REGULAR MEETING APALACHICOLA CITY COMMISSION IUESDAY,JULY, 2, 2024-4:00PM FORMER APALACHICOLA MUNICIPAL: LIBRARY 74 6TH STREET, APALACHICOLA, FLORIDA 32320  AMENDED AGENDA  You are welcome to comment on any matter under consideration by the Apalachicola City Commission when recognized to do sO by the Mayor. Once recognized please rise to the podium, state your name for the record and adhere to the three-minute time limit for public comment. Comments may also be sent by email to the City  Manager or to Commissioners.  Call to Order Invocation Pledge of Allegiance  n. Agenda Adoption II. Public Comment IV. New Business  1. FEMA Floodplain/CRS 2. Popham Building  3. Drainage Basin Analysis : Administration 4. Drainage Basin Analysis - Engineering  5. FDOT Traffic Light Maintenance Agreement Approval  V. Unfinished Business 1. Lafayette Park Landscape Plan 2. Rules of Procedure  VI. Mayor and Commissioner Comments  VII. City Manager Communications - Report Attached VIII. Finance Director Communications - Report Attached  IX. Attorney Communications X. Consent Agenda  Commission Meeting Minutes Adoption-5212024, Workshop Meeting: Rules of Procedure    P&ZMeeting Minutes- 5/13/2024, Regular Meeting XII. Department Reports- - Included in Agenda Packet  Adjournment  Any person who desires to appeal any decision at this meeting will need ai record of the proceeding and for this purpose, may need to ensure that a verbatim record of the proceeding is made which includes testimony and evidence upon which the appeal is based. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk's Office 48 hours in advance of the meeting.    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 2, 2024  SUBJECT:  FEMA Community Rating System  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  1 Administration Travis Wade/Keisha Messer Keisha Messer  BRIEF SUMMARY: The City contracts its Floodplain Management to Keisha Messer. Keisha has experience in dealing with the Community Rating System. The City currently has a 10-year Cumulative Substantial improvement (CSI) period in which the cost ofi improvements may not exceed 50% of the market value of the property. FEMA allows the City to determine the time period for CSI. Frankin County and Carrabelle use 1 year. Carrabelle does not participate in the  CRS program.  RECOMMENDED MOTION AND REQUESTED ACTIONS: Motion Approve a new CSI period less  than 10 years. FUNDING SOURCE: N/A ATTACHMENTS:  Florida FEMA Flood Plan Map for Apalachicola, FI.  STAFF'S COMMENTS AND RECOMMENDATIONS:    3 @ L 5 la o 8 e 8 a E : LL  V  OAV 4192  w E - #  4    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 2, 2024  SUBJECT:  Popham Building  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  2 Administration Travis Wade  Bret Hammond/David Snyder  BRIEFSUMMARY Mr. Hammond and Mr. Snyder will be presenting the Commission with options for the future oft the Popham Building. The Commission is being asked to make a  decision on how to proceed with plans for the building. RECOMMENDED MOTION AND REQUESTED ACTIONS:  FUNDING SOURCE: N/A ATTACHMENTS:  Propham Building Historical & Structural Report STAFF'S COMMENTS AND RECOMMENDATIONS    00  B  a & 0 s S  o - E    4N  S  I  6 E A  297  139445  INR    -  - >  N O EW C    C -    E 5 S  L    I  2    M 0 S  Nios  aic 4  Co    N 0 S    IONS UVIOT VALISNO9 NOIIVaWDaN. -DNICTINE WVHdOd.V VI0DIHOVIVAV: 10 AIID  I  S    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION July 2, 2024  SUBJECT:  Drainage Basin Analysis - Phase Il- Administrative  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  3 Grants Travis' Wade  Sarah Bourque, Grants Coordinator  BRIEF SUMMARY:  The City receiveda$300,000 Florida Commerce Ruralinfrastructure Grant recently to complete phase II oft the City's Drainage Basin Analysis. This grant will complete documenting all stormwater conveyance characteristics, both structural and natural, along with deficiencies of each that have contributedi to localized flooding within 18 drainage basin areas totaling 310acresi ini the City. This project follows on the heels of phase Icompletedi in: 2019inwhich engineers documented the most severe nuisance floodinga and drainage areast first and uttogetherrecommendatonsforrepartnat the City now! has the  funding from DEP tot fix.  RECOMMENDED MOTION AND REQUESTED ACTIONS:  Request:Authorizet the procurement with Continuing Services contractor Bay Media Services for hourly grant admin @65 per hourt for hourly as needed assistance. Funds to be paid entirely out of grant proceeds. Bay Media wrote the grants for both phase land II Drainage Basin Analysis projects and  managed the 20191 Drainage Basin. Analysis project.  ATTACHMENTS: N/A    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION July 2, 2024  SUBJECT:  Drainage Basin Analysis - Phase II  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  4 Grants Cindy Clark  Sarah Bourque, Grants Coordinator  BRIEF SUMMARY:  The City receiveda$300,000 Florida Commerce Ruralinfrastructure Grant recently to complete phase II oft the City's Drainage Basin Analysis. (Grant #D060) This grant wil complete documenting all stormwaterconveyance characteristics, both structural: and natural, along with deficiencies of each that have contributed tol localized flooding within 18 drainage basin areas totaling 310acres int the City. This project follows ont the heels of phase Icompleted in 2019in which engineers documented the most severer nuisancet floodingande drainage areas first and puttogetherrecommendations fori repair that the Dewberry Engineers prepared the 2019Drainage Basin Analysis andi is most familiar with the project.  City now has thet funding from DEP toi fix.  They are also currently one of the City's-Continuing: Services Contractors.  RECOMMENDED MOTION ANDI REQUESTED ACTIONS:  Request: Authorize the procurement withcontinuing: servicescontractor Dewberry Engineerstoprepare at task orderi forwork not to exceed $250,000with; $50,0001 to be left for change orderwork. and administrative. Dewbenylngneerpepared the 2019 Drainage Basin Analysis and is most familiar with  the project. ATTACHMENTS: N/A    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 2, 2024  SUBJECT:  FDOT Traffic Signal Maintenance Agreement  AGENDA INFORMATION: Agenda Location: New Business Item Number: Department: Contact: Presenter:  5 Administration Travis' Wade Travis' Wade  BRIEF SUMMARY: The City has an annual maintenance agreement with the Florida Department of Transportation for the maintenance and continual operation of the caution light downtown, the blinking school zone lightsand Highway 98 and 12th Street, and the traffic light at Highway 98 and 12th Street. This agreement allows FDOT to pay the City a total of $5,779 for  the upcoming fiscal year to maintain these lights.  RECOMMENDED MOTION AND REQUESTED ACTIONS: - Motion Approve the FDOT annual maintenance agreement. Authorize City Manager Wade and Attorney Hartman to execute the  agreement.  FUNDING SOURCE: FDOT  ATTACHMENTS: Maintenance Agreement, Exhibit Ai to the agreement. STAFF'S COMMENTS AND RECOMMENDATIONS: Staff recommends approval.    STATE OFF FLORIDAI DEPARTMENT OF1 TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page 1of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  CONTRACT NO. ASZ27 FINANCIAL PROJECTNO. 43674018802 F.E.I.D.NO. F596000264018  THIS TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION. AGREEMENT ("Agreement"), is entered intot this  day of_  between the Florida Department of Transportation, an agency of  the State of Florida, herein called the' "Department", and Cityof Apalachicola  Florida, ("Maintaining. Agency").  WITNESSETH:  A. The Department is authorized under Section 335.055, Florida Statutes, to enter into this Agreement,  B. The Maintaining. Agency is authorized under.  to enteri into this Agreement  and has authorized its undersigned representative to enter into and execute this Agreement on behalf of the Maintaining NOW, THEREFORE, in consideration of the mutual covenants contained in the Agreement, the sufficiency of which is 1, The Maintaining Agency shall be responsible for the "Project," defined as the maintenance and continuous operation of the b. Interconnected and monitored traffic signals ("IMTS") defined as signals that are interconnected with Traffic signal systems defined as central computer; traffic monitoring cameras ("TrMC"; must fulfill District purpose and needa and! be: accessible from Department's Video Aggregation System); arterial dynamic message signs ("ADMS"); communications devices; interconnect I network; vehicle, bicycle & pedestrian detection devices [including passive pedestrian detection ("PPD") and accessible pedestrian detection); traffic signal hardware and software; preemption d. Control devices - defined as intersection control beacons ("ICB"), traffic warning beacons ("TWB"; including LED highlighted signs), illuminated street name signs ("ISNS"), and pedestrian flashing beacons ("PFB"; i.e., school zone  Agency.  acknowledged, the parties mutually agree and covenant as follows: following, located on the State Highway System: a. Traffic signals ("TS")  telecommunications and are monitored at a central location  deviçes; probe data detection system ("PDDS");and uninterruptible power supplies ("UPS") flashing beacons, pedestrian crossing beacons, and Rectangular Rapid Flashing Beacons) Speed activated warning displays ("SAWD"); including curve warning feedback signs), Connected Automated Vehicle Devices ("CAVD"; i.e., roadside units and roadside equipment), and in-roadway warning lights ("IRWL") system (specific to mid-block crossing and unsignalized intersection applications, All traffic signals and control devices mentioned in the above paragraph 1.a-j are referred toi in this Agreement as' Traffic Signals and Devices". The Maintaining Agency shall be responsible for the payment of electricity and electrical charges incurred in connection with operations of such Traffic Signals andi Devices upon final acceptance by the! Department of the 2. The Department: agrees to payt the Maintaining. Agency an annual compensation amount based on the Department's fiscaly year. The compensation amount consists of the cost oft the maintenance and continuous operation oft the Traffic Signals and Devices as identified in Exhibit A, which is attached and incorporated into this Agreement, Compensation will also be made for costs incurred for the repair and/or replacement of damaged Traffic Signals and Devices as identified in Exhibit C, attached and incorporated into this Agreement. Payments by the Department will be made in accordance with Exhibit B. In the case of construction contracts, the Maintaining Agency shall! be responsible for the payment of electricity and electrical charges incurred in connection with the operation of the Traffic Signals and Devices and shall undertake the maintenance and continuous operation of these Traffic Signals and Devices upon final acceptance of thei installation by the Department. Prior to any final acceptance of the installation by the Department, the Maintaining Agency will have the opportunity to inspect and request modifications or corrections to the installation(s) and the Department agrees to undertake those modifications or corrections prior tot final acceptance sol long as the modifications or corrections comply with the Agreement, signal plans, and specifications previously approved by both the Department and Maintaining Agency. Repair or replacement and other responsibilities of the installation contractor and the Department, during construction, are contained in the Department's Standard Specifications for 3. IfTraffic! Signals and Devices are damaged and the Maintaining Agency or its contractors did not cause the damages, then the Department shall reimburse the Maintaining Agency for the actual costs incurred byt the Maintaining Agency for repairs and/or  e. Emergency/fire department signals ("FDS") g. Blank out signs ("BOS", including Lane Control Signs) 1. Pedestrian hybrid beacons ("PHB") as defined int the! FDOT Traffic Engineering Manual)  installation of each signal or device  Road and Bridge Construction.  replacement of Traffic Signals and Devices, once thet following occurs:    STATE OFF FLORIDAI DEPARTMENT OF TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page2of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  a. The Department has approved a properly completed invoice for reimbursement that was provided to the Department Exhibit C sets forth additional conditions that apply when the Maintaining Agency seeks to obtain reimbursement for costs incurred for repair and/or replacement and associated contract documentation of damaged Traffic Signals and Devices. Exhibit Calso serves as a form invoice that can be used by the Maintaining Agency. The Maintaining Agency shall obtain written approval from the Department regarding the appropriate method of repair and/or replacement of damaged Traffic Signals and Devices prior to performing the emergency and/or permanent repair and/or replacement work. If there is ani immediate risk to public safety due to damaged Traffic Signals and Devices and the Maintaining Agency is unable to immediately obtain the Departmentswritten: approvall regardingt the methodo ofr repair and/or replacement, thent thel Maintaining Agency shallir immediately repair and/or replace the Traffic Signals and Devices. The Maintaining Agency shall notify the Department within thirty (30) calendar days of becoming aware of any damage to Traffic Signals and Devices caused by third parties or Force Majeure event. The Department shall be responsible for pursuing reimbursement from individuals and/or the third parties who cause damages and are liable for replacement and/or repair costs to Traffic Signals and Devices. If the Maintaining Agency or its contractors causes damages tot the Traffic Signals and Devices, then the! Maintaining Agency shall repair and/or replace the Traffic Signals and Devices, and the Maintaining Agency shall be fully responsible for the cost of repair and/or replacement to the extent the damages were caused by the Maintaining Agency. Governor declared emergencies (i.e., hurricanes) are handled outside the framework of this Agreement through a combination off Federal and State Emergency Management mechanisms. An emergency contract may be used after a Governor's declaration of emergency has been signed to cover for reimbursement for storm 4. Thel Maintaining Agency shall maintain and operate the Traffic Signals and Devices ina a manner thaty wille ensure safe and efficient movement of highway traffic and that is consistent with maintenance practices prescribed by thel International Municipal Signal Association (IMSA) and operational requirements of the Manual on Uniform Traffic Control Devices (MUTCD), as amended. The Maintaining Agency's maintenance responsibilities include, but are not limited to, locates, preventive maintenance (periodic inspection, service, and routine repairs), restoration of services, and emergency maintenance (troubleshooting ini the event of equipment malfunction, failure, or damage). Restoration of services may include temporary poles and/or signals, stop signs or other methods to maintain traffic. The Maintaining. Agency: shall record its maintenance activities in at traffic signal maintenance log, as they occur, and include this as part of the annual report, highlighting the time it took to restore the normal service and 6. Neither the Maintaining Agency nor the Department shall be liable to the other for any failure to perform under this Agreement to the extent such performance is prevented by a Force Majeure Event and provided that the party claiming the excuse from performance has (a) promptly notified the other party of the occurrence and its estimated duration, (b) promptly remedied or mitigated the effect of the occurrence to the extent possible, and (c) resumed performance as soon as possible. These events shall be documented with detailed damage inspection report forms completed and submitted to the Department within twelve  outlining the details of the requested reimbursements; and b. Evidence oft the costsi incurred were included as an attachment to the invoice.  recovery efforts.  number oft times such events occurred.  (12) weeks oft the end of the Force Majeure event. A"Force Majeure Event" means the occurrence of:  (a) an act of war, hostilities, invasion, act off foreign enemies, riot, terrorism or civil disorder; (b) act of God (such as, but not limited to, fires, explosions, earthquakes, drought, hurricanes, storms, lightning, tornados, tidal waves, floods, extreme weather or environmental conditions, and other natural (c) or another event beyond the control oft ther non-performing parly and which could not have been avoided  calamities);  or overcome by the exercise of due diligence.  7. The Department intends to conduct a structural inspection of the mast arm structures every sixty (60) months. The inspection report will serve as ninety (90) days notification to the Maintaining Agency that deficiencies exist that require preventive maintenance. Preventive maintenance oft the mast arm: structures includes, buti is not limited to, spot painting, cleaning, all wiring repair and replacement, graffiti removal, all signal related issues (including lighting, signs and connections), tightening ofr nuts, replacing missing or deficient bolts, replacement ofr missing cap covers ore equivalent, replacement of missing or deficient access hole cover plates, repairing improper grounding, and repainting any painted mast arms installed after April 30, 2015, If the preventive maintenance is not carried out after the expiration of the 90-day notice given to the Maintaining Agency, the Department shall withhold 8.33% up to a maximum of 25% oft the total annual compensation amount under this Agreement for 8. Any and all work performed by the Maintaining Agency must conform to the current Department Standard Specifications for Road and Bridge Construction as applicable. Mast arms that the Department determines to! be: att the end of their useful life cycle will be replaced by the Department so long as documented preventive maintenance was satisfactorily performed by the Maintaining Agency. In the case ofa a total paint failure, as determined by the Department, on a mast arm installed prior to April 30, 2015, the Department may repaint or replace with a galvanized mast: arm. The aforementioned requirement does nota apply to any mast arm that was installed under a separate masta arm paint finish agreement; in such case, the terms oft that agreement  the affected signal locations each month.  shall govern.    STATE OFF FLORIDAE DEPARTMENT OFT TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page3017  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  9. Thel Maintaining. Agency may remove any component oft thei installed equipment for repair or testing; however, its shall only make permanent modifications or equipment replacements and onlyi ift the equipment provided is capable of performing at minimum the same functions as the equipment being replaced. The Department shall not make any modifications or equipment 10. The Maintaining Agency shall implement and maintain the timing and phasing of the traffic signals in accordance with the Department's timing and phasing plans, specifications, special provisions, Department re-timing projects, andt the Department's Trafficl Engineering! Manual. Thel Maintaining Agency shall obtain prior written approval fromt the Department for any modification inp phasing of signals and flash times (where applicable). Signal Systems timings (cycle length, split, offsets) are considered operational changes and may be changed by the Maintaining Agency to accommodate changing needs of traffic. The Maintaining Agency may make changes int the signal timing provided these changes are made under the direction ofa a qualified Professional Engineer registered in the State of Florida. Thel Maintaining. Agency shall make available. a copy oft the timings to the Department upon request. The Department reserves the right to examine equipment, timing and phasing at any time and, after consultation with thel Maintaining Agency, may specify modifications. Ift thel Department: specifies modification in timing or phasing, implementation of such modifications willl be coordinated with, or made by, the Maintaining Agency. All signal timing and phasing records shall be retained by the Maintaining Agency for at least three (3) years, and will be made available to the 11. Thel Maintaining Agency shall note int ther maintenance log any changes in timings and phasings, andk keep a copy of thet timings and phasings, and any approval documentation in af file. A copy of the log shall be provided to the Department upon request. 12. The Maintaining Agency and the Department shall update Exhibit A on an annual basis through an amendment of this delegated the authority to execute all amendments to Exhibit A of this Agreement on behalf of the Maintaining Agency. Exhibit Av will contain all Traffic Signals and Devices on the State Highway System which are within thej jurisdiction of the Maintaining Agency and are operated and maintained by the Maintaining Agency. No changes or modifications may be made to Exhibit A duringt the Department's fiscaly yeart for compensation. New Traffic Signals and! Devices added byt the Department during its fiscal year must be maintained and operated by the Maintaining Agency upon the Department's final acceptance. The Maintaining Agency and thel Department: shalla amend Exhibit A preceding the Department's newi fiscal year, which willi include all new" Traffic Signals and Devices added tot the State Highway System during thel Department's current fiscaly year and delete those removed during the same period. The Maintaining Agency will begin receiving compensation for new Traffic Signals and Devices that were added to Exhibit Al by amendment oft this Agreement int the Department's fiscal year occurring after the Traffic Signals and Devices are installed and final acceptance of suchi installation is given byt the Department. Int the event that no change has been made to the current year's Exhibit A, a certification from the Maintaining Agency shall be provided to the Department certifying that no change has been made to Exhibit Ai in the Department's current fiscal year. The annual compensation will be al lump sum payment (minus any retainage or forfeiture) as set forth in Exhibit B. Future payments will be based on the information provided in Exhibit A, in accordance with they provisions as set forth in ExhibitE B, attached to and incorporatedi int this Agreement.  replacements without prior written notice to and consultation with the Maintaining Agency.  Department upon request.  Maintaining Agencies may provide this information electronically. Agreement, The Maintaining Agency designates  as its authorized representative(s), who is  13. Payment willl be made in accordance with Section 215.422, Florida Statutes. 14. There shall be nor reimbursement: for travel expenses under this Agreement.  15. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre-audit and 16. Thel Maintaining Agency should be aware oft the following time frames. Inspection and approval of goods or services shall take no longer than twenty (20) working days. The Department has twenty (20) days to deliver a request for payment (voucher) to the Department of Financial Services, The twenty (20) days are measured from the latter of the date thei invoice is received or 17. Ifa payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice amount, to the Maintaining Agency. Interest penalties of less than one (1) dollar will not be enforced unless the Maintaining. Agency requests payment. Invoices returned to al Maintaining Agency because of Maintaining Agency preparation errors will result in a delay in the payment. The invoice 18. AY Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for contractors or vendors who may be experiencing problems in obtaining timely payment(s) from a state 19. Records of costs incurred under the terms of this Agreement shall be maintained and made available upon request to the Department ata all times during the period of this Agreement and for five (5). years after final payment is made. Copies of these documents and records shall! bet furnished to the Department upon request. Records of costs incurred include the! Maintaining  post-audit thereof.  the goods or services are received, inspected and approved.  payment requirements do nots start until a properly completed invoice is provided tot thel Department.  agency. The Vendor Ombudsman may be contacted. at (850)413-5516.    STATE OFF FLORIDAE DEPARTMENT OFT TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page4of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  Agency's general accounting records and thef Project records, togetherwiths supporting documents andr records, of the contractor and all subcontractors performing work on the Project, and all other records of the Contractor and subcontractors considered 20. If, after Project completion, any claim is made by the Department resulting from an audit or for work or services performed pursuant to this Agreement, the Department may offset such amount from payments due for work or services done under any agreement which it! has with the Maintaining. Agency owing such amount if, upon demand, payment of the amount is not made within 60 days to the Department. Offsetting any amount pursuant tot this paragraph shall not! be considered: a breach of contract 21. Thel Maintaining Agency must submit the final invoice on the Project to the Department within 120 days aftert termination oft the 22. Int the event this contract ist for services ine excess of $25,000.00: and at termi for a period ofr more than one (1)year, the provisions  necessary by the Department for a proper audit of costs.  by thel Department.  Agreement. Invoices submitted after the 120-day time period may not be paid.  of Section 339.135(6)(a), F.S., are herebyi incorporated:  "Thel Department, during anyf fiscaly year, shallr not expend money, incura anyl liability, or enteri into any contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any contract, verbal or written, made in violation of this subsection is null and void, andi no money may! be paid on such contract. The Department shall require a statement from the Comptroller of the Department that such funds are available prior to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods exceeding 1 year, but any contract so made shall be executory onlyf for the value of the: services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated verbatim in all contracts oft thel Department which are for an amounti ine excess of $25,000.00: and which! have  ai term for a period of more than 1y year."  23. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. If the Department's funding for this Project is in multiple fiscal years, funds approval from the Department's Comptroller must be received each fiscal year prior to costs being incurred. See Exhibit B for funding levels by fiscal year. Project costs utilizing theset fiscal yearf funds are not eligible for reimbursement: ifincurred prior tot funds approval beingr received. 24. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair ofap publicl building or public work, may not submit bids onl leases ofr real property toap public entity, may notl be awarded orp perform work as a contractor, supplier, contractor, supplier, subcontractor, or consultant 25. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit al bid on a contract to provide any goods or services to a public entity, may not submit al bid on a contract with ap public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any publice entity, and may nott transact business witha any public entityi in excess of the threshold: amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted 26. An entity or affiliate who has hadi its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department tol be anon-responsible contractor may nots submit al bid orp perform workf for the construction or repair ofa aj public 27. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation will be cause for 28. No funds received pursuant to this Agreement may be expended for lobbying the Legislature, the judicial branch or a state 29. The Maintaining Agency shall comply and require its contractors and subcontractors to comply with all terms and conditions of 30. The Maintaining Agency may be subject toi inspections of Traffic Signals and Devices by the Department. Such findings will be shared with the Maintaining. Agency and willl be the basis of all decisions regarding payment reduction, reworking, Agreement termination, orr renewal. Ifata anyt time the Maintaining Agency! has not performed the maintenance responsibility on the locations specified in the Exhibit A, the Department has the option of (a) notifying the Maintaining Agency of the deficiency with a  The Department willr notify the Maintaining Agency, in writing, when funds are: available.  under a contract with any public entity, and may not transact business with any public entity.  vendor list.  building or public work on a contract with the Maintaining Agency.  unilateral cancellation of this Agreement.  agency.  this Agreement: and alli federal, state, and locall laws and regulations applicable to this Project.    STATE OFF FLORIDADEPARTMENT OFT TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page5of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  requirement that it be corrected within a specified time, otherwise the Department shall deduct payment, suspend funds, or terminate funds for any deficient maintenance of Traffic Signals and Devices that has not been corrected at the end of such time, or (b)t take whatever actioni is deemed appropriate by the! Department. Any deduction inj payment, suspension off funds, or termination off funds does not relieve any obligation oft the! Maintaining Agency under thet terms and conditions oft this Agreement. 31. The Department shall monitor the performance of the Maintaining Agency in the fulfillment of its responsibilities under the Agreement. The Maintaining. Agency shall submit an annual Report prior to. July 15 of eachy year detailing the following: a. All detection device malfunctions: Detection devices include, without limitation, all vehicle presence detectors and all pedestrian/bicycle detectors. Traffic devices supported by detection devices ("TDSDD") include, without limitation, traffic signals, PHBs, and warning devices. Repairs to ally vehicle presence detectors shalll be made within ninety (90) days with a goal oft thirty (30) days iff feasible. Repairs to all pedestrian/bicycle detectors shall! be made within seventy-two (72)! hours of discovery. Ifr repair to vehicle presence detection device progresses beyond thirty (30) days, by the 31s! day, thel Maintaining Agency shall have a plan available tor reestablish detection prior to day 30. The Maintaining Agency shall ensure that 90% of all TDSDD are operating without detection failures. Discovery and repair dates for each malfunctioning detection device shall be logged in the annual report. Ift the repairs cannot be performed within the stipulated times, the! Maintaining. Agency shall document the reason(s)whyi int the: annual report. Ifmore than 10% oft the TDSDD are experiencing detection failure(s) by the end oft thes stipulated times, unless al longer periodi is approved byt thel Department due to extraordinary circumstances, each oft these TDSDD may only be compensated: at 90% oft the unit compensation rate stated in Exhibit B1 for each day (i.e., the: annual unit compensation ratei is reduced by 1/3650 daily) that more than 10% oft the TDSDD are experiencing detection Traffic signal and pedestrian hybrid beacon ("PHB") preventive maintenance inspections: Traffic signals and PHBs shall receive a comprehensive preventive maintenance inspection on at least 50% of all traffic signals and PHBS annually, alternating the remaining 50% the following year. Preventive maintenance inspection shall include verification that all detection is working, thet traffic signal or PHB is cycling properly, the ventilation system is functioning, andi filters are clean. Basict traffic cabinet maintenance shalla also verify power feed voltages, verify thatt the vehicle and pedestrian indications are functioning properly, test the effective functioning of pedestrian push buttons, and check hinges and door locks. At least one (1) conflict monitor test shall be performed on 50% oft traffic signals and PHBs annually, alternating ther remaining 50% the following year. Eacht testi is tol be documented: andi includedi int the annual reportt tot thel Department." Thei inspection report shall note the location, date of inspection, and any actions taken. If5 50% oft the traffic signals and PHBS do not receive at least one (1) comprehensive preventive maintenance inspection during a twelve (12) month period, there shall be a 20% retainage of the annual compensation amount for the affected traffic signal and PHB locations until the preventive maintenance inspection is made. Ift the requirements of this paragraph 31,b are not performed within the state's next fiscal year, the: 20% retainage oft the annual compensation: amountf for the affected traffics signal and PHBI locations willl bet forfeited. For any traffic signals that are interconnected with elecommunications and their real-time operation is electronically monitored via software by personnel at a central location and aret therefore receiving the higher compensation amount as described in Exhibit B, the name(s) and title(s) of those monitoring those intersections, and the location of the central monitoring facility(ies), are to be documented and contained in the annual report submitted to the Department. The Maintaining Agency shall be responsible for maintaining current licenses and support agreements for all computer applications necessary for IMTS including, but not limited to, central computer systems, TrMC applications, detection software, and data collection programs, unless other arrangements are made! between the Department and the Maintaining 32. The Maintaining Agency may enteri into agreements with other parties pertaining to Traffic Signals and Devices including, but not limited to, agreements relating to costs ande expenses incurred inc connection with the operation ofTraffic Signals and Devices on the State Highway System, provided that such Agreements are consistent with the mutual covenants contained in this 33. This Agreement may not be assigned or transferred by the! Maintaining Agency in whole or in part without prior written consent 34. The Maintaining Agency shall allow public access to all documents, papers, letters, or other material subject to provisions of Chapter 119, Florida Statutes, and made orr received by the Maintaining Agency in conjunction with this Agreement. Failure by the Maintaining Agency to grants such public access willl be grounds for immediate unilateral cancellation of this Agreement. 35. At no additional cost to the Department, the Maintaining Agency shall provide the Department with, at minimum, read-only access to all traffic signal data available from the firmware of the traffic signal controllers and other devices covered under this Agreement. The Maintaining Agency shall include the Department as a party to all traffic signal firmware/software related 36. This Agreement is governed by and construed in accordance with the laws of the State of Florida. The invalidity or unenforceability of any portion of this Agreement does not affect the remaining provisions and portions hereof. Any failure to  failure(s).  Agency for specific applications or systems.  Agreement. The Maintaining Agency shall furnish a copy of such agreements to the Department.  oft the Department.  agreements thatt the Maintaining, Agency enters into with other parties.    STATE OFF FLORIDA DEPARTMENT OF TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page6of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  enforce ore election on the part of thel Department tor not enforce any provision of this Agreement does not constitute a waiver of 37. Ini no events shall the making byt the Department of any payment tot the Maintaining, Agency constitute orl be construed. as a waiver by thel Depariment of any breach of covenant or any default which may then exist on thep part of thel Maintaining Agency and the making of such payment by the Department, while any such! breach or default shalle exist, shalli inr no way impair or prejudice any 38. The term of this Agreement is twenty (20) years from the date of execution of the Agreement; provided that either party may cancel this Agreement prior to the expiration oft the term of this Agreement. A minimum notice period oft two (2) years plus the remaining months of the Department's fiscal year shall be provided to the other party in writing. Should the! Maintaining Agency provide its written notice of cancellation to the Department, the notice shall be endorsed by the elected body (County 39. Any Project funds made available by the Department which are determined by the Department to have been expended in violation of this Agreement or any other applicable law or regulation shall be promptly refunded in full to the Department. Acceptance by the Department of any documentation or certifications, mandatory or otherwise permitted, that the Maintaining Agency files shall not constitute a waiver of the Department's rights and Department has the right to verify all information at a later date by audit or investigation. Within thirty (30) days of the termination of this Agreement, the Maintaining Agency shall refund tot the Department any balance oft unobligated funds whichy were advanced orp paidt to the Maintaining Agency. Int the event the! Maintaining Agency fails to perform or honor the requirements and provisions this Agreement, the Maintaining Agency shall 40. Upon execution, this Agreement cancels and supersedes any and all prior Traffic Signal Maintenance Agreement(s) between thep parties, except anys specific: separate Agreements covering painted mast arm maintenance or any other aspect related to the 41. The Department reserves the right to remove select critical corridors or critical intersections from the Maintaining Agency's obligation under this Agreement. The remaining intersections and corridors would continue to be covered under this Agreement. The Department will provide a minimum of one year notice prior to take-over of maintenance of critical corridors or critical 42. This Agreement may be executed in one or more counterparts, each ofv whichs shall be deemed an original, but all of which shall constitute the same Agreement. Af facsimile or electronic transmission oft this Agreement with a signature on behalf ofa 43. The Department agrees that the Maintaining Agency must comply with State law regarding appropriations and budgets. This  any rights oft the Department to enforce its remedies hereunder or atl law ori ine equity. right or remedy available to the Department with respect to such breach or default.  Commission, City Council, or local agency governing body) under which the Agency operates.  return fundsi in accordance with this paragraph within thirty (30) days of termination oft the Agreement.  painting of masta arms.  intersections.  party willl be legal and binding on such party.  Agreement shall not be interpreted to conflict with State law applicable tot the Maintaining Agency.  44. The Maintaining Agency shall:  a. utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new b. expressly require any contractors ands subcontractors performingy work orp providing services pursuant tot the Agreement tol likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify thee employment eligibility of all 45. Unless authorized by law and agreed to in writing by the Department, the Department will not be liable to pay attorney fees, 46. The Parties agree to comply with s.20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply  employees hired byt the Maintaining Agency during thet term of the Agreement;: and new employees hired by the subcontractor during the Agreement term.  interest, or cost of collection. with s.20.055(5), Florida Statutes.  47. Exhibits A, B, and C are attached and incorporated! into this Agreement. 48. This Agreement contains all the terms and conditions agreed upon by the parties.    STATE OFF FLORIDAL DEPARTMENT OFT TRANSPORTATION  750-010-22 OPERATIONS TRAFFIC 04/23 Page7of7  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT  INV WITNESS WHEREOF, the parties have caused these presents tol be executed, the day and year first abovey written.  City of Apalachicola By Print/Type Name: Title:  Florida  STATE OF FLORIDA! DEPARTMENT OF TRANSPORTATION  (Maintaining Agency) (Authorized Signature)  By PrintType Name: Title: Legal Review:  (Aulhorized Signature)  Attorney:  Date:                STATE OFF FLORIDAI DEPARTMENT OFT TRANSPORTATION  750-010-22 04/23 Exhibito CPage1 1of1  TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT TRAFFIC OPERATIONS  EXHIBIT C  Reimbursement for Replacement and/or Repair of Damaged Traffic Signals and Devices  Subject to the terms and conditions of the Agreement, the Department will reimburse the Maintaining Agency al Lump Sum amount for costs incurred for the replacement and/or repair and associated contract documentation of Traffic Signals and Devices damaged as ar result oft third parties or as a result of other causes that were not caused by the Maintaining Agency or its contractors. Agreement paragraph 3 provides administrative procedures on how third party and Force Majeure events are handled for reimbursement. Force Majeure events shall be documented with detailed damage inspection report forms within twelve (12) weeks following the end oft the Force Majeure event. Costs related to Governor The Department follows the Traffic Signal Maintenance and Compensation Agreement Manual (Topic No. 750-010-022) fors submitting damage claims. In submitting this Exhibit C to the Department, the Maintaining Agency is required to adhere to Chapter 2 of the Traffic Signal Maintenance and Compensation Agreement Manual, dated March 31, 2023, The Maintaining Agency is not required to provide a police report in situations where damage is caused to Traffic Signals and Devices by a Force Majeure Event or as a result of other causes beyond the control of the Maintaining Agency that do not necessarily prevent performance, which includes but is not limited to: storms, winds, lightning, flooding and other natural and weather related causes. The Maintaining Agency must provide a police report in all situations where at traffic accident, theft, or vandalism causes damage to Traffic Signals and Devices to the extent the Maintaining Agency has the Applicable reimbursements will be processed after the Department receives a properly completed and supported invoice from the Maintaining Agency. The following information shall be provided by the Maintaining Agency to be eligible for the  declared emergencies are not reimbursable under this agreement.  available at: Traffic Signal Maintenance and Compensation Agreement Manual.  ability and opportunity to obtain ap police report.  reimbursement payment:  Date and Time of Accident/ncident: Location of Accident/Incident:  Provide Police Report (if applicable) and the Following Information:  1. Attach pictures of damaged traffic signals and devices, as well as completed work. 2. Attach invoices or receipt of equipment purchased to replace damaged components. 3. Attach detailed documentation of labor costs associated with replacing andlor repairing damaged components, including dates of performance and completion of the work.  Contract No.: Project No.:  Total Lump Sum Reimbursement Amount  $  The Maintaining Agency hereby certifies that it has replaced and repaired all the Traffic Signals and Devices at the location or signalized intersection referenced above. Henceforth, this document is the Maintaining Agency's request for reimbursement to the Department for the services of restoring the Traffic Signals and Devices to their original operating  condition.  The Parties agree to the Total Lump Sum Reimbursement Amount set forth above.  Maintaining Agency  Date  District Traffic Operations Engineer Date        APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date:. July 2, 2024  SUBJECT:  Lafayette Park Landscaping Plan  AGENDA INFORMATION: Item Number: Department: Presenter:  Agenda Location: Unfinished Business  1 Parks & Recreation Committee Travis' Wade  BRIEF SUMMARY: Att the September: 5, 2023, City Commission meeting, the Commissiona approved a landscaping plan presented by the Tree Committee forl Lafayette Park. The Parks & Recreation Committee and City Manager Wade are requesting the City approve changes toi the original plan, namely 1) add ADAI parking area on Avenue Balong the east edge of the park, 2) leave existing walkway on the east side oft the park andi finish removing the walkway alongt the east edge of the park, where granite coping wasi installed, 3) shift the path oft the proposed new walkway to align with the entrance ont the westside of the park and 4) extendt the walkway along the walkway designated as "Main Street" ont the south: side oft the park, and! 5) complete the parking area on the west side of the park.  RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve amended landscape planforlafayette  Park.  FUNDING! SOURCE: N/A ATTACHMENTS:  1. Original landscaping plan approved at the September 5, 2023, meeting.  2, Proposed amendment to landscaping plan.  STAFF'S COMMENTS AND RECOMIMENDATIONS: Staffrecommends approval of amended plan.    131h Strect  t 1/ *// * *   3 EI 1 [  3  15th Stroct    5047  1/ *//    APALACHICOLA CITY COMMISSION REQUEST FOR BOARD ACTION Meeting Date: July 2,2024  SUBJECT:  Rules of Procedure  AGENDA INFORMATION: Item Number: Department: Contact: Presenter:  Agenda Location: Unfinished Business  2 Administration Travis Wade Travis Wade  BRIEF SUMMARY: Direction given during the workshop on the Rules of Procedure have been incorporated into the attached draft document. Old language has been deleted by strike- through and new language is in red text. Upon approval a final draft will remove the strike-  through language and the red text will bei the new language.  RECOMMENDED MOTION AND REQUESTED ACTIONS: Motion Approve  FUNDING SOURCE: N/A  ATTACHMENTS: Draft Rules of Procedure  STAFF'S COMMENTS AND RECOMMENDATIONS:    RULES OF PROCEDURE FOR THE CITY COMMISSION OF THE CITY OF APALACHICOLA EFFECTIVE. JUNE 4, 2019  The City of Apalachicola Charter allows the City Council to adopt procedural guidelines for City Council meetings to the extent they do not conflict with local or state law. The following Rules of Procedure will provide more detailed guidelines for the conduct of efficient and orderly meetings. Robert's Rules of Order will serve as a guide for parliamentary procedures in the conduct of all City Commission meetings. Any exceptions noted int these rules or by Resolution of the Commission shail take precedence. A violation of parliamentary procedure shall not call into question the validity of any decision or action of the Commission sO long as the requirements of State law and the City Charter have been met and the intent of the Commission is clear from the minutes of the proceedings.  PARLIAMENTARY PROCEDURE  RULES OF CIVILITY  The City of Apalachicola encourages citizen participation in the democratic process and recognizes and protects the right of freedom of speech afforded to all. As the City Commission conducts the business of the City, rules of civility shall apply. City Commission members, City officials, and members of the public are to respectfully communicate according to the City Commission's Rules of Procedure. Persons shall speak only when recognized by the Presiding Officer and, at that time, refrain from engaging in personal attacks or derogatory or offensive language. Comments! from citizens being made at a time other than during the period titled "Public Comments" should bei focused on the issue at hand. Outbursts will not bei tolerated and those who do not conduct themselves in a respectful and lawful manner shall be subject to removal as outlined int the City Commission's Rules of Procedure. It  shall be the responsibility of each individual to demonstrate civility.  PREFACE  The City of Apalachicola conducts municipal government, performs municipal functions, and renders municipal services and exercises any power for municipal purposes according to the City Charter, except as otherwise provided for by law. Any conflict or need for clarification arising out of the following Rules of Procedure shall be resolved, where applicable, by provisions of the City Charter which shall prevail, except as otherwise provided for by law. Any Amendments to the City Charter which may require revisions to the Rules of Procedure shall be administratively prepared by the City These Rules of Procedure are adopted by the City Commission to guide the City Commission through its primary operations and functions. They are designed to provide the structure needed to conduct City business while also maintaining the flexibility needed to efficiently and effectively carry out the The Government in the Sunshine Act, also known as the Sunshine Law, provides a right of access to governmental proceedings of public boards or commissions at both the state and local levels. The law is equally applicable to elected and appointed boards and applies to any gathering of two or more  Clerk and adopted by the City Commission.  public business as circumstances may dictate.    members of the same board to discuss some matter which will foreseeably come before that board for action. Members-elect to such boards or commissions are also subject tot the Sunshine Law, even though they have not yet taken office. There are three basic requirements of S. 286.011, F.S.: (1) meetings of public boards or commissions must be open to the public; (2) reasonable notice of such meetings must be given; and (3) minutes of the meetings must be taken and promptly recorded. All City Commission meetings shall be held ini the CemuPiy-Center, 1-Bay-Avenue 74 6th Street, Apalachicola, Florida, unless advertised otherwise, and shall be open tot the public. In case of emergency, the Mayor may designate an appropriate meeting place for a meeting open tot the public. Robert's Rules of Order, as revised, sO long as they do not conflict with Ordinances, Statutes, these Rules, or the Apalachicola Charter, shall be used as a guide in conducting City Commission meetings. As noted in City Charter Section 17, the City Commission shall hold regular meetings on the first Tuesday after the first Monday of each month commencing at 6:00 4:00 (to be discussed at July mtg) p.m. From time to time, regular meetings may be adjusted by Resolution of the City Commission to accommodate a holiday schedule. Meetings shall also be rescheduled to accommodate Elections as scheduled by the Franklin County Supervisor of Elections. The news media shall be notified, and  RULE1  MEETINGS  RULE2  REGULAR MEETINGS  appropriate notice shall be posted at City Hall and on the City's website.  RULE3  SPECIAL MEETINGS  The Mayor, or in the Mayor's absence, the Mayor Pro-Tem, two (2) or more Commission members, or the City Manager, may call or schedule a Special Meeting of the City Commission. An minimum of forty- eight (48) hours' notice shall be given to all City Commission members for all Special City Commission Meetings. Notice of the call of such Special Meetings shall be by majority agreement of the City Commission, or in writing, signed by the party or parties making the call, and shall be served on every member, either by notifying the member in person, by telephone, electronic media, or by leaving a copy of said notice at the member's legai residence. The news media, the City Attorney, the City Clerk, the City Manager, and affected Department Heads shall also be notified. The notice shall state the business to be transacted at such meeting and no other business than that 50 specified shall be transacted. Only matters on the agenda or matters of an emergency nature may be acted upon by the Commission. Justification of emergency action shall be noted in the minutes of the meeting. Netice ePPARSARCHPna Appropriate notice of Special Meeting and draft Agenda shall be posted at  City Hall and posted on the City's website.  RULE 4  EMERGENCY MEETINGS  The Mayor, or ini the Mayor's absence, the Mayor Pro-Tem, two (2) or more Commission members, or the City Manager, may call an Emergency Meeting of the City Council upon not less than six (6) hours' notice to every City Commission member. Notice of the call of such Emergency Meetings shall be in writing, signed by the party or parties making the call, and shall be served on every member, either by notifying the member in person, by telephone, electronic media, or by leaving a copy of said notice at the member's legal residence. The news media, the City Attorney, the City Clerk, the City Manager, and affected Department Heads shall also be notified. The notice shall state the business to be transacted at such meeting and no other business than that sO specified shall be transacted. Notice 3sepesedaHGH/a. Appropriate notice of Emergency Meeting and draft Agenda shall be posted    at City Hall and posted on the City's website. If there is no longer a need for an Emergency Meeting,  the entity that called the meeting is authorized to cancel such meeting.  RULE 5  WORKSHOPS  Av workshop may be called orally or in writing by the Mayor, any two (2) or more City Commission members, or the City Manager. The City Commission can initiate workshops, also known as Special Meetings, that are public meetings to improve communication, to gain information, or to create a stronger working relationship among the elected officials of the general city government. Public attendance is encouraged. Aminimum of forty-eight (48) hours' notice shall be given for all  Workshops and shall be posted at City Hall.  RULE6  QUORUM AND ATTENDANCE  (a) A Quorum of the City Commission for the transaction of any business shall consist of three (3) members, but a lesser number may adjourn from time to time until a quorum is present. Once a quorum has been established, a majority of the City Commission present at the meeting shall be required to carry a motion, unless, by Statute, Ordinance, or other regulation, an extraordinary majority (4/5ths) of the City Commission is required for approval. Absence from four consecutive regular meetings of the Commission shall operate to vacate the seat ofa a member, unless such absence is excused by the Commission by Resolution. As stated in City Charter Section 20, "The affirmative vote of three members shall be necessary to adopt any ordinance or resolution, and the passage of all ordinances and resolutions shall be taken by the (b) City Commission members mayparticipate. at all regular, special, or emergency meetings of the City Commission by use of electronic media ini those instances where the member is temporarily deployed, reassigned, activated, or transferred by any branch of the United States Military or the Florida National Guard for a period of longer than thirty (30) days. In addition, this policy shall cover any other situation resulting in the absence of the member due to illness, medical relatedi issues of a non-incapacitation nature, or extraordinary circumstances related to their job ori family emergencies causing them to be physically unable to attend a meeting. Inall instances, participation by electronic media will only be allowed if a quorum is physically (c) Ina addition to the City Commission members, City officials whose regular attendance shall be required atr meetings of the City Commission are the: City Attorney, City Clerk, City Manager,or their designees, and City Department Directors as charged by the City Manager. The Chiefof Police, or their representative, shall be present to provide security and assistance in  "yeas" and "nays" and entered upon the journal."  present at the site where the meeting is actually being held.  maintaining order.  RULE7  NEW COUNCIL MEMBERS  The term of City Commission members elected to office shall commence on the first Tuesday following the first Monday in October following the general election. A swearing-in ceremony for the new City Commission members will be coordinated by the City Clerk. The City Clerk in conjunction with the City  Manager will provide orientation materials.    RULE8  ELECTION OF MAYOR PRO-TEM  (a) The election of Mayor Pro-Tem pursuant to Section 16 of the Charter shall occur at the first regular meeting following each regular municipal election at which newly elected  Commissioners assume their duties of office.  (b) In case of the absence or temporary disability of the Mayor, the Mayor Pro-Tem serves as the Presiding Officer during the absence. In case of the absence or temporary disability of the Mayor and Mayor Pro-Tem, an Acting Chair, elected from members of the City Council, serves  during the continuance of the absences or disabilities.  RULE9  PRESIDING OFFICER  (a) The Mayor, or int the Mayor's absence the Mayor Pro-Tem shall preside over all meetings of the Commission. Ini the absence of the Mayor and Mayor Pro-Tem, at the hour fixed for any meeting, the City Manager shall call the City Council to order, whereupon a temporary Chair shall be elected by the members present. Upon arrival of the Mayor and' Vice-Mayor, the temporary Chair shall relinquish the chair upon conclusion of the business immediately before (b) The Presiding Officer shall be responsible for enforcing the Rules of Procedure and conducting meetings in a manner which preserves order and decorum, prevents attacks on personalities or the impugning of members' motives, and confine debate or comments to the question under discussion. The Mayor shall endeavor to conduct meetings in: a fashion that draws balance between the informality and congeniality possible in a small community while also maintaining the decorum and formality necessary to conduct business in an orderly fashion. (c) The Presiding Officer shall take the Chair at the hour fixed for the meeting and call the members to order. The Presiding Officer shall state every question given before the Commission. The City Clerk will record the vote on all matters in which the recording of yeas and nays is required by law or with respect to which any member requests such recording. The Presiding Officer or City Clerk will announce the decision of the City Commission on all subjects and the Presiding Officer will decide on questions of order. Any member may appeal from the decision of the Presiding Officer, in which event a majority vote of the members present shall govern and conclusively determine the ruling appealed. No other business, except a motion to adjourn or to lay on the table, shall be in order until the question on appeal has been decided. (d) The Presiding Officer shall remain objective, consistent with Robert's Rules of Order. According to Robert's "Rule Against Chair's Participation in Debate," the Presiding Officer has, as an individual, the same rights in debate as any other member; but the impartiality required of the Chair in an assembly precludes exercising these rights while presiding. On certain occasions, the Presiding Officer may believe that a crucial factor relating to such a question has been  the Commission.    overlooked and that their obligation as a member to call attention to the point outweighs their duty to preside at that time. If the Presiding Officer wishes to place a motion, the gavel must be Based upon these Rules of Procedure, the gavel will be relinquished in the following order:  relinquished.  1. Mayor Pro-Tem; 3. City Clerk/City Manager.  2. Other City Commission members based on seniority of tenure;  The "Rule Against Chair's Participation in Debate" further states that the Presiding Officer who relinquished the chair shall not return to it until the pending main question has been disposed of, since they have shown themselves, to be partisan as far as that particular matter is concerned. Unless a Presiding Officer is extremely sparing in leaving the chair to take partin debate, they may destroy members' confidence int the impartiality of their approach to the task Once a motion has been made and second received, the Presiding Officer shall hear comments from the other City Commission members. Following comments from the other City Commission members, the Presiding Officer shall be permitted to provide their input ont the (e) The Presiding Officer may declare the meeting adjourned at any time ini the event of an  of presiding.  motion.  emergency affecting the safety of those present.  RULE 10  CITY CLERK  (a) The City Clerk, or Deputy Clerk, serves as parlamentarian, and advises the Presiding Officer as too correct rules of procedure or questions of specific rule application. The City Clerk calls to the attention of the Presiding Officer any error in the proceedings that may affect the substantive (b) It shall be the duty of the City Clerk of the City Commission, in addition to other duties prescribed by law, to keep and preserve correct minutes of the proceedings of the City Commission. The minutes shall be a public record. Proposed substantive additions or corrections to proposed minutes, other than spelling and grammatical corrections, shall be furnished in writing to the City Clerk not less than twelve (12) hours prior to the meeting at which approval action is scheduled. The record of every meeting when approved and entered int the minutes shall be signed by the Presiding Officer at such meeting and attested by the City Clerk. The City Clerk shall prepare an Agenda for each regular meeting of the City Commission int the order of business and furnish a copy thereof to each member, the City Attorney, and the City Manager atleastseventy-w0#72/ROWFS#Ra6VanCe-eHsaid-meeting no later than! 5:00 pm on the Friday prior to the Friday before the next meeting, i.e., eleven (11) days prior to the meeting date via notification by electronic mail and posted on the City's website. All official meetings of the Commission shall be recorded on an automatic recording device by tape,  rights of any City Commission member or may otherwise do harm.    record, or other device and permanently preserved in the official records of the City or until their destruction as spedificallyauthorized by the State or City Commission. (c) Requests for copies of public records regarding a meeting of the City Commission shall be made through the Office of the City Clerk. The cost shall be in accordance with State law.  RULE 11  RULES OF DEBATE  (a) The Presiding Officer may move, second, and debate subject only to such limitation of debate as are enforced by these standing rules on all members and shall not be deprived of any of the (b) When a member desires to speak in debate on a subject open to debate, the member must address the Presiding Officer. When recognized by the Presiding Officer, the member may speak only on maters germane to the business or questions under debate. (c) A member, once recognized, shall not be interrupted while speaking unless the member is called to order for transgressing any rule of the City Commission or failing to maintain proper decorum. Ifa member is called to order while speaking, the member shall cease speaking until (d) After the decision on any question, it shall be in order only for a member voting on the prevailing side to move for reconsideration at the same meeting, but such motion may! be seconded by the member. Ifar motion to reconsider is lost, its shall not be renewed again at the same meeting. A motion to reconsider may be laid on the table or postponed indefinitely, and the effect of such action in either case shall be to defeat the motion to reconsider and to  rights and privileges as a member.  the questions of order is determined by the Presiding Officer.  prevent further consideration thereof.  RULE 12  CONDUCT AND RESPONSIBILITY OF MEMBER  (a) Any member who is unable to attend a City Commission or other meeting due to sickness or for aduly authorized reason shall notify the City Clerk, who shall notify the Presiding Officer before (b) No member present at any meeting of the City Commission shall leave the meeting without (c) While the City Commission is in session, the members shall preserve order and decorum. A member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the City Commission, or disturb any member while speaking, or refuse to obey the (d) No member shall speak on any question, discuss any matter, interrupt another, or make a motion without first addressing the Presiding Officer and obtaining recognition.  the meeting.  permission from the Presiding Officer.  Rules of Procedure of the City Commission or the Presiding Officer.    (e) No member shall be allowed to vote on any motion or measure, or gain the privilege of the (f) Every member, in speaking on any matter, shall be confined to the question, shall not use (g) No member shall be permitted to explain his or her vote during a vote, but may do sO during (h) Every member who is present when a question is put, unless excluded by a conflict of interest, (i) Every member shall observe the Code of Ethics as set forth ini the laws of the State of Florida and as required by the Charter or Ordinances of the City. Disclosure to the City Commission of a private interest, as required by the State law on ethics, shall be accomplished int the form as () Nor member shall direct the City Manager to forward to another political subdivision or government agency communications on matters under consideration by the City Commission or its committees except where there is clear understanding of approval by the City Commission ori in response to routine matters in consonance with the previous actions of the City Commission. Nothing precludes a member from initiating correspondence on City stationary over their own signature indicating the City Commission seat they currently hold. Nothing in this Rule is to be construed to limit or restrict the Mayor acting in his or her official capacity from coordinating with the City Manager in answering or responding to correspondence or  floor, unless the member is at their designated seat.  unbecoming or abusive language, and shall avoid personalities. discussion and prior to the result of the vote being announced.  shall vote in the affirmative or negative.  prescribed by the Commission of Ethics, State of Florida.  communications relative to the business of the City.  (k) Exparte Communications - Oral or written communications (sometimes referred to as lobbying ori information gathering) between a Commission Member and others, including staff, where there is a substantive discussion regarding a quasi-judicial decision by the City Commission. The exchanges must be disclosed by the City Commission member sO the public may respond to  such comments before a vote is taken. CONFLICT OF INTEREST  RULE 13  No City Commission member shall vote in their official capacity on a matter which would inure to their special private gain or loss, or which the City Commission member knows would inure to the special gain or loss of any principal by whom they are retained, of the parent organization or subsidiary of a corporate principal by which they are retained, or a relative or of a business associate. The City Commission member in conflict shall announce such conflict before any discussion commences. They may participate in the discussion but may not vote. Within 15 days of following that City Commission meeting, they shall file with the City Clerk a Form 8B which describes the nature of their interest in the matter. The Form 8B shall be received by the City Clerk and incorporated into the minutes of the  meeting.    RULE 14  ORDINANCES  An enacted Ordinance is a legislative act that prescribes general, uniform, and permanent rules of conduct relating to the corporate affairs of the City. City Commission action shall be taken by Ordinance when required by law, or to prescribe permanent rules of conduct which continue in force until repealed, or where such conduct is enforced by penalty. All Ordinances shall be introduced in  writing, and: scheduled for public hearing after advertisement.  (a) Any non-emergency Ordinances, with the exception of zoning Ordinances, shall be initiated by either a member of the City Commission, the City Attorney, or the City Manager. Each Ordinance shall be introduced in writing and shall embrace one (1) subject and matters properly connected therewith. The subject shall be clearly stated in the title. No Ordinance shall be revised or amended by reference to its title only. Ordinances to revise or amend shall set out inf full the revised or amended act, section, or subsection or paragraph of a section or subsection. Rezoning Ordinances shall be scheduled on the City Commission Agenda following the required public hearing(s) before the Planning and Zoning Board and, once scheduled, the same procedure as outlined shall be followed unless State law provides otherwise. (b) Any Ordinance or Resolution prepared for consideration by the City Commission shall be reviewed by the City Attorney prior to introduction to the City Commission. Upon request by the Presiding Officer or any member, the City Attorney shall render an opinion to the City Commission concerning the legality of any Ordinance or Resolution pending before it. Every Ordinance and Resolution which amends prior Ordinances or Resolutions shall indicate words being deleted by strike-through, and shall include underlining of words being added to existing (c) Ina acting upon Ordinances, the Ordinance shall be introduced on firstreading as to form only. The City Clerk shall then cause the Ordinance to be published in a newspaper of general circulation int the City, at least ten (10) days before the second reading, a notice of proposed enactment pursuant to and incompliance with Chapter 166, Florida Statutes. Prior to adoption, on second and final reading, a public hearing shall be held to enable citizens to comment on the proposed Ordinance. On second and final reading, an affirmative vote of the majority of the members present shall be necessary for the passage or adoption of the Ordinance. (d) The Council may, by two-thirds (2/3) vote ofi its membership, declare an Ordinance to be an emergency measure and pass such Ordinance without regard to any reading as required by the City Charter. Every emergencyOrdinance, except emergencya appropriations, shall automatically stand repealed as of the sixty-first (61st) day following the date on which it was adopted, but this shall not prevent reenactment of the Ordinance under regular procedures, or if the emergency still exists, in the manner specified in the City Charter. An emergency Ordinance mayalso be repealed by adoption of a repealing Ordinance in the same manner specified in the (e) Whenever any Ordinance or Resolution has been introduced for the consideration of the City Commission, and the measure failed to be adopted or passed, such measure, unless substantially changed, shall not be introduced again until the lapse of at least three (3) months from the date of the City Commission meeting at which it failed adoption or passage.  provisions.  Charter for adoption of emergency Ordinances.    (f) Ifa Motion to pass an Ordinance fails, the Ordinance shall be considered lost.  (g) Upon final passage, every Ordinance and Resolution shall be signed by the Presiding Officer of the Commission, attested by the City Clerk and approved as to form by the City Attorney.  RULE: 15  RESOLUTIONS  Generally, an enacted Resolution is an internal legislative act that is a formal statement of policy concerning matters of special or temporary character. City Commission action shall be taken by Resolution when required by law and ini those instances where an expression of policy more formal than a motion is desired. All Resolutions shall be reduced to writing. A Resolution may be put to its  final passage on the same day on which iti isi introduced.  RULE 16  MOTIONS  An enacted Motion is a form of action taken by the City Commission to direct that a specific action be taken on behalf of the City. A Motion, once approved and entered into the record, is the equivalent of aF Resolution ini those instances where a Resolution is not required by law. All motions shall be made  and seconded before debate.  (a) A motion is to be worded in a concise, unambiguous, and complete form.  (b) No speech ist to be made in reference to a motion when it is introduced. There will be no debate until a motion has been seconded and, if requested by a City Commission member, the (c) When the question has been stated, it is before the City Commission and mover is entitled to (d) The order of procedure of motions shall bei in accordance with Robert's Rules of Order.  question stated by the Presiding Officer or the City Clerk.  the floor.  RULE 17  WITHDRAWAL OF MOTIONS  Any motion before the Commission may be withdrawn at any time prior to a vote being taken thereon by the Commissioner making such motion, upon agreement by the Commissioner seconding said  motion to withdraw the second.  RULE 18  AMENDING OF MOTIONS  At any time during discussion of a motion on the floor, a motion to amend said motion may be made. Ift the amending motion is seconded, the Commission shall at the conclusion of discussion, first vote on the amending motion andi then upon the original motion in its amended form. An amending motion  may be withdrawn in the same manner as set forth in Rule 17.  RULE 19  RECONSIDERATION  Ar motion to reconsider shall be allowed at any time during a meeting, except when a motion on some other subject is pending. No motion to reconsider shall be made more than once on any subject at the  same meeting. A motion to reconsider may be made:    (a) At the same meeting during which an action was taken, provided that the motion to reconsider isr made by a City Commission member of the prevailing side of the original motion.  (b) Atas subsequent meeting by any Commissioner.  Upon passage of a motion to reconsider, no substantive action on the matter may be taken at that meeting sO that the public and media may be on notice of the matter to be reconsidered. The subject matter shall be scheduled at the next regular City Commission meeting for any action the City  Commission deems advisable.  RULE 20  RESCINDING ACTION PREVIOUSLY TAKEN  City Commission action may be rescinded by a four-fifths (4/5) vote. The motion may be made by any City Commission member after a motion to reconsider has been adopted by a majorityvote. By permission of the Presiding Officer, the privilege of the floor shall be extended to a citizen or citizens to address the Commission on any matter pending before it or which needs the attention of the City Commission. At public hearings required by law or fixed by the City Commission, the Presiding Officer shall extend the floor to a reasonable number of proponents or opponents of the subject matter of the public hearing, and those filing written requests to be heard with the City Clerk shall be heard prior to other persons who appear at the hearing. Each person addressing the City Commission shall proceed to the place assigned for speaking, give his or her name and address in an audible tone of voice for the record and limit his or her address to three (3) minutes, unless a lesser time is fixed for all speakers by the Presiding Officer or further time is granted by the City Commission. The person may speak only to matters germane to City business or to questions under discussion. All remarks shall be addressed to the City Commission as a body and not to any member thereof. All questions of  RULE 21  PRIVILEGE OF THE FLOOR  members shall be directed through the Presiding Officer.  RULE 22  PARLIAMENTARY AUTHORITY  Robert's Rules of Order, so far as they are applicable or not in conflict with these standing rules, the Ordinances, or the Charter of the City, shall govern the proceedings of the City Commission. Any standing rule contained herein may be temporarily suspended for special reasons by a vote of four-fifths (4/5) of all City Commission members unless such: suspension would conflict with provisions  RULE23  SUSPENSION OF STANDING RULES  of the Ordinances or the Charter of the City.  RULE24  EFFECTS OFRULES  No Ordinance, Resolution or action duly passed, adopted or taken by the City Commission shall be held tol be invalid because of failure of the City Commission to comply with or abide by any one or more of the provisions of these standing rules if such Ordinance, Resolution or action would otherwise be valid under the Charter or Ordinances of the City or laws of this State but for such provisions of these  standing rules alleged to have been violated or ignored.    RULE 25  INFORMAL CONSIDERATION OF MATTERS  When, ini the judgment of the Presiding Officer, it becomes necessary to give detailed consideration to ar matter under conditions of freedom, approximating those of a Committee, the Presiding Officer may entertain a motion for the City Commission to consider the matter informally. When such a motion is made and properly seconded, the effect is to suspend the standing rule limiting the number of timesa member can speak and inquire into matters of fact on the main questions and any amendments, except that the member may not inquire a second time into questions of fact until other members While considering a question informally, the Council may, by four-fifths (4/5) vote, limit the number or length of speeches or in any other way limit or close discussion. Proceedings of the City Commission under informal consideration are recorded int the minutes of the meeting just as they would be ift the considerations were under formal standing rules. Informal consideration ceases automatically as soon as the main question is disposed of. Informal consideration of a matter may also be ended before the main question is disposed of by a majority vote of the City Commission on a motion "that the regular Under the informal standing rules, members may obtain the floor after being recognized by the  have had an opportunity to do SO.  standing Rules of Procedure be enforced."  Presiding Officer. RULE 26  PREPARATION OF AGENDAS  The City Manager and City Clerk are responsible for the preparation of the Agenda. The Mayor or any City Commission member may place an item on the Agenda. The City Attorney, City Clerk, and City As general practice, all supporting documentation and Board Request Form must be provided to the a-Fe-agenda-WADe-PHVESAwaresegAlORS-aRd-Presentatiens-Reperts-and (b) Deadline for items to be placed on the Agenda is no later than 12:00 noon on the Tuesday (c) Content of items on the Consent Agenda shall be limited to routine items that do not need discussion, which may include but are not limited to such items as the Minutes, Resolutions, payment requests, and reports from committees, etc. During the reading of the Consent (d) The City Manager or any Commission member may, only in the event of an emergency, place (e) Commission members are encouraged to present their reports as Agenda items in order to provide the public and other Commission members prior notification of the report's subject  Manager may also place an item on the Agenda.  City Manager for review or the item(s) may not be included on the Agenda.  Cemmunications;ORS/PWBCHeaFP8S/Censentyand-Business. before the next-meeting distribution of the Agenda.  Agenda, any member may pull an item for separate discussion.  items ont the Agenda after the above deadline.  matter.    () Agendas-andal-necessary-batkgreHgreund-materalsw-be-delvereditethe-members-m-later-than 00-P-#-OR-te-FFdayPHOFtO-ne-Ftay-pelorefore-tne-ReKtmettg-eleven-days-pHOrte-the meetig-date/wORyeletrenemaH-RHne-eventaR-eR-uEbeplaced-onthe ABenda-a#erithasgemetethecyCemmsomasuppemena-Agendwuedmoless Aan24-RAWS-PHOProrto-almeetings Agendas and all necessary background materials will be delivered to the members no later than 5:00 pm on the Friday prior to the Friday before the next meeting, i.e., eleven (11) days prior to the meeting date via notification by electronic mail and posted on the City's website. In the event of an emergency, an item must be placed on the Agenda after it has gone to the City Commission. ASupplemental Agenda will be issued no (g) Arequest from a citizen to be placed on the Agenda shall be received in writing on the Board Request Form provided by the City Clerk no later than the close of business on the Monday of the week preceding the eKtregwarCHyCOmmision-meting distribution of the Agenda and include information and/or back-up documentation on the subject they want to discuss. Ifa citizen does not present an appropriate topic or information in writing, the citizen will not be placed on the Agenda, but will be told that he or she can speak at the beginning of the City Commission meeting under Public Comment or have their Agenda item rescheduled to a future (h) Citizens who wish to address the City Commission on an item on the agenda shall complete a Speaker Card and give it to the City Clerk before the meeting starts. All persons, other than members of the City Commission or Staff, addressing the City Commission shall step up to the microphone and: state his or her name and address prior to making his or her statements. The Mayor shall have the authority to waive such requirement ini the event of apparent physical (i) The. Agenda, as well as any supporting documentation that are part of the Agenda, shall be available for review online on the City's website, or ini the Office of the City Clerk.  later than 24 hours prior to all meetings.  meeting.  disability of the speaker.  RULE 27  AGENDAS = ORDER OF BUSINESS  The business of all regular meetings of the City Commission shall be transacted as follows; provided, however, that the Presiding Officer may, by simple majority voice vote or çonsensus of the City Commission, re-arrange items on the Agenda to more expeditiously conduct the business before the  City Commission:  -FVeGat:OR-8-Peage-eFAHeg-aneganee-te-he-a8  Fhe-CHyCOUREH-ReH-RaY-PaAIRersyorlaypersen-otatema-Ra-resteF,WAEA-A-may-De-used-te rotate-amengttne-eea-clereyerlaypersensenstne-presentatOR-ePRe-PeatORAEReguar-er special-meetingsidingOFeeFSAaead-te-Pege-er-delegate-te-anetheF-party Call  to Order  (a)(1) Invocation and Pledge of Allegiance  (b) Agenda Adoption    (c) Awards, Recognitions and Presentations  Items under this section include Special Award Presentations, Proclamations, scheduled citizen or group presentations, and recognitions. Proclamations, Special Awards, and Letters of Honor shall be requested and processed through the Office of the City and shall be submitted on a  form provided by the City Clerk. -CHy-COUReH-Reportsand/er-Cerrespondenee  PUFiRg-tASsecton,eaeCHyCOmmASSOR-ReRseFWA-RaVeIRe-OPPePPOFREytO-make The City Commission recognizes the importance of protecting the rights of its citizens and taxpayers to express their opinions on the operation of City government and encourages citizen participation in the local government process. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business ina a  CommenbOrdkes-a#PHemsePcORtePA Public Comment  timely and proper manner.  The purpose of the public comment portion of the meeting is to receive citizen input pertaining to matters over which the City Commission has jurisdiction or control. This period of time is for comments and not for questions directed to the City Commission or Staff for immediate answer or for debate. Questions directed to the City Commission may be referred to Staff to be answered within a reasonable period of time following the date of the meeting. The City Commission shall not take final action at the same meeting on items addressed under this section. Final action can only be taken if the City Commission waives its Rules of Procedures. The City Commission can direct Staff to place any item requiring final action on an upcoming City Commission Meeting or Workshop. The exceptions are items of an emergency nature sO  declared.  No citizen shall speak until duly recognized by the Presiding Officer, and they shall immediately cease speaking and relinquish the podium when requested by the Presiding Officer. After being  recognized, the citizen shall:  (a) Step up to the podium and give their name and address;  (b) State the topic or position (for/against) of the item under discussion; and (c) Address all remarks and questions to the City Commission as a body, and not a  member thereof, except through the Presiding Officer.    Five(5) Three (3) minutes shall be allotted to each citizen who wishes to speak at this time, unless more time is granted by the Presiding Officer or City Commission. A citizen cannot yield  time to another citizen.  NOTE: Citizens are encouraged to call the appropriate City department during regular business hours. If you have contacted the department and for some reason results were not satisfactory, please call the director of the department or the City Manager'soffice.  Employees of the City may address the City Commission on matters of public concern. Employee comments that address an active grlevance/arbtration, employee appeal matter (all of which are covered in the Personnel Policies and Procedures Manual) or a personnel dispute will not be entertained as part of citizen comments. Employees will be advised of the appropriate forum and process for presenting or discussing such matters  eCyManageraRECHFAPFREYmePeA5ne/ePCer-Cerrespendenee  PHFRg-ths-seetieeHOR,#e-CHyMamagerandCHyALOFREY-WHRAVe-te-OPPeFHUPy-te-make OPmRERS,PreVAse-upaatesyerdiseussam/tems-etconeern New Business.  -PuBHe-HeaFings  PubHe-heaFings-sehedeiedatregwarmeetingseHhe-menth-unless-etherwise eterPhined-By-the-CHyCOPSSien-eFstate-satute.-teprecedures-eHowed-er-puDHE  eafgsaregemeralyas-eHews:  -TRe-CHY-Manaef,OFtherdesgAee,SCHdedeseDetneAgenda-tem-te-be censidered-and-prewde-tmestrecemendtien-FRePresitng-O#eeF-SheH hen-inguire-asto-netheranyCHy/COmPASSIORemabers-avequestins-fer-the GPMPISEFAtOR-AREFReCHyCeMAIsIeneFSqMesNestomsareamswered,the-Presiie O#eer-openstnepuskeheaFPEaRt-reRéregwess-OmmeHS-RES#Fe-thepwbhe: GemeralHy,the-pet#onererpropeneREOFtRe'SsWESsWeSHAe-PaBHeHeaFing-S-Mitee (2) OHeWARg-PUBHC-eeNt#a#Pre-igOtmePPabH-Hearing Piseussien-and-censieratien@FtheFwAAH6wunder-VAHNished-Bwsiness wherea-CHy-CoPISsOR-membermBy-PuEFertha-motien Unfinished Business.  a86Fess-tme-CHyCORASSIOP-SE    B-PabHe-CePmReRE  he-CHy-CORPISSiP-recegniesthe-mapertanee-etpretectingAe-gA8HS-Eizens-and taxpayerste-express#ReFOPRORS-ORtme-eperateFAHORGFCHYBeVeramentantenceuFages-eHgen aFtCApat:OP-P-ARe-eEa-geVePmentpreeess.HRE-CHYCORAASIORaISeerecegPizes-the Recessy-fer-conductingerderandeficientmeetingsinerder-t-cemplete-ca Re-pwFpese-OFthEPMBHCCePeRe-meetAg-tereceNe-HReRP-ApuEpertaPE e-matters-eVer-WAEAIRP-CH/CePISsOR-aS/WiseeHOR-FcONtro.-TASperead-eFtme-S-eF COmmRenES-and-ROETOF-qHesHesHOnS-directedteGe-#-CHyCe#ARISSIOR-OFSta#-OF-RAmediate-answer Ffor-debate-Qwestens-directectede-the-CHyeePiSsiOP-Pe-referred-to-Staffte-be amsweredwiinareRsensbepuisadtmelaeaetadaedehemesine-Fheciy Commissien-shaH-ReHAKe-imala-acetionatthe-sae-meetingontemsaddressed-under-this SeetOR.-FRa-aEHoncan-enty-bet3KEPHFRe-CHPCOMAASIOR-WaveS-S-Ruleses-elPreeedures, e-CHy-CeMPISSIOPAPdireesstatepace-ay-em-eq.n-aetionenaR-upcOming CHy-COPPAISSIOR-MeetngOFWePP-e-eweepHons-are-ems-eHamemergeney-mature-se NOCHI2eRSA3H-SPeakuRtIdyrecegARe-bytRe-PresidingOHeef,9R8-ReYSASH-PAmedately rease-speaking-aRAFeHASAIRepeiP-WAe-requested-Sytne-Presiding-oFAceF-ARer-beig  mevamépoPermae.  declarec  recegnized,tne-CRIzen-SAaH:  4stepplo.thepodlm-aMMPMAFN, e-State-the-tepic-eFpestienFeBinSt/eFtRe-eP-uRderdiseussienand -Address-al-remarSaRtqHeSHestensteneCH/CePRISSORaSa-5eHaAd-eta memaber-tmereok,exewcePHougMePe-PresiigeeF.  ve-5Areet3C10/RHRHESSAAHelted-teeaehHRePAOwWAe-wSAestespeakatths-time, Pless-meFe-tRe-sgrantedbytne-PresitingOHeerOFCHy-COmAISSION-AEHReP-GaAnetyele NOTE-CHReRSaFe-eReemsuagedoaNleappopastecHydmRsiness HGFS.-HFyei-havecentactea-me-depaFimeREaRCHOrsemereason-resHS-were-Ret satisfactert-pleaseaseclme-directeroftne-departmentoFtReCHy-Managersefice: mpleyees-eFtRe-Hymaya6resECHyCOPmISOROPAHeRsFPHBHC-COReeFA: Empeyee-commenAPRERESA3EA8Pessamaetwegrevane/aFPHFHOAappeal-matter-ta efwhichare-ceveredinthe-PersomnetPalkdlesamdPocediesMomsaerapersemmeldispste wimotbeenterainedapadaH.NNCARPe-tmpoPReswAlbesawsedaltae approprate-eru-and-precesstorpresentig-OFSeU5SIRE-SHCH-matters: Mayor and  tmeteamotercHReR:  Commissioner Comments (h) Consent-Agenda    FAe-Presiding-O#ACeFSAaHRqHreFamyCyCePASSIOR-eRber-wsheste-Withdrawany #eS-OR-e-CePseRtAgemd-trany-#eP-SWARdRAdFaAbyaF-meReMAbereFtRe-CHy COPAISSIOR,the-PRePesAIEOHeePaéressestneseRNS-RdM.dNaHy/oHCwingthe-vete-en-the otoR-te-aPpreve-teGIReFCeAsenda-ems. City Manager Communications  (i) Counei-Business  Hersin-this-sectionarerepertsorregwesispresentedbyedbyheCHAePRey-CHyClerk_CHY COISSIO-memBeF,CHy-ManageF,eFSEHerCH/CePISSIOn-consideratien: Finance  Director Communications 4 Adjourmment  Ne-meetingeSAaBepePitedto-eRIRMe-bey9Ra0AP-R-WEOHE-Ae-APPreVa-eFa 3OFyOFtRe-HYCORRISIOR-A-REW-tFRe-Re-REPRUSEDe-estabisned-belore-takinga-CHy CemRiSSiOR-Vete-teeMtend-Re-meting-the-eventthata-meeting-as-etbet-beer-elesed-er OMtRue-by-CHyCemmissenvotep"ert010.00p-rteemsmstaetedemarete-be centiued-te-8:39a-M-entnete"owAg4aKtRlessstate-lawregures-eaHingata-different Re-eF-uness-tPeCHYCePASSIORA5YRePtyvete-e-mempers-present,deterines  otherwise, Attorney Communications  (k) Consent Agenda () Department Reports m)Adjournment RULE2 28  BOARDS, COMMITTEES, AND MEETINGS  The City Commission may form ad hoc or special committees from time to time. Citizen advisory boards and committees may be created and dissolved by Resolution, Ordinance, or other act adopted by the City Commission. All members shall serve at the pleasure of the City Commission. The mission of advisory boards and committees shall be to examine various policy issues referred by the City Commission, staff, or as determined in the work plan. Committees shall provide guidance to the City Commission in the development of policy Fecemmendatiensatthe-request-eFthe-CHy COMPISON/CHFALCFReP,eFCHyMames Committees shall not attempt to manage the administrative operations of the City Committees have no administrative, fiscal, or enforcement authority the Ccommittee members are prohibited from will not be involved in directing staff. (a) The City Manager/City Clerk's office shall furnish the Chair of each advisory board or committee copies of all Resolutions or Ordinances that pertain to that committee. Such information shall be delivered to the committee Chair within one (1) week after adoption by  the City Commission, or as soon thereafter as possible.    (b) Appointment to citizen advisory boaras/Commiteess shall be by roll call vote during a regular City Commission meeting. AOHFmIbegMenteaPPleaNS-emte Board/Committee members must be residents of the City of Apalachicola.  (c) All citizen advisory boards/committees or other bodies shall meet at the COPMAHRiy-Center, 1Bay-Avenue 74 6th Street, Apalachicola, Florida or other public buildings within the City after required public notice is given. Generally, committee meetings should be scheduled on days other than days of the City Commission meetings. The-news-media-shal-be-motified aapPePisienssedalepesadatcHya Appropriate notice shall be posted at City Hall and on the City's website. All meetings shall comply with state law regarding  public meetings.  (d) Committee Chairs and Committee Vice-Chairs shall be elected by the membership and both shall serve for at term of one (1) year or for a different term as the City Commission may decide. No member shall serve more than two consecutive terms as Chair. Committee members shall be approved by the City Commission and may not serve on more than one committee unless service is required by law. Committee meetings may be called by the Chair, Vice-Chair, Mayor, or the City Manager when sufficient business or timing is appropriate. Such meetings shall have an Agenda published to each Committee member when possible at least seventy-two (72) hours in advance. If the Committee Chair is unwilling or unable to call committee meetings, the Vice-Chair may call the meeting. (e) All citizen advisory boards/committees or other bodies shall provide the minutes taken at each meeting to the City Clerk. All communications to the City Commission from such boards, committees, or other bodies shall be received by the City Commission's Presiding (f) All Chairpersons of citizen advisory boards/committees or other bodies may provide updates to the City Commission at its regularly scheduled meetings. All requests for presentations shall be submitted to the Office of the City Manager or City Clerk. (g) City employees shall not be precluded from serving on citizen advisory or other committees (h) The City Commission may make exceptions to the above general policy on a case-by-case basis when necessary to: preserve the stability of the board or committee; retain a particular appointee because of his/her special expertise or knowledge; or for such other (i) Appointees' personal and business affairs conducted within the City of Apalachicola must be ins substantial compliance with all City regulatory and taxing authorities' rules and regulations. Appointees deemed to be in chronic violation of any City rules, regulations, eF policies, the Florida Code of Ethics, or Florida's Sunshine Law, may be disallowed from membership or removed from citizen advisory boards or committees by a majority vote of  Officer with a copy to the City Clerk.  sol long as membership requirements are met.  circumstances as the City Commission deems warranted.  the City Commission.    (i) Citizen advisory boards and committees created by or in response to federal or state statutory requirements shall conduct business consistent with these guidelines unless otherwise provided for by such federal or state statutory requirements. (k) Citizen advisory boards and committees are required to adhere to the "Guidelines for Citizen. Advisory Boards and Committees" as approved by the City Commission. These  guidelines are incorporated below.  GUIDELINES FOR CITIZEN ADVISORY BOARDS AND COMMITTEES (1) Committees are to be designated as standing or special (ad hoc). (2) A sunset date will be specified for special committees when appropriate.  (3) Transition between Members: By-laws, enacting Ordinances, guiding document, etc. will include language, which provides for members (whose terms have expired) to (4) Term length for serving on any standing committee will be a minimum of two (2) years unless otherwise specified (e.g. State Statute may require term lengths of less than two  continue serving untii the appropriate appointments are made.  (2) years, board/committee enacting Ordinance provisions).  (5) Attendance:  (a) Reports/notices of absences are made to the board or committee Chair (or Staff (b) The board of committee liaison will provide written notice of attendance violations to the City Commission Presiding Officer. The City Commission will be responsible for removing members who do not meet the attendance requirement. (c) Absence from four (4) consecutive regular meetings of the advisory board or committee shall operate to vacate the seat of a member, unless such absence is excused by the City Commission by Resolution setting forth the fact of such excuse  liaison if the Chair is unavailable).  duly entered into the minutes.  (6) Election of Officers: All board and committee officers (i.e. Chair, Vice Chair, etc.) shall be elected by the membership of the citizen advisory board or committee, unless  otherwise specified. (7) Meeting Frequency:  (a) At a minimum, all boards and committees shall meet once per year. (b) The names of those boards and committees that do not meet this minimum requirement shall be submitted to the City Clerk's Office. (c) Recommendations to dissolve committees or other recommended action will be submitted to the City Commission for consideration. (d) Any advisory board or committee whose officers are lected/appointed as prescribed in federal/state statute shall be exempted from Guideline No. 6.    (8) Parliamentary Procedure:, As-appropriate Robert's Rules of Order may-shall be used as a  guide in conducting board and committee meetings. SUSPENSION AND CONSTRUCTION OF RULES  RULE 29  No permanent change in the standing rules shall be made without notice specifying the purpose and wording of the change given at a previous regular meeting of the Commission and the adoption of the permanent change by a vote of four-fifths (4/5) of all members. The Rules of Procedure are for the efficient and orderly conduct of City Commission business only. No violation of such rules shall invalidate any action of the City Commission when approved by a majority vote required by law.    City Manager Updates  1. FCT PROPERTIES: There have been some questions on social media regarding signage at several City-owned properties that were purchased through Florida Communities Trust. WhileI I was at the sprayfields late last year I noticed that the sign was faded and was unreadable. Ithen went to all of the FCT properties and noticed that two signs were unreadable (sprayfield and Holy Family), and that two properties (Bay Avenue Park and Bay Front Park) had no signage anymore. Ireached out the staff at FCTa and was provided with the sign requirements and ordered new signs for each of those properties. However, because of some projects at multiple City facilities and then my accident, the signs were erected later than anticipated. 2. Business License Update: As required by State Statute, Business Licenses for municipalities must be available for purchase beginning July Istofe each year. This statute goes into effect July 1, 2024. Renewals for Business Licenses (including, sidewalk permits and short- term rentals) have been mailed out. There are two things that should be noted about the process for Business Licenses this year: 1)The City is now in compliance with Florida State Statute 205 tp/www.egstatelutatutmdexcfmindexefm/APp mode-Display Statute&URL- 0200.029902050205Cemtemsindeshtmi; which means that business owners may need to supply additional information to renew their licenses. The City is also in compliance with granting exemptions provided fori in the state statute. And, 2) the funds from any 2024-2025 business license collected in this fiscal year will be held in deferred revenue until October 1, 3. Short-term & Monthly Rentals: The State designates that any residence rented out by the day, week, month, or any other time duration fora a term of six months orl less in a calendar year is considered a short-term rental. City of Apalachicola zoning designates that zones O/R, C- 1,C-2,C-3, C-4 may be used as short-term rentals (daily, weekly, monthly) and R-1, R-2, R-3, R-4 may only be used for monthly rentals (minimum of30-days).. Long-term rentals are rentals ofsix months or more and do not need to registered with the State ofFlorida (unless they are an Short-term & Monthly rental owners are required to purchase an annual Business License in the City of Apalachicola. As with other Business Licenses, City Staff have brought these rental licenses into compliance with State statutes, which means that renewals this year may require additional paperwork tol be submitted. The paperwork is a one-time thing and subsequent renewals will not need to supply this information. Information about what is required can be accessed at: https/www.cityofapaachcola.comwp-contentaploads202404/acation-Rental- Rentals https/www.cityofvyolapalachicoha.comwp-contenuploads202403/CommericalOR- Rentals htps/www.cityofapalachiçola.ola.comp-contentuploads2024/03/Residential-  2024.  apartment usage) and do not need an Apalachicola Business License.  Business-laxelicenseApplcationpd, Short-term Vacaton-Renta-Factshet1724pd, Monthly Varation-ental-fact-Sheet32724pdr    4. TREES ON HOUSING AUTHORITYSTWOPROPERTIES (14TH-1 16TH Streets at PJI Erwin and I have been working with Stephnia Turrell, Executive Director oft the Housing Authority to assess the more than 90 trees that are in the protected categories of trees located on Housing Authority properties. This assessment has been requested by the insurance carrier to minimize risk as we: are now in thel latest hurricane season. Scott Davis, Tree Committee Chair, has been an invaluable partner in determining recommendations for the Housing Authority. Mr. Davis is helping us to create a map that willl help the Housing Authority make short-term and long-term plans to focus on 1)reducing risk to residents and property, and 2) maximize the  Avenue I and 11th -12th Streets at 20th Street).  health of the trees on their properties.  Plan:  1. Identify trees that need to be trimmed by Duke Energy. Ms. Turrell is working with 2. Identify and remove trees determined as causing a Critical Risk to residents and property. Two South Florida Slash Pines and onel Live Oak (non-patriarch) at the 11th/12th Street site have been designated for immediatei removal and Four Water Oaks and one Sweetgum (a non-protected species) at the 14th-16th Street site have been designated fori immediate removal. These trees will be removed in the next couple of 3. Map and plan for trimming and removal ofany additional trees. This is an ongoing plan that is a long-term plan. The City will be working with thel Housing Authorityto develop ap plan. FYI: There are 14 patriarch Live Oaks at the 14th-16th Street site and 13 patriarch Live Oaks at the Ilth-12th Street site. Most are slated for some trimming and  Duke Energy to ensure that work is completed.  weeks.  only one is slated for removal.  5. COMMISSIONER GROVE REQUESTED UPDATES FROM TRACI BUZBEE WITHTHE MANAGEMENT EXPERTS (TME) DURING THE JUNE 2024  REGULAR MEETING. Those updates are as follows:  Project Updates from The Management Experts (TME): Contact: Traci Buzbee, 850-528-0785 E5bizDe@hotmatl.com  Please contact me if you have any questions on the below projects. Thank you  4399-150-R Wastewater Infrastructure  The purpose of this project is toj provide protective measures to wastewater infrastructure. Phase Iofthis project, the preliminary engineering designs and calculations, surveys, permitting,  and notices is completed.    We are waiting on the Engineer to deliver the final deliverables to submit to the state. The state will then conduct a BCA on Phase Itodetermine if the project is cost effective to move The Phase IIj proposed scope of work shall include upgrading the wastewaterinfnasincture oft the historic downtown commercial district by the construction ofa new vacuum sewage station. The project shall include duplex vacuum pumps, a collection tank, duplex discharge pumps capable of pumping approximately 800 gallons-per-minute from the station, a 150-kW diesel-driven generator and automatic transfer switch, situational alarms, and an auto-dialer. All the equipment, except for the collection tank and discharge pumps, shall bel housed in a concrete! building elevated approximately 9.5 to 13.5 feet above the existing grade. Additionally, the project shall include a new PVC 8" discharge force main installed from the station, along Market Street and Avenuel I connecting to the 12" force main located at the intersection of 9th Street and Avenue M, approximately 4,500 feet away. The project shall mitigate future occurrences of sanitary sewer overflows that result in damage to property, the local economy, and contamination of the The project shall be designed toj provide protection against a 100-year storm event. Activities shall be completed in strict compliance with) Federal, State and Local applicable Rules and Regulations. The vacuum station and generator(s) shall be protected against a 500-year flood event by implementing specific activities or by locating the generator(s) outside the Special Flood Hazard Area (SFHA) and shall be protected against wind with a rated enclosure based on its location requirements. Activities shall be completed in strict compliance with Federal, State and Local  forward with Phase II, the construction of the project.  stormwater system which outfalls into the bordering Apalachicola River.  Rules and Regulations.  4399-092-R Generators for Critical Facilifies  The purpose of this project is toj provide protection to three (3)critical facilities.  The HMGP project shall provide protection to the City Hall building, the Fire Department and Police Department building by purchasing and installing a 200kW generator and a 60kW generator, or generators of an adequate size determined by the vendor and/or electrical engineer during the bidding process. The Police Department and Fire Department are both housed in the Work has begun on this project. The only delay is the generator delivery. Some sizes are back ordered. The end goal is to have both generators installed by October 2024 pending no further  same building.  shipping delays.  4399- -) Hurricane Michael PA Claim There are two projects remaining in FEMA review: Battery Park - Pending EHP Review  Comments from FEMA: Needs FEMA action sO that determination is made, and project moves forward to next step. If project results in obligation of funds, an extension will be required to  complete the work.    Bodiford and Scipio - waiting on extension from FEMA. Bidswithin budget were received and All other projects are completed. The small projects, those under $129,000 have been paid and we: are working with Finance to gather alli invoices and cleared checks to validate them. For the large projects, those over $129,000, Finance is gathering all backup documentation sO we can submit it tol FDEM for payments.  the contract is completed and awaiting execution.  HMGP Wastewater Vacuum Station Portable Generator $170,000 (4486-007-R) 1. For purchase and setup of an emergency generator system to reduce and/or mitigate the damage that might otherwise occur from severe weather or other hazards at the 108 Avenue F location. (The current generator is too small for the need and this will provide 2. The bid for this project came in over budget. A budget increase was requested in February, 2024. We are waiting on determination from FDEM. The contractor) has  an appropriately sized and portable generator.)  guaranteed his price without an increase until June 24, 2024.  6. COMMISSIONER GROVE] REQUESTED UPDATES! FROM FELICITY EDWARDS WITH GOURASAND ASSOCIATES. DURING THEJUNE: 2024 REGULAR  MEETING. Those updates are as follows:  GOURAS AND ASSOCIATES GRANTUPDATES JULY 2024  *The dates are estimates and highly likely to shift, as they're contingent on lots of moving parts.  But those are the estimates at this time. M0016- - Avenues Stormwater Repairs:  Project Update: Survey is complete for the primary portion oft the system and CCTV is complete; plans are under development at this time and willl be finalized in coming months. Environmental outreach letters to interested stakeholders are being revised and redistributed for  consistency with current planned improvements.  SCHEDULE:  oP Projected construction start date: January 2025 oP Projected construction end date: June 2025 M0033 - Hill Community Revitalization:  Project Update: A meeting was held with one oft the property owners and Florida Commerce to review grant requirements; as a result ofthis meeting, Commerce is currently reviewing one item to confirm participant eligibility. The City has continued to work with property owners to finalize agreements between the City and the Property Owner for utilization of CDBG funds for    project activities. An amendment has been received from the engineer to modify the sidewalk layout; this will be submitted to Commerce for review in the coming days.  A SCHEDULE:  oP Projected construction start date:. January 2025 oP Projected construction end date: June 2025 M0034 - Riverfront Revitalization:  Project Update: The engineer has submitted an amendment request for completion ofa Cultural Resources Survey, which is required for permitting; this is pending City staff/legal review, after which it will be submitted for FloridaCommerce review. The engineer is working on survey drawings, environmental evaluations, permit applications, and preliminary and schematic  designs. SCHEDULE:  oP Projected construction start date: January 2025 oP Projected construction end date: September 2025  Wastewater Plant Repairs:  Project Update: The project is at 60% design and the permit applications have been submitted. Currently, final design is underway which includes biological process modelling, and process  equipment selection. SCHEDULE:  oF Projected construction start date: Sept 2024 o1 Projected initiations of operations date: Mid 2026 oP Projected construction end date: Mid 2026    CITY OF APALACHICOLA FINANCE DEPARTMENT REPORT June 2024  1. Processed payroll for. June pay periods.  2. Processed retirement andi insurance payments for June.  3. The Finance Clerk does an amazing. jobati issuing purchase orders, posting deposits, running accounts  payable, and providinganyi information requested by various departments.  4. Assisting City Clerk with duties as needed.  5. Coordinating with Grants Coordinator to get copies of all grant contracts and list of allf funded grants sO grant financial notebooks can be made fore each grant. Grant notebooks willl have all contracts, change orders, and detailed financial information soi iti is easily accessible to determine what is expected back in reimbursements. Allg grant contracts havel been obtained. lam now ini the process of getting all the payments and reimbursements onto as spreadsheet. Auditors will need this information also so1 they can get an accurate account of all grant activity. June-s still working ont this project. Grant activityi is being coded correctly so it willl be simple toj put allt the activity onto as spreadsheet. If therei is prior year activity, thenlwilll have to gol back and enter that information also on thes spreadsheet. 6. Chris Moran willl bel here next Thursday and Friday to work on audit.  7. Chart of Accounts has now been completely revamped to bringi into compliance with the! Department of Finance Uniform Accounting System. Chart of Accounts has been entered into Banyon and linked to the correct fund. Every transaction from all banka accounts must be coded individually. Oncet thati is completed, material will be entered into Banyon. Ihave completed October--February. Just very time 8. Time clocks were ordered and installed in all 61 locations (City Hall, Library, Public Works, Police, Water Department, WWTP). Training will bel held on' Wednesday, June 26th will all supervisors. 9. Completed various Human Resources duties. Training City Clerk on various Human Resources duties. 10. Working with Thel Management Experts (FEMA) to obtain financial information from Hurricane Michael sO reimbursements can bes sent tot the City. This is al huge project but isa ai top priority as the reimbursement is around $900,000. Traci Buzbeel has sent me all thel Hurricane Michael FEMA projects, sO nowlam! having to go through checks and documents to provide alli thei information required. June- This project willl bet thei next top priority to get accomplished. Alli invoices and cancelled checks since October: 2018 related to Hurricane Michael must be pulled and matched with correct project number. Ga  consuming, and wanti itt to be accurate.  11. Audit-providingi information as needed to Auditors.    12. Updated online banking sO all accounts are nowa available online. 13. Submitted Pollution Insurance Policy for WWTP for renewal.  14. Participated in TRIM training this past week. Department of Revenue has created ai new sitef fort the TRIM process, so iti is al learning curvet for all taxinga authorities including the Property Appraiser office. I 15. As always, Iwelcome any suggestions or knowledge. Ifanyone would like tol havea sit-down with  haveregistered fort the news site: and verified information. me or has any questions, please don't hesitate to contact me.  Lee Mathes Finance Director    AWorkshop Meeting of the Apalachicola City Commissioner was held on Tuesday, May 21,2024, at 4 p.m., at thet former Apalachicola Municipal Library located at 746+h Street., Apalachicola, FL. Present: Mayor Brenda Ash, Commissioner. Anita Grove, Commissioner Despina George, Commissioner Elliott, City Manager Travis Wade, City Attorney Dan Hartman, City Clerk  Sheneidra Cummings, and Chief of Police Bobby' Varnes.  PUBLIC COMMENT No public comment.  Manager Wade provided al basis for the Rules of Procedure Workshop. Recommendations that were submitted by Mayor Ash and Commissioner George were presented by Mayor  Ash and briéfly discussed. Discussion held.  The Commission addressed each Rule based ont the recommendations as follows:  Rule 1:Meetings  AlL Commissioners: agreed with Managerwadeschange of address for the meeting Consensus on Rule 1: Update Rule #1 to reflect the address of the new meeting  ocationto746-Street.  locationi.e., 746"Street, Apalachicola, Fl.  Rule 2: Regular! Meetings  Commissioner George disagrees with changing the meeting time to 4pm. Commissioner Grove did not oppose the 4pm meeting time nor did she agree to change the meetings to 6pm. Commissioner Elliott, Mayor Ash would like to Consensus on Rule 2: The Commission was split, and they agreed to discuss it further at an upcoming Commission meeting and codifyito oncea adetermination  continue to hold meetings at 4pm.  is made.    WORKSHOPISPECIAL MEETING 5/21/2024  Page2of9  Rule 3: Special Meetings  Attorney Hartman provided legal insight and suggested that the same process for regular meetings bet followed for special meetings, affirming that, the additional requirement for special meetings be provided a forty-eight (48) notice to all Commission members prior to Special Meeting being held. Regarding thel last Commissioner George suggested that any notice of a Special Meeting should also be posted on the City's website including the posting of a Special Meeting Agenda.  sentence of Rule 3, "Notice shall be posted at City Hall".  Discussion held.  Commissioner Grove suggested rephrasing thel last sentence of Rule 31 toi include having a draft agenda e.g., "Appropriate notice of Special Meeting and draft Agenda Commissioner Elliott suggested the: same verbiage be added to the second to the last sentence of Rule 4 as well stating that the verbiage should be consistent for None opposed the rephrasing/addition made by Commissioner Grove and Consensus on Rule 3: rephrase last sentence to state: "Appropriate notice of Special Meeting and draft Agenda shall be posted at City Hall and posted on the  shall be posted at City Hall and posted oni the City'swebsite."  Regular, Special and Emergency Meetings.  Commissioner Elliott.  City'swebsite."  Rule 4: Emergency Meetings  Consensus on Rule 4: rephrase second to the last sentence to state: "Appropriate notice of Emergency Meeting and draft Agenda shall be posted at City Hall and  posted on the City's website."  Rule 5-9  No suggestions were presented or discussed.    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 3of9  Rule 10  Commissioner George suggested that Item 10(b) be updated to reflect the deadline  referenced in Rule: 26(f).  Discussion held. No Commissioner opposed Commissioner George's suggestion.  Rule11-13  No suggestions were presented or discussed.  Rule 14: Ordinances  Attorney Hartman suggests reaching out to the Statei i.e. Florida League of Cities to inquire about the workshop requirements that are referenced in this rule to amend the Land Development Code. Attorney Hartman stated that the Rules of Procedure will take  president over City policy if/where thet two conflict.  Discussion Held.  Mayor Ash directed. Attorney Hartman and Commissioner Grove to gather information from the Floridal League of Cities and/or the appropriate State dept. to determine if requirement(s) can be amended due to this areal being considered an area of critical state Commissioner George clarified her suggestion(s) for Rule 14. Commissioner George stated that the current policy requiring several P &Zworkshops to bel held before amending the  concern.  Land Development Code: should be specified in Rule 14.  Discussion held.  Consensus onl Rule 14: Attorney Hartman and Commissioner Grove will reach out to the appropriate State dept. and determine what is required to amend al Land Development Code and present that information to the Board to determine ift the  existing wonshopregurements) could be amended.    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 4of9  Rule15-25  No suggestions were presented or discussed.  Rule 26: Preparationo of Agendas  For item (a): Commissioner George suggested amending item (a) to reflect the Commission's current meeting order. Commissioner George also agreed with Mayor Ash's recommendationts) fori items (d) & (f). Commissioner George also recommended having an addendum toi the agendas for items that need to be added to the agenda after it has been Commissioner Elliott suggested striking through item (a), stating that item (a) conflicts with Rule 27, Agendas- Order of Business. Further stating that removing item (a) would resolve  distributed to members and posted on the City's website.  the conflict between Rule: 26(a) and Rule 27.  For item (b): None opposed Manager Wadesrecommenoations.  For item (d): Mayor Ash suggested adding the word "only" before, int the event of an emergency phrase. Stating that item (b) would read, "The City Manager and any Commission member may, only, in the event of an emergency, place items ont the Agenda For item (f): Commissioner Elliott suggested identifying a distribution date for the agenda by amending item (f) to read, "Agendas and all necessary background materials willl be delivered to the members no later than 5:00 pm on the Friday prior to the Friday before the next meeting, i.e., eleven (11) days prior toi the meeting date via notification by electronic mail and posted ont the City's wepsto"Commisioner Elliott also stated that amending Rule 26(f) satisfies the distribution discrepancy discussed in Rule(s)3,4,&5. Mayor Ash recommended adding the phrase, "of ane emergency" before the statement, "an item may be placed on the agenda after it has gone to the City Commission, a Supplemental. Agenda will bei issued no less than 241 hours priort to all meetings/Suggesting that the last sentence of Rule 26(f) reads: Int the event of an emergency, an item must be placed on the Agenda after ith has gone to the City Commission, and a! Supplemental  after the above deadline.  Agenda will bei issued no less than 24 hours prior to all meetings.  Consensus on Rule: 26 (a) Strikethrough Item( (a).  (b)Add! Manager's' Wade's suggestion, "distribution of the agenda" and remove the strikethrough phrase, "next meeting". Item (b) should read as follows: Deadline for    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 5of9  items to be placed on the Agenda is no later than 12:00 noon on the Tuesday before the (d) Add Mayor Ash's recommendations to include the word, "only". Item (d) should read as follows: The City Manager or any Commission member may, onlyi int the event of an (f)Accept Commissioner's Elliott's and Mayor Ash's recommendations. Item (f) should read as follows: Agendas and all necessary background materials will be delivered to the members no later than 5:00 pm on the Friday prior to the Friday before the next meeting, i.e., eleven (11) days prior to the meeting date via notification by electronic mail and posted on the City's website. Int the event of an emergency, ani item must be placed ont the Agenda after it has gone to the City Commission. A Supplemental Agenda will be issued no later than 24 hours prior to all meetings. (g) Add Manager's Wade's suggestion in the first sentence, "distribution oft the agenda" and remove the strikethrough phrase, "next regular City Commission meeting". Item (g) should read as follows: Ar request from a citizen to be placed on the Agenda shall be received in writing, on the Board Request Form provided by the City Clerk, no later than the close of business on the Monday of the week preceding the distribution oft the Agenda, and include information and/or back-up documentation ont the subjectthey  distribution of the Agenda.  emergency, place items on the Agenda after the above deadline.  want to discuss.  Rule: 27:Agendas-Order. of Business order of businessi.e., I. II. V.  Consensus on Rule: 27:The Commission agreed to amend Rule 27 to reflect the current  Call to Oder Agenda Adoption IV. Public Comment New Business VI. Unfinished Business VII. Mayor and Commissioner Comments VIll. City Manager Communications IX. Finance Director Communications Attorney Communications XI. Consent Agenda XII. Department Reports Adjournment  Invocation and Pledge of Allegiance  III. Presentation, Awards, Recognitions  X.  None opposed to adhering toi the current order of business.    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 6of9  For item (g): Public Comment, Commissioner George suggested reinstating the 5-minute  time limit.  Discussion held.  Mayor Ash agrees with the: 3-minute time limit. Commissioner Grove was not opposed to either time limit. Commissioner Elliott agrees with the 3-minute time limit.  Consensus for Rule 27(g): Commissioner Grove, Commissioner Elliott and Mayor. Ash would like to keep the public speaking time limit to 3-minutes. Commissioner George  opposed.  Rule28  Each proposed edit submitted by Manager Wade was discussed.  Discussionheld.  Inp paragraph 1, sentence 5, the Commission recommend rejecting Manager Wade's recommendation toi include: "at the request of the City Commission, City Attorney, or City Inp paragraph 1, sentence 6, the Commission recommended keeping the strikethrough verbiage: "Committees shall not attempt to manage the administrative operations of the Inp paragraph 1, sentence: 7, accepted Manager Wade's recommendation: "Committees have no administrative, fiscal, or enforcement autonty-Commission agreed to strike Consensus on Rule: 28 Paragraph 1 should read as follows: The City Commission may form ad hoc or special committees from time to time. Citizen advisory boards and committees may be created and dissolved by Resolution, Ordinance, or other act adopted by the City Commission. All members shall serve at the pleasure of the City Commission. The mission of advisory boards and committees shall be to examine  Manager".  City."  through the remainder of sentence 4.    WORKSHOP/SPECIAL MEETING 5/21/2024  Page7of9  various policyi issues referred by the City Commission, staff, or as determined int the work plan. Committees shall provide guidance to the City Commission in the development of poloyrecommendations. Committees shall not attempt to manage the administrative operations of the City. Committees have no administrative, fiscal, or  enforcement authority.  Item (b), sentence: 2: Accepted Manager Wade's recommendation.  Consensus on Item (b): Should read as follows: Appointment to citizen advisory boards/committee shall be by roll call vote during a regular City Commission meeting. Board/Committee members must ber residents of the City of Apalachicola. Item (c), sentence 3: Accepted Manager Wade's recommendation removing the strikethrough language and included the updated address for all meetingsi i.e.,746 6th Street. The Commission also decided to strikei through "the news media shall be notified"and leaving, 'appropriate notice shall be posted at City Hall" and added "website". Consensus on Item (c): Should read ast follows: All citizen advisory Doards/committees or other bodies shall meet at 746 6'h Street, Apalachicola, Florida, or other public buildings within the City after required public notice is given. Generally, committee meetings should be scheduled on days other than days of the City Commission meetings. Appropriate notice shall be posted at City Hall and ont the City's website. AlL meetings shall comply with state lawi regarding public meetings.  item (d): Accepted Manager Wade's recommendation.  Discussion held.  Commissioner Elliott agreed with Manager Wade's recommendations. Commissioner Grove agreed with Manager Wade's recommencations. Commissioner George opposed Manager Wade's recommendations.  Consensus on Item(d): Should read as follows: Committee Chairs and Committee Vice-Chairs shall be elected by the membership, and both shall serve for at term of one (1)year or for a different term as the City Commission may decide. No member shall serve more than two (2) consecutive terms as Chair. Committee members shall be approved by the City Commission and may not serve on more than one committee unless service is required by law. Committee meetings may be called by the Chair,    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 8of9  Vice-Chair, Mayor, ort the City Manager when sufficient business or timingis appropriate. Such meetings shall have an Agenda published to each Committee member, when possible, at least seventy-two (72) hours in advance. Ift the Committee Chairis unwilling or unable to call committee meetings, the Vice-Chair may call the  meeting.  Item (i): Accepted Manager Wade's recommendation.  Commissioner Elliott agreed with Manager Wade's recommendations. Commissioner Grove agreed with Manager Wade's recommendationts. Commissioner George opposed Manager Watesrecommercatone.  Consensus on Item(i): Should read as follows: Appointees' personal. and business affairs conducted within the City of Apalachicola must bei in substantial compliance with all City regulatory: and taxing authorities' rules and regulations. Appointees deemed to bei in chronic violation of any City rules, regulations policies, the Florida Code of Ethics, or Florida's Sunshine Law, may be disallowed from membership or removed from citizen advisory boards or committees bya ramajorityvote of the City  Commission.  The City Commission endedi the Workshop with (2) rules that required additional discussion, information, and/or action at the upcoming Commission meeting. Thet first being Rule #2, deciding on at timet for the Regular Meetings; and: second, Rule #14, further research tol be conducted by Attorney Hartman and Commissioner Grove and presented att the. July meeting. Attorney Hartman suggested that the Commission move forward with the edits by placingi it ont the July meeting Agenda and votet to movei forward to 1st Reading of al Rules of Procedure Ordinance, Commissioner George stated that any change of the City's Ordinances requires a super majority vote, and that all recommendations made at this meeting can be altered by Commissioner  under unfinished business.  Duncan's vote. Not further comments.  Motion to adjourn Rules of Procedure Workshop Meeting was madel by Commissioner Elliott,  seconded by Commissioner Grove. Non opposed. Motion carried, 3-0.  Workshop adjourned.    WORKSHOP/SPECIAL MEETING 5/21/2024  Page 9of9  Brenda Ash, Mayor  Sheneidra Cummings, City Clerk    CITY OF APALACHICOLA PLANNING & ZONING BOARD REGULAR! MEETING Thursday, May 16th, 2024 City! Meeting Room- - 746th Street Minutes  Attendance: Chair-. Joe Taylor, Jim Bachrach, Elizabeth Milliken, Lee McLemore, Myrtis Wynn  Regular Meeting: 6:00PM  1. Approval of April 8th, 2024 meeting minutes.  Motion to approve by Jim Bachrach; 2nd by Myrtis Wynn. All in favor = motion  carried.  2. Review, Discussion and Decision for New Construction and Fence. (R-2)@ 194 22nd Ave, Block 237 Lots 1-3. For Chase Crum-C Owner; Contractor: 1st Choice Builders Inc. Motion to approve by Jim Bachrach; 2nd by Lee McLemore. All in favor - motion  carried.  3. Review, Discussion and Decision for Additions. (R-2)@ 108 22nd Ave, Block 262 Lots 12-15.  For James Grater/Kathleen Binder = Owner; Contractor: Self Small change - documents attached.  Motion to approve by. Jim Bachrach; 2nd by Elizabeth Milliken. All in favor =  motion carried.  4. Review, Discussion and Decision for Certificate of Appropriateness & Pervious Deck. (Historic District) (R-1)@50 14th Street, Block 96 Lot 3. For Steve & Janet Yon - Owner; Motion to approve by Jim Bachrach; 2nd by Myrtis Wynn. All in favor - motion  Contractor: TBD carried.  5. Review, Discussion and Decision for Certificate of Apppraenes.Addtions. and Fence. (Historic District) (R-1) @ 53 17th Street, Block 108 Lots 9&10. For Chip Darnell/Paula  Kendrick. = Owner; Contractor: TBD  Motion to approve by Jim Bachrach; 2nd by Lee McLemore. All in favor - motion  carried.  1    CITY OF APALACHICOLA PLANNING &2 ZONING BOARD REGULARI MEETING Thursday, May 161h, 2024 City! Meeting Room -7 746h Street Minutes  6. Review, Discussion and Decision for Relocation & Addition. (R-2)@258: 7th Street(911 ADDRESS NEEDED), Block 173 Lot 5. For Pete C. Thomas = Owner; Contractor: Ducky  ohnson/Poloronis  Motion to approve contingent upon 911 address being verified and the setbacks shown in red on the site plan being following for the relocation placement by Lee  McLemore; 2nd by Myrtis Wynn. All in favor - motion carried.  7. Review, Discussion and Decision for Certificate of Appropriateness & Sign. (Historic District) (C-1)@ 47 Market Street, Block C-2 Lots 14-16. For Crystal Fisher- Owner;  Contractor: Fisher Roofing motion carried.  Motion to approve by Lee McLemore; 2nd by Elizabeth Milliken. All in favor-  8. Review, Discussion and Decision for Certificate of Appropriateness & Sign. (Historic District) (O/R) @ 221 Avenue E Suite A, Block 115 Lots %9 % 10. For LeeAnne Poloronis Motion to approve by Elizabeth Milliken; 2nd by Lee McLemore. All in favor-  Owner; Contractor: Self motion carried.  9. Review, Discussion and Decision for Certificate of Appropriateness & Sign. (Historic District) (C-1)@ 67 Commerce Street, Block D-1 Lots 13-14. For William Zingarelli -  Owner; Contractor: TBD  Elizabeth Milliken recused - form attached.  Motion to approve by. Jim Bachrach; 2nd by Lee McLemore. All in favor = motion  carried.  2    CITY OF APALACHICOLA PLANNING & ZONING BOARD REGULAR MEETING Thursday, May 161h, 2024 City Meeting Room -7 746th Street Minutes  Other/New Business:  New alternate position filled by Greg Golgowski.  Oustandingunresolved Issues:  Motion to adjourn the meeting by Jim Bachrach; 2nd by Elizabeth  Milliken. Meeting adjourned!  3    CITY OF APALACHICOLA CITY CLERKI MONTLY REPORT  June 2024  Processed and mailed out utility bills before the end oft the month.  Prepared March Commission minutes. Prepared. April agenda packets and emailed to Notified 2K Web Group to upload meeting agenda packets to website and post meeting Assisted customers with cemetery items, utility bill questions and payments, garbage/yard trash complaints, public records request, golf cart decals, Battery Parki ramp stickers,  Commission and City Attorney, dates and times to website.  business licenses, and other miscellaneous duties. Completed tasks as assigned by the City Manager and Mayor. Completed and mailed general monthly billing. Assisted Staff with various issues and projects. Assisted employees with HRI relatedi issues. Training a newl hire, receptionist. Currently training Billing Clerk Updated Sewer Tap List  Completed 2 Public Records Request; and working on 3 public crecords request(s).  Placed ad for Public Hearing: Ordinance 2024-02  Verifying customer accounts in Bayon post data transfer from CUSI Utility Billing  Working on inputting ACHinformation into Banyon Updating Battery Park and Scipio Creek Accounts for billing Additional clerical tasks related to Billing.    JUNE 2024 WATER & SEWER FIELD CREW REPORT  Installed sewer line on Kevin Road for the Church Parsonage.  Fixed a 2-inch water main on Prado Street busted top on a Sewer manhole  1701 19th St installed water line and tap for the address. Also fixed a  Completed all the daily rounds for the Month.  Working on replacing the rest of the manual read meters. Responded to and repaired any low vacuum issues on the vacuum  system.  Completed all meter readings for the Month. Completed Monthly Samples for DEP Completed all the locates for the Month. Completed work orders for the Month. Cleaned out Odor scrubber at the water plant. the Air-vac system 285 of the 515 done.  Flo-vac has just about finished up with another 180 pit monitors for Completed TTHM Quarterly samples. We are still below the limit.80 is the maximum we had a 39 at Bay city and a 61.15 at The contractors are still in the process of replacing the Fire  Roberts Fish Dock  Hydrants around the city.    Grant Updates  CityCommission Meeting- Tuesday, July 2nd 2024 Submitted Applications- Pending Results:  1. Firehouse Subs Public Safety Foundation- Hurst Rescue Tools' "Jaws of Life" $38,465  a) An application requesting Jaws of Life rescue tools for the Apalachicola Volunteer Fire Department was submitted 4/4/24. These tools were a request from the VPD and will aid them in their efforts. In the event this application is not funded, city staff willo continue to apply quarterly. a) An application requesting funding for resurfacing, drainage improvements, ands safetyi improvements for Commerce Streeti from Avenue Cto Avenue V was submitted 5/5/23. FDOTI markedi is as  2. FDOT: SCOP Commerce Street Phase: 1$3,278,524  "complete" and we: are waiting for updates.  3. FWCF FBIP- - Battery Park Seawall $413,748.34 (Requested: $299,748.34, City Cash Match $114,000) a) Ana application requesting construction funds for the Battery Park Seawall was submitted and marked as' "complete" by FWC on 4/19/24. Thel FBIP Evaluation Committee will score andi rank the applications onJ June 27th, 2024. Citys staff willy virtually attend and provide an update. removal, and tree planting within the City limits was submitted 4/18/24.  4. FDACS- Beautifying the City Through Tree Planting & Maintenance $50,000  a) An application requesting funding for tree maintenance, lethal bronzing disease treatment kits, tree 5. DHR-2025-26: Special Category- - Phase II HCA (Harrison-Raney Building) mitigation/repair. $350,000 (City a) 2025-26 DHR Special Category grant request for Phase Hto complete additional repairs to HCA currently being drafted and expected to be: submitted byJ June 3, 2024. Phase Ilt to complete repairs not funded in Phasel land willi include windows, doors and additional masonry work. b) Application submitted for consideration $21,875 cash matchi is obligated under the application: as a) Are-application for $75,000 towards: a workforce housing study that coulda address viable solutions to the lack of workforce housingi int the area was submitted. 5/6/24. This was aj previously awarded project for aj prior fiscal year and an extension was not: an option, 50 Commerce encouraged the City to de-obligate the original award and re-apply for ther nextr round off funding,  Cash Match $21,875)  approved at the 6/4/24 CC meeting.  6. CPTA-Workforce Housing Study $75,000  Funded Applications: FDOT:  1. SCOP. Leslie Street $610,169.30( (G2N05)  a) This project willr remedy the underground issues, resurface the entire street length, and obtain new road signs based off engineer's estimate and recommendations. Engineering firm, Dewberry, has completed the plans and they were: sent to FDOT for at final review prior to procurement 5/23/24 the plans were approved anda advertisements forp procurement were: scheduled in The Times and1 The c) Cityi is awaiting bids - once received, bids willl be scored and an award recommendation willl be  Tallahassee Democrat. Bids are due by June 28th at 4PM. b) The current project completion date! per FDOTis1 10/31/24.  presented tot the City Commission.  1    DEP:  1. Resilient Florida - Critical Asset Flood Management $2,039,500 (24SRP65)  a) This grant will complete identified drainage projects in the city that have been documented, but not funded! by other sources. Funds will repair known nuisance flooding drainage issues in 29+ locations throughout the city. The City of Apalachicola Critical Asset Flood Mitigation Projects include the replaçement andi retrofit of pipe systems at multiple roadway intersections, addition of inlets, pipes, water quality vaults, crown reconstruction, and construction of roadway conveyance system. DEP b) Bay! Media Services was awarded a contract for administering this grant at the June City Commission meeting- -6 engineering services are currently out for bid! RFP is posted online and bids are accepted a) This award isf funding for preparinga ai infrastructure plan for flood protection. The City of Apalachicola will complete the City of Apalachicola Adaptation Plan Project toi include an Adaptation Plan consistent witht the Florida. Adaptation Planning Guidebook. The project willi include public outreach and stakeholder engagement. Agreement signed 3/20/24: and project procurement is underway. b) Bay Media Services was awarded the contract for this scope of work at the. June City Commission 3. Resilient Florida - Comprehensive Vulnerability Assessment $272,500 (22PLN10) a) The City of Apalachicola will conduct the City of Apalachicola Comprehensive Vulnerability Assessment project toi include an update tot the 2017 Vuinerability Assessment. This includes the impact of sea-level rise, storm: surge, andr rainfall flooding. Thei impacts oft flooding will bep projected andi mapped over a planning horizon that extends to 2070. Critical assets, vulnerable infrastructure, and! historic properties atr risk willl bei identified. Comprehensive plan amendments to comply with the Peril of Flood statute anda adaptation. strategy recommendations will alsol bei includedi int the Project. $200,0001 in supplemental funding was awarded as part of the VA help resolve identified datag gaps and will result int the City digitizing its infrastructure facilities including water distribution lines, sewer b) Initial public outreach has been completed. Technical data gathering is complete; 100% of Exposure Analysis is complete, and 60% of Sensitivity Analysis is complete. Collection of existing infrastructure 4. Resilient Florida - Wastewater Plant Repairs $13,381,516 (22SRP17) + SLFRP. WWTP Headworks & SBR Relocation, Replacement and Upgrades for Advanced Wastewater Treatment $5,551,875 (WG038) = a) These grants combined are to replace andi repair critical wastewater facility components and to relocate thet facility to ensurei iti is out oft the flood zone. The project wille ensure that the Cityi is storm b) Construction isr not yet underway. The project engineer, Dewberry, received sampling results and worked on biological process modeling, initial design layout, and process equipment selection int the Preliminary! Design Report. 55% of the design is completed. Bidding and contractor selection will c) As of April 2024, project is at: 15% completion. Project completion date is estimated for September d) At thee end of March 2024, the project received its' second reimbursement for work from April 2023 through. January 2024. We are currently continuing to gather invoices from the engineering firm to The project is at 60% design andt the! permit applications have been submitted. Currently, final design is underway whichi includes biological process modelling, and process equipment selection.  hast tentatively: scheduled a site visit June-25. Tentatively rescheduled.  until July 18th.  2. Resilient Florida Planning Grant- - COA Adaptation Plan $67,000 (24PLN12)  meeting. 1st Workshop is planned for thisf fall.  and: stormwater.  files for digitizing currently underway. Total $18,933,391 for WWTP Relocation/Replacement  ready for years to come!  begin after completion of Design & Permitting. 2026. Final design! has begun.  submit to DEP for reimbursement request 3.  SCHEDULE:  Projected construction start date: Sept 2024 Projected initiations of operations date: Mid: 2026 ili. Projected construction end date: Mid: 2026  2    Florida Commerce [FormerlyD DEO!: (D0225)  1. Rural Infrastructure Fund- Water Treatment Plant Improvements, Potable Water Studies $147,000 a) Thisg grant wille evaluate existing conditions, create an enhanced sampling plan, hydraulic modeling, treatability: studies anda alternatives analysis. Engineering firm, Dewberry, isi in progress and these 2. Rural Infrastructure Fund - Drainage Basin Analysis Phase Il+ Camera' Work of Stormwater Lines a) This grant willf funda an analysis of the drainage basins that border Apalachicola River and Bay. The proposal alsoi includes funding to begin camera-work of the stormwater lines in Phase 1.1 The project aims to document all: stormwater conveyance characteristic, both structural and natural, along with deficiencies of each that have contributed tol localized flooding within 18 drainage basin areas totaling 310 acres in the city. The City will then prioritize repairs in areas where localized flooding is present and plani for water quality treatment at thes stormwater outfalls which discharge into the Apalachicola River and Apalachicola Bay. Basins 11 and 3 were covered by the 2018 grant. This grant application would b) Agreement signed 2/1/24. Waiting to procure grant administration with grant continuing services procurement at. July City Commission meeting. Waiting to procure engineering services with a continuing services engineering contract at the. July City Commission meeting. 3. CDBG-DR- - Avenues: Stormwater Repair Project $3,891,869 ($29,000 City Cash Match) (M0016) a) This grant ist to fund repairs and upgrades for the avenues: stormwater drainage system. Dewberryi is b) Quotes received for drainage pipe inspections and route survey. Existing conditions CCTV survey was completed. The engineer received videos andi reports which have! been analyzed. The engineer worked with contractor to revise scope and cost for drainage pipe survey. Project information was distributed toi interested: stakeholders for environmental review. Tribal letters completed. Designs readyi in next fewr months. Environmental review report continues. Survey results may create af few changes oft the c) Ana amendment request was submitted on 5/10/2024 to add CE&I as a reimbursable task and to extend d) Survey is complete for the primary portion of the system and CCTVis complete; plans are under development at this time and willl be finalized in coming months. Environmental outreach letters to interested. stakeholders are being revised and redistributed for consistency with current planned  studies are 30% complete! $300,000 (D0260)  address the following basins: 1, 2,4,5,6,7,8,9,1 10,12-19  thee engineering firm for this project.  environmental review.  the period of performancet through September 2025.  improvements. e) SCHEDULE: Match) (M0034)  . - Projected construction start date: January: 2025 . Projected construction end date:. June 2025  4. CDBG-DR- - Hometown Revitalization $4,400,000 ($70,000 Private Owner Match + $313,365 City Cash a) This grant ist to revitalize the businesses and public areas int the riverfront district. This work includes private business's docks along with public docks, sidewalks, lighting, andy parking: areas. b) Afield survey continues with progress along Water and Commerce Streets withi fields survey work along Scipio Creek complete. Survey office work: and plans ongoing. Engineer, HALFF Engineering, met with City of Apalachicola management on 2/21/20241 tor review coast guard site, old fire: station property, thel Popham Building, and Andres Pieri issues. As of March 31, 2024, Phase IE Environmental: Site Assessments (ESA's) were nearly complete, permitting was 15% complete, preliminary design and plans for Plan Set 1 were: 20% complete (sites along Scipio Creek), andt the engineer (Halff) was scheduling fieldi review meetings for Plan Set #2 (street upgrades and amenities). Popham Building preliminary memo re: structural review wass submitted tot the City on 04.09.2024;1 this memoi indicated that the building lacks the stability andi integrity to make structural repairs andi recommended demolition of the existing structure. A grant modification ist forthcoming because several components of the project need c) 4041 Permitting will! be required. 404 Permitting is currently at a complete halt duet to legal action  tol be removed from the scope of work.  3    involving 404, permitting elsewhere int the state (unrelated tot the City- this case involves a situation in south Florida). Wheni it resumes, there willl bea al back-up and delays are expected. City and grant admin are concerned about 404 permitting timeline. Stakeholder outreach hass started. Phase 1 ESA'sare underway and nearing completion. Cultural resource: surveys may be required; these are not included int the engineer's current scope of work. Additional information regarding this requirement has been requested fromi the engineer. Wetland delineations underway and should be completed soon. d) Project information has been distributed to alls stakeholders. The City submitted a scope modification request to Florida Commerce in April 2024. Certifications andl liability agreements have been distributed to all owners- - matching funds have been requested from owners 30-days prior tol bidding The engineer has submitted an amendment request for completion ofa Cultural Resources! Survey, which is required for permitting; thisi is pending Citys staff/legal review, after whichi it willl be submitted for FloridaCommerce review. The engineer is working ons survey drawings, environmental evaluations,  Construction tos start late this year.  the project.  permit applications, and preliminary ands schematic designs.  SCHEDULE:  i. Projected construction start date: January 2025 ii. Projected construction end date: September 2025  CDBG-DR - Hill Community Project $935,753 ($910,000 Funded + $25,000 City Cash Match) (M0033) a) This project is to revitalize four (originally 5, one location dropped out by choice) businesses within the Hill through exterior work andi renovations each location's scope differs. This project is alsot to create sidewalks andl lighting in the Hill area to spur economic development through walkable connectivity. Gouras and Associates is the grant administrator and CDG is the engineering firm working on the plans. Certifications for the private business owners have! been prepared ands sent to each owner to ensure that thep program guidelines are being met by all parties. There are: structural issues witha couple oft thel locations which may resulti ins somes scope changes int ther near future. b) The City Commission finalized thes scope of the Sidewalk & Lighting project at a special meeting on 2/20/24 after workshopping the previously approved scope. The! below image shows thef final scope of thesei improvements- these are: subject to Commerce approval. The cost of materials hasi increased during the progression of this grant, sot the priority for thet funding willl be sidewalks first with primary  focus on MLK and the 8th Street section. Apalachicola CDBG Sidewalk Scope SDEWALKSA ALONG7 TISTREELGTASTRET, AND DR. MATNLUTHERKANOR. AVENUE  Legend S 7hs Streets Sidewalk & Sths Strects Sidowalk à MKJ. Avenue Side  4    d) Stand-alone project call with Commerce was scheduled. Currently paused on environment because scope changes willl likely be necessary. Meeting with Florida Commerce occurred on 4/29/2024to e) Florida Commerce andt the City! helda a TA call on 4/29/20241 to discuss scope changes requested byt the City. Changes to the: sidewalk layout based on publici feedback was discussed, as well as structural issues that have beeni identified for several commercial buildings. As aresult of this call, the City drafted an amendment request during ther reporting period. Feedback from the engineer is needed on an updated budget and: schedule; the amendment request willl bet finalized ands submitted upon receipt oft this information. Additionally, revised environmental stakeholder letters were distributed on Liability Agreements were created byt the City Attorney and distributed to thel business owners. Project guidelines were also provided. Meetings to discuss these documents are: scheduled with business owners. 2/3 project beneficiaries have submitted their signed documents. AI meeting was held with the remaining property owners and FloridaCommerce tor review grant requirements; as ar result of this meeting, Commerce is currently reviewing one itemt to confirm participant eligibility. The City! has continued to work with property owners tot finalize agreements between the City and the Property Owner for utilization of CDBG funds for project activities. An amendment has been received from the engineer to modify thes sidewalk layout; this willl bes submitted to Commerce for reviewi in the coming  discuss re-allocating funds and potential scope changes.  5/3/2024.  days. g) SCHEDULE:  i. Projected construction start date:. January: 2025 ii. Projected construction end date:. June 2025  6. CPTA-Workforce Housing Study $75,000 (P0482)  a) The City was awarded $75,0001 towards a workforce housing studyt that could address viable solutions tot thel lack of workforce housing int thea area. Thef funding came from leftover CPTA money fromi thel last fiscaly year, sO we did not knowt the expected timeline when applying in the fall of 2023. Unfortunately, the award was not granted untill late February of 2024 with a deadline of June 2024. Procurement was attempted and even thet firms that had helped put this application together were not able to meet the deadline and chose not tol bid ont the project. No bids were received - city staff were hopeful to award b) Duet to nol bids being received and city staffr not being able tot finda ai firm willing to meet the deadline, Commerce recommended de-obligating thet funding and instead re-submitting thes same application for the current open CPTA opportunity, deadline in early May. City staff is currently preparing tor re-submit the Workforce Housing project for the new round of CPTA funding and are waiting for direction from The City de-obligated from this agreement on 4/29/2024. The City applied for the next round of CPTA  thisi in April.  the City Manager on de-obligation. funding on 5/6/2024.  DOS:  1. DHR African American Cultural and Historical Grants Apalachicola History & Culture African American Museum $1,250,000 ($1,000,000 Award, $250,000 City Cash Matching Funds) (23.s.aa.900.039) a) This project is funding the design and construction ofa a one-story, 2,000SF building with elevated ceilings. Priorities include: security, storage, office space, greeting station/gift shop, breezeway to Holy ) There was a meeting on 1/16/2024t tos show the concept direction of elevations and floor plans for the proposed museum. Thet third set of concepts was introduced tot the City Staff, Commission, and community: stakeholders. There was a presentation introducing potential site planning concepts, indoor and outdoor arrangements of display area, and potential exterior plaza configuration. Commission voted on exterior andi interior layouts and designs for ther museum provided by the architects. The moderns style! building, secondf floor plan, and exposed roof style were all chosen. Ther next phase is moving these concepts to construction documents -1 the archtect/engineering teami isi in progress. See  Family, bathrooms, controlled lighting for displays.  the concept design below:  5    C)  d) Al public workshopi is being held. July 2nd fort the Architect team to present the! 50% plans for thes site, building, ands space tot the City Commission andi interested citizens. No action is needed at thist time. 2. DHR NPS -HCA (Harrison-Raney) Repair & Flood Mitigation $281,000 (21.h.fh.900.018) a) Thel HCAI building scope of worki is complete - grant has been closed out. Thisi item willl be removed fromt the grant report ont the August report. Note: Special Category grant request for Phase lIto complete additional repairs to HCA: submitted to DOS. Pending review. a) The City Hall Middlebrooks Bldg) scope of worki is complete andi reimbursement received. This project is closed out and willl ber removed from the grant report int the August report. 4. DHR Special Categories - Old City Halll Phase IIS Structural Damage $395,000 + $98,750 Match a) City was funded for Phase IlI oft ther repair/structural work to the old city hall building! Agreement was signed 8/8/23. Bay Media will continue with grant administration: as well as 4MI Design, Markl Tarmey, ont the designs as allowed by DOS. This grant is to: secure funding to complete the Old City! Hall Renovation and support the ongoing repairs funded through the NPS grant. The purpose is tos stabilize thel building, by proposing toi install ani interior rigid steel frame to provide thes structural integrity of thel building, exterior masonry, and support thel historic second floor wood frame. b) Phase Il willi install structurali interior steel framing, additional 2ndf floor shutters and interior/exterior masonry' work, electrical, plumbing. Admin tos schedule staff, architect (4M Design) and contractor (OSP) onside meeting tot finalize Phase Ils scope and develop construction contract. c) Architect contract drafted; pending review and signature. Onsite meeting with architect/contractor 5. DHR Special Categories- - Old City Hall Phase III $340,000 + $30,000 City Cash Match (FUNDED - Waiting a) DOSr reached out 6/18/241 to announce that this project was awarded through thel FY25 Special Category Grants program. The phase Ill funding for City Hall will complete thes second-floor structural work, interior/exterior masonry repair of second floor and will complete the mechanical and plumbing not completed in phase Ilf for thef first floor anda alli for the second floor. Additionally, it will  3. DHRI NPS- Old City Hall Phase I$399,916 (21.h.fh.99.006)  24.h.Sc.100.069)  June 111 to solidify scope of work.  for Agreement)  provide a second-required stair access tot the second level.  6    FEMA:  1. Hurricane Michael- Bodiford Park Dock Repairs (76103)  a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing int the amount of $53,824 on 4/2/24! Contracts arei in progress and a) Dewberry engineers completed the engineered plans for this project. Project construction was bid out and awarded to Coastline Clearing int the: amount of $74,090 on 4/2/24! Contracts are in progress and  works should begin soon. Waiting on ane extension from FEMA. 2. Hurricane Michael- - Scipio Creek Marina Finger Dock Repairs (76103) works should begin soon. Waiting on extension from FEMA.  FDEM:  1. HMGP Market Street Vacuum Station $120,000 (4399-150-R) with DEOI Match of $37,500 (M0142) a) The scope of this project ist for the design ofar new vacuum: sewage: station located near intersection of Market Street and Avenue G. The purpose oft this project is to provide protective measures to wastewater infrastructure of thel historic downtown commercial districti in Apalachicola. CPWG Madrid is 90% complete with the engineered plans for the Market Street Vacuum Station -1 they submitted 100% designs and permits, but there were: some remaining issues/priorities int the plans pointed out by stafft that are currently being remedied. Monthly meetings with Commerce continue. b) Ther next step will bet tos submit thet final deliverables for approval and evaluation of BCAf for Phase II (construction) funding. We: are waiting on the Engineer to deliver thei final deliverables to submit tot the 2. HMGP Critical Facilities Generators $241,862 (4399-092-R) with DEO Match of $26,064.75 (M0141) a) This grant will provide protection and storm mitigation by providing City Hall, the police, andi fire department with portable generators. One willl be at City Hall, the other will be: shared by Police and Fire. The purpose oft this project is to provide protection toa a critical facilityi in Apalachicola. The project is for they purchase andi installation of ane emergency generating system to reduce and/or mitigate the b) The contract with BGN was executed: and monthly progress meetings with Commerce continue = permitting isi in process and general installation will begin very soon! Generators have been ordered. C) The Cityi is waiting on generators to arrive. Ther next step ist to pour concrete andi install electrical. d) Work has begun on this project. The only delay ist the generator delivery. Some sizes arel back ordered. The end goali ist to have both generators installed by October 2024 pending not further shipping delays. a) For purchase ands setup of an emergency generator system to reduce and/or mitigate the damage that might otherwise occur froms severe weather or other hazards at the: 108 Avenue FI location. (The current generator ist too small for the need and this willp provide an appropriately sized and portable b) The bidf for this project came in over budget. Al budget increase was requested in February, 2024. We are waiting on determination from FDEM. The contractor has guaranteed his price without ani increase  state.  damage that might otherwise occur from severe weather or other hazards.  3. HMGPI Wastewater Vacuum Station Portable Generator $170,000 (4486-007-R)  generator.) until June 24, 2024.  State Appropriations:  1. Spray Field & Solar Project $130,000 (LPA0452)  a) The original request for this award was for 150 replacement spray heads andi installation of 11 solar controllers and supplementary batteries. Thes spray heads are $553.00 apiece, and thes solar installation b) DEP issued an amendment in April 2024 allowing for thet funds to! be useds solely for acquisition of needed parts instead of having tol hire out a contractor for the parts andi install. This willa allow' The City to stretch thel budget further and be able tol buy more: spray! heads andi install themi in house - procurement isi ini the works as acquisition quotes willr need to be obtained anda approved by DEP prior  costs (int total) amounts to $87,880.00f for 22 locations.  to ordering. Work willl be completed by 12/31/25.  7    2. Inflow & Infiltration Study $300,000 (LPA0451)  a) The City of Apalachicolal has an agingi infrastructure made of terra cotta pipes andf faulty water lines. The Cityi ist funded to do ani infiltration andi inflows study the study will assess local sources ofs surface water and/or groundwater prior to entering as sewage system. This willl be done with typical methods such as smoke testing, dye testing, and visual inspections tol locate structural defects or water stains to summarize existing data pertinent to thel hydrologic conditions and hydrogeology in the study and surrounding area. This will produce ap pre-design report that will detail the: scope oft the problem in the analysis area, outline design options, andi identify thet tasks required to complete a resolution tot the a) Urban Catalyst ist the procured engineer for this project. Thet following locations in Apalachicola will be addressed:: 1)F Fred Meyer Street near 18th Street just east oft the intersection, wheret the roadi iss sinking ata a damaged pipej joint; 2) 5th Street between Avenue Cand Avenue E., where ther road has several areas where the pipej joints are caving in; and 3) Avenue B between 11th and 12th Street. Funding agency does not anticipate thatt thet funding under this Agreement will resulti ina at fully completed 0) An extension to 6/30/25 was granted - engineering is complete and the City tried tol bid out the work with no responses twice - DEP agreed for us to be able to obtain quotes tor move forward instead of going through thel bidding process. Quotes for thef final work are being acquired. The 20241 legislative session funded half oft ther requested funding for the Avenue HF Parking Lot project. This project will provide 39 parking spaces in an area with very few options for public parking and encourage: additional economic activity int the downtown area. Permeable parking will alsol help with storm water management. Parking forl local businesses will be provided additionally, parking spaces willl be provided that willl be: available for parking mitigation by local businesses. b) An agreement has not yet been received- - report will be updated once the agreement has been 5. Fire Hydrant Replacement Phase III $275,000 (Waiting for Agreement) a) The 2024 Legislative session funded thel Fire Hydrant Replacement Phase II project. Ther request was originallyf for $550,000 tot finish out thep project, but only $275,000 was funded. The City has worked over thel last three years to replace 215 olda andi inoperable firel hydrants throughout the city. There are currently 110f fire hydrants remaining that are: stilli ini need of replacement. These new hydrants will benefit residents in close proximity in obtaining homeowners insurance, they willl benefit the City with FDEP required flushing of drinking water and willl benefit the all City residents with fire suppression: and control. Thei funding should cover 55 of ther remaining needed: 110 hydrants. An agreement has not yet been received - report will be updated once the agreement has been  problem by 6/30/25. o) Procurement isi inp progress.  3. Stormwater Pipe Relining & Backflow Devices $100,000 (LPA0140)  project, sot this award will cover ay portion of the work.  4. Avenue HI Parking Lot $135,013 (Waiting for Agreement)  executed.  executed.  ARPA:  1. American Rescue Plan- $1,179,010  a) The City received an award of $1,179,0101 through the SLFRF program -1 the City has elected to use the b) The City Commission has been workshopping priorities for thet funding - currentlyt the City Commission isa anticipating use of thef funding for possible overages ont thel Leslie Street project and matching funds for the Battery Park Seawall grant submission. Ap priority list was given tot the City Manager att the 2/20/24 6:00PM Workshop: and quotes are! being obtained fort the City Commission tot finalize thel list of Alli information int this report isa accurate up to 6/24/24 at: 12:00PM! Ify you! have questions regarding any oft the above projects, please direct your questions to Bree Robinson - City Planner brobinson@cityofapalachicola.com.  funding asa a' "standard allowance" for government: services.  priorities for thei funding. The yearly report was submitted by April 30th.  8    City ofApalachicola WWTP Monthly Report for June 2024  Some oft the items that we. have been working on this month are. listed below. Recorded all required daily parameters as outlined by the permit. Completed all required monthly testing as outlined by the permit. Completed all monthly reports and submitted them on time as outlined in At the time this report was made, the WWTP treated and discharged 5.735mg during the month of) June 2024. This still leaves 10 more days in Staffbegan cleaning of the) EQI basin of an excess growth of algae, however the trash pump that we were using broke down and this caused a delay in Staff have completed the bi-annual testing of cryptosporidium and giardia during the month of June 2024. The sample passed the tests and: results will be sent to the respective departments as required. We did not have to use our reject pond during the month ofJ June. Staff have continued to kcep the grounds cut and presentable at the WWTP. Inmates with Public Works have been weed eating on the Staffhas placed concrete on edge of the reject pond liner to help in holding down the liner during heavy winds. We have plans to place dirt on the Staffhave continucd to work in thc spray fields using the mulchcrand thc bush hog as well. The John Deere 5085e has been) brought back afterbeing The on-site diesel fuel tank at the WWTP has been filled and is ready for use ifa storm causes any power failures and the gencrator must be run for Staff used the 2" trash pump to temove sludge that is in the existing digesterlocated behind the office. The sludge has been being put in onc of the drying beds to dry and then is being removed and hauled to the Franklin County Landfill for disposal. This will continuc until the vessel is Staffcleaned: and put fresh sand ins some of the drying beds to kecp them in Staff took apart the Huber headworks screen and removed the buildup of rags and debris from the auger shafti in the head of the unit. This will need tol be completed lon a monthly routine to keep the unit in normal operation. This unit will need to have some work done toi it in the upcoming weeks  the permit.  the month for extra flow to be accounted for. the cleaning till the pump was repaired later.  property.  remaining croded areas around the pond. worked on at Beard Equipment. an extended pcriod.  empty. working condition.  STREETADDRESS, CITY, STZIPCODE T(123) 456-78901 UWWV.COMPANY.CONM    for routine maintenance of normal wearand tear parts to keep from Staff have continued to make roadways and monitoring wells accessible. in Staff1 have hauled several loads of sludge to the Franklin County Landfill The operator trainee that we have (Colin Wefing) has completed all the required course work material for the Class Ct training and has sent in all the requiredi paperwork to be scheduled to take the State of Florida exam in the upcoming weeks. Once the exam' is taken and a passing grade is achieved, he will be working to get the required hours needed before being able to Staffhave repaired both 2"trash pumps that we use fors sludge transfcrand Staff) have aranged for the repair oft the third filter feed pump that needed repair as outlined in the last DEP inspcction from 2022. This pumpand Staffh have repaired a chlorine line on one of the c12 pumps at the WWTP. This was causing a small Icak and was fixed as soon as it was found. Staffhavc replaced two spigots at the WWWTP office that werc damaged. Staffworked on onc of the trucks to replace spark plugs, wires, and a damaged coil to keep the vehicle in operation. This was done to save money from being spent at a shop for basic repairs. Staff are working towards getting a list ofitcms together that will need to be fit into the upcoming budget discussions.  damaging more costly parts of the unit. and around the spray fields. this month.  apply for the license.  cleaning the EQ tank, Both are operational currently. motor should bei installed in the upcoming weeks.  2    City of Apalachicola public works monthly report  June 2024  The public works department, services all city vehicles and replaces all the tires on city vehicles, services all the mowers and weed eaters, cuts all city parks, cut all city properties, clean all city buildings, empty all garbage cans down town and city parks, clean city rightofv ways, cut city right of ways, and patch holes on city roads  as needed. And set community center up for monthly meetings.  Collect garbage 3 times a week downtown and parks this includes city  garbagecans.  cutand cleaned ditches 24thSt. completed 14 work orders.  Cutand removed dead palm tree on 10th St.  Cleaned ditch on Ave d.  Cleaned storm drains on bay Ave. and. Ave. B,C, and D. Replaced broke board on battery park pier.  Assembled and put signs up at varies parks and buildings around town.  Replaced brakes on city vehicle.  Removed and hauled several loads of debris from the city cemetery. Repaired and fixed lock on library door that would not lock. Had city dump truck repaired and brought up to d.m.v. safety rules.  Cleaned all a/c filters or replaced at city buildings. Assisted contractors putting time clocks in all departments. Painted header wall in front sidewalk at the rainy house.  Cutand removed tree that fell on 13thSt., patched side walk down town.  Prepared by, Robert Osburn    e 3 3 3 3 3 3 3 3 e  d0 BEIEEEE 80 86 6 6 00 00 00 i  of 525  E U 5  I I : E E 5  00 8  00 d0 00 0 d0 00 0 & 8 00 8 28  00 2  5?    1n a $. os  2        PALACK  CITY OF APALACHICOLA CODE ENFORCEMENT  192 Coach Wagoner Blvd * Apalachicola, Florida 32320' *8 850-653-8222  CODE ENFORCEMENT OFFICE  May 2024  16' Tree Permits 5Fill permits  Daily Phone Inquiries & Emails Answered  Dailyinspections  Attend monthly P&Z: and City Commission meetings  Code Violation Issues:  Short-term Rentals (4) - residential - 2 to Clerk of Court; 21 resolved  RV (4)-1i in process  Nuisance (Trash, waste, burning, etc.) 0, Resolved Encroachmenti issues (4) on-going  Multiple complaints and questions about various code enforcement  Work with Building Department Permit Clerk to transition Sign, Fill and Fence permitting to Building Department. Code Enforcement will maintain Landscaping (No Fee Fill) permitting Collaborate with City Clerk to send out renewal notices for Business Licenses (mandated by  and epatr/AePacementies than 50%1 Fence (Nol Fee Fence) permitting.  State Statute to be out by July 1st this year).            Apalachicola Margaret Key Public Library Turns the Page on June 2024  .  Library hours are 10am to 6pm Monday - Friday, and Sundays from 12pm to 4pm. Come sign up for your FREE Apalachicola library card. Any library offering is FREE to the public. Follow us on Facebook or Instagram PApalachcop.bicibary for the latest!  We are YOUR City of Apalachicola Library.  June 2024 Statistics:  -1,945 patrons visited our library -18 new accounts opened - 159 patrons used our computers - 715 ooksmovesaudopooss circulated 513 items donated to the library $602.16 collected as library revenue - 125 hours donated by our wonderful volunteers - 26,429 people reached on social media (I) Adventure abounds at the library! We've been celebrating reading in the library around the theme of 'adventure' this summer! Major thanks go out to the organizations hosting adventure activities with us, including the Franklin County UF/IFAS Extension office, St. George Island State Park, and Animal Tales LLC out of Tallahassee and Pensacola. We also thank our volunteers leading other activities, including: Joy Floyd, Hailey Gay, Jerry Hurley, Connie Justice, and Richard Lenhart. We've had lessons in learning to use a map: and compass, DIY fruit creations for yummy snacking, wilderness survival talks, adventure board games, sign language, basket weaving, spooky stories, and an All our library programs are FREE to the public, and available to all ages. Beyond activities, summer is also a great time to start a new reading habit. Pop in to use our summer reading logs to track your reading and earn goodies from our library treasure chest. Explore our shelves for those beach reads, or take on at thriller... A book is always a good reason to stay in and keep out of the heat! We can find you books for new hobbies or interests, books to learn more about regional landmarks, historical affairs, local culture- if you've been meaning to check out a subject, check us out, first. Whether for a peaceful afternoon, or a fun event in the library, we are here for whatever yout feel like diving into this summer! Swing by or follow us online for your own monthly calendar of events!  incredible show of animals from 6 different continents!  Your City of Apalachicola Library helps with reading, writing, and learning, and offers a suite of prinucopy/scanlaxand notary services. We loan FREE books, movies, puzzles, board games, and items from our Library of Things. We offer FREE audio books, e-books, and digital magazines through the Libby app, & FREE streaming TV: shows and movies through the Kanopy app. We also have a Book sale space on-site with FREE magazines.. All donations go to our Friends of the Library 501c3 nonprofit, the Patrons of the Apalachicola Library Society (PALS). We also offer Yoga weekly on Mondays @ 6:15pm, Homework Help (FREE tutoring!) by appointment, and Bring Me Al Book Franklin hosts 'Books for Babies' weekly on Tuesday mornings @ 10:30am. Our once-a-month book club meets each 3td Wednesday @ 6pm, and Fly-fishing fly-tying meets each 3rd Thursday @ 4. Do you have a club you'd like to start in the library? Want to know more about a program? Is there a book or item you  need? Happy July! Lucy Carter, Library Director  Call: 850-653-8436 or email: apalachicolalbrary@gmail.com Isel Sanchez-Whiteley & Barbara 'Nissie' McNair, Library Assistants    APALACHICOLA POLICE DEPARTMENT  June 2024  Juner markedi thee endo oft the renovation oft the police department. We now have upgraded flooring, new paint and somer newf furniture! Lizzette and Ashley went to project impact and gave out cookies andi ice cream tot the kids and did face painting! Lt. Davis and Sgt. Smith, along with FCSO, GCSO and PD were involved in al high-speed chase with speeds that exceeded 140mph! Sgt. Smith assisted with a vehicle unlock witha 3 year old child inside. We have recently acquired a new mobile electronic: speed limit sign, we are awaiting the new traileri fori it and it willl be upa and: seen around the cityl  June Totals  TrafficStops/ Warnings/ citations Arrests/ Warrant Requests Traffic Accidents Burglary/Theft calls  20 5 2 3 12 30 1  Assist Ci/Compinynetcion TrespassWarnings/agreements assist ountyal/otmeragendes Assist Animal control  630  Business alarm calls/building checks/welfare checks 430  Domestic casesi mownevpene/disurane calis 0  Total calls from dispatch  800    APALACHICOLA VOLUNTEER FIRE/RESCUE April 202y  MONTHLY REPORT  25 TYe  1. Accidents 2. Lift Assists EMS 3. Bi-Monthly Meetings. 2 4. Brush Fires 5. House Fires 6.Vehicle Fires  3 16  7.GasLeaks 8.L Life Flight 9.S Search/Rescue 10. Training 11. Transformer Fires 12. Vessel Fires  F  2  2  /st Responcker Calls  36  Firefighter Attendance 1. George Watkins 2. Fonda Davis 3. Ginger Creamer 4. Albert Floyd 5. Rhett Butler 6. Bruce Hoffman 7. Palmer Philyaw 8. 9. Troy Segree 10. Rick Hernandez Additional Notes:  6 5 73 S 4 4 D 18 D  11. 12. Avery Scott 13. 14  15. Anthony Croom 16. Amy Cobremn 4 17. Ricky Linton 18. Shannon Segree 19. Adam Joseph 20. Craig Gibson  3 A 1 9 ID  Recorded by: Date:    APALACHICOLA VOLUNTEER FIRE/RESCUE  2084 37   MONTHLYREPORT  Muy  1. Accidents : 2. Lift Assists EMS 3. Bi-Monthly Meetings. a 4. Brush Fires 5. House Fires 6.Vehicle Fires  7.G Gas Leaks 8. Life Flight- 9. Search/Rescue 10. Training 11. Transformer Fires 12. Vessel Fires  Arj a 2  R  1St Responier Cerlls 36  Firefighter Attendance 1. George Watkins 2. Fonda Davis 3. Ginger Creamer 4. Albert Floyd 5. Rhett Butler 6. Bruce Hoffman 7. Palmer Philyaw 8. 9. .Troy Segree 10. Rick Hernandez Additional Notes:  9 6 24 17 2 5 0 26 7  11. 12. Avery Scott 13.:. 14  I  :  15. Anthony Croom 5 16. Amy Cobrerl 3 17. Ricky Linton 18. Shannon Segree 7 19. Adam Joseph 20. Craig Gibson  9 6 5  Recorded by:. Date: