BURLINGTON CITY COUNCIL  REGULAR MEETING Community Center 340 S. 14th St., Room A June 10, 2024 6:30 p.m.  QBCNONpO  SINCE 1888  Live public streaming available at  htpsy/www.buringtonsolo.comruallcounclmeeting  AGENDA  1. Call to Order 2. Pledge of Allegiance 3. Roll call Greg Swiatkowski, Mayor Mark Burghart Paul Velasco, Mayor pro tem 4. Review and Approve Agenda 5. Consent Agenda Items  Hal McNerney Lana Mireles  Adrian Hernandez Kamron Weisshaar  Emergency matters coming before Council which may require action may be added to the agenda.  Minutes of the May 28, 2024, meeting 6. 1 Public comment (Comment is limited 10. 3 minutes.)  7. Public hearing - none 8. Unfinished business -none 9. New business  A. Review and award bid for street sweeper 10. Reports from city departments Administrator - Jim Keehne Clerk - Georgia Gilley Public Works - Mike Konecne  11. Reports from Council 12. Adjournment    BURLINGTON CITY COUNCIL REGULAR MEETING MINUTES County of Kit Carson State of Colorado Burlington Community and Education Center 340 S. 14th St., Recreation Room May 28, 2024 6:30 p.m.  1. Call to order  Mayor Swiatkowski called the meeting to order at 6:30 p.m.  2. Pledge of Allegiance 3. RollCall  Council members present: Greg Swiatkowski, Mayor Paul Velasco, Mayor Pro Tem Kamron Weisshaar Council members absent: Hal McNerney Staff/Officials present: Jim Keehne - Administrator Georgia Gilley Clerk Becky Castillo - Treasurer Mike Konecne - Public Works Others present: Michael McCullough Tiffany Chaffman +. Review and Approve Agenda  Mark Burghart Adrian Hernandez Lana Mireles  Rol Hudler - Economic Development Ashley Gutierez Utility Clerk Michael Grinnan- - City Attorney  Deb Gutierrez Ron Mehling  Motion by Weisshaar and second from Velasco to approve the agenda as presented.  Motion passed unanimously. Burghart: Aye Velasco: Aye 5. Consent Agenda Items:  McNemey: Absent Mireles: Absent  Hernandez: Aye Weisshaar: Aye  Minutes of May 28, 2024, meeting. Motion passed unanimously. Burghart: Aye Velasco: Aye  Motion by Burghart and second from Weisshaar to approve the consent agenda.  McNerey: Absent Mireles: Absent  Hernandez: Aye Weisshaar: Aye  2    6. Public Comment - none 7. Public Hearings  A. Public hearing for Application for Special Events Permit submitted by Burlington Chamber of Commerce for its annual Celebration of Summer event Saturday, June 15, at Parmer Park. Mayor Swiatkowski called a public hearing to order at 6:32 p.m. to hear testimony about the above Application for a Special Events Permit submitted by Burlington Chamber of Commerce for its annual Celebration ofSummer event Saturday, June 15, at Parmer Park. Clerk Gilley indicated the application was turned in with fees paid and insurance secured. Notice for the public hearing was posted for 10 days prior to the hearing, with no remonstrances being filed at City Hall. Gilley indicated there have been no problems or issues at previous events. Clerk Gilley indicated there were no members of the public present to give testimony against the application.  Mayor Swiatkowski closed the public hearing at 6:33 p.m.  Motion by Weisshaar and second from Hernandez to approve a Special Events Permit for the Burlington Chamber of Commerce for its Celebration of Summer event Saturday, June 15, at  Parmer Park. Motion passed unanimously. Burghart: Aye Velasco: Aye 8. Unfinished business  McNerney: Absent Mireles: Absent  Hernandez: Aye Weisshaar: Aye  A. Consider approval ofs swimming pooli improvement project.  Keehne indicated the report from Paddock Pool showed the swimming pooll bathhouse and wading pool needs some improvements to be work properly and to be ADA compliant. The amount of money needed is anticipated to be $1.2 million. Work will. be completed in two different budget years, beginning this fall and concluding before the 2025 summer season. Keehne explained that some reserve funds must be used. A GOCO grant will also be applied for to help defray this Motion by Velasco and second from Hernandez to approve the $1.2 million swimming pool improvement project to start this fall and conclude before the 2025 summer season.  expense.  Motion passed unanimously. Burghart: Aye Velasco: Aye 9. New business A. April financial report  McNerney: Absent Mireles: Absent  Hernandez: Aye Weisshaar: Aye  Keehne went through the financial reports provided in the council packet, reporting the financial position oft the City is solid. He noted that the sales taxi revenue is up over last year, while inflation stayed the same. Capital improvement projects in the City are beginning since the weather has  warmed up.  B. Award bid and approve Mayor's signature on airport documents as listed:  Award Generator/Runway End Identifier Lights (REIL) project bid to Pro Electrical Contractors, Inc. pursuant to Armstrong's. Award Recommendation Letter CDOT Aeronautics Discretionary Aviation Grant Resolution stating matching funds are  budgeted for the taxiway project  3    Armstrong's Amendment 1 to Task Order B, Attachment to Professional Services Agreement between Sponsor and Engineer, which adds the REIL project to the existing Keehne reviewed the documents with Council, which were amendments: and additions top previously Motion by Hernandez and second from Velasco to approve Mayor's signature on the Armstrong airport documents and to approve the recommendation to award the bid to Pro Electrical  contract  approved contracts with Armstrong, the engineering firm hired by the City. Contractors, Inc. for the Generator/Runway End Identifier Light project.  Motion passed unanimously. Burghart: Aye Velasco: Aye  McNerney: Absent Mireles: Absent  Hernandez: Aye Weisshaar: Aye  10. Reports from city departments  Reports were in the packets. Spot reports were given from department managers present. Konecne added to his report to indicate the water department is looking into purchasing radio meters for two  books, which is approximately 200 meters.  11. Reports from Council None 12. Adjournment 8:02p p.m.  With a motion by Burghart, a second from Velasco, and a unanimous vote, the meeting adjourned at  Greg Swiatkowski, Mayor  ATTEST:  Georgia Gilley, City Clerk    CITY OF BURLINGTON 2024 STREET SWEEPER PROPOSAL  MODEL ENGINE FUEL  ODRAI MS5H  ODRAMT4H  ELGIN BROOME BEAR  300hP CUMMINSL9 215hP ISUZUTURBO 260hP CUMMINS L9  DIESELY W/DEF  DIESEL W/DEF  DIESEL W/D DEF SINGLEV WRAP POLYETHYLENE DISPOSABLE STEEL BRISTLEWI POLYETHYLENE SEGMENTS 4.5 CUBIC' YARD (11,000LBI LIFT CAPACITY) SQUEEGEE STYLEWI REPLACEABLE EDGING  PREFAB DISPOSABLE PREFAB DISPOSABLE POLYPROPYLENE POLYPROPYLENE DISPOSABLE DUAL5 DISPOSABLE DUAL5  MAIN BROOM SIDE BROOM HOPPER ELEVATOR WATERSPRAY SYSTEM TURNING RADIUS 20.1ft TOTAL PRICE 3YEARLEASE OPTION MONTHLY 5YEARLEASE OPTION/MONTHLY  SEGMENTED 5CUBIC YARD (11,000LBLIFT CAPACITY)  SEGMENTED 4CUIC YARD (9,400 LBSLIFTO CAPACITY)  SQUEEGEE STYLEWI SQUEEGEE STYLEW/ RUBBER EDGING RUBBERI EDGING  360 GAL SPRAY @ 220 GAL SPRAY @ 360 GAL SPRAY @ GUTTER, BUMPER GUTTER, BUMPER BROOMS  MAIN BROOM,  MAIN BROOM, 16.4ft  MAIN, L/R, AND: SIDE 20ft  $ $ $  315,770.00 $ 12,760.18 $ 80,236.41 $  235,240.00 $ 95,060.13 $ 59,773.93 $  372,226.00 11,769.24 7,469.26 1YEARSTANDARD, EXTENDED AVAILABLE FORI $4692.005YEAR, $5847.00 3  1YEAR STANDARD,  EXTENDED) STANDARD 1YEARI  AVAILABLE FORI PARTS ANDI LABOR! BODY ONLY. 3YEAR  BODY ONLYI 1,DEMOED  WARRANTY  2  STAFF PREFERENCE EXTENSIVELY  5    ARIS  MACHINERY  City of Burlington  Odra MS5H Sweeper  Street Sweeper Bid Proposal    -  HARIS  MACHINERY  MT4H  ODRA  City of Burlington  Odra MT4H Sweeper  Street Sweeper Bid Proposal  7    Broom Bear  ELIN  Broomt Bear  ELN    COLORADO SINCE 1888  June 10, 2024  City Administrator's Summary Report  May 27 - June 10, 2024  Administration  Comprehensive Planning  RICK Planning and Design is Burlington's Contractor in the development and implementation of our Comprehensive Plan. AI Kick-Off meeting between RICK and City Staff was held' Wednesday, January 24th. Discussion centered around the purpose ofa comprehensive plan, scheduling ofp plan development, scope ofwork and areas included in the comprehensive plan, input from staff as to deliverable expectations was also discussed. The RICK team andl lcontinue to meet via TEAMS weekly to discuss progress and process. Since the. January: 24"meeting, a Steering Committee has been developed, comprisedofagroup ofp people representing the different facets of our community. Also included in the Steering Committee are a member of the council and representatives of the city in the different areas the comprehensive plan addresses. The Steering Committee held its first meeting on March 6th where the plan's purpose and expectations were discussed. The Steering Committee next met April 10, from 5:00 to 7:30 PM at the Community and Education Center. There, a review of information obtained from an analysis of existing conditions was discussed. The Steering Committee opted for "Building Burlington" as the brand for the Comprehensive Plan which will be used to build a website for the plan. A draft survey, which was posted on1 the website, was reviewed to ensure it is capturing information needed to build the plan. Community engagement activities and events were discussed with engagement activities beginning in earnest the The Steering Committee met May 6th at the Community and Education Center. First rounds of community engagement activities and survey results were discussed. To date, approximately 420 surveys have been received. Discussion also took place around survey results, especially the demographics of surveys submitted. As we are lacking results from the different community demographics, it was determined to continue distributing the first survey through May so that results better represent all facets of our As of May 24th, 540 surveys have been completed providing the committee with comprehensive The Steering Committee met. June 05, 2024, where first round: survey data was discussed.. Afteri first round engagement activities were completed, data revealed community demographic data obtained, better reflected Burlington demographics. Second Round of Community Engagement was discussed: andy willl kick off June 15th with Celebration of Summer Activities. Second round community survey questions were reviewed and finalized with emphasis on transportation planning, park and recreation planning, land use planning, main street improvement planning, and tourism planning. Second round data will be collected  week of April 22"d.  community- Attached fory your review are the survey results to date. information and data thati is more representative of our community.  9    throughout the Summer, analyzed, with results finalized for next Steering Committee meeting to be held  late August or early September.  Asar reminder, any council member may attend any of these meetings or events.  Second Round Community Surveys in both English and Spanish will be available online at  wigigwrinstoncon 2024Street Project  On October 24th met with Basis Partners to begin planning work for 2024 Street Project that will include:  Webster Avenue gth Street to Lincoln Street  Fay Street - Lincoln Street East to Mike Lounge Drive (including Intersection) The following is the preliminary timeline for the 2024 Street Project: Preliminary design package to city for review February 2, 2024  Frank Street Alley design  Site visit to assess total project Bid Package Deliverables Finalized Bid Specification Development Post with BidNet Direct Project Out to Bid Bid Due Bid Award Signed Contract due Pre-Construction Meeting Start Date - Concrete End Date- Concrete Start Date - Asphalt End Date - Asphalt Begin Striping Finished striping Project Completion Final Payout to include retention  October 24, 2023 February 9, 2024 February 26-29, 2024 March 08, 2024 March 08, 2024 April 15, 2024 April 29, 2024 May 24, 2024 June 4, 2024 June 10, 2024 August 01, 2024 October 01, 2024 November 30, 2024 December 01, 2024 December 15, 2024 December 15, 2024 December 31, 2024  Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed  I-70 Bethune & Burlington Improvement Project  Attached to this report is the weeklyp project report update and lane closure report Project from Colorado Department of Transportation (CDOT), regarding the 1-70 improvement project where improvements (asphalt mill and overlay, with some bridge repair work) whichi is underway. The announcement discusses the project and the effects on interstate traffic. Timing and impacts are also discussed.  10    2023 Audit  Tim and Corina Mayberry, Mayberry & Company, LLC, our independent auditors were on site last week, pouring over records and all things financial as they look at our financial situation for 2023 in the performance of the required annual audit. They worked in conjunction with staff to gather all the information needed to perform the audit. Preliminarily, word is that we look very good with no violations observed. They made: suggestions to improve our financial recording and processes we. should engage in toe ensure bad debt does not continue to rise. We arei int the beginning stages of developing new processes that ultimately will benefit the city and improve the audit process. One are of note in this regard is establishing a process, by ordinance to assisti int the collection of bad debt. More willl be coming regarding these changes. Tim Mayberry, Mayberry & Company, LLCauditors for the City of Burlington, and Lorraine Trotter, Professional Management Solutions Accountant for the City of Burlington will be present to present the 2023 Independent Audit Report and the Management Discussion and Analysis at the. July2 29,  2024 Council Meeting.  Swimming Pool  When the pool closed last year for the season, we immediately began contacting pool companies to do anassessment of our facility to determine its long-term viability and whati improvements. should be made. All companies (sans one) contacted indicated the need for a new pool structure. The one that did not say this was Paddock Pools who personally responded toi the inquiry by doing an on-site visit and assessment A written report was drafted, and another on-site meeting was held on May 7th where the report was reviewed and we discussed the process and timing of repair work the pool is in dire need of to get back into both state and federal compliance. Through this meeting, repair work was broken into 4 categories.  of our pool complex.  1. Wading Pool - complete rebuild 2. Bath House - ADA Compliance  3. Pool Interior - Refinish and paint, joint repair of deck, address all piping, painting, and repair  work  4. Slide- re-finish both slide, piping, and tower  Each of these 4 areas will require an investment of $300,000. As our pool is scheduled to open May 27, 2024, iti isvirtually impossible to engage in any repair work this season, though believe work on thei tower wading pool and bath house can be completed once the season ends and before year end. $1.2 millionis as substantial investment in our aging pool, though willl keepi it viable and: sustainable for the next 20y years. The City of Burlington Charter, Section 3.8, Parks and Recreation Programs states that the Council may provide by ordinance for the planning, financing and supervision of community parks and recreation programs. The Council may provide for equipping, financing and maintaining City-owned or controlled parks, recreation areas and facilities, by ordinance, both in and outside the corporate limits of the city. The City of Burlington's swimming pool is funded through the general fund. At the end of 2023, the City had a fund balance or reserve funding amounting to over $2.7 million. If we are to have a pool that is compliant with existing statutes and regulations and operational for the 2025 season, we must invest in rebuilding all areas of concern. I suggest that we take the existing 2024 pool budget, dedicate capital  11    funds, conservation trust funds, and reserve funds tor re-building the wading pool and the bath house this year. During the winter months and spring months of 2025 the pool can be re-surfaced along with the deck issues addressed, and all the piping issues redone. This can be budgeted for, and at the close of the Attached to the last councilreport was the Inspection Report for Burlington'sPool: lasp provided by Paddock Since the last council meeting, as the pool was prepared for opening, it was discovered that the heat exchanger for the pooi was cracked and not operational. Therefore, the opening oft the pool was delayed. The delay lasted one week during which time the weather significantly improved to allow for opening the pool, although the water is currently not being heated. A new heat exchange unit has been ordered and Wel have been working closely with Paddock Enterprises, Inc. to assess the areas that are to be addressed, develop bid specifications and ready for publication. We hope to have a contractor on board by end of  2025 season, the slide can be dismantled and rebuilt/resurfaced.  Enterprises, Inc.  wel hope to have installed in the next couple of weeks. July to plan for this years work. More to come! intergovernmental/Upcoming Events  Public Works Supervisory and Coordination Meeting - City Hall- - Monday's 7:00 A.M. Management Team Meeting - In Person at Community Building - Wednesdays 2:00P.M. Comprehensive Plan Meeting- -Teams Meeting- - Tuesdays 9:00 AM Comprehensive Plan Meeting, Wednesday, May 29, 2024, Burlington  Comprehensive Plan Steering Committee meeting, June 5th, 4:00-6 6:00 Community and Education Center City Council Meeting - Monday, June 10, 2024, 6:30 P.M., Room A, Community & Education Center Chamber of Commerce Celebration of Summer, June 15, Parmer Park - All Day - Kickoff Second Round of City Council Meeting - Monday, June 24, 2024, 6:30P P.M., Room A, Community & Education Center  Community Engagement for Comprehensive Planning  CML Executive Board Meeting June 18-21 -l Loveland - Annual Conference CML Executive Board Retreat, July 11-13, 2024, Colorado Springs  12    Anticipated Construction, Activities inc Cheyenne, Elbert, Linçoln and Kit Carson Counties  6/6/20249:12AM  6/9/24 NHPPO 0405-041 US 40/287 399.1 399.2 Lincoin  intersection Improvement Mondayt throughs Sunday 24 CDOT: construction: Concrete hrs/Day- Right Lane closure. 719-740-1052 pavement. curb and Lincohn County Road 109 (CR TLMC Contractors: gutter, storm sewer, curb 32/3rd Ave) Closed. Detour- 970-346-8623. Project Publici info: ramp and new striping. use 4th Avet to3 3rd St.toCR 719-771-39750r  KarlLarson Jaedon Mills  109/32/3rd Ave. clousre  OMSPANGPTALON Lonnie Niesent 308-530-4412. Project Public 719-297-15440F oenumwayengpmatoen  69/24 NHPP0705-089  0 426.0 436.0 KitCarson WBt traflici is on E8170 Mondayt through Sunday2 241 hrs CDOT: Benesch ProjectE Engineer  Head-to-Head configuration  per day @ MM 426-436EB Russ Higgins 720-982-5537 LeftL Lane and Left Shoulder Simon Contractors:  info:  6/9/24 NHPPC 0705-089  70 429.0 429.0 KitCarson Bethune Interchange Mondayt through Sunday2 24hrs CDOT: Benesch Project Engineer  Partial Closure Detour per day @ MM4 429 WB 170 Russ Higgins 720-982-5537  signs posted  ons ando off ramps ciosed. Simon Contractors:  Lonnie Niesent 308-530-4412. Project Public 719-297-15440r Ceumunyemopmatcon Simon Contractors. Lonnie Niesent 308-530-4412. Project Public info: 719-297-15440r oshumwayengpmatomn  info:  6/9124 NHPP0705-089  70 436.0 426.0 KitCarson Miling WBI 170- -WBI 170 Monday! through Sunday2 241 hrs CDOT: Benesch ProjectE Engineer  closeda and detoured into per day @ MM4 4361 tol MM4 427 Russ Higgins 720-982-5537  the EBK lanes ofh Head- WBI 1708 all lanes closed.  toHead traflic.  Cheyenne_ EberlUnchn.XuCarson  13    Public Works Report 6/10/2024  Electric Department:  Welcomed a newa apprentice lineman to the team on Wednesday. June 5.  Received a state inspection tag for1 the new transformer and pedestal located at the fair grounds to! be used fort the carnivat rides that Kit Carson County has purchased. Did al load test with all rides operating Continue to work with the contractors who are installingt thel RVI park at Love's' Travel Shop. Atwell indicated last week they are waiting on a couple of bids to come ini for the construction of the structures and1 the placement of the newreclosers int the sub station behind the light plant. Multiple calls fors street light repair and to locate electrical lines. Was called by Triple H asking for help. While dumping a dumpster in thet truck the lids swung open and hooked the communication lines int the  at the same time and observed no voltage drop.  alley, 200 block between 7th and gth streets. No damage.  Parks Department:  Continue with all mowing operations in all the parks and City properties. Assisted with spraying oft the weeds growing in the streets. Welcomed ar news seasonal worker to the staff last week.  Preparing Parmer Park for the celebration of summer that will occur this weekend.  Street Department:  Focused on clearing all the storm drains of debris. Mowing operations fori the ditches will continue along Had a meeting with Bettis and their concrete contractorto: start concrete work on Webster Ave. for1 this Continue to assist maintenance issues at the swimmingpool. Ar newheat exchanger is still being  with spraying operations for weeds.  year's street project. Will start at 8"h and' Webster and work westward. manufactured. Expected deliveryi is within the next two weeks. Clearing weeds from around fire hydrants and spraying.  Water Department:  Posted the Certificate of Delivery to the state portal for this year's Consumer Confidence Report. Completed all thet first of month water samples which include, Nitrates, Bacteria, presence or absence  of E-coli and chlorine residual.  Assisted the Hospital with a leak on al back flow device.  Wastewater: streets.  Jetted approximately 800' of sewer main for maintenance. 200 and 300 blocks between 13th and 14th  Raised another manhole ring to make it easier for maintenance purposes.  14    Public' Works:  Monday meeting with supervisors. Meetingv with Bettis to kick off the street project fori this year. Steering  committee meeting for comprehensive plan. Processed building permits. Working on Integrated Resource Plant for WAPA Xcel has requested al load and generation1 forecast.  Will assist the Chamber of Commerce this weekend witht the Celebration of Summer beginning with setting up the 2 large tents for the beer garden, roping off the containment areai for the beer garden. Setting out cones and barricade: for the 5K. Hauling trash from the waste bins from around the park and  fromi the vendor booths. Cirsa guy will be here on June 12.  15    COLORADO SINCE 1888  To: From: Date:  City council members Georgia Gilley, Clerk June 10, 2024  A bit ofexciting news arrived Thursday afternoon when ECCOG called to say the City'snew public transit bus will arrive Monday, June 10, at 9:30 a.m. Itisa 2024 Ford E450. This has been a very long process during and after the COVID-19 disaster. The bus replacement project began in August 2021 with inquiries to ECCOG. The bus will accommodate two wheelchairs and 10 passengers. Sean Vannous of ECCOG worked with me to secure a Federal and State grant for the vehicle. The bus will cost a total of $108,135, with the FTA/CDOT kicking in $86,508 and the City paying The CIRSA safety auditor will return. June 121 to complete inspections at the City properties. We are still moving forth with Zoom meetings with CivicPlus to refresh our City website. Designs with the photos, layout and color choices we selected will be coming soon. We are also working with another Civic Plus rept to build online forms. The Activities Department and Police Department  $21,627.  arej joining in the trainings. This process will take some time. Iwill be attending the CML conference next week, June 18-21.  31CP  16