Minutes of 3/1609  Park and Recreation Commission  1. Meetingcalled to order- - 7:05pm. Interim Director- John Delorenzo. approximately 4.13.09. 4. Agenda Approved  2. RollCal!: Commissioners present: Sullivan, Logwood, Childs, Mcinerney, Donery, Kelly, Young, 3. Meet and Great - New Community Services Director -1 Davet Donery. Positione expected to begin  5. Minutes Approved - with correction of spelling of commissioner Donery. 6. Open" Time fort Publici Expression: No public expression  7. Scheduling of programs and activities of Red Hill Community Park (RHP)  Mcinerney stated that concern was expressed by others regarding how RHP was going to be scheduled and wantedi it brought upt for discussion as an open and fair process. Thank you1 to Park and Recreation: staff member Chris Thoennes for attending and giving ai report. Tam High School District schedules thet RHP and Desone Parkeri is1 the staff member doing this.  RHP is looking to meet everyone in the community/sneeds Uset of field: schedule will bet posted on Tam Districtwebsite.  Anyone wishing to schedule use of RHP1 fields should ultimately go thru Tam High School District. Mcinerney asked regarding Memorial P ark Snack Shack revenue if games are scheduled at RHP. Thoennes explained thati int thei past when games have been scheduled at Drake MHigh School, snacks drinks have been brought over and all revenue goes to Memorial Park Snack Shack, the Discussion regarding: coed: softball league, fall soccer, SABA and' WMLL juniors games, Bambino and Farm Club baseball, 14u giris softball tournament - all are programs scheduled toj play at Ifa new league or program wants to use the field, the process is: they go thru S.A. Park and Rec toi initially see ifitisag good fit andi ifi it would be at town sponsored program- commissioner  same mayi be donet fori RHP.  RHP.    Logwood stated he has gone through this process and iti is user friendly and simple. The Director ofi Park and Recreation is always informed of decisions. #fnewleague/program does not want to be at town sponsored program then theys go directly to the Tam District and schedule with Desone Parker. Commission asked for clarification ast to who at Tam District Representatives of SABA (San Anselmo Baseball Association) and' WMLL (West Marin Little Teddy Stray and Mike Giammona from WMLL present and asking for clarification ofi fees for use of RHP. WMLLwould love to use thet fields but thet fees were: at surprise to them and they need clarification. Rafael Alonso from SABA present and also wanted clarification of fees. WMLL and SABA looking forward to a new relationship: and the great opportunity for Juniors Baseball to playi on thet field. inquired about the possibility yofareduction in fee amount. They were ençouraged to talk to the Tam District. interim Community! Services Director. John Detorenzo offered to sit down in his office with representatives of SABA and' WMLLI to discuss the scheduling and feei issueswith thet league representatives: so théy have: at better understanding. Barbara Thornton - Member of JPA1 for Red Hill Park: stated that all along a non-profit rate was envisioned for SABA baseball and: so WMLL/SABA: juniors games will be at al rate of $30.00/hr. Mcinerney brought up possibility of at fee for clubs to use, the field to help pay for maintenance of1 the field. Debbie Stutsman stated that there has been at long-standing reciprocity between the Town and the Tamalpais Union High School District. Town has invested 100k and many hours to make the parkareality. independent non-profit youth sports tend to pay user fees and the Town doesn't because of this long standing reciprocity. Also, all rental fees are going to  makes the decision astolffsomething isa approved.  League) present to discuss fee schedule for use oft RHP and scheduling.  the Tam District for maintenance.  Red Hill Community Park JPA has set thet following scheduling priority:  1. Tamalpais Union High School District 2. Town of San Anselmo (including SABA/WMLL)  3. Sunny Hills School  4. Localyouthi non-profit organizations 5. Local adult non-profit organizations 6. Otheryouthnon-proft: organizations 7. Other non-profit organizations    8. Develop Youth Summer Sports Camps  Logwood presented idea of formulating a' Youth Summer Sports Camp to take advantage of the  news state of the art community RHP field and local talent. Costo ofrunning a sports camp like this is very profitable. withi ideas of how to develop: some programs.  The new Director (Donery), staff member Thoennes, and Logwood to sit down and come up  9. Revenue and Expenditure Report  Detorenzo reports het reviewed budget and does not: see any red flags We are at 65% projected revenue and 60% expenditures at 66.6% of the year  Cost recoveryrate is 88%1 whichi is very good.  Budget is sound  10. Staffu Update Memorial Park" Tennis courts  Kelly and DeLorenzo working together on getting third party expert to come and  evaluate courts. Warranty still in effect.  Redhill Communityi Park  4/5/09 Opening Ceremony 5/9/090pening of Dogi Park  Park and Recreation Youth Representative  Youth rep position approved. Application being finalized.  Have started talking to Drake. High School to get the word out regarding the new  position  Ordinance will bei in effect 4/8/09  On-Line Registration    Thisi is on hold. Waiting to get vendor information and written documentation on the  proposal.  Eggstravaganza  4/107:50pm fori flashlight egg hunt for older kids 4/1111:00am fortraditional egg hunt  Community! Services Director  Selection process is completed and Dave Donery will be the new Director Mcinerney voiced that al lotof talented. people applied and itisat tribute to the Town.  Congratulations. toi Dave Donery.  Future Agenda Items:  Tennis-courts- Kelly  Feea aspects; regular checks on how RHPi is being scheduled  Create vision plan/master plan Meeting adjourned at 9:05pm.