October 11, 2022  REGULAR TOWN COMMISSION MEETING OF THE TOWN OF BRECKENRIDGE, TEXAS, HELD ON THIS  DATE WITH THE FOLLOWING MEMBERS PRESENT.  MAYOR  BOB SIMS BLAKE HAMILTON ROB DURHAM GARY MERCER CYNTHIA NORTHROP JESSICA SUTTER STACY HARRISON DIANE LATHAM BACEL CANTRELL VINCE MOORE  COMMISSIONER, PLACE1 MAYOR PROTEM, PLACE2 COMMISSIONER, PLACE 4 CITY MANAGER CITY SECRETARY PARKS DIRECTOR FINANCE DIRECTOR POLICE CHIEF NOT PRESENT COMMISSIONER, PLACE3 CALLTO ORDER  Mayor called meeting to order at 5:30 p.m. Invocation led by Stacy Harrison  OPEN FORUM begins. No Speakers  This is an opportunity for the public to address the City Commission on any matter of public business, except public hearings. Comments related to public hearings will be heard when the specific hearing  SPECIAL PRESENTATIONS AND ANNOUNCEMENTS significant accomplishments or service to the community.) 1. Appoint Blake Hamilton as Commissioner Place 1.  (Mayoral proclamations, presentations of awards and certificates, and other acknowledgmentsof  City Secretary Jessica Sutter stated that at the last commission meeting, Commissioners voted to nominate Blake Hamilton as Commissioner Place One. Jessica presented Oath of 2. Amanda Shotts, Texas Department of State Health-Community Conversations on Health.  office to Blake Hamilton.  Regular Meeting of the Breckenridge City Commission August 2, 2022  Page 10 of5    Amanda Shotts addressed the Commission and stated that Stephens County was one of nineteen communities int the State of Texas that was selected to be a part of a grant that engages the community to have conversations about available resources such as healthcare, meals on wheels, and transportation. Between now and May of 2024 they will speak with community members about what is currently available as well as about what is  needed. Presentation is available in agenda packet.  STAFF REPORT agenda for action.) City Manager  (Staff Reports arej for discussion only. No action may be taken on items listed under this portion of the agenda, other than to provide general direction to staff or to direct staff to place such items ofaf future  3. City business update.  4. City Wide Clean up October 17, 2022. 5. City' Wide Trick or Treat, October 31, 2022. 6. Sloan Everett Memorial Bike Ride. 7. Municipal Court Week November 7th-11th.  City Manager Cynthia Northrop addressed Commission to give an update on city business and upcoming events. Cynthia provided information on the TXDOT 183 project. The contractor is still having issues and is limited on how much concrete they can purchase at a time. They are working to push this project forward. The ARPA fund project to replace the water meters is underway and ongoing. They are on track to finish in February. This will help reduce water loss and allow citizens to track their water usage using the H20 program. Al plan is underway to begin working on a strategic plan for the City that incorporates many community organizations. The City is looking at records management and working to move to an all-digital records management system as well as website and social medial updates. City-wide cleanup is a partnership between the county and the City to pick up the brush. This will happen on Monday, October 17th. Chamber is hosting a city wide Trick or Treat on  October 31st. Sloan Everett Bike ride will be on November 5th.  City Secretary  8. May Hail Storm repair update.  City Secretary Jessica Sutter gave an overview to the commissioners updating the progress on the insurance claim for the Hail Storm in May of 2022. Roof repairs are set to begin in  four to six weeks. No Action Taken  Regular Meeting of the Breckenridge City Commission August 2, 2022  Page 20 of5    CONSENT AGENDA consideration.  Any commission member may request an item on the Consent Agenda to be taken upj fori individual  9. Consider approval of the September 6, 2022 Regular Commission meeting minutes as 10. Consider approval of Resolution 22-32 approving an agreement with the State of Texas Department of Transportation for the temporary closure of State Highway 180 for the Breckenridge Christmas Parade coordinated by the Breckenridge Chamber of Commerce.  recorded.  11. Consider approval of 2023 ERCOT annual membership.  12. Consider approval of Resolution 22-34 Finding that Oncor Electric Delivery Company 13. Consider approval of Resolution 22-35 that the week of November 7-11, 2022 be recognized  application to change rates within the City should be declined.  as Municipal Court Week.  Mayor Pro-Tem Rob Durham moved to approve Consent Agenda items 9-13 as presented.  Commissioner Mercer seconded the motion. The motion passed 4-0  ACTION ITEMS  14. Discuss, Consider, and Approve Resolution 22-33 adopting policies in connection with the  TxCDBG program.  Ken Coignet with Public Management Services stated that the City was awarded a $55,000 grant that was submitted for community planning. The city's match is $8,500.00, which will not be due for approximately one to two years. This will look at items such as housing, population, land use, water, sewer, streets, drainage, and park planning. The policies being presented for consideration are the civil rights policies that are all required with any grant Commissioner Gary Mercer moved to approve Resolution 22-33 adopting policies in connection with the TXCDBG program as presented. Commissioner Blake Hamilton seconded 15. Discussion and consideration of Engineering Services Agreement with EHT for the TXDOT FM 3099 Realignment Utility Relocation Project (US 180 Intersection) and authorize City City Manager Cynthia Northrop spoke about the project that was approved as part oft the 2023 budget. The project will realign and straighten the curve out oft the road infront of Walmart. The city will be paying for the relocation oft the utility lines. This agreement is for  that CDBG issues.  the motion. The motion passed 4-0.  Manager to execute agreement.  the engineering design portion of the project.  Regular Meeting oft the Breckenridge City Commission August 2, 2022  Page 3of5    May Pro-Tem Rob Durham moved to approve and engineering services agreement with EHT for the TxDot FM3099 realignment utility relocation project (US 180 intersection) and authorize City Manager to execute agreement. Commissioner Mercer Seconded the  motion. The motion passed 4-0.  16. Discuss, Consider, and approve Ordinance 22-17 ordering a Local Option Election to be held on May 6, 2022 for the Legalization of the Sale of All Alcoholic Beverages including Mixed City Secretary Jessica Sutter presented a petition filed on August 24, 2022 to council with 355 signatures. Which exceded the amount ofs signatures required. On or after the thirtieth day the petition was filed it is required that the city commission must order the local Commissioner Blake Hamilton moved to approve Ordinance 22-17 ordering a local option election to be held on May 6, 2023 for the legalization oft the sale of all alcoholic beverages  Beverages within the City of Breckenridge.  option election.  including mixed beverages withis the City of Breckenridge.  EXECUTIVE SESSION  Pursuant to Texas Government Code, Annotated, Chapter. 551, Subchapter D, Texas Open Meetings Act (the "Act"), City Commission will recess into Executive Session (closed meeting) to discuss the following:  Real Property  $551.072: Deliberate the purchase, exchange, lease, or value of real property:  17. 201 Old Caddo Ave. RECONVENE INTO OPEN SESSION  At 6:34 p.m., the City Commission reconvened into open session.  No Action Taken MEETING AGENDA  RECEIVE REQUESTS FROM COMMISSION MEMBERS/STAFF FOR ITEMS TO BE PLACED ON NEXT Discussion under this section must be limited to whether or not the Commission wishes to include a  potential item on aj future agenda.  Regular Meeting of the Breckenridge City Commission August 2, 2022  Page 4 of5    ADJOURN  There being no further business, the Mayor adjourned the regular session at 6:35 p.m.   Bob Sims, Mayor  B SEAL XAS 1IEEL  Opee  Regular Meeting of the Breckenridge City Commission August 2, 2022  Page 5of5