BURLINGTON CITY COUNCIL  REGULAR MEETING Community Center 340 S. 14th St., Room A April 29,2024 6:30 p.m.  BNDo  SINCE 1888  Live public streaming available. at  itpsy/www.buringtoncoo.com-irualcouncimeeting  AGENDA  1. Call to Order 2. Pledge of Allegiance 3. Roll Call Greg Swiatkowski, Mayor Troy Schultz Paul Velasco, Mayor pro tem 4. Review and Approve Agenda 5. Consent Agenda Items motion will pass all items. A. Minutes of April 8 meeting Reorganization of City Council A. Recognition of outgoing city council members B. New Council identified C. Swearing in ofnewly election city council members D. Selection of Mayor Pro Tem 7. Appointment of City Offices A. Appoint City Attorney B. Appoint City Administrator C. Appoint City Clerk D. Appoint City Treasurer 9. Public Hearing - none 10. Unfinished Business 11. New Business  Hal McNerney Glen Marciniak  Adrian Hernandez Lana Mireles  Emergency matters coming before Council which may require action may be added to the agenda.  Any consent agenda iem may be removed from the Consent Agenda and placed under Business ifdiscussion is desired. Otherwise, one  8. Public Comment (Comment is limited 10. 3, minutes per person.)  A. Award bid for Airport project.  B. Award bid for 2024 Webster Avenue Phase 2 and Fay Street Roadway Improvement Project. C. Consider liquor license renewal application for Restaurant Panaderia Mexico Inc. D. Review and consider approval of Burlington Gun Club lease renewal.  12. Reports from City Departments Administrator - Jim Keehne Clerk Georgia Gilley Public Works - Mike Konecne Treasurer - Becky Castillo Airport - Daniel Melia 13. Reports from Council 14. Adjournment  Economic Development, Rol Hudler Police Dept.- - ChiefNate Hill OldTown- Nikki Wall Library Nick McCarty-Daniels Activities Tyson Weisshaar    BURLINGTON CITY COUNCIL REGULAR MEETING MINUTES County of Kit Carson State of Colorado Burlington Community and Education Center 340 S. 14th St., Recreation Room April 8, 2024 6:30 p.m.  1. Call to order 2. Pledge of Allegiance 3. Roll Call  Mayor Swiatkowski called the meeting to order at 6:30 p.m,  Council members present: Greg Swiatkowski, Mayor Paul Velasco, Mayor Pro Tem Lana Mireles Council members absent: Glen Marciniak Troy Schultz Staff/Officials dreent Jim Keehne, Admnistrator Georgia Gilley, dek Mike Konecne Poblia Works  HaMcNerney  Hernandez  Police Gutierrez- Utility Clerk Mick Grinnan - City Attorney  pres a Baker Gutierrez  MiStrick  4. Review an pprove Agena  Motion by Masco and sec f from McNerney to approve the agenda as presented.  Motion passed oimow Mireles: Aye Velasco: Aye Swiatkowski: Aye 5. Consent Agenda Items:  McNerney: Aye Marciniak: Absent  Hernandez: Absent Schultz: Absent  Minutes of March 25 meetings. Motion passed unanimously. Mireles: Aye Velasco: Aye Swiatkowski: Aye  Motion by McNerney and second from Velasco to approve the consent agenda.  McNerney: Aye Marciniak: Absent  Hernandez: Absent Schultz: Absent    6. Public comment: None 7. Public hearing:  A. Petition for special exception to operate a dog grooming business at 4358"h Street.  1. Consider approval of Petition for special exception to operate a dog grooming business at Mayor Swiatkowski began the public hearing at 6:32 p.m. Clerk Gilley indiçated Nada Baker had submitted a petition for special exception to operate a dog grooming business at 435 8h Street, which isz zoned residential. The City posted notice ofthe public hearing for the required time in front of the address. Ms. Baker had garnered 14Aignatures of approval fromofthe 19 property owners within 300 feet oft the address. Twopropeny owners were deceased, and the others did not respond to multiple attempts at the ontdoor or a certified mailing informing them of her proposed intentions. Certified letterswere returned as unable to forward or Ms. Baker indicated that the house wh e dog groomilusiness was fenced off and customer entrance would be on the squ dea and into the backysn where there are adequate precautions to prevent a dog from getr Joose and into the street There were no comments from the public, and Mayor Swiatkowsk sed the pulnlic hearing at 639p.m.  4358h Street.  unclaimed.  Motion by Mireles and a seepad from Velasc operate a dog grooming bN:4358"SE Motion passed unanimously. Mireles: Aye Velasco: Ay Swiatkows  ve the petition for spocial exception to  McNerde Aye Marciniak bgent  Hernandez: Absent Schultz: Absent  8. Unfinished business None. 9. New business  A. Stephanie Clemans regèrding plaint against police department.  The clerkseported that MeÇlemansuhled late this afternoon requesting to be removed from the  agenda uponadvice by herlegal counsel. B.J anuary/Febriary Finadn Report.  Keehne went throug financial reports in the packet pointing out if the different funds had revenues over expendHres, or vice versa in a few cases. This time of year is when capital projects are getting started and funds are being expended to begin work. The City finances are healthy at  this time.  10. Reports from city departments  Reports were in the packets. Spot reports were given from department managers present.    11. Reports from council  McNerney mentioned that once again the power stayed on during the three-day windstorm, Keehne reported there were two jumpers that needed replaced by Chaparral, which was the only  establishment affected.  12. Adjournment  With a motion by McNerney, as second from Velasco. and a unanimous vote, the meeting adjourned  at 7:33 p.m.  Greg Swiatkowski, Mayor  ATYEST:  Georgia glley, City Clew    ARMSTRONG  LOCHNER OMPANY  April 15, 2024  Mr. Daniel Melia City of Burlington 14111 US Hwy 385 Burlington, Colorado 80807 RE: Award Recommendation Letter Schedule I-F Reconstruct Taxiway A Burlington - Kit Carson County Airport - Burlington, Colorado AIP No. 3-08-0057-019-2024 I ACI No. 22848  Dear Mr. Melia,  Bids were received fort the above noted project on March 21, 2024. One (1) bid wasreceived andi is shown The bid was reviewed for math errors, bid bonds and other items of responsiveness. The bid appears to  int the attached bid tabulation.  ber responsive. A general review of the bid is summarized below:  5% Bid Bond Required Proposal Sheets  Addenda Listed on Federal Acknowledged Yes  CONTRACTOR  Included Yes  Included Ves  Disbarred Contractors List' No  Skarco, LLC  Based an information) fromt the Federal System for Award Management website, accessed on Marchz 21, 2024  ADBE goal of 1.46% was established for this project. Skarco has committed to al DBE utilization of1.46% through subcontracting with American Striping for pavement markings and marking removal. A great deal of effort was put forth to attract bidders to this project. A1 total oft ten (10) potential bidders were sent the Invitation for Bids, and at total of nine (9) sets of plans and specifications were purchase by potential bidders, plan rooms, and suppliers. The advertisement for bids for the project was published for three (3) consecutive weeks prior to the bid opening. A pre-bid conference was held onsite to answer The bid received was outside of the amount of State Apportionment, Non-Primary! Entitlement (NPE) and Bipartisan Infrastructure Law (BIL) funds available for the project. Given that only one bid was received, FAArules state that negotiation with the sole bidder can be undertaken. We negotiated with Skarco and  questions and show the project to potential bidders.  reduced the bid by $121,074.00 (overall 2.69%) and made no concessions.  Original Bid Amount: $4,508,101.65 Revised Bid Amount: $4,387,027.65  Albuquerque 1 Casper 10 Denver Grand. Junctionl TLas Vegas - Phoenis Rero SantaR Rosa  HonzonCourt: suitez5s GrandJ Jwnctien,Coa1s06 970.2420101lamxironposibuskcon    Based on conversations with FAA ADO staff, itisk believed that sufficient funds are available for the budget listed below. A revised grant application, only including pertinent sheets that include budgetary figures, ise enclosed with this letter and should be signed and forwarded to the FAA as soon as possible. Our recommendation is to award Schedulel I+ Option B (Concrete) to Skarco for a total contract amount of$ $4,387,027.65, upon receiving concurrence from the FAA Program Manager. The following budget needs to be developed for AIP No. 3-08-0057-019-2024 consisting of:  Schedule : ReconstructTaxway, A  DESCRIPTION  AMOUNT  Construction Schedulel Option B (Concrete) Construction Total Engineering Design Engineering Construction Engineering Engineering' Total Administration Admin Expenses (Estimated) Administration Total Total Project Cost Budget Summary FAA Share 90.0% State Share 5.0% Local Share 5.0% Available Funding  $ 766,497.85 $3,620,529.80 $4,387,027.65 $ 29,920.00 $ 279,680.00 $ 309,600.00 $ 4,000.00 $ 4,000.00 $4,700,627.65 $4,230,564.00 $ 235,031.82 $235,031.83  Through FY 2024, $3,500,000 of State Apportionment, $552,949 of NPE's and $144,000 of BIL Funds are available for this project. An additional $144,000 of BIL Funds will be available in FY25. The Apron Resealing Project was slated to utilize $270,000 of these NPE's, however the reconstruction of Taxiway A ish higher priority, and funds can be reallocated to this project. This yields total funding of $4,340,949.00 available through FY25 which is $122,647.35 more thani is required to fully fund this project.  See the table on the next page for details.  2    DESCRIPTION State Apportionment F20,21,22,23,24NPE FY24BIL FY25 BIL CDOTS Share Local Share Total  AMOUNT $3,500,000.00 $ 552,949.00 $ 144,000.00 $1 144,000.00 $2 241,163.00 $2 241,163.00 $4,823,275.00  Federal Funding Available through FY2024  Grantsi for AIP funds in thet form of NPE's and BILI Funds require separate grants. Itis our recommendation to accept the AIP Grants for the State Apportionment and NPE's in the amount of $4,052,949.00 inF FV24, then wait until FY25 to accept the BIL Grant in the amount of $288,000. Itis expected that a Notice to Proceed (NTP) for this project will not be issued until after September 1, 2024, thus most of the Wev will: send the Notice of Award for signature once approval is received from the FAAI Program Manager Ify you! have any questions regarding this matter, please contact our office. We look forwardi to getting this  construction will take place in FY25. anda al FAAGrant. Agreement is executed.  project completed. Sincerely,  ARMSTRONG CONSULTANTS, INC. Oelees a Dlh Michael Beckhoff, P.E. Colorado & Wyoming Market Lead  MAB/cls  Enclosures: Original Bid Tabulation  Negotiated Bid Tabulation Ms. Paulette Lugo - FAAI Denver ADO Ms. Kaitlyn Westendorf- CDOT Aeronautics Division  CC:  3  7    3 s s s s s s s s s 3 3 f 5 $ 5 15 $ S - b 1W of S  f 00 s  2  R 3 N e  2  0 A <    S s 3 s 3 s 3 3 s S 5 5 5 5 S S S S  1 7 00 8  I - 0 C <    8 :0 8 8 888 80 of  9  De 80 d8 f 0 of df df d8  s 3 s s s s 3 s 3 3  1 1 6 f & 1 1  5 W 15 ai 4  &  0  <  10    s s s s s 3 s 1 1 6 f f 16 1 1 8  &  I H 00  <  11    %  3 s s s  A  L  - 00  <  12      6A $ $  6 6 6A 6 $ 6 6A $ $A 6 6A 6 f s $ 5 S S 8 y 6 5 S  2  R 3 2N e  NN  - 00  A  9 I ? 6 5 99 9  E  13    6 6 6A 6 6 6A 6 4A 6  5 5 5 5 S s eS S  &  2 00 8  - 0  14    #: 00 :e de de d8  8  asss88 de de d8  6 $ $ $ 6A 6 6A $ 6A  6 6 4A 4A 6 6A $A 6 4A 4  1 1 0 h o 1 1 8  W W  Z I 0  A  2  15    6 6 6 $ 6 4 $ 5 5 of f f W  1  Z I 00  A  d  16    -  17    ADVERTISEMENT FOR BIDS  City of Burlington 415 15th Street Burlington, CO 80807  Bids for the 2024 Webster Avenue Phase 2 and Fay Street Roadway Improvement Project generally consisting of repair and replacement of curb and gutter (concrete work), and a 2"mill with a compacted 2" overlay asphalt of street surfaces with all incidental materials of construction, complete in place, meeting Colorado Department of Transportation Standard Specifications for Road and Bridge Construction and Colorado Department ofTransportation M&S Standard Plans, will be digitally received by the City of Burlington on its website through  BidNet as part of the Rocky Mountain E-Purchasing System at www.burlingtoncoloncolo.com/citybids: until April 15, 2024 at 3:00 P.M. MDT. All Contract Documents may viewed and obtained on BidNet's managed platform.  18    INFORMATION FOR BIDDERS  OWNER:  City ofBurlington 2024-10-40-54022  PROJECT: 2024 Webster Avenue Phase 2 and Fay Street Roadway Improvement Projects  ENGINEER: Basis Partners  25 N. Spruce Street, Suite 310 Colorado Springs, CO80905  DOCUMENTS  The contract documents may be examined as announced in the Advertisement for Bids. The Contract Documents contain the provisions required for the construction of the project. Information obtained from an officer, agent, or employee oft the Owner or any other person shall not affect the risks or obligations assumed by the Contractor or relieve from fulfilling any oft the  conditions of the Contract. QUESTIONS  Submit all questions regarding Drawings or Specifications on the BidNet Platform no later than two (2) days prior to the time set for receipt of bids. Corrections or clarifications will be made by  Addendum. Oral clarifications will not be binding.  SUBSTITUTIONS  Refer to the General Conditions for requirements generally relating to substitutions of materials and equipment. Ifthe bid form requires the Base Bid to be based on certain named products, the Bidder may quote an alternative product by listing them on the product data sheets provided, The Owner may accept any proposed substitution by adjusting the bid by the amount oft the difference between the named product and the proposed substitute. However, alternative quotations which are not required by Contract Documents shall not be a factor in the selection of  together with performance and cost data requested thereon.  the successful bidder. PREPARATION OF BIDS  All bids are to be made on the Bid Form Furnished with the Specifications. All blank spaces for bid prices on each Bid Schedule on which the Bidder is submitting a bid must be filled in, orit will be presumed that any such omitted entry is intentional, and the corresponding item is bid at no cost. In case of discrepancy between unit prices and extended totals, the unit prices shall govern unless a contrary interpretation is apparent from the information contained in the bid. Ifsupplemental prices are requested for adjusting the Contract Price for more or less work than that specified, such prices shall be included in the bid. The Owner reserves the right to reject any  19    ofthese supplemental prices, without invalidating the acceptance oft the bid, should they appear The Bid Form may be executed when submitted. Only one copy of the Bid Form is required. Each Bid must be submitted on the BidNet Platform. The following will be submitted with and  excessive or unbalanced. SUBMITTAL OF BIDS included as part oft the bid: Product Data List Subcontractor List Bid Bond  Contractors Qualification Statement  BID SECURITY  Each Bid must be accompanied by a Bid Bond payable to the Owner for five percent oft the total amount oft the bid on the on the form provided herein. When the Agreement is executed, the bonds ofthe unsuccessful bidders will be returned. The Bid Bond of the successful bidder will be retained until the Payment Bond and Performance Bond have been executed and approved, after which it will be returned. A certified check may be used in lieu ofal bid Bond. Attorneys-in-fact who sign Bid Bonds must file with each Bond a certified and effective dated copy oft the power  ofattorney.  SUBCONTRACTORS AND MANUFACTURERS  Unless specified herein as an inclusion to be submitted with each bid, the bidder may be required submit in 24 hours after bid opening, the names of subcontractors and manufacturers of materials and equipment proposed to be used for the work. There shall be only one name submitted for each classification unless the selection of alternatives should affect the proposed names. The bidder may be required to establish the reliability and responsibility oft the proposed names to furnish and perform work in accordance with Contract Documents and completion schedule. Upon acceptance by the Owner, substitutions will not be permitted without the express written  approval of the Owner. WITHDRAWAL OF BIDS  Any bid may be withdrawn prior to the scheduled time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid after the bid opening until the time below stipulated for award has expired. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the owner and the bidder.  20    OWNER'SINVESTIGATIONS  The Owner may make such investigations deemed necessary to determine the ability oft the bidder to perform the work. The bidder shall complete and submit with this bid a Contractor's Qualification Statement, and shall furnish the Owner all such additional information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid ifti the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder isp properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein, and such rejection shall not give rise to a cause of action against the Owner or Engineer, or impose a requirement upon the Owner or Engineer to divulge the  information upon which rejection is based.  AWARD  The Owner shall award or reject the bids within sixty (60) days after the opening ofl bids. A conditional, qualified or unbalanced bid may, at the discretion of the Owner, be rejected. The Owner may, unless otherwise noted on the Bid Form, award separate contracts for the work contained in each bid schedule, ori in the interest of continuity, to one contractor for two or more Bid Schedules. The Owner may waive any informalities or minor defects or reject any and all  bids.  Consideration of Award will be made based upon availability of funds.  The Base Bid will be awarded on it entirety if funds are available. Based upon Bis received, the Scope of Work for the Additive Alternative Bid items may be increased or decreased accordingly to meet funding availability. Award will be made to the lowest responsible bidder. IfAdditive Alternatives have been included on the Bid Form, Bidders are notified that the Owner may or may not elect to use any combination oft the alternatives when determining the low  responsive Bidder for the project. PAYMENTAMD PERFORMANCE BONDS  Al Payment Bond and a Performance Bond, eachi in the amount of 100 percent of the contract price, with a corporate surety approved by Owner, will be required for the faithful performance  oft the Contract on the forms provided by the Owner. AUTHORIZATION TODOI BUSINESS  Prior to execution ofthe Contract, the successful bidder(s) will be required to carry out all procedures required by anyone havingjurisdiction over the site oft the work to gain authorization  to do business in that jurisdiction. EXECUTION OF CONTRACT  The party to whom the Contract is awarded will be required to execute the Agreement and obtain the Payment Bond and Performance Bond, ifsuch bonds are a part of the Contract Documents, within ten (10) calendar days from the date when the Notice of Award is delivered to the bidder. The Notice of Award shall be accompanied by the necessary Agreement and bond forms. In case  21    of failure oft the bidder to execute the Agreement, the Owner may, at their option, consider the bidder in default, in which case the Bid Bond accompanying the proposal shall become the The Owner, within ten (10) days of receipt of an acceptable Payment Bond, Performance Bond and Agreement signed by the party to whom the Contract was awarded, shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the Owner not execute the Agreement within such period, the bidder may by written notice withdraw his signed Agreement. Such Notice of Withdrawal shall be effective upon receipt oft the notice by the  property of the Owner.  Owner.  22    2024 Street Project Project Number Project Name Date of Publication Dated ofClosing  2024-10-40-54022 Projects  2924Webster, Avenue Phase 2and Fay Street Roac  3/11/2024 4/15/2024  Fay StPhase 1  S  Webster Av- - Phase2 Lincoln- Mike Lounge  Bids Received  8th St-I Lincoln St Cost  Dr Cost  Bettis Asphalt & Construction, Inc 30887  USI Highway 24 Contact: Casey Pace 5383  Stratton, CO8 80836 $  600,959.55 $  252,196.58  719-348-  paceemccormickaspnatpavyng.com Quick Horse Pipe Services Mansfield. Av. Contact: Marcelo Esmoris 0608  9068E E. 719-232-  Denver, CO80237 Bidnotsubmitted  $  371,632.94  Arch.Marcelo.Esmors@gmait.com  Project Budget  $  850,000.00  Recommendation is to award Webster Av Phase 2 and Fay St Phase 1 to Bettis Asphalt & Cor of $853,156.13 with Fay St Phase 21 tob be completed next year and authorize Mayor to sigi  NOTICE TO PROCEED AND. AGREEMENT to engage Bettis Asphalt & Construct  23    NOTICE OF AWARD  To: Bettis Asphalt & Construction, Inc 30887 US Highway 24 Stratton, CO 80836  PROJECT Description: Webster Av Phase 2(8h St to Lincoln St) and Fay St Phase 1(S Lincoln St thru Mike Lounge Dr) Roadway Improvement 2024 Project, Project Number 2024-10-40-54022. Generally consisting of Repair and replaçement of curb, gutter, street pans (concrete work) and a 2" mill with a compacted 2" overlay asphalt street surfaces with incidental materials of construction, complete in place, meeting Colorado Department of Transportation Standard Specifications for Road and Bridge Construction and Colorado Department of  Transportation M&S standard plans.  The OWNER has considered the BID submitted by you for the above described WORK in response to its You are hereby notified that your BID has been accepted for items in the amount of $ 853,156.13. You are required by the Information for Bidders to execute the Agreement and furnish the required CONTRACTORS Performance BOND, Payment BOND and certificates of insurance within ten (10) calendar Ifyou fail to execute said Agreement and to furnish said BONDS within ten (10) days from the date of this Notice, said OWNER will be entitled to consider all your rights arising out oft the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be You are required to retum an acknowledged copy of this NOTICE OF AWARD to the OWNER.  Advertisement for Bids dated March 11, 2024.and Information for Bidders.  days from the date of this Notice to you.  granted by law.  Dated this 29th_ day of April 2024.  City of Burlington, Colorado  Owner By Title_ Mayor  ACCEPTANCE OF NOTICE  Receipt of the above NOTICE OF AWARD is hereby acknowledged  by. Bettis Asphalt & Construction, Inc  this the, By Title  day of  20  24    AGREEMENT  THIS AGREEMENT, made this 30th day of April, 2024 by and  between City of Burlington Bettis Asphalt & Construction  hereinafter called' "OWNER". and doing business as (an individual), or  (Name of Owner). (ani individual)  (ap partnership), or (a corporation), hereinafter called CONTRACTOR.  WITNESSETH: That for and in consideration of the payments and agreements hereinafter  mentioned: 1.  The CONTRACTOR will commence and complete the construction oft the  2024 City of Burlington Street Improvement Project, Number 2024-10-40-54022 as specified in  Notice of Award  2.  The CONTRACTOR will furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the PROJECT described herein.  3. within  The CONTRACTOR will commence the work required by the CONTRACT DOCUMENTS  calendar days after the date oft the NOTICE TO PROCEED and will complete  the same within Ninety_ (90) calendar days unless the period for completion is extended  otherwise by the CONTRACT DOCUMENTS.  4.  The CONTRACTOR agrees to perform all of the WORK described ini the CONTRACT DOCUMENTS and comply with the terms therein for the sum of $ 853,156.13 or as shown in the  BID schedule. 5.  The term CONTRACT DOCUMENTS" means and includes the following:  (A) Advertisement for BIDS (B) Information for BIDDERS (C) BID (D) BIDBOND (E) Agreement  25    (F) General Conditions (H) Payment BOND Performance BOND (J) NOTICE OF AWARD (K) NOTICE TO PROCEED (L) CHANGE ORDER  (G) SUPPLEMENTAL GENERAL CONDITIONS  ()  (M) DRAWINGS prepared by Basis Partners, 25N. Spruce St, Suite 310, Colorado Springs. CO 80905, for Phase 2 Webster Avenue Roadway Improvement attached  to General Conditions numbered 1 And,  through  9  and dated 05-15  2023  by. Basis Partners, 25 N. Spruce St, Suite 310, Colorado Springs, CO 80905, for Phase 1F Fay Street Roadwaylmprovement attached to General Conditions.  numbered 1  through  8  and dated 02-02  2024  (N) SPECIFICATIONS prepared or issued by. City of Burlington, Colorado  dated 03-11 (O) ADDENDA: No. No. No. No.  2024  dated dated dated dated  20 20_ 20 20_  6.  The OWNER will pay to the CONTRACTOR int the manner and at such times as set forth in  the General Conditions such amounts as required by the CONTRACT DOCUMENTS.  7.  This Agreement shall be binding upon all parties hereto and their respective heirs,  executors, administrators, successors, and assigns.  26    INI WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly  authorized officials, this Agreement in date first above written.  each of which shall be deemed an original on the  OWNER: City of Burlington BY:  NAME: Gregory Swiatkowski  (Please" Type)  TITLE: Mayor  (SEAL) ATTEST:  NAME: Georgia Gilley TITLE: City Clerk  (Please Type)  CONTRACTOR: BY: NAME: TITLE:  Bettis Asphalt & Construction. Inc  (Please Type)  ADDRESS: 30887 US Highway 24 Stratton, CO 80836 FIN:  (SEAL) ATTEST: NAME: TITLE:  (Please Type)  27    NOTICE TO PROCEED  TO: Bettis Asphalt & Construction, Inc. 30877 US Highway 24 Stratton, CO 80836  DATE:  April 30, 2024  PROJECT: Webster Av Phase 2 and Fay St Phase 1, 2024 City of Burlington Street  Improvement Project  You are hereby notified to commence WORK in accordance with the Agreement dated April 30,  2024, on or before  20 you are to complete the WORK within Ninety (90) consecutive  calendar days thereafter. The date of completion of all WORK is therefore  20  City of Burlington By. Title,  Owner  Mayor  ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged by Bettis Asphalt & Construction, Inc  this the of By: Titie:  day 20_  28    COLORADO SINCE 1888  April 29, 2024  City Administrator's Summary Report  April8-29,2024  Administration  Comprehensive Planning  RICK Planning and Design is Burlington's Contractor in the development and implementation of our Comprehensive Plan. Al Kick-Off meeting between RICK and City Staff was held Wednesday, January 24th. Discussion centered aroundi the purpose of a comprehensive plan, scheduling of plan development, scope ofv workand areas includedi int the comprehensive plan, input from staff as to deliverable expectations was also discussed. The RICK team and Icontinue to meet via TEAMS weekly to discuss progress and process. Since the. January24"meeting: a Steering Committee has been developed, comprised ofag group of people representing the different facets of our community. Also included in the Steering Committee are a member of the council and representatives of the city in the different areas the comprehensive plan addresses. The Steering Committee held its first meeting on March 6th where the plan's purpose and expectations were discussed. The Steering Committee next met April 10, from 5:00 to 7:30 PM at the Community and Education Center. There, a review of information obtained from an analysis of existing conditions was discussed. The Steering Committee opted for "Building Burlington" as the brand for1 the Comprehensive Planwhichwill be usedt to builda a website fort the plan. A draft survey, whichw will be posted on the website, was reviewed to ensure it is capturing information needed to build the plan. Future community engagement activities and events were discussed. Next Steering Committee meeting to be held May 6th at the Community and Education Center. First rounds of community engagement activities  to begin this week.  As ar reminder, any council member may attend any of these meetings or events.  Community: Surveys in both English and Spanish are now available online at www. buldingbutington.om: Flyers promoting the survey are included in this packet as well as PDF versions that we ask you to share with friends and family. Our goal is to reach as much of the community as possible to help validate survey  results.  29    2024 Street Project  On October 24th met with Basis Partners to begin planning work for 2024 Street Project that will include:  Webster Avenue - 8th Street to Lincoln Street  Fay Street - Lincoln Street East to Mike Lounge Drive (including Intersection) The following is the preliminary timeline for the 2024 Street Project: Preliminary design package to city for review February 2, 2024  Frank Street Alley design  Site visit to assess total project Bid Package Deliverables Finalized Bid Specification Development Post with BidNet Direct Project Out to Bid Bid Due Bid Award Signed Contract due Start Date Concrete End Date- Concrete Start Date - Asphalt End Date - Asphalt Begin Striping Finished striping Project Completion Final Payout to include retention  October 24, 2023 February 9, 2024 February 26-29, 2024 March 08, 2024 March 08, 2024 April 15, 2024 April 29, 2024 May 10, 2024 May 13, 2024 June 30, 2024 October 01, 2024 November 30, 2024 December 01, 2024 December 15, 2024 December 15, 2024 December 31, 2024  Completed Completed Completed Completed Completed Completed Completed  1-70 Bethune & Burlington Improvement Project  Attached to this report is a Project Announcement from Colorado Department of Transportation (CDOT), announcing the start of a I-70 improvement project where improvements (asphalt mill and overlay, with some bridge repair work) will be undertaken beginning March 2024 with a completion date of October 2025. The announcement tells you about the project and the effects on interstate traffic. Timing and As this project will have a direct impact on the City of Burlington, I have reached out to CDOT to engage in discussion to prepare for the impact on our community. Of concern is the placement of a mobile asphalt batch plant that willl bep placedimmediately North of the city boundary' West of Lincoln Street with ingress and egress from Linçoln Street. Impacts from this plant will be odor issue and increased heavy truck traffic on Lincoln Street to the Interstate. Currently we are exploring alternate routes sO as not to create additional traffic slowdowns and delays, especially on South Lincoln Street. All heavy truck traffic must bel kept to state highways except fort that area on Lincoln Street from Colfax Avenue to Rose Avenue.  impacts are also discussed.  30    An assessment of this road will occur over the next couple of weeks sO that at project completion any degradation of the street surface will be addressed and brought back toi its existing condition. Note - this Traffic control from Rose Avenue to the Interstate is currently being discussed to ensure public safety concerns arel being properly addressed in this area. We do expect there to be ongoing dialogue throughout the project duration. Ihave contact information for the project engineers who will be on site throughout the project sO that additional concerns or ongoing problems can be adequately addressed. Our goal is to dialogue weekly regarding project progress and addressing community concerns. Weekly CDOT reports regarding project progress and lane closures are being provided and posted on our website.  stretch of street already receives great usage from heavy truck traffic.  Intergovernmental/Upcoming Events  Public Works Supervisory and Coordination Meeting - City Hall- Monday's' 7:00A.M. Management Team Meeting - In Person at Community Building- Wednesdays 2:00 P.M. Comprehensive Plan Meeting - Teams Meeting - Tuesdays 9:00AM Burlington Housing Authority Board Special Meeting - Tuesday, April 30, 11:30 AM, Autum Park CML Executive Board Meeting Friday, April 26th, - Denver  June 18-21 - Loveland - Annual Conference New Council to be seated Position. Appointment  Council Meeting  April 29, 2024, 6:30 PM, Room A Community and Education Center May 13, 2024, 6:30 PM, Room A Community and Education Center  Comprehensive Plan! Steering Committee meeting  Community Engagement - Coffee with a Cop May 8th, 3:30 -5 5:30 Community and Education  May 1, Ziggy's Coffee Center  CML Spring Outreach - District Meeting - Thursday, May 16 - Burlington, Old Town Barn 5:00-7:30PM  Burlington Housing Authority Board Meeting, May 21, 2024, ,11:30AM  31    ITCARSON COUNTY  -  BUILDING  GBURLINGIOU  Burlington Comprehensive Plan Burlington Parks & Recreation Plan The City of Burlington has begun an effortt to create a roadmap for the community for the next 10 to 20 years. This Plan - the Comprehensive Plan - will address economic The Parks & Recreation Plan will identify opportunities for improvement and Make your voice heard! Take this initial survey to share your vision for Burlington and input on various topics. Use the QR Code or visit the website to take the survey at  growth, housing, transportation, infrastructure, and other topics. expansions for parks and open spaces in the community.  xbvidighatlingten.on  THANK YOU!  Learn moreabout Building Burlington at the projectwabsite, ww Dune  on.cor  B2.    ITCARSON COUNTY  -  BUILDING  GBURLINGTON  Plan Integral de Burlington Plan de Parques y Recreacion  La Ciudad de Burlington ha iniciado las gestiones para crear una hoja de ruta para la comunidad durante los proximos 10 a 20 anos. Este Plan, el Plan Integral, abordard elcrecimienloerondmic, la vivienda, el transporte, la infraestructura y otros temas. EIF Plan de Parques yRecreacion identificard oportunidades de mejora y ampliacion ComparosuideaiComplete esta encuestainicial para compartir suvisionde! Burlingtonyrealizar: aportacionessobre diversostemas. Utilice este codigo QR 0 visite el sitio web para realizar la encuesta en  de parques y espacios abiertos en la comunidad.  wbuidngutington.on  ;GRACIAS!  Para masi informacionsobre Building uringlpvitlarelale webd del proyecto:  wwbuidinghurlinglon.con  53    COLORADO SINCE 1888  To: From: Date:  City council members Georgia Gilley, Clerk April 29,2024  We have a liquor license renewal to consider. Prior to this meeting, Restaurant Panaderia Mexico Inc submitted an application to renew its liquor license. It is categorized as a Hotel and Restaurant liçense. There have been no complaints made with the police department or violations reported to our office which would cause concern or be reason for a denial. Payment for the state and local licenses have been submitted with the application. Work has begun to redesign the city's website and make it more user friendly. This should be completed in early September. The goal is tol have a new but familiar look great features Since the last city council meeting, the Canvass of Election Returns for the April 2, 2024, Regular Municipal Election was conducted. On April 11, Mayor pro tem Paul Velasco assisted me with conducting the canvass to determine each eligible ballot was accounted for  for our residents.  and counted. The official election tallies are as follows: Mayor: Swiatkowski, 232, and Strick, 139  Council members: Romans, 164; Lambert, 94; Hill, 100; Burghart, 243; Weisshaar, 232; The Statement ofElections and Certificate of! Determination has been filed with the Colorado Swearing in of the mayor and new council members will take place near the beginning of the council meeting. Outgoing council members will vacate their seats at the conclusion of  and Hernandez, 246  Municipal League (CML) and Department ofLocal Affairs (DOLA).  the swearing in ceremony.  34    Public' Works Report4 4/29/2024  Electric Department: Finished with the boret for Old Town, pulling wires to connect tot the transformer. Finish pullingv wires to1 ther new transformer that was set at thei fair grounds fort the amusement rides. Plans have been made to place at transformer for the storage units located int the industrial park. Had a planned outage on the 24tht to disconnect transformer #1 from the distribution system for maintenance could be performed on the main switch. Another outage is scheduled for midnight on Tuesday, April 30 @ midnight for the reconnection. This outage should last about: 30 Street Department: Acidized the swimming pool. Performed maintenance at the pool in preparation forinspection and the season. Cut out asphalt for curb and gutter and driveway replacement. Once concrete has time to cure will replace with hot mix asphalt. Bladed alleys. Patched potholes. Parks Department: All sprinkler systems int the parks have been turned on for the season. Mowing operations are nowi in full swing, this includes trimming, mowing weeds and sprayingv weeds. Water Department: Maintenance on a pick-up was a priority this week. GPS meters. (about 85% complete). Was called to several leaks because people were turning on their sprinkler systems. Also assisted at1 the pool with acidizing, leak detection and pipe replacement. Wastewater Department: Worked on1 the Discharge Monitoring Report for the EPA. Was called out twice for potential sewer blockages. (tree roots and grease were the culprits)  minutes.  Serviced equipment.  Assisted with the acidizing of the pool.  Met with representatives from the VA1 to discuss installing two new doors in the clinic to limit access to the patient exam rooms fromi the waiting room. Madei inquiries about signage for the parks and the pickleball, basketball and tennis courts. Made maps and measured footage of curb and gutters  the are tol be repaired or replaced this year during the street project.  35    COLORADO SINCE 1888  www.purington.com  415 15th Street Burlington, CO 80807 Phone 719-346-8652 Fax 719-346-8397  To: City Council From: Becky Castillo, City' Treasurer Date: 4/25/2024 Re: Treasurer's Report  Utility meters are physically read and billed monthly. Utility bills are due by the 15th of each month or else a 10% penalty is applied to the unpaid account balance. Shut off occurs on the 25th or next business day ifi it falls on a weekend or holiday and has an additional penalty of $70. This is the 1st month since the cold weather we were able to; process a shut off. There was a total of 12 on the list and we are working with Utility payments can be made at Xpressbillpay.com. or dropped off at City Hall Monday - Friday 7-4. There are new phone numbers for Xpress bill pay and a new feature of guest checkout option that is now available if you don't wish to set up an account. Visit our website for updated information on payment processing or give us acall at City Hall and we can pass the information on directly. Drop box at City Hall Process payroll on a bi-weekly basis, payroll taxes, and monthly Utility and Airport Audit preparations are being made daily to try tol be as prepared as possible for the upcoming audit. Audit is from May 6-101 this year. Lorraine was able to make it down on the 17th and we are preparing all the requests that have been sent sO far.  laccount to get them caught up that hasn't paid since last year.  isa available 24 hours/7 days a week. Sales tax. Ist quarter payroll and sales tax.  Process accounts payable weekly. Process payroll on a bi-weekly basis.  ColoTrust interest rates dropped very minimally again. Interest rates for ColoTrust are currently 5.41%. This interest is still at a higherrate than what our local banks The Outback bus is keeping steady as the temperature is warming up. Still hopeful My apologies for not being able to make the meeting this evening. Ihad a conflict with an out-of-town appointment. Iappreciate yourunderstanding. Looking forward to  can offer.  we will be getting our new bus sometime in 2024.  working with you allll  36    ITR  -  Burlington Colorado  14111 US Highway 385  Burlington CO 80807  719.346.5352  Council Report 3.25.24  Taxiway Reconstruction Skarco(attached) Generator grant Bidding period is now open Education/outreach  Ihave a recommendation from Armstrong to award the bid to  Working on flyers to promote our flight simulator We have hosted 130 students for airport visits so far this year  March 2024 Fuel  March 2023 Fuel Total- 4,386.92 Gallons Avgas- 1,541.14 Gallons Jeti fuel- 2,845.78 Gallons Gross sales- $ 24,773.76  Total- 5,806.82 Gallons Avgas- 1,463.64 Gallons Jet fuel- 4,343.18 Gallons Gross sales- $ 28,561.30  "Eastern Colorado's Premier Aviation Experience"  37    ECONOMIC DEVELOPMENT REPORT FROM ROL  Kroger and Albertson's, under regulatory pressure, plan to sell nearly 1600 stores nationwide including the Safeway brand in Colorado, as part of their proposed $24.6billion  merger.  The agreement invoives selling 579 stores to C&S Wholesale Grocers, affecting 91 Albertson owned tocations in Colorado and Arizona, aiming to address concerns raised by  regulators.  Themove is a response to lawsuits from government officials, including the Federal Trade Commission, citing fears of reduced competition and higher grocery prices. The deal, worth nearly $3 billion, aims to introduce a new competitorto Colorado's grocery  market while ensuring continued service to communities.  Ifthe proposed merger is eventually approved by the FederalTrade Commission, it  appears the Burlington Safeway store's name will remain the same. However, itwill be owned by C&S Wholesale Grocers.  Iny visiting with. John Pekarek last week, demolition of the Montezuma Apartments As you know, John purchased the building from Don and Pat Downen and has plans to come back and have 16 apartments on the second and third floors oft the structure and an additional 2 apartments on the ground level. The main square footage oni the ground  building is about to be concluded.  level is going to be retail space.  John said the next phase is to get a new roof over the building andi to replace all of the outside windows. Thewindows are ordered and. John said would bei installed soon after  the arrival oft them. 14"Street.  John's venture is going to be a tremendous asset for all of the businesses located on Prairie Cultural Revitalization, a 50103 non-prolitorganization, is ini the process ofa They have met with Jim and myself and they plan to work in sync with the city as they One of their initial goals is to update the greenery and fixtures such as added benches, floralcontainers, new trash cans and other decorative items to make our downtown shopping a more inviting and pleasing gexperience for our patrons.  Main Street Revitalization project.  progress forward.  38    Melissa Kleweno, president of the Prairie Cultural Revitalization, has said she will be The group is seeking assistance from the general public to resurrect the State The armoryis a nationally registered historic building and is in danger of being lost. According to the organization, the Armory has been on 14th Street in Burlington for 98 years, representing abulousarcntecture, local andnationalmilitaryhistoryand great community  meeting with the mayorand city council ini the nearfuture.  Armory building on 14Street.  memories.  Prairie Cultural Revitalization is seeking help to meet the matching funds needed to secure a grant from the Colorado Historic Foundation to purchase the armory and restorei it  to its originalstatus.  Ifeverything falls into place, the organization plans to purchasei the armory building The organization has stated it would be a wondert facility to have pubticand private  and begin thet task of a huge remodeling project.  events such as dances, health classes and many otheryouthactiMties.  39    Burlington Police Department Council Report April29,2024  Officers with Burlington Police Department attended al De-Escalation and Use of Force legal considerations class. This class addressed specific case law as outlined by the US Court of Appeals for the 10th Circuit. The 10th Circuit includes Colorado, Officers with Burlington Police Department will be attending a class that addresses strategies for al healthy law enforcement career. The class addresses mental health Officers with Burlington Police Department attended an effective law enforcement communication training and discussion. Burlington Police Department emphasizes effective communication in our training and throughout everythingwe do Burlington Police Department staff attended a background investigation for police officer applicants training. Burlington Police applicants go through a thorough background investigation prior to being hired to serve in our community as police  Kansas, New Mexico, Oklahoma, Wyoming, and Utah  and wellbeingi for law enforcement officers  officers  Burlington Police Department will be assisting with al bicycle rodeo at the Burlington Elementary! School on May gthfrom 12:30p p.m. to 3:40 p.m. Burlington Elementary School. The bike rodeo will be expanding to some degree this year toi include portions of the course in the 900 block of Senter. Ave and 400 block of 11th Street Ziggi's coffee will be hosting Bulington Police Department for coffee with a cop on May 1stf from 9 a.m. to 10 a.m. Events like these give us the opportunity to talk with the public in ani informal friendly setting and help to grow our relationships with the  community  40    April 2024 City Council Report-Old" Town Museum  Planning is ini the works for School Days in May. Letters have been sent to area schools for the May 7th & &th event. So far, we have twelve schools signed up to attend, totaling over 450 students. We willl be doing Can Can shows and taking kids on our wagon rides to the Carousel for a ride. We also have 5 other schools coming Summer staff has been hired. They are beginning their rehearsals to be ready for our The deck on the front entrance has been renovated with the siding to match the façade that was done last summer. We also removed the old signage and replaced it with al beautiful new mural. This project was paid for using donated funds. We: are working on restaining/painting some of the wagons around the property, fixing sprinkler heads and repairing doors and other small fixes inj preparation for our Old Town will be hosting a new event on May 4th for Mother's Day from 11am-4pm. We will have some specials in store, free gifts for Moms, a photo booth and refreshments. We havel been wanting to host an event like Ladies Night in the Spring or Summer, and this seemed like the perfect opportunity. We look forward to seeing lattended a Colorado Tourism Office Destination Stewardship meeting on April 2ndi in April revenue is tracking below that of 2023 due to our event sponsorship campaign getting out late. This should mean that May will exceed that of last year.  on various dates throughout the rest of April and May.  show opener on May 25th.  busier season.  how it goes. Yuma.  41    The Library 4/29/24  Grants Programs  ) New Books will be purchased by the state until June  Dropped to 4 weekly program while Chantel is on maternity leave Program attendance has begun to increase with the nice weather June 22nd. Presentation about the McCormick Ranch Murders August gth. Presentation about the 1935 Republican River Flood  Special Programs: Summer Reading: Begins June Ist Continue to help people daily  This continues to be an incredibly busy year.  Chantel went on maternity starting April 20th and hopes to return around June 6th.  Checkouts: 1378 Visits: 999 people Programs: 16 for148 people Nick McCarty-Daniels  42    COLORADO SINCE 1888  340S. 14thStB Burlington, CO 80807 Tel719)346-8918 Fax:(719)346-8982 yson.weisnaareburlingtoncolo.com  Burlington Activities  Department  April 122,2024  1 Youth Volleyball will wrap up with a consolation tournament on April 27. This program has gone really well, thanks to the coaches: Celci Weippert, Timber Carlin, Tomy Herman, and McKenzie Nunez. We have 1 Youth Soccer will wrap up on April 28. This program continues to have various volunteers who make it work. Only in its second year, there have been some learning curves along the way and we continue to try * Summer Baseball & Softball Registration is completed. A couple different age groups are already practicing with games beginning in May, which is right around the corner! Here is a breakdown of registrations:  also had various individuals volunteer their time to ref, flag, and run scoreboard.  improve as we go.  T-Ball: 54 total - 15 girls & 39 boys (5 teams) Machine Pitch: 60 total - 23 girls & 37 boys (5 teams) 12U Softball: 29 girls (2 teams) Cal Ripken Minors: 32 boys (2 teams) Cal Ripken Majors: 35 boys (2 teams) 13-16 Babe Ruth: 28 boys (2 teams) 18U Softball: 25 girls (2 teams)  Total # participants for summer baseballsoftball: 263 participants  1 Preparing for full summer operations. This includes the splash park & pool. Planning to have splash park open in early May, in time for the BES picnic days. Holding lifeguard orientation meeting on. April 22 and finalizing pool staff. Annual slide inspection tentatively scheduled for May 14th. Opening day is scheduled for Saturday, May 25 and last day open will be Saturday, August 10. Also preparing for summer day camps. Day camp staff has been hired and has begun some early planning ofeach day camp and ordering supplies. 1 We will be printing summer booklets the week of April 22nd and getting them distributed to BES later in the week. This booklet includes schedules for day camps, t-ball, machine pitch, blast ball, pool and various other  activities in our community.  Martial Arts - year-round program. $80 for the first student, $40 for the second student in same family, and $20 per additional student in same family. We collect all fees and keep 15%. They Soul Steppin' Studio Dance - classes are held on Thursdays and began on September 14. There are a total of6 65 students involved in the dance program this year, which is a fantastic turnout!  are consistent with their participation numbers with roughly 40 participants. We collect 15% of the monthly registration fees for this program.  Other Activities in the works: Rentals ofCommunity Center, Summer Baseball/Softball schedules,  Summer Day Camps, Blast Ball, Swimming Pool preparation, Field Maintenance  43