MINUTES OF A REGULAR COUNCIL MEETING  MAY15,2018  The Hollywood Park City Council met in a regular session on May 15, 2018 at 7:11p.m. in Town Mayor Chris Fails called the meeting to order with the following Council Members present: Mike Howe, Debbie Trueman, Scott Bailey, Oscar Villarreal and Chris Murphy. Also present: Fire Chief-John Butrico, Police Chief-Shad Prichard, Public Works Director-Kelly Cowan,  Hall. Notice was posted in accordance with the Texas Open Meeting Laws.  Treasurer-Anita Absent: None.  City  Moreno Navarro, City Attorney-Mike Brenan and City Secretary-Janice Alamia.  CERTIFICATION OF ELECTION:  City Secretary, Janice Alamia administered the Oath ofOffice to Councilmembers Debbie Trueman-Place Two, Delaine Hall-Place Four, Chris Murphy-Mayor and gave the Certificate of Election to the newly sworn in Councilmembers. Outgoing Mayor, Chris Fails was recognized for his work for the citizens ofHollywood Park and given a flag and gavel from residents and staffofHollywood Park. Mayor Fails was also given a gift from the Police Department. The  newly sworn in Council took their seats at the dais.  PRESENTATIONS: None  ANNOUNCEMENTS/MAYORAND CITY EMPLOYEES: were 65 calls for service. His report gave the details. 293 calls for service. His report gave the details.  1. Fire Report: Chief Butrico presented his report for the month to the Council stating there 2. Police Report: ChiefPrichard presented his report for the month of April stating there were 3. Public Works Report: Public Works Director, Kelly Cowan introduced Efrain Hernandez as our new Code Compliance employee. For the month of April, Code Compliance had 3 pending cases, 4 given a second notice and 19 cases closed. He spoke about the events at the 4. Financial Report: City Treasurer, Anita Navarro stated the City has completed 58.33% oft the budget year with revenues listed at 82.05% and expenditures at 49.47%. 5. City Secretary Report: City Secretary, Janice Alamia announced the Business oft the Month, Dr. Erin McLendon DDS. Mayor's Movie night will begin again this month.  Voigt Center.  6. - City Attorney Report: Nothing to report. 7. Mayors report: Nothing to report. CONSENT AGENDA:  1. Approve the Minutes ofa a Regular Council Meeting on 4/17/2018. 2. Approve the Minutes ofa Special Council Meeting on 4/24/2018. 3. Accept the Financial Statements as of4 4/30/2018.  1n    Councilman Bailey made a motion to approve the minutes ofa Regular Council 4/17/2018 with additional corrections. Councilwoman Trueman seconded. The meeting motion passed unanimously. Councilwoman Trueman made a motion to approve the minutes ofa Council meeting on 4/24/2018. Councilman Villarreal seconded the motion. The motion Special passed unanimously. Councilwoman Trueman made a motion to accept the Financial Statements as of 4/30/2018. Councilman Scott Bailey seconded the motion. The motion passed unanimously.  on  CITIZEN PARTICIPATION:  LuAnn Montgomery /304 El Portal: Ms. Montgomery stated at the last Council meeting the Deer Committee wanted the Council to approve action to amend a Hollywood Park Ordinance to add coyote management and removal into the Deer Manager duties. The Committee would like to reallocate funds within the Deer Committee budget to compensate Mr. Tomasini, our Deer Manager for predator control. She stated this isa a  priority. OLD BUSINESS: None NEW BUSINESS:  1. Discuss/Take Possible Action to appoint a Mayor Pro-Tem. Councilman Howe seconded. The motion passed unanimously.  a. Citizen Comments: None  b. Discussion: Councilman Villarreal nominated Councilwoman Trueman and made the motion.  2. Discuss/Take Possible Action to approve the Voigt Rental agreement between  Hollywood a. Citizen Comments:  the Townof  Park and the Hollywood Park Community Association.  Holly McBrayer/President HPCA: Holly McBrayer stated the Council had passed a motion to charge non-profits a cleaning fee at the discretion of the Public Works Director. Although the HPCA has a great working relationship with Public Works, she is requesting a signed agreement with the city asking for the use of the Voigt Center and Voigt Park at no fee. In the agreement in the Council Packet it lists the cleaning that will be done in order to ensure the Voigt Center is left clean for the next event. b.I Discussion: Public Works Director, Kelly Cowan stated it is really not up to his discretion whether or not non-profits pay fees; they must pay whatever cleaning fees the city has toj to get the Voigt Center cleaned. Ifno cleaning is needed then no fees are charged. Councilwoman pay Trueman stated she did not think this agreement was necessary because the HPCA will charged a cleaning fee ift the city incurs a fee and did not understand this element of distrust. only went on to say the Council had decided that all the clubs use the Voigt Center for free and She only pay a cleaning fee ifthe city incurs a charge for cleaning, otherwise the HPCA and other you HP clubs will not] pay a cleaning fee. Councilwoman Trueman stated that was the intent. Councilman Villarreal asked Kelly Cowan what the cleaning oft the Cowan gave the latest HPCA event as an example. He stated the floors Voigt were not because there were Hershey bars stuck on the floor, marshmallows shoved and trash piled on the corner. He does not expect it to be cleaned like professionals, against but clean enough were. his maintenance guys can get in there and do a quick fix for the next event ifits  be  Center entailed. Mr. mopped the window  2m    then it is good enough. Councilman Villarreal reiterated that we are good ifa an entity leaves it like they found it. Mr. Cowan said yes. Ms. McBrayer stated she wanted tol be good stewards of the property but of course they are not aj professional cleaning crew. Councilman Bailey stated it was a learning curve and as time goes on all the clubs will know the cleaning expectations and this is not something that will bel happening overnight. We will have to work together. Cowan agreed that ifit is under an hour cleaning for them he is fine with that, it does not Mr. have to be spotless, just not filthy. Mayor Murphy stated it looked like this was discussed and worked 3. Discuss/Take Possible Action toapprove schedule changes to Annual Budget FY2018-2019 b. Discussion: The Councilmembers stated based on the budget calendar there were ai number of days some Councilmembers would not be able to make the meetings. Mayor Councilmembers to call the City Treasurer on the dates they would be available for Murphy at least Budget sessions 1 and 2 and the amended calendar would be brought back to Council for 4. Discuss/Take Possible Action to approve purchasing officer service weapons with  out sO there was no need for the agreement.  calendar.  a. Citizen Comments: None  asked  approval.  funds in the amount of$2755.00. a. Citizen Comments:  seizure  Chris Fails: He stated he would like the Council to move forward with this purchase. He stated that currently the PD is using a Gen 4 model and this new model is a Gen 5. They are carrying 40 caliber ammunition and these new weapons are a 9 caliber, which a recent b. Discussion: Chief Prichard stated that the money for these weapons would come from seizure funds. Councilman Bailey made the motion to approve and Councilman Howe seconded. The 5. Discuss/Take Possible Action to approve pool rental agreement between the Town Hollywood Park and North East Independent School District for the winter pool b. Discussion: Councilwoman Trueman asked about the dates, hours and Cowan said the lane usage would be the entire pool and he has not been given pool dates usage. since Mr. NEISD are still working on their calendar. Councilman Howe asked how long they yet would be the using the pool. Mr. Kelly stated it would be in the fall and winter months; Councilman Bailey asked where they would be putting the storage facility for basically the approved. Mr. Cowan stated it would bei in the back of City Hall and we would: need pool the space. Mayor Murphy stated Items number 5 and 6 in this agenda are going to be the EDC at their next meeting on May 17th for to ask for funding. Until that time he presented to 6. Discuss/Take Possible Action to approve purchase of pool cover and storage facility b. Discussion: Mr. Cowan stated this was the pool cover used by NEISD. Councilman stated he was working with the. JCC and they are using a solar bubble. Itworks well for Howe them  report from the FBI and CIA state is more effective.  motion passed unanimously.  of season. lane  a. Citizen Comments: None  one coverif year. storage suggested for pool  that these two items currently on the Agenda be tabled.  equipment.  a. Citizen Comments: None  3m    and they have Central Catholic using their pool along with others. He went on to ifv we switch our insurance back to TML then there will be no morning swimming because say you would need al life guard there at 6:00am in the morning. Councilman Howe and Councilman stated it would be a good plan to look this over more thoroughly. This item was tabled Bailey by Mayor 7. Discuss/Take Possible Action to approve a Resolution authorizing the expenditure of b. Discussion: ChiefB Butrico stated that the $2,200 was actually already approved by Council during the last budget sessions. "When it comes to discussing item #8 it is going toi involve a grant, which this item is in that same grant." Chief Butrico went on to say he was asking for approval to accept that grant ifiti is decided we will be receiving the funds. The grant through the Forest Service was supposed tol be reviewed on May gth but it was tabled until the 20th. This item is basically for approval of acceptance oft that grant. Councilman Bailey made the motion to approve the Resolution and Councilwoman Trueman seconded. The motion passed 8. Discuss/Take Possible Action to approve a Resolution authorizing the purchase ofan new pump and motor for the brush truck and approving any budget amendment necessary or b. Discussion: Chief Butrico stated he is asking for approval from the Council for this, but he will be taking this request to the EDC and ifapproved would like the City to be reimbursed the EDC if possible. City Attorney, Mike Brenan stated this could be done. Councilwoman by Trueman made the motion and Councilman Bailey seconded. The motion passed unanimously. ADJOURNMENT: There being no other business, Mayor Murphy adjourned the meeting at  Murphy at this time.  $2.200.00 for training facility certification.  a. Citizen Comments:  unanimously.  appropriate for such purchase. a. Citizen Comments: None  8:19pm.  MINUTES OF THIS MEETING APPROVED. CORRECTEDO )THIS./PDAYOF -  ,2018.  f  444  ATTEST: P Alamia  clm