Archer City Manager Report June 2024 Charles A. (Tony) Hammond 16870 SW 134th Avenue Archer, FI. 32618-0039  ARCHER  1. Overtime for the month ofJ June is attached.  2. The next food drive at. Maddox Park will be 07/09/2024, 07/23/2024 and 08/06/2024 in conjunction with Cox Communication. They as always are extremely successful, as of  now, the next Farm Share has not been scheduled.  3. Wel had 2 Code Violation issued in on 07/03/2024May and June:  FCL 17145 SW 128th Place, Overgrown yard, (repeat offender)  OCV1 17557SW 129th Avenue, Unsafe building, overgrown yard, (repeat CV17209 SW 127th Avenue, Unsafe building, overgrown yard, dilapidated fence This is the trailer that went before the magistrate last year, Ihave re-coded it to force action on the property and was assured something would take place in the next two weeks. (referred this issue to the attorneys for action). CV17259 SW 127th Place, unlicensed inoperable vehicle. (Magistrate in July) CV16377 SW CR 346, Unsafe building, trash and debris, overgrown yard (property changed hands and new owner has contacted City Hall, given until 05/31/24 to show some progress). As of06/03/2024 the only progress that has been made is the weeds  offender, Magistrate in August)  were cut. (Magistrate in July)  4. The. Alachua Public Works provided in-kind assistance to the City ofArcher in June by providing replacement signs, signpost, and new Golf Cart signs as required by ASO. You may notice some of the speed limit signs are larger than others. The new ones provided by ACPW are based on state requirements, and we will be working little by little to replace the 5. For our 5th Red White and Boom event, we: received $10,000 in Small Cities and' Towns Tourism Grant Program from the county, $2,000 from Duke Power, $1,000 each from Bliss Products, Ameris Bank, Arnold Construction, Cox Communication, Waste Pro (in-kind), and $500 from Archer Automotive and $300 from Archer Chevron. In addition, wel had 20 plus vendors. Overall, it was a great event planned and put on by the city staff andIreally Public Works for the month ofJune replaced cut off valve on SW 173ct, replaced the gasket ina a meter on Pearson Street, cut back row on north end of168th Street and SW 167th Street. Replace multiple signs provided by the county, put up new golf cart signs on streets coming into Archer as requested by ASO. Met with two people about the historical signs and got quotes for new framing to allow for the larger sign by Bethlehem Presbyterian Church. Continue to: mow right of ways, parks and other municipal properties. Put up No Trespassing Signs on retention ponds, continued daily splash pad maintenance and marked two plots the cemetery. Although 16870 SW 134TH AVE., P.O. BOX: 39 - ARCHER, FLORIDA 32618-0039  rest of our speed limit signs to make them uniform.  want to thank them for all their hard work.  Tel: (352)495-2880  Fax (352)495-2445    some individuals think our Public Works Department does not do anything, they are always extremely busy. When you see our Public Works Department out and about, Thank Them for  What' They Do. They work hard tol keep our city going.  Regards Tony  16870 SW 134TH AVE., P.O.. BOX: 39. -A ARCHER, FLORIDA 32618-0039  Tel: (352)495-2880  Fax (352)495-2445    OVERTIMER REPORTJ JUNE 2024  Employee Deanna Alltop City Comm Meeting 6/13/2024  Check Date Overtime Cost  7.75 $328.52 1 $42.40 8.75 $370.92 1 $34.50 1 $34.50 2.25 $54.00 2.25 $54.00 12 $302.40 o $0.00 0 $0.00 0 $302.40 2 $84,40 2 $84.40 0 $0.00 0 $0.00 0 $0.00 8.25 $296.26 8.25 $296.26 0 0 0 0 0 0 0  6/27/2024  Total Johnathan Berger  6/13/2024 6/27/2024  Total Steve Gray  6/13/2024 6/27/2024  Total Carlton Miller Community: Service 6/13/2024  6/27/2024  Total Calvin Robinson  6/13/2024 6/27/2024  Total Justin Southard Total Tangies Spikes-Green Cioty Comm Mtg Total Cindy Thomas Total Scott White Total  6/13/2024 6/27/2024 6/13/2024 6/27/2024 6/13/2024 6/27/2024 6/13/2024 6/27/2024  $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00    Questions & Answers from June 10th, City Commission Meeting  Commissioner White- Asked what the $300 that was transferred from DEP to update FDEP was for? Cindy answered it was interest ont the funds. Ib believe this was answered by Cindy! Asked about' Waste Pro being paid out of general fund and transferred to solid waste. Cindy Commissioner Hope asked ifa a citizen had more than one septic tank on their property how would that be handled for the wastewater hookups? Felicity asked to send hert the  responded that was correct. I believe this was answered by Cindy!  addresses SO she can check. Felicity if checking into this! Commissioner Hope Addressed the following Questions:  1. I'm still waiting on last month answers toi the questions thatl Ia asked at the meeting. I followed up with the mayor twice but still haven'treceived answers. Answers provided 2. I'm still waiting on answers from last September's meeting pertaining to timecards, again! followed up with the mayor and manager morei than several times and still haven'treceived any answers. Commissioner Hope reviewed that we are! having an additional audit that will review timecards as well as other items. Commissioner White has been appointed as the liaison between the city andi the auditor, iti is an ongoing process. The Mayor does have a city 3. Why do we still have Christmas lights up at city! hall? The City Manager will have staff 4. Why did Staff start toi take Christmas decorations down in December? This was asked in January but never answered. It was due toi the availability of the lift. Answered 5. Per managers' report staff was cleaning signs 3-4 months ago, some of our historic signs are sO dirty that they are calcified, when this happens it's almost impossible to clean, why are staff truly not cleaning signs, nor repairing them? Stop signs, speed limit signs, speed bump signs, recreation aret the signs staff are working on cleaning, replacing, repairing. Thel brown historic street signs were purchased by citizens nott the city. This is an ongoing process, 6. Staff ordered signs last year,l Ic obtained the small list, those signs are still not up and many more signs need replaced that they didn'to order. What are we doing withi the signs we ordered and all the ones that needi to be repaired? City! Manager will target Laurie's area and 7. Have we ordered al independent audit yet? Please remember the problems started well before we bought this last new program, Ihave been before the commission many times asking why we pay our bills late and also couldn't ever get a completed profit and loss, way tor many red flags ini the past 5-6 years. Commissioner Hope answered that no an independent auditor isi too expensive and will take months longer to complete. Powell & Jones will be providing the additional audit fori the city. Answered  tonight.  cell phone that the city pays for.  remove the lights on Tuesday, 6/11. Removed  deferred maintenance. Answered, Ongoing Process  continue the deferred maintenance. DONE    8. Why does it take Cindy 2-5months to make a copy of bills? Andlmean: simple one page bill. Commissioner Hope asked Laurie to send more: specifics on this question. Answered 9. When does staff expect to have the meter boxes and lids installed? The list that was given last year wasi inaccurate, some properties ont there did not need ont the list and some properties that needed one like my neighbor was not on1 the list. Their meter box lid was off for over 3years and staff was to lazyt to bend over to putt the lid on. Iwould like to meet with ac commissioner to showi thei inconsistencies. This is deferred maintenance and will never end. We have the meter boxes and lids, they are currently out of sensors. Wel have to have 10. Ihave been asking for public works to repair 141 lane for 1.5 years, we. have a grader why isn'tbeing used? County is working on the road repairs, provide ongoing updates ast they are We had to have at fence installed at public works to secure the grader, the hydraulics started leaking, iti is currently being repaired. Once iti is repaired, we will begin usingi it. Thel blade can be angled on some of our smaller city roads. Staff were given instructions on! howt to use the grader. Mr. Arnold will provide additional instructions as needed. 11. Ihave asked PWt to clear a very small part of the right away on 167st1 for several years amongst other small tasks, why won't staff respond to complaints? Staff is to provide the information toi the City Manager to approve the work. DONE 12. Whyi isn'to questions being answered in at timely fashion. The Commission has answered the  the sensor to completet them.  provided. When the county gets to it!  questions tonight.  The Commission requested a draft policy on timesheets.  The Commission requested unanswered questions be added toi the agenda under old business The Commission requested update on audit items tol be added to the agenda under old The Commission requested the current credit card policy be added toi the agenda under old business and provide recommendations. The manager provided 4 cellphone, 5 credit card and Commissioner White requested we have employees use at time clockt that isi installed at city hall. Employees are usingt time clocks thati indicate where you clock in at! Commissioner Hope asked abouti the gold cart community signs beingi installed. Done  goingi forward.  business until process has been completed.  1t travel policy to the attorneys for review and refer toi the dais!  Public Records Requests    1. Robertal Lopez- dates the YMCAI will be usingt the ACC. The dates are. July 15"-26"andwe will not be renting the facility during that time, to include the weekend. 2. Roberta Lopez- Our current credit card policy. See attached. 3. Roberta Lopez- Our current phone use policy. We do not have one at thist time, no document  exists.    TODOLIST  100.0% Completed In Progress InP Progress Completed Completed In Progress In Progress In Progress Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed  # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30  Date  Activities / Tasks / Items  Priority  6/1/2024 Meter boxes and lids replaced  City signs replaced Water-lineinstalledatMaddex-Park PotholerepairatensotMain-Street Make bracket/Put up Historical Church Sign Make list & Inventory surplus property Replace floor tile at Community Center Door replacement at Community Center Signs at Storm Water Ponds Service-lawn Mowers Drains on 164th Ave Meter replaced at 13490 173"d Ct FksignatSW-168th8139HhAve ROWon*emddf168s: ROW-n-W-side-N-end-167#-SE Fix Stop-s PeP#3AESW.4HtaN Speed itsign-SW139H-Stbehind-CE Stop-s 39ASR458SWASPHAvebolAsae-eet Fix Stop and Stretsgnat5W-12/ave8-5W-70-e: FSpeedhumps9P-metsurelocaton,  Golf Cart Signs Remeve- Christmas Lights  High    TODOLIST  0.0% Completer In Progress InF Progress InP Progress  # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  Date  Activities / Tasks /: Items Deanna & Tangie learn to process checks Deanna & Tangie learn to do payroll  Priority  6/1/2024 Set up training sessions with Edmunds    TODOLIST  0.0% Completer In Progress In Progress In Progress In Progress In Progress Not Started In Progress Not Started  # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25  Date  Activities / Tasks / Items  Priority  7/1/2024 Meter Box and Lid Replacement  Inventory of Additional Signs to Replace Cleaning of Mildiewed Signs (Scott) Make bracket/Put up Historical Church Sign Make list &1 Inventory surplus property Replace floor tile at Community Center Door replacement at Community Center Trimming away vegitation from ALL Signs in City