MINUTES OF A COUNCIL MEETING  JANUARY17,2017  The Hollywood Park City Council met in a regular session on January 17,2017 at 7:00 p.m. in Town Hall. Notice was posted in accordance with the Texas Open Meeting Laws. Mayor Chris Fails called the meeting to order with the following Council Members present: Steve Phillips, Debbie Trueman, Chris Murphy and Cullen Schwarz. Also present: City Treasurer-Kristina Marsico, Fire Chief- John Butrico, Police Chief- Shad Prichard, City Attorney- Michael Brenan and City Secretary-Janice Alamia. Absent: Councilman David  Neugebauer PRESENTATIONS:  Armstrong, Vaughn & Associates: Phil Vaughn reported the outcome oft the annual 2015-2016 fiscal audit. He stated there was a clean opinion although there was a turnover in finance which led to a few more. journal entries than usual. There were mistakes made by the past City Treasurer but Kristina Marsico, the current City Treasurer has made those corrections sO he stated there should be no problem in the future. Mr. Vaughn stated the City was in good shape and the revenues came in atj just under 3.8 million in the General Fund which was better than your budget projected and expenditures were also better than the projected budget. He stated the city had approximately 8 months of operating costs and most healthy cities usually have 31 to 6 months sO we. have al healthy fund balance. Mr. Vaughn went on to state as of9/30 we have enough in the Voigt Center Funds to cover what is left on this contract and a little  bit more.  ANNOUNCEMENTS/MAYOR AND CITY EMPLOYEES: 1. Fire Report: Chief Butrico gave his 2016 annual report to Council. 2. Police Report: Chief Prichard gave his monthly report to Council.  3. Financial report: City Treasurer, Kristina Marsico stated the Voigt Project was on budget 4. City Secretary report: City Secretary, Janice Alamia introduced the Business ofthe  and presented the report to Council. Month. 5. City Attorney report: None 6. Mayors report: None CONSENT AGENDA:  1. Approve the Minutes ofa a Regular Council Meeting 12/20/2016. 2. Accept the Financial Statements as of 12/31/2016.  3. Authorize the Mayor to enter into an Agreement between the Bexar County Elections Administrator on behalf of] Bexar County, aj political subdivision oft the State ofTexas, and the Town ofHollywood Park pursuant to the Texas Election Code Section 4. Approve an Ordinance ordering a General Election to be held on the 6th day of May, 2017 for the election of City Council members for Places 1,3a and 5. This Ordinance  271.002(a), for the May 6, 2017 election.  1m    authorizes the engagement of the Bexar County Elections Administrator to conduct the elections that will be held jointly with other governmental entities in Bexar County. Councilwoman Trueman stated there was a correction to be made on the minutes. Page 36,2 lines above number 5 "concerning the TCEQ restrictions with the Miller property that will NOT be used for additional Voigt parking..." The word NOT needs to be removed. Councilman Murphy made a motion to approve the Consent Agenda in its entirety, with corrections to the minutes requested. Councilwoman Trueman seconded the motion. The  motion passed unanimously. CITIZEN PARTICIPATION: None  OLD BUSINESS:  1. Discuss/ /Take Possible Action to approve boundary agreement between Brent and  Cindy Lane and the Town ofHollywood Park.  a. Citizen Comments:  Brent/Cindy Lane: Mr. Lane stated their property line was common with Voigt Park and was accurate until the rear most 25% behind the retaining wall on Panther Springs Creek. He went on to state there is a portion where the fence merges toward Voigt Park, sO that looking at it; part of their property is on Voigt Park. So rather than trying to change the property line, they would like to have ag gentemen'sagreement that they will maintain the property and have it as a green space buffer to separate private use from  public use now and in the future.  b. Discussion: CMI Phillips stated the City needs to indemnify ourselves. Mayor Fails stated that wasi in the agreement and Mr. Lane does not want this to dissolve at the sale oft this property. CM Phillips agreed with the Lanes request. CM Trueman stated she did not see any harm in this because iti isi in the city's advantage. CM Schwartz said he was in complete agreement. City Secretary, Janice Alamia read CM Neugebauer's statement into the record at CM Neugebauers request. "Tam not in agreement with the motion to approve the boundary agreement. Ifeel there needs to be lease agreement with some sort of financial arrangement in place for use of city property. We are otherwise providing amenities to the Lanes not provided to other residents." ? The City Attorney stated ift the Council wanted to approve the agreement with the change the Lanes requested [not to change at sale of property] he could do sO ift the Council wanted to move on with the approval. CM Trueman made the motion with the changes requested by the Lanes. Seconded by CM. Phillips. Motion  passed unanimously.  NEW BUSINESS:  1. Discuss Take Possible Action to approve cleaning ofa air conditioning units on properties listed on exhibit "A". This is due to the dust homeowners are enduring  during construction.  2    a. Citizen Comments:  Cindy Lane/613 El Portal: Mrs. Lane stated she mentioned this to the City Secretary because they were having their HVAC worked on at one oft their rental properties and the vendor stated the importance of keeping the compressor free ofdirt and soot. It can blow up the motori ifthis is not done. Considering the unusual amount of dirt being piled on our HVAC units on EIF Portal because oft the construction I wanted toi inform the City Secretary. b. Discussion: CM Murphy stated he knew about this type of situation since hel had to go through a similar situation when Donella Street was being redone and each homeowner had to take care of their own personal property. CMT Trueman stated this is a bad can ofv worms to open up: sO she is not in favor oft this. CM Phillips stated this should be done because this was a hardship for residents on El Portal and this is a very inexpensive solution. CM Schwarz stated he was in favor of this also and we could use contingency monies for this from the Voigt Project. Mayor Fails stated he would rather use General Fund monies since the Voigt Project is not finished he would rather not touch that contingency money. CM Neugebauers comments were read into the record; "The recommendation includes the entire 600 block of El Portal. What about the neighbors on the back side of Voigt? Iam not in favor oft this. We did not clean the AC equipment for the residents on Donella." CM Trueman stated where would we draw thel line and this is opening a whole new can of worms. CM Phillips stated we should have more discussion. CM Murphy stated we should bring it to vote as the motion states now. CM Murphy made the motion to disapprove the motion. CM Phillips seconded the motion. The motion to disapprove was passed with Councilmembers Phillips, Trueman and Murphy voting to disapprove and  Councilmember Schwarz voting to approve.  2. Discuss Take Possible Action on whether the Town ofHollywood Park should enter talks with the City of San Antonio concerning a Fire Department proposal. a. Citizen Comments: CM Phillips called a point of order. He stated he wanted to thank everyone for being there. He: stated that it was the Councils responsibility to introduce this because it is a cost savings of well over a halfa million dollars. He wanted to apologize for all the angst this has caused. He urged the Mayor to research this option and introduce this at a Council meeting. But since the residents have spoken their will; he understands this is not an option the residents want. Therefore he would like to strike this from the agenda since there is no support for this. CM Trueman stated she did not want toj just push this off but wants to vote to Brent Lane/613 El Portal: Iwas asked to be the President of the EDC by Mayor Boehlke to come in and backfill the lost revenue from the lost Fire contract. Ithink we need to continue conversations with HCV. He does Sudie Sartor/505 El Portal: Ido not support getting rid oft the Fire Department. We need to officially make contact with HCV. AC. Johnson/300 Sky Forest: Joining COSA will only be an increase to residents. First it is the Fire department than the Police department. The  ensure we do not pursue talks with COSA.  not support getting rid of the Fire department.  residents should be able to vote.  3-    Tonya Cummings/129 Grand Oak: The Fire department is always there to help and COSA is not going to do that for us. People move into HP for the Fire and Police departments. There is a difference between the cost of Justin Moore/109 Antelope: When we make a critical decision the price tag is only part oft the decision. The Fire dept plays acritical role in our Nancy Swan/316 Meadowbrook: COSA response time is much slower than our Fire department. We have EMT's and Paramedics readily Felipe Santos/14 Amber Creek: We do not support the Fire department leaving Hollywood Park. Several COSA fire departments have closed in Sara Kennington/329 Sky Forest: She state she appreciated the Council and the work they do. She was raised in Hollywood Park and lives here now. People want to be here because of our first responders. Rob Tiedman/219 Sequoia: We are new residents and plan to retire here. But one oft the reasons I moved here was because of our own Fire and April Bergan: Ilive 90 miles west of San Antonio because my son has a multitude of disabilities. He has a food disorder in which we beg our son toeat. We searched out the HP Fire Department in an effort to help my son with his feeding sessions. These are the little touches that you have in Anne Clark/205 El Cerritto: Iam concerned with the Bond and things have not flowed smoothly. You are robbing Peter to pay Paul. Where is the money going? Why are we farming out our Fire Department? Bob Moore/205 Sunway: Imet with the guys at the Fire station and with the Fire department at COSA. Iam a former Councilmember also. I Michael Howe/124 Cueva: Mayor, Ibelieve your communication with COSA was an urgent need to find cash. Ibelieve the Voigt project is over budget and getting rid oft the fire department will free up cash. Do we have any money back in the Bond, what has been paid and what is left? Sean Vincent: The people have spoken and I agree with what has already Weedge Henderson/303 Rua De Matta: One oft the most important things we have in Hollywood Park is our Fire department. Iemailed three councilmembers and only one councilmember and the Mayor emailed me Mike Drury/136 Tiger Tail: We support the Fire department and that is Karen Mcintyre/540 Rua De Matta: Ihad to call the Fire department at one time and Ib believe my loved one would not be here today if not for the Becky Schultz/117 Mecca: One of the reasons we moved to Hollywood Park was because of the Fire department and Police department.  something and the value of something. City and outsourcing is not a good idea. available and is not sO at COSA.  recent years.  Police departments.  your Fire Department that they provide to others.  support keeping our Fire department.  been stated.  back.  what is best for the city.  service they provided to my family.  4n    Gary Rogers/203 Donella: Response time is of fundamental importance sinceIh have had to call the Fire department before and they were there Chris Boehlke/116 Garrapata: We need more transparency with the decisions the Council is making. Let's keep our Fire department. Barbara Keener: The Fire department is very important to us all. Asan HOA member they help us all the time. Let us move forward. Sabrina Awns/209 Meadowbrook: Ihave a child that has had serious medical issues so it is important to me to have the Fire department. Gloria Robles/138 Antler Circle: When Tim McCallum went to negotiate our contract with HCV he did not succeed. This should not be done by Terese Calavic/316 Sagecrest: Iam the caregiver for my parents and losing the Fire department would be a disaster for my family. Ihave spoken to the Police department and they need more officers. [CM Trueman made a request for the City Secretary to note on the minutes that b. Discussion: CM Murphy stated there is no link between the Voigt Project and discussion about the Fire department. CM Neugebauers statement: "Ifeel discussion is very premature to present this issue to Council. There are facts that have not been conveyed to include the reason Hill Country Village left and the possibility of getting them back to assist ini relieving the financial burden. I understand Councilwoman Trueman was on the Council at this time and heri input isi invaluable. The notification to the community was premature. There needs to be work sessions to assess the facts. This issue needs to be tabled until the community has sufficient information for discussion." CM Trueman stated that this was not premature, and in late November the Mayor showed her the proposal COSA had given us. She went on to state that she received a call before Christmas from someone stating we were about to go under contract with COSA for Fire services. She called the Mayor and let him know our firefighters needed reassurance they are still employed. She went on to state the Mayor said to her he was receiving pressure to speak with COSA concerning the Fire department from the other side. She thanked everyone for turning up tonight. CM Schwarz stated he was not giving anyone pressure so it was not coming from him. Mayor Fails stated when he received the contract proposal from COSA the first person he reached out to was Debbie Trueman in an effort oftransparency. He wanted to have discussion with the Council first to see ift this was something they wanted to pursue first. As stated by the auditors tonight, Hollywood Park is in good financial standing sO there is no need tol have to find money to cover any other projects. Ifwe did, it would have to come to Council for vote. CM' Trueman made a motion for Hollywood Park to never enter into talks with COSA concerning the Fire department proposal. Seconded by CM Schwarz. The motion  immediately.  one person alone but by several people.  the Council Chambers were standing room only]  passed unanimously.  3. Discuss /Take Possible Action to establish a citizen budget oversite committee to begin the work on next year's budget along witha a 3,5 and 10 year plan.  a. Citizen Comments:  5    Sudie Sartor/505 El Portal: She stated this was a fabulous idea and well  overdue.  b. Discussion: Comments read into the minutes from Councilmember Neugebauer; "Ifeel the community needs all the facts indicated. This committee would be responsible for reviewing the costs to run the city which includes Administration, Fire, Police, in addition to streets and drainage improvments. Citizens continually request relief from drainage from the back side oft the Park. During my term on Council we have never. addressed this issue.' " The Mayor agrees that once the initial budget has been completed for 5 and 10 years and has been in place then perhaps they could meet quarterly or as they see fit. Each Council member will appoint one person to be on this committee but the Mayor will not appoint anyone. CM Murphy made the motion and CM Trueman seconded. The motion  passed unanimously.  ADJOURNMENT: There being no other business, Mayor Fails adjourned the meeting at  8:55pm.  MINUTES OF THIS MEETING APPROVED ASSUBMITTED ( CORRECTEDOTHIS, a1 DAYOF FOSNANy  ,2017.  1 or, Chris Fails    ATTEST:  gbie  >