CITY OF MAYPEARL 104 E. Second St. /P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  EST.1903 EXAS  7he Madiscovered Gen  City Council Meeting - Regular Session moved due to July 4th holiday  Monday, July 8, 2024 @ 7pm Maypearl City Hall  MINUTES  Mayor Lynch called the meeting to order at 659pm. Present were John Wayne Pruitt, Bryan Friend,  Steve Baker, Laurie Montanez, and Mark Partin.  1. Announcements from the Mayor: Meeting date change, July 4th Celebration 2. Citizen/Public Comments: Zach Hernandez, body cameras for PD.  3. Consent. Agenda: Bryan Friend made a motion to approve 6.1,6.2, and 6.3, John Wayne Pruitt  seconded, all in favor, motion carried. 4. Discussion and Consideration Items:  7.1 Approve the election of Mayor Pro Tempore for a term of one year. Laurie Montanez made a motion to appoint John Wayne Pruitt, seconded by Steve Baker, all in favor, motion carried. 7.2 Discuss, consider, and take possible action on a resolution approving the budget adopted by the MEDC Bi for fiscal year beginning October 1, 2023 and ending September 30, 2024. Steve Baker made ai motion to approve, John Wayne Pruitt seconded, all in favor, motion carried. 7.3 Discuss, consider, and take possible action on a resolution changing the regular monthly city council meeting of the City of Maypearl, Texas to the second Monday of each and every month beginning the second Monday of August 2024. Laurie Montanez made a motion to approve monthly city council meeting to second Monday at 630pm, seconded by Steve Baker, all in  favor, motion carried.  7.4 Discuss, consider, and take possible action to amend the City of Maypearl's Ordinance Number 121112, specifically to increase utility bill late fee from 5% to a flat fee of $25.00 and to increase the reconnect fee from $35.00 to $75.00. Bryan Friend made ai motion to approve, Steve Baker  seconded, all in favor, motion carried.  7.5 Discuss, consider, and take possible action engaging al bookkeeping firm to perform audit preparedness for the years 2017 through 2023 and authorizing the Mayor or his designee to execute such agreement. Bryan Friend made ai motion to table this item until August 12, Laurie  Montanez seconded, all in favor, motion carried.  7.6 Discuss, consider, and take possible action to approve Wyatt Hamilton Findlay's amended engagement letter setting a flat fee for City Council meeting and attendance and authorizing the Mayor Chance Lynch I www.ctyommaypear.org I Office (972)435-2380 I Fax (972)435-2082    CITY OF MAYPEARL 104 E. Second St. /F P.O. Box 400  MAYPEARL  Maypearl, Texas 76064  EST.1903 EXAS  The Madiscouered Gene  Mayor or his designee to execute such agreement. Laurie Montanez: made a motion to approve,  Bryan Friend seconded, all ini favor, motion carried.  7.7 Discuss, consider, and take possible action to approve the opening ofai new checking account at The Cowboy Bank to be used exclusively for Maypearl Municipal Court and authorizing designated bank signers to execute such agreement. John Wayne Pruitt made ai motion to  approve, Bryan Friend seconded, all in favor, motion carried.  7.9 Hold aj public hearing, hold two public readings, discuss, consider, and take possible action approving the MEDC B Board's recommendations at ai meeting held Thursday, June 20, 2024 at 5:30pm atl Maypearl City Hall to use sales tax proceeds to undertake and to fund the applications for economic development assistance from The City ofl Maypearl who requests $40,000.00 for Wilemon Park playground equipment, from The Maypearl Service Club who requests $5,062.97 for a new range and refrigerator, and from The Friends ofl Maypearl who requests $5,800.00 for the community fireworks show to be held July 6, 2024. Mayor Lynch opened the public hearing at 806pm, no comments, Mayor Lynch closed the public hearing at 806pm. Mayor Lynch read the public notice twice. Bryan Friend made a motion to approve, John Wayne Pruitt seconded,  Steve Baker abstained, all others in favor, motion carried.  7.10 Discuss, consider, and take possible action to approve use of $29,031.50 from the Texas Parks and Wildlife account for Wilemon Park playground equipment. Laurie Montanez made ai motion  to approve, John Wayne Pruitt seconded, all in favor, motion carried.  7.11 Discuss, consider, and take possible action to adopt a golf cart and off-highway vehicle  ordinance permitting the use ofs such vehicles on certain streets within the corporate boundaries ofthe City ofl Maypearl, requiring a registration permit, requiring motor vehicle insurance, providing for a penalty ofa fine not to exceed $500.00 for each offense thereof, and providing an effective date. Bryan Friend made ai motion to approve adding language to exempt vehicles in special events and strike 50 inches, John Wayne Pruitt seconded, all ini favor, motion carried.  8. Final Comments None 9. Adjournment 842pm  Mayor Chance Lynch  Mayor Chance Lynch I www.dlyomaypear.org I Office (972)435-2380 I Fax (972)435-2082    JNN  Richard Rozier Tax Assessor-Collector Ellis County, TX  2024Tax Rate Adoption Calendar  City of Maypearl  Entity Name:  Please complete the following proposed calendar and return to Matt Osborn as soon as possible, but no later than. July  1,2023. You may email it to phstasbemcoclisisus  Date  Action  June 30 Deadline tos submit 2023 Tax Rate Calculation Data tol Ellis County Tax Office July25 Deadline for Chief Appraiser to certify rolls to taxing entities August 2 anticipated collection rate & excess debt collections. Sec. 26.04(h/(h-D)(h-2)  Tax Assessor-Collector. submits appraisal roll to taxing unit.' Tax Assessor-Collector: shall certify the Chief Appraiser shall deliver notice of property tax database to each property owner.  August7 Sec. 26.04 (e-2)  August 7 Submission of the Nol New Revenue and' Voter Approval Rates to governing body Sec.26.04(e) August7 Taxing unit shall post Notice of" Tax Rates (provided by Tax AsciorCaletoppomineay on the home  page of the taxing unit's website Sec. 26.04(e)  August7 Tax Assessor-Collector. shall post all rates top property tax database  Meeting oft the governing body to discuss tax rate; ifp proposed tax rate will exceed the voter approval rate or Publish) Public Hearing Notice Published int the newspaper and posted ont taxing unit's website until the final Date and time of Public Hearing (must be atl least 5 days after the publication ofn notice & Chief Appraiser "fApplicable*- Date of meeting to adopt tax rate. Meeting is no later than 7 days after public hearing. (Only  07/22/2024 ther no new revenue rate (whichever is lower), take ar record vote and schedule public hearing. 08/05/2024 complies with Sec. 26.04 (e-2)& 26.17(f)) Rate can be adopted after public hearing  07/29/2024 tax rate is adopted. Sec. 26.06  08/12/2024 ifrate was not adopted at public hearing)  Rate Adoption Deadline:  August 19, 2024-( (78th day before the uniform election date) if: adopting a tax rate that exceeds the Voter  Approval Rate  -OR-  September 16, 2024i ifa adopting a tax rate that does not exceed the Voter Approval Rate  Completed by: Danell Winter  Signature: DanellWinter Phone: 972-435-2380  Print Name  Email:  danel.winter@etyofmaypear.org  "Toproviden al level ofintegrilty ands service tot thes community that exceeds expectations because Ellis County deserves Excellence"  109 SJackson St. Waxahachie, TX75165  (972)825-5150    RE: [Externall Re: Maypear/Member Visit Rich Hollensed holensed@rmiporg" Mon 7/1/20241 10:26AM To:Danell Winter Danel.Winter@ctyoofmaypearlorg> HiDanelle,  Thanks. Have a greatt trip. Iwasj just going to go over the Property renewal with you for 24-25. Itl looks like you! have a very! low deductible at $250.00 dollars for Mobile Equipment and Real and Personal Property. Most of my members have higher deductibles and itv woulda actually lower your property coverage contribution. Below is chart for your deductibles on! Mobile Equipment and Property Coverage. It will showy youv what your contribution would be with higher deductibles and the money) you can save. Please letr mel knowi ify youy would like to move your deductibles up. Some  pretty good cost savings ont the Real and Personal Property side.  Mobile Equipment Coverage Deductible Contribution Real and Personal Property Deductible Contribution  $100.00 5756.00 $100.00 $19,287.00  $250.00 5673.00 $250.00 $15,750.00  $500.00 $592.00 $500.00 $14,318.00  $1,000.00 5556.00 $1,000.00 $11,023.00  $2,500.00 $518.00 $2,500.00 $9,734.00  $5,000.00 $480.00  $10,000.00 5442.00  $25,000.00 5407.00 $25,000.00 $7,608.00  $5,000.00 $10,000.00 $8,875.00  $8,045.00  From: Danell Winter Omlwaereeehpnop Sent: Monday, July 1, 20248:56AM To: Richl Hollensed holensedetmiporp Subject: [External) Re: Maypear/Member Visit  CAUTION: Thise email originated from outside oft thec organization. Dor noto clickl links or open attachments unless your recognizet thes sender: and! know thec contenti iss safe.  P'I bei in Sanl Francisco. Ido wanti tor meet, holler atr me next time!  Danell Winter City Secretary City Hall I City of Maypearl (972)435-2380 danel.winterelyotlyofmaypear.org. tps/chamavpation, 104E. 2nd Street P.O. Box 400 Maypearl, Texas 76064  ATTENTION ELECTED OFFICIALS: A "Reply to All" ont this email could lead to violations oft the Texas PRIVACY NOTICE: This e-mail and any files or documents attached toi itis intended only fort the use of the person ore entity to which itis addressed. It contains information that may be privileged, confidential and exempt from the disclosure under applicable law. Ify you arer not the intended recipient oft this e-mail, you are hereby notified that the copying, distribution, or other use oft this e-mail is strictly prohibited. If your receive this e-mail by mistake, please notify the sender immediately by e-mail and destroy all forms  Open Meetings Act. Please reply only tot the sender.  oft this e-mail.  From: Rich Hollensed <holensedermirporp Sent: Monday, July1 1,20247:45AM    TMRS  June 3, 2024  City #00822  City of Maypearl PO Box 400 Maypearl, TX 76064  Subject: 2025 City Contribution Rate  Your city's 2025 monthly combined rate is shown below. The combined rate includes your city's full retirement rate and supplemental death benefit rate, ifa applicable. These rates were determined by your city's December 31,  2023 actuarial valuation.  Normal Cost Prior Service Full Retirement Supplemental Death Benefit Combined Contribution  1.96% (0.48) 1.48% 0.26 1.74 %  Detailed information on your city'sT TMRS plan is contained in the attached report.  The December 31, 2023 valuation reflects changes in actuarial assumptions based on the results ofTMRS' four-year experience study that was completed in 2023. Details of these changes can be found at tmrs.com. Ifyou have questions about your city's contribution rate, please contact me at 512-225-3760 or hardy@tmrs.com.  Sincerely, bil  SL  Leslee S. Hardy, ASA, EA, FCA, MAAA Director of Plan Design & Funding  TEXAS MUNICIPAL RETIREMENT SYSTEM P.O.Box1 149153.A Austin, Texas 78714-9153 800-924-8677. www.tmrs.com    JUN12:2024  TML NIERGOVEKMMENTAL RISK POOL WORKERS' COMPENSATION - PROPERTY . LIABILITY CRITICAL ALERT: Cyber. Liability and Data Breach Response Coverage  DATE: TO: RE:  June 7, 2024  All Members with Core (Band 1) Cyber Coverage  2024-2025 Cyber Liability and Data Breach. Response Coverage Updates  Dear Valued Member:  Since 2016, when the TML Risk Pool first began offering Cyber Liability and Data Breach Response Coverage ("Cyber Coverage"), cyber claims have exponentially increased in both frequency and severity. Future cybercriminal activity isi impossible to predict, which means neither the Pool nor any other insurer can rely on past patterns and trends to predict future losses. That's why the Board of Trustees recently created a new Cyber Fund and approved changes to the Pool's Coverage structure, effective on October1 1, 2024. Members must elect to continue coverage or "opt-in" by completing and returning the Cyber MEMBERS THAT DON'T FOLLOW THE OPT-IN PROCEDURES WILL LOSE THEIR EXISTING CYBER COVERAGE EFFECTIVE. AT MIDNIGHT ON SEPTEMBER30, 2024.  Interlocal. Agreement toj participate in the newly-created Cyber Fund.  Included in this packet are:  1. At two-page flyer explaining the updated Cyber Coverage and why the Pool made certain 2. A Limits Page for the updated Cyber Coverage and a link to the updated Cyber Coverage Document, which shows the contribution increases and available limits. 3. Anew, separate Interlocal. Agreement (contract) to join the Pool's new Cyber Fund.  adjustments to ensure the viability of the program.  Please review the above information.  Ifyour entity wishes to continue Cyber Coverage, simply review, complete and sign, and return the completed Cyber Fund Interlocal Agreement as soon as possible but no later than September 30, 2024. (Each Member must follow their own statutory and local policies related to contract approval prior to signing.) You can either scan and return the completed and signed agreement by email to underwrtingatmlip.org or mail or shipi iti to Cyber Coverage, clo TML Intergovemmental Risk Pool, P.O. Box 149194, Austin, Texas 78714.7 To change the Core or Core+ limit selection, simply include that request with the Interlocal Agreement. An executed copy oft the agreement will be returned to you. REMEMBER - THE INTERLOCAL AGREEMENT MUST BE RETURNED BY SEPTEMBER 30,  2024, IN ORDER FOR COVERAGE TO CONTINUE.  TEXAS MUNICIPAL LEAGUE INTEKGOVERMMENTAL RISK POOL P.O. Box 149194 - Austin, Texas 78714-9194 . www.tmlirp.org  Page 10 of4    CRITICAL. ALERT: The Pool's NEW Cybersecurity Fund  Introduction  In 2016, the Pool recognized its Members' growing cyber liability exposure. Starting that year, complimentary coverage was provided to all Members with either General Liability or Real & Personal! Property Coverage. Later, as the exposure increased, the Pool began charging a minimal amount for the coverage. As shown by the chart below,  cyber claims have exponentially increased in both frequency ands severity since that time.  Cyber Claims as of! 5/1/2024  $2,500,000 $2,000,000 $1.500,000 $1000,000 $500,000  2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024 ($4,077) ($11,487) ($7,371) ($14,353) ($14,218) ($19,479) ($48,020) ($26,852)  Fundy Vear/Avg. Claim Reported  Future cybercriminal activity isi impossible toj predict, which means neither thel Pool nor any other insurer can rely on past patterns and trends to predict future losses. That's why the Board of Trustees recently approved the Pool's formation of a new Cyber Fund and updated Cyber Liability and Data Breach Response Coverage ("Cyber Coverage" "), effective October 1, 2024, for those Members who opt-in and sign the Cyber Liability Interlocal Ofcourse, nothing can cover every possible scenario. That'swhy each Member must take steps toj protect themselves, and we can help you do sO (regardless of whether you choose our cyber coverage). Most cyberattacks are preventable, and local officials should implement basic policies, train on them, and follow them. (See the final Cyberattacks are becoming more common, more sophisticated, and more expensive. In fact, the Pool's cyber claims have increased exponentially since 2016. Rightr now, ifevery Member oft the Pool wasl hit by a coordinated attack, the Pool's total exposure is in the billions of dollars. Thankfully, that hasn'thappened. But the Pooli is updatingi its Cyber  Agreement. Read on for details.  section below on loss prevention to learn more.)  Thel New Cyber Fund - Ensuring the Viability of the Pool's Cyber Coverage  Coverage to ensure that it never does. The following isal briefoverview of the changes:  The Pool is creating a separate Cyber Fund - each Member that wants to continue coverage must sign a Thel Pool's total annual payout for cyber claims will be capped at $25 million - should criminals execute awidespread: attack, thel Pool's Board ofTrustees would decide how to allocate those funds. Thel limit for third party liability has been reduced to $500,000 or $1,000,000, depending on whether Core Cyber coverage contributions (premiums) will increase based on a Member's elected limits. The new contribution: ranges from $1,0001 to $1,850 depending on Member type and coverage level (unless a Member chooses a different coverage level, the current level will roll over). Suggestion: Coverage will be renewed  new, separatei interlocal agreement (contract) to join thel Fund.  or Core+ option is selected. att the. current elected. limit.  P.O. Box 149194 . Austin, TX78714-9194 . www.tmlirp.org  Page2of4    The Coverage: What You Get  Some oft the worst news al local official can receive is thatt they have fallen victim to a cyberattack. Whether criminals lock up your data and ask you for a ransom to restore it, they trick you into sending money to a fraudulent account ands steal it, or whatever the form of an attack, thel Pool's coverage provides, among other things:  Breach response, which includes access to computer experts, public relations specialists, attorneys, negotiators, and others with experience responding to cyberattacks- these experts helpyoul lessen the damage Network business interruption, which can help cover thel loss of income and extra expenses (for al limited Data recovery costs, which can help with costs toi restore data that was damaged, corrupted, and/or deleted. Fraud protection, which can help (ifc certain conditions are met) with costs related to - for example- - when The above provides only a very basic overview oft the coverage. Every claim is unique, and reading the above isn'ta substitute for carefully reviewing the terms of the new interlocal agreement and coverage document. Please refer to To continue coverage, simply review, complete and sign, and return the Cyber Fund Interlocal Agreement. (Each Member must follow their own statutory and local policies related to contract approval prior to signing.)1 To change the Core or Core+ limit selection, simply include that request with thel Interlocal Agreement. As part of this process, we encourage you to review the 2024-2025 Cyber Liability and Data Breach Response Coverage Document that is stored on the Pool's Member Portal, which you can access from the Pool's website at  from an attack. period) caused by an attack.  Cyber extortion, which can help with ransom payments to recover data. ane employee is tricked into sending money to a cybercrimina.  the enclosed outline oft the coverages, limit, and sublimit. What You Need to Do to Continue Coverage  www.tmlirp.org.  That'sit! You'llb be billed later fort the costs of all your coverages, including the cyber coverage.  REMEMBER - THE INTERLOCAL AGREEMENT MUST BE RETURNED BY SEPTEMBER 30, 2024. IN As mentioned above, thel best way to deal with a cyberattack is to avoid it altogether. Thel Pooll has a dedicated Cyber Risk Services Manager - Ryan Burns (bums@tmlip.org) = who can assist any Member with loss prevention, includingi individual review ofl Member exposures andt transfer ofrisk via contracts provisions, loss prevention efforts, Thel Pool provides prevention education in various ways. The easiest to access ares short podcast episodes and' YouTube videos. For example, any local official who wants to know just how painful a cyberattack can be should listen to Int the eye-opening episode, Scott interviews City ofTomball Assistant City Manager. Jessica Rogers. Cyber-criminals hacked' Tomball at the end of2022, and the city is still - one year later dealing with the aftermath. In this episode which should bei required listening for every city official in' Texas (and beyond) Jessica explains exactly what it's like tol have essentially every computer system go down, including 9-1-1 dispatch, utility metering and billing, permitting, and everything in between. She also describes the long road to getting everything up and running. Don't miss our chance tol learn from this chill-inducing story. (To listen, got to www.tmlirp.org, click on the "STP Podcast"  ORDER FOR COVERAGE TO CONTINUE. Risk Management and Loss Prevention appropriate coverage, and more. Additional Resources  Episode 9c oft the "Local Officials: Stronger, Together Podcast."  link at thet top of the page, and scroll down to Episode 9c.)  P.O. Box 149194 . Austn,1X78714-9194 . www.tmirp.org  Page 3of4    LIMIT PAGE  Your entity currently has Core Cyber Coverage with the Pool. The following is an abbreviated description of the Core and Core+ limit structure beginning October 1, 2024. The Coverage Document can be accessed at tps/members.mlimlrp.org/downloads (this link will ask yout tol logi into thel Member Portal for access). A limit of $25,000,000 is. shared by all Members for aggregate losses occurring within the Fund Year as defined  int the Cyber Liability and Data Breach Response Interlocal. Agreement.  Core $500,000 $500,000 $0 $100,000 $20,000 $25,000 $20,000 $5,000 $0 $5,000 $25,000 $10,000 $0 $25,000 $25,000 $25,000 $2,500 $2,500 $0 $100,000 $100,000 $0 $1,000 $175  Core+ $1,000,000 $1,000,000 $0 $250,000 $50,000 $50,000 $50,000 $10,000 $5,000 $5,000 $75,000 $25,000 $5,000 $50,000 $50,000 $50,000 $2,500 $5,000 $0 $150,000 $150,000 $0 $1,250 $247.24  Tower 1-Limit of Liability*  Data & Network and Media Liability Aggregate Limit ofI Liability  Retention Tower2- - Limit of Liability First Party Loss Business Interruption Aggregate Sublimit Cyber Extortion Loss Aggregate Sublimit Data Recovery Costs Aggregate Sublimit Reputational Loss Aggregate Sublimit Retention (other than Business Interruption) Income Loss Retention under Business Interruption Regulatory Defense and Penalities Aggregate Sublimit Payment Card Liabilities & Costs Aggregate Sublimit Fraudulent Instruction Aggregate Sublimit Funds Transfer Aggregate Sublimit Telephone Fraud. Aggregate Sublimit Criminal Reward Retention (other than Criminal Reward) Retention Criminal Reward Tower 3-1 Limit ofLiability Beazley Response Services Retention  Third PartyLoss Retention eCrime  Breach Breach Response. Aggregate Limit of] Liability  New 2024-25 Annual Contribution Previous 2023-24 Contribution  *The Tower 1 Limit ofLiability changed from S1 million to. $500,000 for Core limits andj from 82. million to. SI  millionj for Core+ limits. All other limits remained unchanged.  P.O. Box 149194 . Austin, TX78714-9194 . www.tmlrp.org  Page 4 of4