A. 4176 Warbler Road P.O. Box 294049 Phelan, CAS 92329 P.(760)868-1212 F.(760)868-2323 W.www.pphcsdorg  Phelan Pirion Hills CSD Establihed2008  REGULAR BOARD MEETING MINUTES June 26, 2024-5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 &R Remotely Via Zoom or Conference Call Greg Snyder, Vice President Rebecca Kujawa, Director Deborah Philips, Director Mark Roberts, Director  Board Members Present: Chuck Hays, President  Board Members Absent: None  Staff Present:  Don Bartz, General Manager George Cardenas, Engineering Manager Sean Wright, Water Operations Manager Chris Cummings, Assistant Water Operations Manager David Noland, Finance supervsorAccountant Jennifer Oakes, Executive Management Analyst Aimee Williams, Asst. Board ClerkAdministratiye Specialist  District Counsel:  Steve Kennedy, General Counsel  SPECIAL BOARD MEETING-5:00 P.M.  Call to Order conducted. Roll Call  President Hays called the meeting to order at 5:00 p.m. and the Pledge of Allegiance was  All Directors were present at roll call. 1) Approval of Agenda Motion carried 5-0. 2) Public Comment a) General Public- - None b) Community Reports - None 3) Consent Items  Director Philips moved to approve the Agenda. Director Kujawa seconded the motion.  President Hays asked to pull Item D1 for discussion. Director Roberts moved to approve the remaining Consent Items. Vice President Snyder seconded the motion. Motion carried 5-0.    Regular Board Meeting Minutes-June262024  Page 2of4  4) Matters Removed from Consent Items motion. Motion carried 5-0. 5) Presentations/Appointments - None 6) Continued/New, Agenda Items  After discussion, President Hays moved to approve Item D. Director Philipsseconded the  a) Discussion & Possible Approval of Resolution No. 2024-09; Establishing an  Appropriations Limit for Fiscal Vear 2024/2025 Appropriations Limit for Fiscal Year 2024/2025.  Staff Recommendation: For the Board to approve Resolution 2024-09; Establishing an  Mr. Bartzintroduced this item.  Director Roberts moved to approve Resolution 2024-09; Establishing an Appropriations Limit for Fiscal Year 2024/2025. Director Philips seconded the motion. Motion carried! 5-  O.  b) Public Hearing on the 2024/2025 Budget  President Hays declared the public hearing open at 5:08 pm.  1) Secretary's Report  Mr. Bartz reported that there were zero written protests, objections, or comments on the Proposed Adoption of the Final Budget for fiscal year ending June 30, 2025. The Attorney, Mr. Kennedy, reported notice of public hearing was published in the Mountaineer Progress on. June 6, June 13, and June 20, 2024, The notice was posted int the District office and on the District website on June 6, 2024. Copies of the 2024/2025 Budget were made available in the District office and on the District website in compliance with all legal requirements for the hearing.  2) Attorney's Report on Action Taken Prior to this Hearing  3) Staff's Report  Mr. Bartz reported the Board reviewed the draft budget detail at several public meetings, including the District Finance Committee meetings, workshops, and Board Meetings held February 21, March 28, April 3, and June 18. The budget schedule was made available online, in the newspaper, and in the office to  encourage public attendance.  Staff made changes, as recommended by the Board, throughout the process, and the various draft budgets were made available to the public for review on the District website, in agenda packages, and in the District office. There were no public comments, protests, or objections.  4) Public Comment, Protests, and Objections    Regular Board Meeting Minutes-June2 26, 2024  Page 3 of4  Director Philips moved to close the public hearing. Director Kujawa seconded the motion. Motion carried 5-0 and the public hearing was closed at 5:10 p.m. Discussion & Possible Adoption of Resolution No. 2024-10; Adopting the Budget for Staff Recommendation: For the Board to adopt Resolution No. 2024-10,Adopting the  Fiscal Year Ending June 30, 2025 Budget for Fiscal Year Ending June 30, 2025. Mr. Bartzi introduced this item.  Director Kujawa moved to adopt the Budget for Fiscal Year Ending June 30, 2025. Vice d) Discussion & Possible Action Regarding Contract Amendment for Bid Support Staff Recommendation: For the Board to approve the Contract Amendment with Wallace Group for Bid Support Services for the PhaselCivic Center/Emergency  President Snyder seconded the motion. Motion carried 5-0.  Services with Wallace Group Operations Center (EOC) Project Mr. Cardenas introduced this item.  Vice President Snyder moved to approve the Contract Amendment for Bid Support Services with Wallace Group. President Haysseconded the motion. Motion carried 5-0. e) Update on the Civic Center and EOC Project, Park Expansion Project, and Park  Enhancement Project Staff Recommendation: None  Mr. Cardenas provided an update on this item. No action taken; not an action item. 7) Committee Reports/Comments  a) Engineering Committee (Standing) - Met last week. Discussed the water system and b) Finance Committee (Standing) - Met last week. Reviewed the final draft budget. c) Legislative Committee (Standing) - Met. June Tth but there was no quorum. d) Parks, Recreation & Street Lighting Committee (Standing) - Met last month. e) Waste & Recycling Committee (Standing) - Met last week. Received an update on  the mplementation of a water meter assistance program.  uniform collection and route contamination.  8) Staff and General Manager's Report Nothing further to report. a) Director's Report Kujawa -Nothing to report.  9) Reports    Regular Board Meeting Minutes - June 26, 2024  Page 4 of4 4  Philips - Attended CSDA Legislative Days. Discussed ballot initiative 1935 and the issues itv would cause for government agencies, but it will not be on the ballot. Also attended  ASBCSD where water usage and use of native plants was discussed.  Snyder - Nothing to report. Roberts - Nothing to report. b) President's Report-Nothing to report.  10) Correspondence/information - The items in the packet were noted.  11) Review of Action Items  a) Prior Meeting Action Items - None b) Current Meeting Action Items  Provide the Board with two years of disbursement history for fuel purchases, food purchases, training and conference purchases, and the policies and procedures  related to those items.  Add an update on the economics of the two PPHCSD Projects  12) Set Agenda for Next Meeting 13) Recess to Closed Session  Regular Board Meeting -July 10, 2024  The Board recessed to Closed Session at 5:32 p.m.  CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION  Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2)  One potential case  14) Return to Open Session - Announcement of Reportable Action  The Board returned to open session at 6:10 p.m. The Board considered a claim that was presented against the District by Frontier. The Board unanimously voted to reject the claim and instructed Counsel to send notice of the rejection to the Claimant and gave directions to Staff for further handling. There was no other reportable action. With no further business before the Board, the meeting was adjourned at 6:10 p.m.  15) Adjournment  Agenda materials can be viewed online at www.pphcsd.org  7/23/24 Date  Chuck Hays, President  2A  D Williana  7124124  Aimee Williams, Assistant Board Clerk  Date