MINUTES OF A REGULAR COUNCIL MEETING  AUGUST: 20, 2019  The Hollywood Park City Council met in a regular session on August 20, 2019 at 6:00p.m. in Town Hall. Notice was posted in accordance with the Texas Open Meeting Laws. Mayor Chris Murphy called the meeting to order with the following Council Members present: Mike Howe, Debbie Trueman, Oscar Villarreal, Delaine Hall and Scott Bailey. Also, present: Police Chief- Shad Prichard, Fire Chief- John Butrico, Public Works Director-Kelly Cowan, City Treasurer- Jeff Hinson, City Attorney- Ryan Henry and City Secretary-Janice Alamia.  PRESENTATIONS:  Matt Amerman/lravelers: Summary of planned liability coverage. Mr. Amerman spoke to the Council concerning third party liability and cyber security issues. Bruce Bealor/Bealor Inspections: State changes to building requirements. Mr. Bealor spoke on recent legislature concerning the possible elimination of the plumbing board, but because ofmass concern over this; the elimination of the plumbing board has been postponed for the next two years. Effective September 1st we will be unable to mandate materials for building use. We currently have an 80% masonry requirement on new  construction.  ANNOUNCEMENTS/MAYOR AND CITY EMPLOYEES:  1. Fire Report: Chief Butrico presented his report to council stating he had 47 calls for the 2. Police Report: Chief Prichard presented his report to council stating he had 452 calls for 3. Public Works Report: Public Works Director, Kelly Cowan stated there were 11 total rentals 4. Financial Report: JeffHinson, City Treasurer stated that expenditures were at $382,594 and revenues were at $234,737 for the month of. June and we are at 83.33% ofthe budget. 5. City Secretary Report: Janice Alamia announced Court had 430 violations on the docket and received revenue of $39,310. There were 128 Permits issued and 35 pool passes for a total 6. - City Attorney Report: City Attorney, Ryan Henry thanked the members ofthe council that 7. Mayors report: Mayor Murphy spoke about the wire transfer issue and a letter he received  month.  service for the month.  at the Voigt for the month and 15 total Code Cases.  revenue of$19,410. attended court.  from the Secret Service concerning that issue.  CONSENT AGENDA:  1. Approve the Minutes of a Regular Council Meeting on 7/16/19. 2. Accept the Financial Statements as of7/31/19.  Councilmember Trueman made the motion to approve the Consent Agenda in its entirety and  Councilmember Bailey seconded. The motion passed unanimously.  1n    CITIZEN PARTICIPATION:  Tonya Cummings/ 129 Grand Oak Drive: Ms. Cummings said she could not hear anyone except the City Treasurer during the budget sessions because ofthe microphones. Bill Locket/140 Sunway: Mr. Locket is not in favor ofhaving more billboards or at least Gary Norsworthy/106 Antler Circle: Mr. Norsworthy spoke at length concerning how he came to know about the bulletin boards and to clarify certain rumors. He also stated he was asked to read a letter addressing the Council from Ms. Carol Morris and went on to Mark Walker/133 Antler Circle: He spoke against the installation of new billboards. Sandy Lee Wong/122 Alcalde Moreno: She spoke against the installation of the new Connie Poole/121 Antler Circle: She spoke against having more billboards.  not be lighted at night.  do SO. billboards.  EXECUTIVE SESSION: Mayor Murphy closed the regular meeting at 7:26pm to go into The City Council will convene in a closed session pursuant to Texas Government Code sec.  Executive Session.  551.071 [consultation with attorney] to discuss the following:  Status of dispute with Burket Media after application for license  Discussion regarding pending claims filed against the Town of Hollywood Park by Status ofa administrativelingation claims for 120 Fleetwood and 513 Rua De Matta Legal issues associated with potential claims relating to unauthorized wire transfers  Gena Phelan and Anita Ramos  Mayor Murphy opened the regular meeting at 8:15pm.  OLD BUSINESS:  1. DISCUSS/TAKE POSSIBLE ACTION TO. APPROVE BANKING CONTRACT. b. Discussion: Itwas decided to move this topic to the September Agenda  a. Citizen Comments: None  2. DISCUSS/TAKE POSSIBLE ACTION ON AN ORDINANCE ON SECTION 30-161 (7) ENUMERATION OF PROHIBITED NOISES; OF THE HOLLYWOOD PARK CITY b. Discussion: An adjustment was made to the Ordinance to add work can be done on weekends from 8:00am to. 5:00pm. With that adjustment being stated, Councilmember Howe made the motion and Councilmember Baileyseconded The motion passed  CODE.  a. Citizen Comments: None  unanimously.  NEW BUSINESS:  1. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE THE RENEWAL OF THE INSURANCE POLICY FOR FISCAL YEAR 2019-2020 FOR THE TOWN OF  HOLLYWOOD PARK EMPLOYEES.  2m    a. Citizen Comments: None  b. Discussion: Jenni Haff from Marsh Wortham spoke to the Council concerning the insurance providers and rates the Mayor and Jeff Hinson approved at an earlier meeting. Councilmember Trueman made the motion to approve the renewal ofthe insurance policyfor fiscal year 2019-2020 for the Town of Hollywood Park employees going with options one and two. Councilmember Baileyseconded The motion passed unanimously. 2. DISCUSS/ TAKE POSSIBLE ACTION TO APPROVE CONTRACT WITH SUGGESTED b. Discussion: John Mooneyham from CEC spoke to the Council stating the bids came in much higher than anticipated and only two bidders participated. The plans initially required the contractor to do the mill and overlay to be performed on a lane by lane basis. Now that we have changed that requirement it will speed up the time and lower the costs. Mr. Mooneyham is currently renegotiating with the lowest bidder. Councilmember Debbie Trueman made the motion to award the bid to Alamo City Construction contingent on CEC Engineers being able to negotiate the contract. Councilmember Howe  VENDOR FOR RESURFACING PROJECT FROM CEC ENGINEERS.  a. Citizen Comments: None  seconded. The motion passed unanimously.  3. DISCUSS/ TAKE POSSIBLE ACTION ON APPLICATION FOR LICENSE TO PLACE OUTDOOR SIGNS IN THE PUBLIC RIGHT-OF-WAY BY BURKETT MEDIA..  a. Citizen Comments:  Irene Morgan/120 Antler Circle: She wanted the Council to take into consideration how the residents feel and not just about the revenue to be made Tom Lanford/Clear Channel Outdoor: Mr. Lanford stated the city asked for bids on this project and no one has ever given him a determination since there was no formal proposal process initiated by the city. Although this is not required, he was not sure why it was not followed since it was in the past. Victor Garza/134 Antler Circle: He asked who would oversee the content on the Tonya Cummings/129 Grand Oak: She had mixed feeling about the billboards, but we are all affected by something. But she thanked the council for doing the  because of the billboards.  billboard.  best for the city.  b. Discussion: Beau Burkett spoke to the council concerning all the information in the packet and the placement of the billboards. Councilman Howe stated he wanted to ensure the lighting was not an issue for the residents at night. Councilmember Trueman stated this was a difficult decision and not what everyone wanted to hear but she supports the billboards because it is too much money to pass up. She is taking into consideration the residents and the overall town. Councilmember Howe made the motion to approve the outdoor electric sign license application from Burkett Media for the location of260 North 1604 and 16201 San Pedro off Hwy 281. Councilmember Villarreal seconded.  The motion passed unanimously.  4. DISCUSS/ TAKE POSSIBLE ACTION TO RENEW OR APPOINT BOARD OF  ADJUSTMENT MEMBERS FOR TWO YEARS.  a. Citizen Comments: None  3m    b. Discussion: Councilmember Debbie Trueman made the motion to reinstate Marc Bayer and Sean Martinez and to appoint James Rodriguez and Duane Ramirez to the Board of Adjustment. Councilmember Mike Howe seconded. Ther motion passed unanimously. 5. DISCUSS TAKE POSSIBLE ACTION TO APPROVE NEW NON-RESIDENT FEES FOR b. Discussion: Information was given to the Council concerning the data that was gathered by the. Administration office. There will be further discussion concerning this issue. No  VOIGT CENTER. a. Citizen Comments: None  action was taken at this time.  6. I BUDGET DISCUSSION OF 2019-2020 FISCAL YEAR. b. Discussion: No action was taken at this time.  a. Citizen Comments: Tonya Cummings/129 Grand Oak: The portable microphones need tol be updated. The fire and police should get the equipment they desire in the budget.  7. DISCUSS/TAKE POSSIBLE ACTION ON AMENDMENTS TO PERSONNEL POLICY b. Discussion: Mayor Murphy wanted to update the grievance process for employees. Councilmember Bailey made the motion to approve the amendments to the personnel policymanual. Councilman Howe seconded. The motion passed unanimously.  MANUAL.  a. Citizen Comments: None  ADJOURNMENT: There being no other business, Mayor Murphy adjourned the meeting at  09:18pm.  MINUTES OF THIS MEETING APPROVED AS SUBMITTED ( CORRECTEDO) )THIS /7_DAYOF. ppmbel.  2019.  Mayor, Murphy h  Ch Mpy  ATTEST: L  hlm Alamia