OFASTAT  TOWN OF ASTATULA MAYOR AND COUNCIL SUMMARY MINUTES  COUNCIL WORKSHOP  THURSDAY OCTOBER1 19,2023  CCUNTYEL SINCE 1872  TOWN HALL  Having been duly advertised as required by law, Mayor Mitchell Mack called the workshop to order at  6:34 pm. Hel led the Pledge of Allegiance.  Members Present: Mitchell Mack, Mayor Stephen Cross, Vice-Mayor Gayle Sikkema Orita Issartel Zane Teeters  Also Present: Graham Wells, Town Clerk Wally Hoagland, Police Chief Heather Ramos, Town Attorney  Roll Call was performed.. A quorum was present although not required.  AGENDA! REVIEW  There were no changes to the agenda.  NEW BUSINESS  DISCUSSION ON EMPLOYEE HR ISSUE.  Tracy Stephenson, the Building Services Clerk addressed Council and asked whether the town had a HR Department. She wanted to have the option of speaking to someone other than her immediate boss, the Clerk, or the Mayor. Vice-Mayor Cross said that she could talk to any council member at any time. The town has liaison positions for the police, finance, public works, legal issues and economic development, but nol liaison for Human Resources. Mayor Mack feltt that there should be one: and suggested that it would be added to the liaison responsible for Legal, Grants, Land Development Regulations and Ordinances. The current liaison for these is Councilman Teeters who said he would gladly accept the roll Clerk Wells stated that if any member of staff went to him with an issue or complaint, that it should be discussed with the department head first, before it was brought to council if necessary. This would prevent the department head's position being circumvented by the employee. Councilman Teeters said that it goes without saying but Clerk Wells said that it needed to be stated. As this was a workshop, no  and assured that he would take it very seriously.  action could be taken, and it would come back to council at a future meeting. FURTHER DISCUSSION ON HOLIDAY PAYFOR PART-TIME EMPLOYEES.  This issue had been discussed before and a proposal was put forward for part-time employees to be paid for the town's official holidays. Following discussion, it was agreed that a resolution adding this to the policy manual would be brought back to council at a future meeting. Tol be included in the resolution was they would be paid a pro-rated number of hours against full-time employees based on the number of  hours that they were employed to work, mirroring thej policy for sick leave.  Town of Astatula Workshop Minutes October 19, 2023 Page 1of2    As an example, an employeel hired to work: 321 hours per week would bej paid for 6.41 hours (809ofaf full- time employee being paid 81 hours). This would apply to employees other than police officers. Part-time  employees would not bep paid ift the holiday fell on their day off.  DISCUSSION ONJ POLICYE FOR EMPLOYEES OPTING FORJ MEDICARE BENEFITS.  Att the October regular council meeting, the Clerk brought ap proposal to allow employees who are eligible, tol havet the choicet tor receive Medicare benefitsi inl lieu ofthet towns group health insurance plans. Thet town would reimburse the employee's cost of Medicare Part B, a medigap supplement or advantage plan and This policyaddition woulds save thet towna an estimated: $14,016.96 per year onl healthi insurance premiums  Part Dj prescription plan.  based on thee expected cost fort the Clerk from January 1, 2024 as shown below.  Medicare Part B Medigap Supplement Prescription Plan Total Cost  $174.80 $246.55 FREE (this year) $421.35 per month  A motion was passed 4-1 at the meeting statingt that ifa an employee wants to go on Medicare and the cost isl less than what the town'si insurance is, thet town will reimburse them fort theira actual cost. This agenda discussion was to add any further stipulations or provisions, such as) proof of insurance and the benefit to part-time employees to the policy. Vice-Mayor Cross said that he paid his own premiums and claimed the cost on his monthly expense report. Councilman Teeters was opposed to the this as he did not like reimbursements. After further discussion, it was agreed that Vice-Mayor Cross would liaise DISCUSSION ON THE MASTER AGREEMENT FORJ RADAR SPEED SIGNS IN THES SCHOOLZONE. Thisi iteml had! been discussed at the October Council meeting; however, thel boardl hadi notl had opportunity at that time to review the Master Services Agreement with Sensys Gatso USA, Inc. The attorney had now redlined thea agreement withl herrecommendations: which had! beena accepted by Sensyswith thee exception She said that it was councils' discretion whether to move forward with the clause intact or not. After discussion, Vice-Mayor Cross said that he was not inf favor and it was decided not to move forward with  witht the attorney to draft the resolution for adoption at ai future council meeting.  oft the requirement for the Town toi indemnify and hold Sensys Gatso harmless.  the project at this time.  There being no further business the meeting was adjourned: at 7:28 pm.  Respectfullys submitted, -  Mitchell Mack, Mayor ATPEST: C  : Clerk  Town ofA Astatula Workshop Minutes October 19, 2023 Page 2of2