  FINAL READING OF ORDINANCE 2023-07 ADOPTING A TWELVF-MONTH TEMPORARY AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA RELATING TO IMPACT FEES; IMPOSING A TWELVE-MONTH' TEMPORARY MORATORIUM ON NON-RESIDENTIAL PUBLIC BUILDING IMPACT FEES; PROVIDING FOR A POSSIBLE EXTENSION OR EARLY TERMINATION OF THE TEMPORARY MORATORIUM;PROVIDINGFORSEVERABILITY,CONFLICTS, AND ANI EFFECTIVEDATE. The town has an opportunity to benefit from County Materials and Mack Concrete expanding their manufacturing. The parcels that they are looking to build new infrastructure on are currently located in the county and it would be beneficial to have that development in the town not only giving the town control but also a marked increase in ad valorem taxes. To encourage them, and any other non-residential business to expand and develop, it is recommended that the town does not impose the Public Building Impact Fee (,35 per sq.ft.) on new permits applied forwithin the twelve-month moratorium period. They would still be required to pay the Police Impact Fee (.45 per sq. ft.) and the impact fee administration This ordinance had first reading at the May 9, 2023 Council meeting and was advertised on June 1, 2023 in the Daily Commercial. A motion was made by Vice-Mayor Cross to read by title only, seconded by Councilwoman Issartel and unanimously approved. The Mayor opened public comment, there being none closed it, and asked for any questions or Councilman Teeters asked where we were in negotiations with County Materials and the Clerk responded that applications had been received. He added that Planning and Zoning was scheduled for) June 22 and the transmittal hearing would be on July 11.H Hewent over the procedure: eand timeline which should see the process completed in September or October. Motion by Vice-Mayor Cross adopt Ordinance 2023-07SECONDED by Councilman Teeters  MORATORIUM ON NON-RESIDENTIAL. PUBLICBUILDINGIMPACTFEFS.  charge (14 pers sq. ft.)  comments from the Board.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS  CONSIDFRATIONANDAPPAOVALTDACCEITTHEISTHINGEASENTHECOSTFORTHE The contract with GFL allows them to request an annual rate increase based on 70% of the  COUECTIONANDDISPOSALOESOLID WASTEFORI FY2023-2024.  CPI-U for the preceding 12-month period.  Town ofAstatula Meeting! Minutes June 13, 2023 Page 3of7    The new rate to the town for each residence willi increase from $18.81 per month by 67cents to $19.48 per month. The Town Council has the discretion to approve, or not to approve, the CPI Ifthe rate for solid waste disposal is approved for GFL Environmental, the same percentage: rate increase has historically been passed to the residents which is collected on the Tax Roll. The current equivalent monthly rate charged tot thei residents is $20.16and would increasel by $0.72c Thet tax collector takes 2% ofwhat is collected ($5.01)p peryear for eachl household: assuming that they pay their taxes plus an additional cost of approximately $5.00 per household (minimum) fort the preparation of the TRIM file. There is also a cost incurred int town hall in dealing with the A final decision on whether to pass on the increase will be made at the public hearing in September. Should the town absorb and not pass on the increase it would amount to This item had been discussed at the workshop preceding the council meeting. The Mayor welcomed Stuart Ellis, the Facility Manager from GFL who did his best to answer service issues raised by the council members. The Clerk said that he had asked Brittany how manyi issues she is now dealing with, and: shei responded thati it was very few. Stuart: said that hel had come in from another area and was all about customer service and would dol his best to ensure that the issues It was asked what the ramifications would be if the council did not approve the increase. The Mayor said thati it was al binding contract, however GFL should rectifyt the service issues first and then come back and request an increase. The Clerk emphasized thati ifthe council did not accept thei increase that night, there was no going back. It cannot be put on the TRIM and it cannot be He added that the contract is up for renewal in 2024 and we will not be able to get back to this point. Wer would! lose the opportunity to extend the contracta atareasonable cost and would have to go out tol bid. Thisi is what was done in Howey last year and they saw a massive increase even though the same carrier (GFL) was the low bidder. The increase they are asking for is under $9.00perhousehold, peryear. Mr. Crossstatedi thati iti is an assessment fors service provided which Motion by Vice-Mayor Cross to approve the 3.57% increase in the rate charged by GFL Environmental for Solid Wase Disposal and to add the new amount to the TRIM notice;  adjustment.  to $20.88 per month or by $8.64 to $250.50 annually.  issues arising from the collection ofsolid waste.  approximately56A3200.  are dealt with.  added at al later date as wel have to know now what the cost is going tol be.  otherwise would come out oft theirt taxes.  SECONDED by Councilwoman Sikkema Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES NO  MOTION CARRIED 4-1  Town ofAstatulal Meeting Minutes June 13,2023 Page4of7    RATIFICATION TO WAIVE THE TOWN'S PORTION OF FEES FOR COUNTY MATERIAL ASSOCIATED WITHTHEAPPLICATIONTO ANNEX PARCELSINTO THE TOWNWITHNTHE MOTION by Vice-Mayor Cross to waive the town's portion of fees for County Materials associated with the application to annex parcels into the town within the next twelve  NETIWENVEMONTES  months; SECONDED by Councilman Teeters  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  CONSIDERATION. AND APPROVAL' TO RENEW THE CURRENT HEALTHI INSURANCE PLANS A decision was made last year to change the plan for health insurance to Plan 14002 for most employees and to give the financial benefit of this plan to employees who opted to go on Plan 14771 HSA sO that their spouses or children could be included. To remain on these plans the increase for the new year starting in Julyi is set tol be $291.87 per month (3.7%) or $3,502.44 for It was also decided that alternative quotes would be sought from another carrier and from the Florida League of Cities. A quote from Cigna was nota available as they do not write small group policies. Brown and Brown provided: a quote from United Healthcare, however the premiums for similar plans were higher than Florida Blue. The closest to the current plan would cost an Lindsey Larson from the Florida League of Cities email said she was trying to work with underwriting because rates came back extremely high compared to what we are currently getting from Florida Blue. Also, they have a tiered rating, SO it doesn't go based on age what premium you pay, it isj just one set premium (or rate) for each tier. She did not send any actual figures, only the comparative plans. This was discussed at the workshop prior to the council MOTION by Councilman Teeters to approve to renewal of the current health insurance plans with Florida Blue for the year July 1, 2023, to June 30, 2024; SECONDED by  WITH FLORIDA BLUE FOR THE YEAR YIOATOINSaRIBAA  the next twelve months.  additional $2,392 per month.  meeting.  Councilwoman Issartel Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED! 5-0  Towno ofA Astatulal Meeting! Minutes June1 13,2023 Page! 5of7    CONSIDERATION AND APPROVAL OF ONE OF THE OPTIONS TO RESOLVE THE PARKING There are two quotations to complete the restoration of the right-of-way and striping at the corner of Georgia Avenue and Monroe Street by the Sunoco Gas Station. One is to use concrete and the other to use asphalt. The cost ofeachi iss similar, arounds19,00.00.AS schematic: showing thec curbinga and parking! bays wass shared with the council.I Ewasuniveralyagred that concrete Mr. Cross said that he had an issue that the town would be providing parking for this business but not for other businesses. He was also concerned with the traffic flow along Georgia Ave. particularly when' Tula Parci is built out. The Clerks said that the coststo do the repair would come Following extensive discussion with multiple options suggested, the Chiefsaid that he wanted a definitive option as he had been working on this project for three months. The Mayor outlined the scope ofwork for the project which would be given to the Chiefto get new quotes. 1. D-style concrete curbing from CR 561 to the entrance of the Sunoco parking lot. Concrete curbing begins again west from the end of parking lot entrance to Monroe Street. 2. Area on the west side oft the parking lote entrance to be cleared, leveled and sodded. 3. Asidewalk to be constructed from CR5 561 west tol Monroe Street.  ISSUE ON GEORGIA. AVENUE  would bet thel better option asi it would last longer.  out ofthe' Transportation Fund which is what it should be used for.  4. Removal of discarded materials.  MOTIONI by' Vice-Mayor Crosstoapprove the: scopeofworkandr the Chieftogetnewquotes  for approval; SECONDED by Councilman Teeters For: Sikkema, Issartel, Teeters, Cross, Mack  MOTION CARRIED 5-0  UPDATEON THE) PROVISION OF FIBER INTOTHETOWN  The Mayor said that grants had been issued to Comcast and Challenger to install fiber into the town with aj joint agreement with the town. The town's grant award will be used to supplement DISCUSSION ON THE LOW-INCOME HOUSEHOLD WATER ASSISTANCE PROGRAM The Mayor gave an overview of the program which would benefit low-income families to hook upt to the town's water supply. The town would have to register to be aj part oft the program.  any funding shortfall. (LIHWAP)  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) -N NONE Mayor Mack (Public Works) - NONE  Town ofA Astatulal Meeting! Minutes June 13,2023 Page 6of7    Councilwoman Sikkema (Public. Safety/Code Enforcement) - NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic Development) -I NONE  REVIEW  Items for Workshops and possible dates - NONE Items for Next Regular Council meeting - NONE Items for Special Meetings and possible dates NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS- NONE  ADJOURNMENT  There being no further business the Mayor adjourned the meeting at 8.29 pm.  Respectiulysubmited,    Mitchell Mack, Mayor ATTEST Ts  Clerk  at  Town ofA Astatula Meeting Minutes June 13,2023 Page7of7