MINUTES OF A NEGULARCOINCINEING  SEPTEMBER17.2019  The Hollywood Park City Council met in a regular session on September 17,2019 at 6:15p.m. in Town Hall. Notice was posted in accordance with the Texas Open Meeting Laws. Mayor Chris Murphy called the meeting to order with the following Council Members present: Mike Howe, Debbie Trueman, Oscar Villarreal, Delaine Hall and Scott Bailey. Also, present: Police Chief- Shad Prichard, Fire Chief- John Butrico, Public Works Director-Kelly Cowan, City Treasurer- JeffHinson, City Attorney- Ryan Henry and City Secretary-Janice Alamia.  PRESENTATIONS: None  ANMOINCINENIYNAYOR AND CITY EMPLOYEES: 2. Police Report: Chief Prichard presented report service for the month of August. at the Voigt for the month of August.  1. Fire Report: ChiefButrico presented his report to council stating he had 52 calls for the  month of August.  his  to council  he had 286 calls for  stating  rentals $331,382 and  3. Public Works Report: Public Works Director, Kelly Cowan stated there were 13 total 4. Financial Report: JeffHinson, City Treasurer stated that expenditures were at revenues were at $290,259 for the month of August and we are at 91.67% of the budget. 5. City Secretary Report: Janice Alamia announced Court had 632 violations on the docket and received revenue of$49,580. There were 88 Permits issued and 10 pool passes for a total  revenue of$12,285. 6. City Attorney Report: City CONSENT AGENDA:  Attorney, Ryan Henry mentioned the abatement process.  Executive Session after all.  7. Mayors report: Mayor Murphy stated we would not be going into 1. Approve the Minutes ofa Regular Council Meeting on 8/20/19. 2. Approve the Minutes ofa Council Budget Workshop 8/8/2019. 3. Approve the Minutes of a Council Budget Workshop 8/13/19. 4. Approve the Minutes ofa Council Budget Workshop 8/22/19. 5. Accept the Financial Statements as of 8/31/19. 6. Approve the 2019-2020 employee Holiday schedule.  Councilmember Trueman made the motion to approve the Consent Agenda in its entirety and  Councilmember Howe seconded. The motion passed unanimously.  CITIZEN PARTICIPATION:  Jeanette Martin/ 516 Rua De Matta: Ms. Martin would like to see a community garden  where the water tower used to be.  1n    EXECUTIVESESSION: Council did not go into Executive Session. 551.071 [consultation with attorney] to discuss the following:  The City Council will convene in a closed session pursuant to Texas Government Code sec.  Status of administrativeligation claims for 120 Fleetwood and 513 Rua De Matta  OLD] BUSINESS:  1. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE RESOLUTION #381 OF THE TOWN OF HOLLYWOOD PARK EDC AUTHORIZING THE 2019 GATEWAY SECURITYO CAMERAPROJECT. ANDAUTHORIZINGTHEE EXPENDITURE OF FUNDS b. Discussion: Councilmember Howe made the motion and Councilmember Trueman  FOR THE 2019 GATEWAY SECURITY CAMERA PROJECT.  a. Citizen Comments: None  seconded. The motion passed unanimously.  2. DISCUSS/TAKE POSSIBLE ACTION TO: REBID STREET PROJECT.  a. Citizen Comments: None  b. Discussion: John Mooneyham stated to the Council that Alamo Construction did not lower their bid bymuch after discussions with them. Councilmember Trueman madea motion the reiect all previous bids and move forward with rebids. Councilmember Bailey  seconded. The motion passed unanimously.  NEW BUSINESS:  1. DISCUSS/TAKE POSSIBLE ACTIONTOAPPROVE: BANKING CONTRACT. b. Discussion: Councilmember Trueman made the motion to accept the  a. Citizen Comments: None Plains Capital Bank INSURANCE NEEDS.  contract with  Councilmember Baileyseconded The motion passed unanimously.  2. DISCUSS/TAKE POSSIBLE ACTION ON PROPOSAL FROM TML FOR CITY a. Citizen Sudie Comments: Sartor/505 El Portal: Ms. Sartor was surprised that Travelers was not given b. Discussion: Inorder to see both proposals for Insurance the Council decided to have a special meeting to hear and see both proposals from Travelers and TML. 3. DISCUSS/TAKE POSSIBLE ACTIONTO APPROVE RESOLUTION #382 TO APPOINT AND OR REAPPOINT BOARD MEMBERS TO THE ECONOMIC DEVELOPMENT b. Discussion: Councilmember Trueman made the motion to approve Delaine Halland Adolfo Ruiz as members ofthe EDC and to reappoint Tom Sims. The motion was seconded by Councilmember Oscar Villarreal. The motion passed unanimously.  timely information and placed on the agenda.  CORPORATION FOR EXPIRING AND OR VACANTTERMS.  a. Citizen Comments: None  2m    4. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE RESOLUTION #383 OF THE TOWN OF HOLLYWOOD PARK ECONOMIC DEVELOPMENT CORPORATION AUTHORIZING THE 2019 MUNICIPAL SECURITY CAMERA PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE 2019 MUNICIPAL b. Discussion: Councilmember Debbie Trueman made the motion to approve Resolution #383 authorizing the expenditure of EDC funds for the 2019 municipal security camera project. Councilmember Howe seconded. The motion passed unanimously.  SECURITY CAMERA PROJECT. a. Citizen Comments: None  5. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE RESOLUTION #384 OF THE TOWN OF HOLLYWOOD PARK ECONOMIC DEVELOPMENT CORPORATION AUTHORIZING THE 2019 MUNICIPAL COURT SOFTWARE SUBSCRIPTION ROIRCTANDAUTHON/INO EXPENDITURE OF FUNDS FORTHE2OIPMINICIAL b. Discussion: Councilmember Howe made the motion to approve Resolution #384 authorizing expenditure oft EDC funds for the 2019 municipal court sofiware subscription project. Councilmember Trueman seconded. The motion passed unanimous/y.  COURT! SOFTWARE SUBSCRIPTION PROJECT.  a. Citizen Comments: None  APPROVE RESOLUTION #385 OF THE  6. - DISCUSS/TAKE POSSIBLE ACTION TO  TOWN OF HOLLYWOOD PARK ECONOMIC DEVELOPMENT CORPORATION AUTHORIZING THE 2019 EMERGENCY POLICE EQUIPMENT PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE 2019 EMERGENCY b. Discussion: Councilmember Howe made the motion to approve Resolution #385 authorizing the expenditure ofEDC funds for the 2019 emergencypolice equipment project. Councilmember Trueman seconded. The motion passed unanimously.  POLICE EQUIPMENI PROJECT. a. Citizen Comments: None  7. DISCUSS/TAKE POSSIBLE ACTIONTOA APPROVE RESOLUTION #386 OF HETOWN OF HOLLYWOOD PARK ECONOMIC DEVELOPMENT CORPORATION AUTHORIZINGTHE: 2019 EMERGENCY FIRE DEPARTMENT EQUIPMENT PROJECT AND AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE 2019 EMERGENCY b. Discussion: Councilmember Howe made the motion to approve Resolution #396 authorizing the expenditure OfEDC funds for the 2019 emergencyfre department equipment project. Councilmember Trueman seconded. The motion passed  FIRE DEPARTMENT EQUIPMENT PROJECT.  a. Citizen Comments: None  unanimously.  8. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE A CRACK SEAL MACHINE NOT  TOI EXCEED $42,000 FOR THE: PUBLIC WORKS DEPARTMENI. b. Discussion: Councilmember Howemade the motion approve funds  a. Citizen Comments: None  to  not to exceed  $42,000 for a crack seal machine. Councilmember Bailey seconded. The motion passed  unanimously.  -3m    9. - DISCUSS/TAKE POSSIBLE ACTION TO. APPROVE AN EXPENDITURE NOTTO EXCEED $20,000 FROMTHE TREE ADVISORY BOARD FUND FOR PRUNING TREE  CANOPIES OVERHANGING SELECTED STREETS.  a. Citizen Comments:  Sudie Sartor/505 El Portal: Ms. Sartor was concerned about the use ofTree Funds for this expenditure since it was not designated for this, but for Oak Wilt. b. Discussion: Councilmember Baileymade the motion to approve an expenditure not to exceed $20,000 from the Tree Fund for pruning trees overhanging on selecteds streets.  Councilmember Howe seconded. The motion passed unanimously. 10. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE ORDINANCE #1019 REGULATING PETITIONS FOR ROAD CLOSURES BY PRIVATE PROPERTY b. Discussion: Councilmember Baileymade the motion to approve Ordinance #1019 regulating petitions for road closures by private property owners. Councilmember  OWNERS.  a. Citizen Comments: None  Trueman seconded. The motion passed unanimously. RESIDENT FEES ONTHE VOIGT CENTER CONTRACT.  II.DISCUSS/TAKE POSSIBLE ACTION TO APPROVE CHANGES TO THE NON-  a. Citizen Comments:  Loraine Waters: Ms. Waters was concerned that the changes would affect Jeanette Martin/516 Rua De Matta: Ms. Martin stated she was concerned the Garden Club or Woman's Club would be "bumped" for another booking. b. Discussion: Councilmember Howe made the motion to approve the changes to the non- resident fees on the Voigt Center contracts. Councilmember Trueman seconded. The  residents.  motion passed unanimously.  12. DISCUSS/TAKE POSSIBLE ACTIONTO. APPROVE REPLACEMENT OF PHONE STIPEND WITH CITY CELL PHONE IN COMPLIANCE WITHNEW STATE  REQUIREMENTS. a. Citizen Comments: None  b. Discussion: Councilmember Howe made the motion to approve replacement ofphone stipends with city cell phone, not to exceed 25 phones. in compliance with the new state requirements. Councilmember Trueman seconded. The motion passed unanimous/y.  13. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE LEASE AND EASEMENT  AGREEMENT CONCERNING ELECTRONIC BILLBOARDS.  a. Citizen Comments: None  b. Discussion: Mayor Murphy stated this topic would be moved to the Special Council  meeting. No action was taken at this time.  4m    ADJOURNMENT: There being no other business, Mayor Murphy adjourned the meeting at  08:17pm.  MINUTES OF THIS MEETING APPROVED AS SUBMITTED ( CORRECTEDO) )THIS 15 DAYOF CRIOBER  2019.  Mayor, Chris Murphy  GLA  ATTEST: Cipys  Alamia  upcllma  a 5m