ROLLING B  TEXAS  CITY OF ROLLINGWOOD PARK COMMISSION MEETING MINUTES Tuesday, February 06, 2024  The Park Commission of the City of Rollingwood, Texas held a meeting, open to the public, in the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on February 6, 2024. Members of the public and the Park Commission were able to participate ini the meeting virtually, as long as a quorum oft the Park Commission and the presiding officer were physically present at the Municipal Building, in accordance with the Texas Open Meetings Act. A video recording of the meeting was made and will be posted to the City's website and available to the public in accordance with the Texas Public Information  Act upon written request.  CALL PARK COMMISSION MEETING TO ORDER  1. Roll Call  Chair Melissa Morrow welcomed Diana Wallace as the newest member of the Park Commission.  Chair Melissa Morrow called the meeting to order at 12:01 p.m.  Present Members: Chair Melissa Morrow, Don Hudson, Mary Elizabeth Cofer, Victoria Johnson, Also Present: City Administrator Ashley Wayman, Assistant City Administrator Desiree Adair,  and Diana Wallace  and Assistant to the City Administrator Makayla Rodriguez  PUBLIC COMMENTS  The following individuals spoke during public comments:  Melissa Morrow, 2502 Timberline Drive, announced that the Rollingwood Women's Club is looking to fund projects to beautify the community and is requesting proposals from the Park Commission.  CONSENT AGENDA  2. Discussion and possible action on the minutes from the January 9, 2024 Park Commission Victoria Johnson moved to approve the meeting minutes. Don Hudson seconded the  meeting  motion. The motion passed with 5 in favor and 0 against.    Park Commission Meeting Minutes Tuesday, February 06, 2024  REGULAR AGENDA  3. Update from Western Hills Little League and Western Hills Girls Softball  Steve Franke of Western Hills Girls Softball stated that registration has finished for softball and games will begin in March. He stated that they will be off for spring break and Easter weekend, and that Western Hills Day will be on April 20th. Steve Franke discussed improvements made on Chair Melissa Morrow asked City Administrator. Ashley Wayman about signage on fields 3, 4, and 5 for the season. City Administrator Ashley Wayman confirmed that signs were put on the entrances of fields 3, 4, and 5r notifying residents abouti the upcoming season. Steve Franke stated  the field and concerns from parents regarding the restrooms.  that he is still finalizing the schedule for softball for city staff. Steve Franke discussed drainage on field 2.  Victoria Johnson asked City Administrator Ashley Wayman if the drainage on field 2 was considered when creating the retaining wall project. City Administrator Ashley Wayman stated  that the drainage oni field 2 is separate from retaining wall project. The Park Commission and Steve Franke discussed the drainage on the fields.  4. Discussion regarding Quarterly Park Walk Through report  City Administrator Ashley' Wayman explained the format and process of the quarterly park walk- 5. Update on outstanding projects and City Council items including Memorial Tree project and Park Assistant City Administrator Desiree Adair explained that City Council was int favor of the project but would like to have more details such as estimate of cost and location before moving forward. She also mentioned that City Council would like to reserve the trees for residents with a history Chair Melissa Morrow stated that Mary Elizabeth Cofer, Don Hudson, and Laurie Mills will work as a subcommittee to finalize these details and provide more information at the next meeting. City Administrator Ashley' Wayman updated the Park Commission about two proposals from the recent City Council meeting. One proposal regarding an engineer to address drainage near the retaining wall at the upper park and the other addressing drainage on the corner of Gentry Drive and Nixon Drive. She reported that the proposals are approved and in progress. City Administrator Ashley' Wayman and the Park Commission discussed drainage near City Hall  through document. drainage  of community involvement or service to the community.  and the upper park.  6. Discussion and possible action on Park priorities  Chair Melissa Morrow discussed that she would like to review and consolidate each member's priority list with the commission to build consensus and prioritize items as a group. Chair  2    Park Commission Meeting - Minutes Tuesday, February 06, 2024  Melissa Morrow explained that RCDC approved to fund the retaining wall ini the park and that there will be $19,000 remaining for the Park Commission for other projects. The Park Commission went through each list ofi items and organized them to a consolidated list. They discussed drainage in the lower and upper park, beautification in the park, the field house, Chair Melissa Morrow stated that she will submit the consolidated priority list to City Administrator Ashley' Wayman and Assistant City Administrator Desiree Adair. She would like to The Park Commission discussed funding and the budget process. Chair Melissa Morrow reminded Park Commission that the Rollingwood Women's Club are wanting to fund  trail repair, parking, trees, and field maintenance.  rank each item on the list in the next meeting.  beautification projects.  The Park Commission discussed changing the meeting date in March.  ADJOURMMENT OF MEETING The meeting was adjourned at 12:45 p.m.  Minutes adopted on the 19th day of March  2024.  Melissa Morrow, Chair  ATTEST:  Desiree Adair, City Secretary  3