TOWN OF ASTATULA MAYOR AND TOWN COUNCIL MINUTES  REGULAR SESSION TUESDAY AUGUST 8, 2023 TOWN HALL  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting to order at 6:31pm. He gave the invocation and led the led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was performed, confirmation of the meeting notification was acknowledged, and it was  determined that a quorum was present. CITIZENS QUESTIONS. AND COMMENT  Mr. Banks Helphric 9100 Sams Lake Road Clermont, who is running for State House District 25 gave a short talk on purpose and promoted his farm, orchard, vineyard and vegetable garden at Sams Lake Road in Clermont which is open the second Saturday of each month. David Quiros 25928 Dogwood Lane complemented the council after attending the budget workshop on their good stewardship of the towns treasure and the effort put into the many  community events. AGENDA REVIEW  There were no changes to the agenda. MEETING MINUTES  Approval of Minutes for July 11, 2023 Regular Council Meeting.  MOTION by Councilman Teeters to approve the minutes shown above; SECONDED by  Councilwoman Issartel MOTION CARRIED 5-0 STAFF REPORTS  For: Sikkema, Issartel, Teeters, Cross, Mack  Town Attorney - Heather. Ramos - Absent  Town ofA Astatula Meeting Minutes August8,2023 Page 1of7    Police Department- - ChiefHoagland - recognized Cpl. Johnny Calhoun who while off duty gave assistance to a trailer fire. He ensured that there were no people in the home and used a garden hose to douse the flames until the fire department arrived. He was presented with a certificate Chief Hoagland gave kudos to Officer Jackie Lajeunesse for her effort in collecting and giving away over 200 backpacks in the backpack giveaway held at the community center. He also gave advanced warning of the Mothers Against Drink Driving (MADD) walk to raise funds for the  ofbravery and an honor citation for his meritorious service.  charity on September 16th at 8:00 am.  Town Clerk & Finance Officer - Graham Wells-NONE BUDGET AND FINANCEREPORTREVIEW available on the town's website.  The Clerk gave his report on the financial health of the town for all funds. The full report is  The Bank balances on June 30, 2023 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer: PUBLICHEARING  758,317.58 128,760.43 69,482.58 80,285.72 17,517.10 150.00  ORDINANCE 2023-10 - ANNEXATION OF THE PROPERTY OF 166.18 ACRES LOCATED GENERALLY NORTH OF DBAMAHEATALEMOETIO: CITRUS FARMS DRIVE, EAST OE CR 561, SOUTHEAST OF PALM DRIVE AND CR 561. AND WEST OF FAIR STREET IN AN ORDINANCE OF THE' TOWN OF ASTATULA, FLORIDA, AMENDING THE BOUNDARIES OF THE TOWN OF ASTATULA IN ACCORDANCE WITH THE PROCEDURE SET FORTH IN SECTION 171.044, FLORIDA STATUTES FOR PROPERTY LOCATED GENERALLY NORTH OF DELAWARE AVENUE, NORTH OF CITRUS FARMS DRIVE, EAST OF CR 561, SOUTHEAST OF PALM DRIVE AND CR 561, AND WEST OF FAIR STREET IN ASTATULA, FLORIDA, IN ADDITION TO ADJACENT UNDEVELOPED RIGHT-OF-WAY CONTAINING APPROXIMATELY 166.18 ACRES, AND MORE PARTICULARLY DESCRIBED BELOW; FINDING CONFORMITYWITHSTATESTATUTES AND THE COMPREHENSIVE PLAN OF THETOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING A SAVINGS CLAUSE; ANDI PROVIDING AN EFFECTIVE The Mayor stated that there were three parts to the process of annexing, amending the comprehensive plan and rezoning ofthe nine parcels requested by County materials. He: said that Planner Tim Green was not able to attend due to medical issues but that his staff reports should  ASTATULAFLORIDA.  DATE.  have all the information necessary for the council to make a decision.  Town ofAstatula Meeting Minutes August 8, 2023 Page 2of7    As this was a public hearing, he opened the floor for any citizen questions or comments. There being none he closed public comment and asked the board for comment. He added that this was at two-step process where thel large-scale comprehensive plan amendment would ifapproved be transmitted to the state and come back fora a further public hearing and adoption at a later date. Councilwoman Sikkema made a motion to read ordinance 2023-10 by title only; seconded by Councilwoman Issartel and unanimously approved. The Mayor read the title and requested a Motion by Councilman Teeters to approve Ordinance 2023-10 for the annexation of the property of 166.18 acres and send to second reading; SECONDED by Councilwoman  motion to approve.  Issartel Cross Sikkema Issartel Teeters Mack  Ar roll call vote was taken.  YES YES YES YES YES  MOTION CARRIED 5-0  At this point the meeting was adjourned at 6:54 pm to convene the Local Planning Agency meeting to discuss and recommend the approval of Ordinance 2023-11. Following the Local Planning Agency Meeting, the regular council meeting was reconvened at 6:56 pm. ORDINANCE 2023-11 - COMPREHENSIVE PLAN AMENDING THE FUTURE LAND USE MAP AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING THE COMPREHENSIVE PLAN FUTUREI LAND USE MAP OF THETOWN OF ASTATULA, FLORIDA, BY CHANGING' THEI FUTURE! LAND USE CLASSIFICATION FOR THE PROPERTY LOCATED GENERALLY NORTH OF DELAWARE AVENUE, NORTH OF CITRUS FARMS DRIVE, EAST OF CR 561, SOUTHEAST OF PALM DRIVE AND CR 561, AND WEST OF FAIR STREET IN ASTATULA, FLORIDA, CONTAINING APPROXIMATELY 155.59 ACRES, AND MORE PARTICULARLY DESCRIBED BELOW FROM LAKE COUNTY INDUSTRIAL AND LAKE COUNTY RURAL TRANSITION TO TOWN OF ASTATULA INDUSTRIAL; FINDING CONFORMITY WITH STATE STATUTES AND' THE COMPREHENSIVE: PLAN OF THE' TOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONFLICT; The Mayor stated that the recommendation of the Local Planning Agency was to approve Ordinance 2023-11comprehensive plan amendment and transmit itt to thes state for their review. Councilwoman Sikkema made a motion to read ordinance 2023-llamending the futurel land use map of the Town of Astatula, Florida by title only; seconded by Councilman Teeters and unanimously approved. The Mayor read the title and opened the floor for any public comment. There being none, he requested a combined motion to transmit Ordinance 2023-11 to the: state MOTION by Councilman Teeters to approve Ordinance 2023-11 amending the future land use map ofThe Town of Astatula, Florida, to transmit to the state and to final reading for  OF1 THE TOWN OF ASTATULA.FLORIDA  PROVIDINGASAVINGS CLAUSE; ANDI PROVIDING. ANI EFFECTIVEDATE.  fort their review and to final reading for adoption at al later date.  adoption; SECONDED by Councilwoman Sikkema.  Town ofA Astatula Meeting Minutes August 8,2023 Page 3of7    A roll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  ORDINANCE 2023-12 - REZONING OF THE PROPERTY APPROXIMATELY 155.59 ACRES AND ISZONED LAKE COUNTZAGRICUITUREAND PLANNED INDUSTRIALDISTRICL ANORDINANCE OFTHETOWN OFASTATULAFLORIDA, AMENDING THE OFFICIALZONINGI MAPOFTHE TOWN OF ASTATULA, FLORIDA, BY AMENDING THE EXISTING LAKE COUNTY AGRICULTURE AND PLANNED INDUSTRIALDISTRICTZONING TOTHE1 TOWN OF ASTATULA! MEANYINDUSTAUALC)TNE PROPERIYISLOCATED GENERALLYI NORTH OFI DELAWARE AVENUE, NORTH OF CITRUS FARMS DRIVE, EAST OF CR! 561,SOUTHEAST OF PALM DRIVE AND CR 561, AND WEST OF FAIR: STREET IN ASTATULA, FLORIDA, AND CONTAINS APPROXIMATELY 155.59 ACRES, AND MORE PARTICULARLY DESCRIBED BELOW; FINDING CONFORMITY WITH STATE STATUTES AND THE COMPREHENSIVE PLAN OF THE TOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONFLICT; PROVIDING A SAVINGS CLAUSE; AND Councilwoman Sikkema made a motion to read ordinance 2023-12 by title only; seconded by Councilwoman Issartel and unanimously approved. The Mayor read the title and opened the floor for any public comment. There being none. he closed public comment and asked the board MOTION by Councilwoman Sikkema to approve Ordinance 2023-12 and send it for final  PROVIDING ANI EFFECTIVEDATE.  for their comments and a motion.  reading and adoption; SECONDED by Councilwoman Issartel.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS AND CHARGES.  FIRST READING OF ORDINANCE 2023-15 ADOPTING THE TOWN'S WATER RATES. FEES Mayor Mack stated that an independent water rate study has been conducted by the Florida Rural Water Association (FRWA). The Water Rate Study has determined that the rates must be modified each yearto ensure that the Town can reach its goals ofo collecting sufficient revenue to prudently operate its water system and more fairly allocate and distribute the costs ofthe water The Mayor added that this study was also required ifgrants and financial assistance are applied  system among all customers and classes of customers. for to upgrade or expand the water system in the future.  Towno ofAstatulal Meeting Minutes August 8, 2023 Page 4of7    He expanded that this was a rate increase to be implemented over the next five years up to FY 2027-28. Councilman Teeters asked how the original rate was calculated; the mayor responded that it was done in conjunction with David Hannah from the FRWA and comparing the rates charged by other similar sized municipalities. Itwasa' "shot in the dark" best estimate as we had The Clerk said that the rate had been in force since 2020 which was approved by council by Resolution. This ordinance officially adopts the rate study and the new rates. There being no other comments, the Mayorasked fora a motion to read by title only. Councilwoman Issartel made the motion to read Ordinance 2023-15b by title only; seconded by Councilwoman Sikkema. MOTION by Councilwoman Sikkema to approve Ordinance 2023-15andsenditforsecond  no historical expense data to work with.  reading; SECONDED by Councilwoman Issartel.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  CONSIDERATION AND APPROVAL TO WAIVE THE TOWN'S PORTION OF FEES FOR MACK CONCRETEASSOCIATED WITH THEAPPICATONTOANNER FARCISINTOTHETOWN. Mack Concrete had made an application to annex the three parcels that are currently in unincorporated Lake County. In order to encourage the benefitsofeconomic growth and further the expansion of these sites within the town, a waiver of the town's portion of the fees is requested. Thej plannerfeesv willstill be required tol be paid. The benefit to thet towni in advalorem Councilman Teeters asked if all the parcels not currently in the town were being annexed; the Clerk responded that he had applications for them all. With that Mr. Teeters made his motion. MOTION by Councilman Teeters for consideration and approval to waive the town's portion offees for Mack Concreteassociated with the application to annex parcels intot the  taxes amounts to around $12,500 annually.  town; SECONDED by Councilwoman Issartel.  A roll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED! 5-0  DISCUSSIONANDAPPROVAL ON THE ROAD IMPROVEMENTS ON GEORGIA AVENUE. The Chief stated that we had three bids for this project and went over the details of each.  TownofAstatula Meeting Minutes August 8, 2023 Page 5of7    The Mayor suggested that we did not take the low bis as it is regarded as too low to be able to complete the worksatisfactorily." Vice-Mayor Cross said that in the future the sidewalk: should be extended to where the kids are picked up for school. He went on to make a motion. MOTION by Vice-Mayor Cross to recommend taking the bid from Brotherhood Block and  Concrete for $15,250.00; SECONDED by Councilman Teeters.  A roll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  CONSIDERATION AND APPROVAL OF BIDS TO SEAL THE FRONT OF THE COMMUNITY There was some discussion about what responsibility the architect or the builder should assume for the sealing of the building. Councilman Teeters said that he would approve up to the value of the only bid ($3,500) received but with the stipulation that the town is given at least a twelve- month warranty. Following extensive discussion, the Mayor asked for a motion. MOTION by Councilman Teeters that we approve the bid for the caulking of the community centerifthe vendor gives a warranty; SECONDED by Councilwoman Issartel.  CENTER.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) - NONE  Mayor Mack (Public Works) - said that the generatorwould be completed on Thursday.  Councilwoman Sikkema (Public. Safety/Code Enforcement)- NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic Development) - NONE  REVIEW  Items for Workshops and possible dates - Third budgetv workshop set for July 21st at 5:30 pm.  Items for Next Regular Council meeting - NONE Items for Special Meetings and possible dates - NONE  Town ofAstatula Meeting Minutes August8 8, 2023 Page 6of7    COUNCIL MEMBER MISCELLANEOUS COMMENTS  The Clerk said that planner Tim Green is very ill and will not likely be back to work in the near future. This leaves a void for the transmittal oft the comprehensive plan amendment to the state for County Materials and also the processing oft the new application to annex property for Mack Concrete. The Mayor requested that the town use the: services of Land Planning Group on an ad hoc basis for what we need until Tim returns. If he doesn't, then a RFQ would be advertised for As this was not an agenda item, a unanimous straw poll was taken to approve the clerk to negotiate with LPG for their services which would be ratified at the next council meeting.  ar new planner.  ADJOURNMENT  There being no further business, the Mayoradjourned the meeting at 7.40 pm.  Respertfullysubmited, Mitchell Mack, Mayor PRT  Clerk  31  Th  Towno ofA Astatulal Meeting Minutes August8,2023 Page 7of7