TOWN OF ASTATULA MAYOR. AND TOWN COUNCIL MINUTES  REGULAR SESSION TOWN HALL  TUESDAYOCTOBER 10, 2023  Having been duly advertised as required by law, Mayor Mack called the Regular Session meeting to order at 6:37pm. He gave the invocation and led the led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  Staff Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief  Roll Call was) performed, confirmation oft the meeting notification was acknowledged, and it was determined that aquorum was present.. Ast this was her final council meeting, aj presentation was made to Councilwoman Sikkema ofa card, engraved wine box and flowers as athanky you for her  five years of service to the town. CITIZENS QUESTIONS. AND COMMENT  Mr. Banks Helphric 9100 Sams Lake Road Clermont, who is running for State House District 25 gave a short talk on Community and promoted his farm, orchard, vineyard and vegetable garden at Sams Lake Road in Clermont which is open the second Saturday ofe each month.  AGENDA REVIEW  There were no changes to the agenda. Thel Mayor Announced that only four sets ofr minutes from  the seven on the agenda were available for approval.  MEETING MINUTES  Approval of Minutes for July 25, 2023 Budget Workshop Meeting. Approval ofl Minutes for September 14, 2023 Tentative Budget Hearing. Approval of Minutes for September 14, 2023 Solid Waste Hearing. Approval ofl Minutes for September 28, 2023 Final Budget Hearing.  MOTION by Councilwoman Issartel to approve the minutes shown above; SECONDED by  Councilwoman Sikkema For: Sikkema, Issartel, Cross, Mack Against: Teeters MOTION CARRIED 4-1  Town of Astatula Meeting Minutes October 10,2023 Page 1of9    STAFF REPORTS  Town. Attorney - Heather Ramos- Absent  ChtefHoagland-announced that Officer Calhoun wast to: attendaCode Enforcement Magistrates meeting scheduled for October 23rd. On Public Works, he talked about the tree trimming on Florida and Madison Avenue, the paving issue in front of the businesses on Monroe and the He advised about the four new police vehicles and the two advisory boards that were grant funded. He was going to auction offtwo ofthe Chargers and the Chevy Impala. He also had: a new $4,000 grant for new computers for police vehicles. He reminded council of the dates for the Halloween, Thanksgiving, food distribution day and the ball drop on New Years Eve. He talked  curbing on Georgia Avenue.  about the Emergency phone and camera for the front ofTown Hall. Town Clerk & Finance Officer-6 Graham Wells-NONE BUDGET AND FINANCE REPORT REVIEW  The Clerk gave his report on the: financial health ofthet town for all funds. He announced that the remaining $60,000 of the loan from the General Fund had now been repaid to the Enterprise  Fund. The full finance report: is available on thei town's website. The Bank balances on August 31, 2023 are shown below.  General Fund: Impact Fees: Transportation Fund: Infrastructure Fund: Enterprise Fund: Cash Drawer: PUBLICI HEARING  605,493.00 145,397.47 79,450.68 122,040.47 25,270.71 150.00  ANNEXATION OF PROPERTY LOCATED GENERALLY SOUTH OF BAISIANE-NOKTIOE CORKWOOD LANE, EASTAND WESTO OFCR561.INASTATULAFLORIDAINADDITIONTO ADIACENT: RIGHT-OF-WAY CONTAININGI APPROXIMATELY45.91ACRES.Tah6 FIRST READING OF ORDINANCE 2023-20 - AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING THE BOUNDARIES OF THE TOWN OF ASTATULA IN ACCORDANCE WITH THE PROCEDURE SETI FORTH! IN SECTION 171.044, FLORIDAS STATUTES FORI PROPERTYLOCATED GENERALLYSOUTHOF BATES LANE, NORTH OF CORKWOOD LANE, EAST AND WEST OF CR 561, IN ASTATULA, FLORIDA, IN ADDITION TO ADJACENT RIGHT-OF-WAY CONTAINING APPROXIMATELY 45.91ACRES; REDEFINING THEI BOUNDARY. LINES OF THETOWN TOI INCLUDE THEI PROPERTYPROVIDING FOR PUBLICATION OF NOTICE OF THEI PROPOSED VOLUNTARY ANNEXATION AND FOR. A COPY OF THE: NOTICETO BE: SENT TOTHEI LAKE COUNTYBOARD OF COUNTYCOMMISIONERS, FILINGAC COPYOF1 THISC ORDINANCEWITH THE LAKE COUNTY CLERK OF CIRCUIT COURT, THE LAKE COUNTY CHIEF ADMINISTRATIVE OFFICER,  AND WITH7 THEI DEPARTMENT OF: STATE; PROVIDING ANI EFFECTIVE DATE.  Towno ofA Astatula Meeting Minutes October 10, 2023 Page 2of9    The Town has received an application for voluntary annexation of approximately 45.9 acres owned by TAO Astatula LLC, and locally known as Mack Concrete. Annexation of the subject parcels necessitates two other actions. First, is the designation of a future land use for the property by amending the future land use map, and secondly is the assignment of a zoning Tom Harowski, thel Interim' Town Planner, went over the details ofhisreportprovided to council which gave an analysis of the three required actions to complete the Town's review of the The Mayor asked for a motion to read the ordinance by title only. Motion was made by Councilwoman Sikkema; seconded by Councilwoman Issartel and unanimously approved. The Mayor read the ordinance title. He opened for public comment, Michael Hopper asked whether thiswould: addtothetown'staxt base and thel Mayorresponded thatitwouldbringinas significant amount of ad valorem tax. There being no further questions he closed public comment and Motion by Vice-Mayor Cross to approve Ordinance 2023-20 and send to second reading;  classification that is consistent with the proposed land use designation.  application.  requested questions from thel board or a motion to approve.  SECONDED by Councilwoman Issartel Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 ASTATULA.HIORIDA.  COMPREHENSIVE PLAN AMENDING THE FUTURE LAND USE MAP OF THE TOWN OE FIRST READING OF ORDINANCE 2023-21 - AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING THE COMPREHENSIVE PLAN FUTURE LAND USE MAP OF THE TOWN OF ASTATULA, FLORIDA, BY CHANGING THE FUTURE LAND USE CLASSIFICATION FOR THE PROPERTY LOCATED GENERALLYSOUTHI OF BATESLANE, NORTH OF CORKWOOD LANE. AND EAST AND WESTOFCR561,IN ASTATULA, FLORIDA, CONSISTING OF APPROXIMATELY 45.91 ACRES FROM LAKE COUNTY HEAVY INDUSTRIAL LAND USE AND RURAL TRANSITION LAND USE TO TOWN OF ASTATULA INDUSTRIAL; FINDING CONFORMITY WITH STATE STATUTES AND THE COMPREHENSIVE PLAN OF THE TOWN OF ASTATULA, FLORIDA; PROVIDINGI FOR CONFLICTS,SEVERABILITYAND ANI EFFECTIVE. DATE. The Mayor asked for a motion to read the ordinance by title only. Motion was made by Councilwoman Issartel; seconded by Councilwoman Sikkema and unanimously approved. The Mayorreadt the ordinance title. He opened for public comment, therel being none, he closed public comment and requested questions from the board or a motion to approve. Vice-Mayor Cross asked if this ordinance had to go to the state; the answer was yes after adoption. Councilman Teeters asked for Clarification between the: zoning categories ofIndustrial and Heavylndustrial. Motion by Vice-Mayor Cross to approve Ordinance 2023-21 and send to second reading;  One applies to the current zoning and the other to Future Land Use zoning.  SECONDED by Councilwoman Issartel  TownofA Astatula Meeting Minutes October 10,2023 Page 3of9    Aroll call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0  REZONIING OF PROPERTY LOCATED GENERALLY SOUTH OF BATES LANE, NORTH OF CORKWOODLANE. EASTAND WESTOFCRSGL.NASINASTATUIATIORDAA.ANDCONSISTING OFA APPROXIMATELY 45.91 ACRES FROM THE EXISTING LAKE COUNTY AGRICULTURAL, PLANNED INDUSTRIAL AND HEAVY MANUFACTURING DISTRICT ZONING TO THE TOWN FIRST READING OF ORDINANCE 2023-22 - AN ORDINANCE OF THE TOWN OF ASTATULA, FLORIDA, AMENDING THE OFFICIAL ZONING MAP OF THE TOWN OF ASTATULA, FLORIDA, BY. AMENDING THE EXISTING LAKE COUNTY AGRICULTURAL, PLANNED INDUSTRIAL AND HEAVY MANUFACTURING DISTRICT ZONING TO THE TOWN OF ASTATULA HEAVY INDUSTRIAL (I-2) FOR PROPERTY LOCATED GENERALLY SOUTH OF BATES LANE, NORTH OF CORKWOOD LANE, EAST. AND WEST OF CR 561, IN ASTATULA, FLORIDA, AND CONSISTING OF APPROXIMATELY 45.91 ACRES; FINDING CONFORMITY WITH STATE STATUTES AND THE COMPREHENSIVE PLAN OF THE TOWN OF ASTATULA, FLORIDA; PROVIDING FOR CONPLICIEPROVIDING FOR CONFLICTS,SEVERABILITYAND, ANI EFFECTIVEDATE. The Mayor asked for a motion to read the ordinance by title only. Motion was made by Councilwoman Sikkema; seconded by Councilwoman Issartel and unanimously approved. The Mayorreadt the ordinance title. He opened forpubliccomment,t therel being none, he closed public comment and requested questions from the board or a motion to approve. Vice-Mayor Cross asked if there was anything currently on the property that would create a non-confirming use. This was unknown but the Mayor responded that as this zoning was the town's most extensive Motion by Vice-Mayor Cross to approve Ordinance 2023-22 and send to second reading;  OFASTATULA HEAVYI INDUSTRIAL(E2).  use, he doubted that there would be. SECONDED by Councilwoman Issartel Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  YES YES YES YES YES  MOTION CARRIED 5-0 NEW BUSINESS  DISCUSSION AND APPROVAL OF THE PROPISIOMALSERVICESAGREMENT WITH TMH This agreement is to provide planning support for the Town in meeting its planning and zoning needs until a permanent solution for the Town's planning consultant's absence can be resolved.  CONSULTING. INCTO PROVIDETEMPORARY PLANNINGSERVICES.  Towno ofA Astatula Meeting! Minutes October 10, 2023 Page 4of9    The Mayor wished Tim Green a speedy recovery and asked ift there were any questions for Tom. MOTION by Vice-Mayor Cross to approve the professional services agreement with' TMH  There being none the mayor asked: for ai motion to approve. Consulting, INC; SECONDED by Councilwoman Sikkema.  Aroll call vote was taken. Cross Sikkema YES Issartel Teeters Mack  YES YES YES YES  MOTION CARRIED 5-0 CAMERAS.  DISCUSSIONANDAPROVALTOMOVEFORWARDWITHTHESCHOOLZONERADARSPEED The Chiefs said that the attorney had some issues with the agreement which she had ironed out with Sensys. Shel had deleted the requirement for the Town to indemnify and hold Sensys Gatso harmless, and this deletion was rejected. As a result, itbecame a council decision whether this "A presentation was made by Sean Baptiste from Sensys Gatso USA, Inc on how the system worked and thel benefits to thet town. Following extensive discussion, ai motion to move forward was made by Councilman Teeters. Thei motion did not receive as second and therefore. failed. The Mayor emphasized that an Ordinance would have to be drafted to approve the project. Vice- Mayor Cross said that as he had not seen the agreement, he could not vote to accept it. MOTION by Councilwoman Sikkema to table the item until council had seen the Aroll call vote wasl NOT taken but thei individual votes are recorded below.  wasad deciding factor or not.  Councilwoman Sikkema agreed and made: a new motion. agreement; SECONDED by Councilwoman Issartel.  Cross Sikkema Issartel Teeters Mack  NO-7 Tot tabling the item as he did not' want to move ahead withi itatall.  YES YES NO YES  MOTION CARRIED 3-2  BCBINCNOTOALTOIDaN FOR PART-TIMESTAFE.  This was brought up at the: staffmeeting for the council to consider.Coundlwoman Sikkema felt that they should be paid for official holidays as Town Hall was closed and they couldn't work. She added that the pay should be pro-rated based on the number of hours that they were As there were some questions to iron out, and that this was a discussion item, the Mayor requested a straw polll be taken to seei ifthe council wanted to move forward with this.  employed to work, as iti is with vacation pay.  Town ofA Astatula Meeting? Minutes October 10, 2023 Page 5of9    Council Members Sikkema, Teeters, Issartel and Mayor Mack said Aye with Vice-Mayor Cross saying Nay asl he did not agree with part-time employees being paid for holidays. DISCUSSIONAND. AEPROVALTORTMEPURGIASE OF VEHICLELIETFORI PUBLICWORKS The council previously rejected the purchase of the Mohawk Model LMF-12 Lift during the budget process due to the price, but the amount remained in the Infrastructure Fund budget. Alternate lifts are: now being presented; AMGO Model0H10and Challenger CL10V3 Vehicle Lifts with fiscal impact of $6,057.00 to $17,242.46 The AMGO lift is of Chinese Manufacture. The Mayor wanted the council to consider the alternatives. Councilwoman Sikkema asked why we needed a vehicle lift at all. She added. that she had spoken to two sources who have lifts that The Mayor said thatl hel had tried to get a lift that was dual purpose to cover any use that may be needed, at al reasonable cost. He favored the AMGO lift and asked for amotion. MOTION by Councilman Teeters to approve the purchase of the AMGO lift with the  would be: suitable just for golf carts and mowers.  accessory package; SECONDED by Mayor Mack.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  NO YES YES YES YES  MOTION CARRIED 4-1  DISCUSSION ANDAPPROVAL FOR THEPURCHASE OFAZEROTURN MOWER FORPARKS. This mower primarily will be used for the parks and cemetery and will be financed from Parks Impact Fees. An amount of $14,000 was budgeted in the Infrastructure Fund, but the Surtax Following research, the Mayor recommended the Exmark Lazer Z X-Series 60-inch zero turn lawn mower at: a cost of$13,359.00.A An alternate quotation was received for a Gravely Pro Turn MOTION by Councilman Teeters to approve the purchase of one Exmark Lazer Z) X-Series 60-inchzero turn! lawn moweratacostostof$13,359.00 tol be funded from Park Impact Fees;  Oversight Committee denied it as it is not a vehicle.  6001 unit which was priced at $13,952.00.  SECONDED by Councilwoman Issartel. Aroll call vote was taken. Cross Sikkema YES Issartel Teeters Mack  NO YES YES YES  MOTION CARRIED 4-1  Town of Astatulal Meeting! Minutes October 10,2023 Page 6of9    DISCUSSION AND APPROVAL TOPAY A SUPPLEMENT TO CHIEF HOAGLAND ASINTERIM This had been discussed manyt times int thej past and Councilwoman Sikkema had asked the Chief how much time he spends on Public Works in addition to his full-time hours as Police Chief. He had estimated that it was around eight hours per week and she therefore proposed adding $200.00 per pay period to the Chief as compensation for the additional duties performed as the At 8:32 pm the Mayor called ai five minute recess. The meeting was resumed at 8:40 pm. The Mayor stated that there was aj proposal put forward to compensate the Chief for thej position that Council had asked him to perform and requested a motion. Councilman Teeters asked how muchmoneyltwould cost. The Mayor stated the ereslehricwponaet bythe Clerk.  PUBLICWORKSDIRECTOR,  Interim Public Works Director.  Supplement Pay: FICA: Pension Contribution: TOTAL:  $5,200.00 $ 397.80 $1,698.44 $7,296.64  Vice-Mayor Cross said that it should be noted that in past discussions the Chief had said no to further remuneration. Councilman Teeters said that his reservation was that there was no documentation showing the additional hours that the Chief works in addition to his law enforcement responsibilities. Following further discussion, al motion was requested. MOTION by Councilman Teeters to approve temporary supplemental pay to Chief Hoagland as interim Public Works Director at a rate of $200 per pay period for $5,200.00 gross and $7,296.64 annually. He stressed that this was only temporary until a full time Public Works director wasl hired.; SECONDED by Councilwoman Sikkema.  Aroll call vote was taken.  Cross Sikkema Issartel Teeters Mack  NO YES YES YES YES  MOTION CARRIED 4-1  DISCUSSIONANDAPPROVALOFAPROPOSALFROMI ITHE CLERKTOBEPAID. ANAMOUNT INLIEU OFHEALTH INSURANCE TO MOVE FROM THE' TOWN'S INSURANCE TO MEDICARE. The Mayor introduced the topic and the report that the Clerk had made on the agenda cover sheet. He said that he had talked to the town's accountant, Pat, who said that they pay their eligible employees the cost of their Medicare premiums. Vice-Mayor Cross said that he put the costofhis premiums on his monthly expense report and the company paid it. The Clerk: said that more information had become available from the auditors where rather than it being paid inl lieu ofinsurance, which is taxable, it can be expensed in certain instances where the employee was moving from a group healthcare plan and going on to Medicare.  Towno ofA Astatulal Meeting! Minutes October 10,2023 Page7of9    Part A is free, Part B is deducted from the social security check and Parts Cand D (medigap and prescription plans) are paid to the carrier by the employee and then reimbursed by the town. The Clerk: said that it made no financial difference to him, other than the lower deductible from Medicare: and that Medicare is Nationwide. and gives better coverage than the Blue Cross plan. It does, however, make a substantial saving to the town of over $14,000 per year. The medigap plan that] he would go on isi issue age based and will not go up with age or claims, howeveritcan The Mayor said that the Clerk was entitled to the value of the current health (14002) insurance premium and asl long as the Medicare premiums do not exceed that amount, it is a choice ifthe employee ifthey want to move. Vice-Mayor Cross stated that the policy doesnotjust apply tothe Mr. Cross made a motion that if an employee wants to elect to utilize Medicare instead of the Town insurance, and the cost of Medicare is less than the Town insurance, the Town will reimburse the employee for the cost ofMedicare. This would be ratified by a Resolution from the attorney. It would also contain language that the town may at any time request documentation evidencing that the Eligible Employee has enrolled in and is paying for Medicare There was some confusion that the policy manual stated that no monetary payment would be made ifan employee waived insurance coverage, but this was not the case with transferring the town's group coverage to Medicare. Councilman Teeters did not feel that this could be voted on Vice-Mayor Cross said that the policy was already in place for this. The Mayor agreed and as there was already a motion on the floor he asked for a second. The motion was seconded by  go up with inflation.  Clerkl but to any employee who reaches Medicare age.  coverage.  until the policy was put into place.  Councilwoman Sikkema with following roll call vote.  Cross Sikkema YES Issartel Teeters Mack  YES YES NO YES  MOTION CARRIED 4-1  The Mayor then made a motion to direct the town's HR attorney to draft a policy for Medicare for employees that reach Medicare Age. This was seconded by Councilman Teeters and  unanimouslyaproved.  COUNCIL DEPARTMENT & COMMITTEE LIAISON REPORT  Councilman Cross (Finance) - NONE Mayor Mack (Public Works) - NONE  Councilwoman Sikkema (PublicSafety/Code Enforcement) -NONE Councilman Teeters (LDR's, Ordinances, Legal, Grants) - NONE Councilwoman Issartel (Economic Development) -NONE  Town of Astatula Meeting! Minutes October 10, 2023 Page 8of9    REVIEW  Items for Workshops and possible dates - Thursday 19thofOctober: at 6:30 pm.  Discussion on Employee HR Issue  Discussion on Holiday Pay for part-time Employees Discussion on the Agreement for the Radar Speed Cameras Items for Next Regular Council meeting - NONE Items for Special Meetings and possible dates - NONE COUNCIL MEMBER MISCELLANEOUS COMMENTS  NONE ADJOURNMENT  There being no further business, the Mayor adjourned the meeting at 9.34 pm.  Respectfulysubmited,  i7 Mitchell Mack, Mayor ATTEST Zh  Graham Wells, Town Clerk  Town of Astatula Meeting Minutes October 10, 2023 Page 9of9