MINUTES OF Al REGULAR COUNCIL MEETING  JANUARY21.,2020  Thel Hollywood Park City Council met in a regular session on. January 21, 2020 at 6:00p.m. in Town Hall. Notice was posted in accordance with the Texas Open Meeting Laws. Mayor Chris Murphy called the meeting to order with the following Council Members present: Mike Howe, Debbie Trueman, Oscar Villarreal, Delaine Hall and Scott Bailey. Also, present: Police Chief- Shad Prichard, Fire Lieutenant- Tim Zelenak, Public Works Director-Kelly Cowan, City Treasurer- JeffHinson, City Secretary-Janice Alamia and City Attorey- Ryan Henry.  Absent: Fire Chief-John Butrico PRESENTATIONS:  Hollywood Park Women's Club: Gwenda Taggart presented the Police and Fire RESPEC: Daryl Spillman spoke to the council to give an update on the MS4 program; Municipal Separate Storm Sewer System). This relates to stormwater and how Hollywood Park manages this program. This is something the state reviews and approves. RESPEC is in the process of getting the approval from the state and they will  Departments with a check.  bej providing training to the Public Works staff again.  AXOINCANENINAYOR AND CITYEMPLOYEES: Claus visited a total of470 children last month.  1.1 Fire Report: Lt. Zelenak presented his report to council stating hel had 58 calls for service for the month ofDecember, 33 EMS calls, 21 activated fire alarms and 1 vehicle fire. Santa 2. Police Report: Chief Prichard presented his report to council stating he had 424 calls for service for the month of December. There were 140: more citations this December as 3. Public Works Report: Public Works Director, Kelly Cowan stated the total rentals at the Voigt for the month ofDecember were 16. They had 20 code cases for the month of 4. Financial Report: JeffHinson, City Treasurer stated the financial report in December shows revenues at $1,484,164 and expenditures at $300,408. The sales tax that was received during the month of] December was $47,365 which is 28%1 lower than last year. Looking at. so far iti is also at 28% less than last year also. This will equal about $180,000 in revenue January loss ift this continues. Mr. Hinson also warned that legal expenses, only 3 months into the 5. City Secretary Report: Janice Alamia announced Court had 219 violations on the docket and received revenue of$19,177: for the month ofl December. There were 671 Permits issued fora total revenue of$5,880. The Purple Garlic: is the Business oft the Month, but they have not had their Grand Opening yet as they are currently having their "soft" opening, training their staff and so forth. We were able tol have the San Antonio Business Journal list our Center in their Book ofLists for the 2020 year. Councilman Howe stated that he along Voigt with Councilman Bailey and the Mayor enjoyed having a luncheon with the Administration and Financial staffin appreciation of all the hard work that has been done. Councilmember Hall  opposed tol December last year.  December.  year, are already over budget approximately $8,000.  1n  P33    asked why the Administration department hired a part-time on call person to help with their workload. Ms. Alamia stated Mayor Murphy approved the hiring to help the department and catch up. Councilmember Hall asked the Mayor why this was approved when the try Council voted not to hire anyone for the Administration Department. Mayor Murphy stated the Council voted not to hire a full-time person but were willing tol hire a temp person for the month of December. By hiring aj part-time on call person, we get someone at a fraction of the cost of someone with a temp service and Mayor Murphy stated he had no problem with it. City Attorney Report: No comments other than his law firm has been kept busy with code compliance issues and things are being cleaned up. Councilmember Hall asked the attorney concerning the costs of the complaints that was made by a city employee toward Councilmembers Trueman, Villarreal and Hall. City attorney Ryan Henry stated this topic was not on the agenda, sO it was not possible to discuss at this time. 7. Mayors report: Mayor Murphy stated he respects everyone's opinion and expects that respect in return. He was pleased the street work was coming to fruition and that we will be able to work with Hill Country Village in the future concerning a fire department and many other issues. Mayor Murphy stated his plan to run for re-election as Mayor to finish these  pending projects. CONSENT AGENDA:  1. Approve the Minutes of a Regular Council Meeting on 11/19/2019. 2. Approve the Minutes ofa a Regular Council Meeting on 10/15/2019 3. Accept the Financial Statements as of 12/31/2019.  4. Authorize the Mayor to enter into an Agreement between the Bexar County Elections Administrator on behalf of Bexar County, a political subdivision oft the State ofTexas, and the Town ofHollywood Park] pursuant to the Texas Election Code Section 271.002(a), for the 5. Approve an Ordinance ordering a General Election to be held on the 2nd day ofl May 2020: for the election of City Council members for Places Two, Four and Mayor. This Ordinance authorizes the engagement of the Bexar County Elections Administrator to conduct the elections that will be held jointly with other governmental entities in Bexar County. 6. Approve al Resolution adopting the Bexar County Election Voting System and software as Councilmember Trueman made the motion to approve the Consent Agenda in its entiretyand  May 2, 2020 election.  required by Chapter 123 oft the Texas Election Code.  Councilmember Villarreal seconded. The motion passed unanimously  EXECUTIVE SESSION:  Mayor Murphyclosed the regular meeting at 6:46pm 551.071 [consultation with attorney] to discuss the following:  The City Council will convene in closed session pursuant to Texas Government Code sec.  Potential litigation issues regarding unauthorized wire transfers concerning Frost Bank  and RX Technology  Legal issues associated with citizen requests for extended pool hours  Mayor Murphyreopened the regular meeting at 7:22pm  2m  P34    CTIZARTPARTICIPATON:  Steve Phillips/7 Ashford Glen: Mr. Phillips spoke concerning term limits on the Council Bob Moore/205 Sunway Drive: Attended the HCV council meeting and this was very Weege Henderson/303 Rua De Matta: Ms. Henderson spoke about the individuals Police Tonya Cummings/129 Grand Oak: Thanked Delanie Hall and Debbie Trueman for the wonderful Christmas Party this year. Thanked the Police and Fire departments for the Sudie Sartor/505 El Portal: Ms. Sartor asked how the sales tax shortage affects our bond  and the need for this discussion.  interesting. He urged councilmembers to attend. Chief Prichard spoke about during his report regarding safety.  Santa Run. payment.  OLD BUSINESS: None NEW BUSINESS: PROJECT.  1. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE CONTRACT FOR STREET b. Discussion: Mayor Murphywas pleased we were able to restructure the bid andreceive agood amount ofresponse. Mr. Moonevham from CEC. our city engineers.spoke and stated the lowest bid came in from Curran Contracting which is who CECrecommends He showed a power point showing the streets that would be included. Councilmember Trueman asked ift the base proiect is done and we use all the budget, ifwe are under 20% we will not) have to continue to EI Cerrito. Mooneyham agreed. Councilmember Trueman stated we have $630,000 in our street fund Councilmember Baileyasked about the warranty. Mr. Mooneyham, stated we have a correction periodofay year. Councilman Baileymade the motion to approve the contract for the street proiect and Councilman. Howe seconded. The motion passed unanimously.  Citizen Comments: None  2. DISCUSS/TAKE POSSIBLE ACTION ON CREATING EXTENDED HOURS AND CLUB MEMBERSHIP SYSTEM FOR THE HOLLYWOODPARK SWIMMING POOL.  a. Citizen Comments:  - Sudie Sartor/505 El Portal: She would like the pool to stay open later. b. Discussion: Councilmember Howe stated he reallywanted to have the pool used earlier in the morning and later at night. But ifthere were to be an accident during those hours itwould be a huge liability for the city. The other option would be to extend the lifeguard hours. We need to get aresident response on what their thoughts are. Councilmember Trueman wanted Kelly Cowan to get lifeguard pricing on this matter. Coumcilmember Bailey asked ifwe were required to use Aquatica for lifeguards. The ClyAttorneystated 3. DISCUSS/TAKE POSSIBLE ACTION ON AN ORDINANCE ADJUSTING THE  no. There was no action taken on this topic.  ORGANIZATIONAL STRUCTURE OF CITY DEPARTMENTS.  a. Citizen Comments: None  3m  P35    b. Discussion: CityAttorney, Ryan Henrystated we needed to adiust the organizational structure. The flow ofinformation and assignments needed to come into compliance and be clearly defined. Thisneeds to be done before adiustments into the personnelpolicy manual. Councilmember Trueman stated she was redoing the policy manual. Councilmember Trueman moved to act on this Ordinance adjusting the organizational structure ofCity Departments. Councilmember Howe seconded The motion passed  unanimously.  4. BCTAEPSNACTONON PUBLICHEARINGS FORPOSSIBLEZONING CHANGES REGARDING SHORT-TERM RENTALS AND FIRE-RESISTANT  CONSTRUCTONMATRLAIS a. Citizen Comments:  Loraine Waters/359 Donella: As a homeowner she does not want short term home rentals in Hollywood Park. They do not have the same interest in Tonya Cummings/129 Grand Oak: Tonya wants Police and Fire input on short- Sudie Sartor/505 El Portal: She thought that short-term rentals were banned. The  Hollywood Park as the residents have.  term rentals.  City Attorey stated this was not the case.  b. Discussion: The CivAttoreysiaed we would need to go through a process in order to bring this before the City Council. This can get rather complicatedwhat with lettersand newspaper publishing's. Councilmember Trueman stated the Council had not really discussed short-termrentdls and she is not totally opposed to them. Councilmember Howe stated he was opposed to short-term rentals. Mr. Henry stated usually these do not come to light unless there is aproblem. The Fire-resistant rules we currently have are unenforceable. This would only apply to new construction. Councilmember Trueman made the motion to approve the public hearing and zoning changes regarding fire- resistant construction materials. This was seconded by Councilmember Bailey. The 5. DISCUSS/TAKE ON AN ORDINANCE AMENDING REGULATIONS REGARDING PLACING BRUSH ON PRIVATE PROPERTY OR IN THE RIGHT OF WAYPRIOR TO a. Citizen Comments: Sudie Sartor/505 El Portal: She is not happy splitting the brush pick b. Discussion: Ryan Henry stated Code Compliance is having trouble regulating residents that violate this Ordinance. This changes the notice date so Code Compliance can charge the resident for non-compliance. Councilmember How said he was opposed to this. Councilmember Hall stated she felt this was reasonable because Code Compliance was having are real problem with this. Councilmember Trueman made the motion to approve this Ordinance amendingregulations regarding placing brush on private property or in the right ofway prior to pick up. Councilmember Baileyseconded The motion passed 6. DISCUSS/TAKE POSSIBLE ACTION TO APPROVE THE SIGNATURE RESOLUTION FOR BANK TRANSACTIONS FOR PLAINS CAPITAL BANK, THE OFFICIAL DEPOSITORY FOR ALL FUNDS OF THE TOWN OF HOLLYWOODPARK.  motion passed unanimously.  PICKUP.  up between streets. She liked it when: it was picked up at one time.  unanimously  4m  P36    Citizen Comments: None  b. Discussion: City Treasurer, Jeff Hinson stated this resolution was needed to move forward with the banking transfer. Councilmember Trueman made the motion to approve signatureresohution for bank transactions for Plains Capital Bank the official depository foral! funds ofthe TownofHollywood, Park Councilmember Baileyseconded The  motion passed unanimously a. Citizen Comments: None  7. DISCUSS POLICE DEPARTMENT CHAPTER 59 ASSET FORFEITURE REPORT. b. Discussion: Chiefl Prichard explained his asset forfeiture fund to the Councimembers.  ADJOURNMENT: There being no other business, Mayor Murphy adjourned the meeting at  8:56pm.  MINUTES OF THIS MEETING APPROVED AS SUBMITTED ( CORRECTEDTHIS, 18 DAY OF PONALY  2020.  Mayor, Chris Murphy  Ck-4  ATTEST:  ELh Alamia  - 5m  P37